coolbinia primary school p&c...

Coolbinia Primary School P&C Association

Coolbinia Primary School P&C AGM Agenda, 13th February 2017 Page 1 of 3

ANNUAL GENERAL MEETING – MINUTES

Monday 13th February 2017 at 7:30pm Coolbinia Primary School Library

1. OPENING

1.1 Welcome: Nigel Dennis opened the meeting at 7.35pm

1.2 Attendees: Chris Jordan, Nigel Dennis, Anna Scott, Katherine Blythe, Roy Ager, Kylie Walford, Simon Rigby, Jayne Conley, Julia Creasy, Katherine McArthur, Chris Shannon, Bobbie Shearing, Russell Shearing, Rachael Fraser, Jacintha Bell, Vittorio Tosi, Carina Schutte, Vanessa Neri, Gavin McGinty, Erin Edwards, Jen Calnan, Sandro Di Girolamo, Oli Pachter, Claire Properjohn, Ashley Ferguson, Katie Lisle-Williams.

1.3 Apologies: Lisa Eastwood, Renae Woodhams, Andrea Sowden, Lisa Whitely

2. CONFIRMATION OF PREVIOUS MINUTES (from 28th November 2016)

2.1 Chris Jordan accepted minutes, seconded by Simon Rigby.

3. URGENT BUSINESS ARISING FROM PREVIOUS MEETING

3.1 Committee approved additional funds for Cool Dads to prepare the P&C sea container for painting by Elaine Lewis. Budget increased from $250 to $400 (cost of paint, primer & painting equipment). Motion moved by Simon Rigby, seconded Chris Jordan.

4. CORRESPONDENCE

4.1 In – Statement from the Australian Charities and Not-for-Profits Commission (ACNC) for submission of 2015 Annual Information.

4.2 Out - Nil

5. REPORTS

5.1 Principal’s Report/Address

Jayne reported a smooth start to the school year. Jayne welcomed all attendees and encouraged involvement within the P&C to help build our strong school community.

5.2 President’s Report – see report attached

5.3 Treasurer’s Report - see report attached

5.4 ELC Subcommittee – see report attached

6. ELECTIONS

6.1 Office Bearers

6.1.1 President – Christine Jordan (self-nominated, seconded by Katherine Blythe)

6.1.2 Vice President – Simon Rigby (self-nominated, seconded by Roy Ager)

6.1.3 Secretary – Anna Scott (self-nominated, seconded by Vanessa Neri)

6.1.4 Treasurer – Oli Pachter (self-nominated, seconded by Kylie Walford)



6.2 Executive Members

- Vanessa Neri (self-nominated, seconded by Christine Jordan)

- Gavin McGinty (self-nominated, seconded by Kylie Walford)

- Katherine MacArthur (self-nominated, seconded by Jayne Conley)

6.3 Communications Officer – Katie Lisle-Williams (self-nominated, seconded by Christine Jordan)

6.4 School Board Representative – Simon Rigby (self-nominated, seconded by Kylie Walford)

6.5 Sub-Committee Coordinators

6.5.1 Canteen Coordinator – Kylie Walford (self-nominated, seconded by

Vanessa Neri)

Assistant Coordinator – Katie Lisle-Williams (self-nominated, seconded by Katherine Blythe)

Book-Keeper – Lisa Whitely (self-nominated, seconded by Simon Rigby)

6.5.2 Uniforms – Katherine Blythe (self-nominated, seconded by Erin Edwards)

6.5.3 Events & Fundraising – Lisa Eastwood (self-nominated, seconded by Simon Rigby)

Committee Volunteers - Ashley Ferguson, Jen Calnan, Gavin McGinty, Chris Shannon

Entertainment Book Coordinator – Karina Schutte (self-nominated, seconded by Christine Jordan)

6.5.4 Early Learning Centre – Renae Woodhams (self-nominated, seconded by Simon Rigby). ELC Secretary - Erin Edwards; ELC Treasurer - Mandy Ng

6.6 Special Committees

6.6.1 Cool Dads – Roy Ager (self-nominated, seconded by Vanessa Neri)

Committee Volunteer – Ashley Ferguson

6.6.2 School Banking – Vanessa Neri (self-nominated, seconded by Christine Jordan)

6.6.3 Book Club – Coordinator: Jen Calnan (self-nominated, seconded by Kylie Walford)

Assistant - Erin Edwards

7. BANK ACCOUNT SIGNATORIES

7.1 Main P&C Account – Christine Jordan, Simon Rigby, Anna Scott, Oli Pachter & Lisa Whitely

7.2 Canteen Account – Lisa Whitely, Christine Jordan, Simon Rigby, Anna Scott & Oli Pachter

7.3 Uniform Account – Katherine Blythe, Christine Jordan, Simon Rigby, Anna Scott & Oli Pachter

7.4 ELC Subcommittee Account – Renae Woodhams, Christine Jordan, Simon Rigby, Anna Scott & Oli Pachter

Motion for all signatories moved by Nigel Dennis & seconded by Christine Jordan



8. GENERAL BUSINESS

Christine Jordan offered sincere thanks to Nigel Dennis for the huge amount of time, effort and expertise he has put into his role of President of the Coolbinia Primary School P&C over the past 3 years. The committee were unanimous in acknowledging the positive impact he has had in building the school community, and wish him all the very best for his future endeavours.

9. NEXT MEETING – Monday 20th March 2017

P&C Meetings scheduled in Week 3 and Week 8 of each term:

Term 1: 20th March

Term 2: 8th May & 12th June

Term 3: 31st July & 4th September

Term 4: 23rd Oct & 27th November

10. MEETING CLOSED at 8.57pm

P&C President’s Report – 2017 AGM Page 1

Coolbinia Primary School P&C Association Inc Annual General Meeting 2017

President’s Report An Active 2016

The P&C committee again had an active and successful year in 2016 and we are very fortunate to have a dedicated and enthusiastic P&C community. All of the sub‐committees thrived as we delivered important services to the school and made a valuable contribution to growing and supporting the school environment. As a result, there were many significant achievements in the last 12 months for which the P&C committee, and all those who provided support, can feel very proud.

The P&C again provided a number of valuable support services including: A profitable canteen with on‐line ordering, great

food choice and special event menus. It was also open every school day of the year – many other similar sized school don’t have that. But we desperately need more ongoing parent (or even grandparent) help in the canteen.

A rejuvenated Uniform Shop now with stable suppliers, on‐line ordering and the convenience of being able to accept credit cards.

A wonderful team of parent bankers to encourage positive savings habits for our kids.

Lobbying successfully for a cross walk warden to commence outside the school.

Fundraising and community events is a large focus of the P&C and there were 12 main events and some smaller ones throughout 2016 including: The popular Dads ‘n Kids Camp to kick start the

community spirit at the start of the year. The marquee Quiz Night fundraiser in Term 2

that again created many laughs and memories. Support to the school events such as Artopia, the

Athletics Carnival and End of Year Concert. A record breaking Spooky Disco and Movie Night

enjoyed by all. New initiatives such as a Rocket Making and a

very warm “Picnic on the Green”. Repeat activities such as the Entertainment Book

Fundraiser and Easter Egg Hunt. A Protective Behaviours’ Workshop that will

follow with a Cyber Safety forum in 2017. After school “Stay ‘n Plays” in the nature

playground – at least one per term. A very well attended and enjoyable ELC Busy Bee

to get ready for a nature playground. The third win in a row for the parent team over

the teachers at the Athletics Carnival Relay.

Thanks to all the P&C Volunteers

So a huge thankyou to all those parents, extended family and community members who volunteered in any way, shape or form to grow the P&C community, contribute to our events, provide our services and enrich the lives of our kids.

I’d like to pass on special thanks to my P&C Executive Team (Christine, Anna, Andrea and Simon), all the sub‐committee leaders (Katherine, Lisa E, Roy, Renae and Vanessa), and the Canteen team (Kylie, Lisa W and Steph). They have all been dedicated, reliable and truly wonderful above what is expected – the community is very lucky that many are continuing their P&C involvement in 2017.

Thanks also to the support of the Principal, the teachers and the administrative staff at the school, all of whom the P&C has enjoyed a positive relationship with. Let’s hope that continues in 2017.

The Next Phase of the P&C

But it is now time for me to step aside from all formal P&C duties. I need to give some time to growing business interests, tackling some personal issues and being a better father to four boys.

My goal three years ago when I took on the P&C President’s role after just 6 people turned up at the AGM was to make the P&C an organisation that was again valued at the school, with a supportive and inclusive culture that people could feel proud of and wanted to volunteer for. Thanks to all the people along that way that stepped up to believe in that goal and joined me to work so hard to make it happen.

Volunteering is now cool again, and supporting this P&C will help give our kids the best future possible. Try it and you will see just how rewarding it is. So it is now incumbent on the 2017 group of P&C leaders to make sure we build on the solid platform we have, and nurture the next group of parents that will ensure this P&C continues to thrive in future years.

Final thanks go to my wife, Bev, who has been so very patient and understanding as much of my time to the P&C should really have been spent with her. We can never get time back but we can make sure every moment in the future counts doing things that really matter for the ones we love the most.

Nigel Dennis 13th February 2017

P&C Treasurer Report – 2017 AGM Page 1 of 2

Coolbinia Primary School P&C Association Inc Annual General Meeting 2017

Treasurer’s Report

Consolidated Accounts

This report includes a set of Consolidated Accounts (a Profit & Loss Statement and a Balance Sheet) for the whole of the P&C, the first time this has been done in my term as President (3 years).

These Consolidated Accounts essentially provide a summary view of the all of the sub‐committees of the P&C and includes information from the bank accounts of the following four sub‐accounts: General P&C Account Canteen Account Uniform Shop Account ELC Account

Profit & Loss Statements and Balance Sheets with more detail for each of the four sub‐accounts are also included.

I have only been the Acting Treasurer since the start of Term 4 2016, so thanks to the following people for preparing the information used to compile the Consolidated Accounts: Isabel Berghofer, Treasurer up until the end of Term 3 Lisa Whitely, Canteen Bookkeeper Katherine Blythe, Uniform Shop Coordinator Amanda Ng, ELC Sub‐Committee Treasurer

Highlights of the Consolidated Accounts for 2016

Some of the highlights of the Consolidated Accounts include: Combined sales in the Canteen and the Uniform Shop of $93,286.63, split almost 50/50. Net fundraising efforts across the P&C in 2016 of $23,897.97. Funding for improvements to P&C/school assets and purchases for the school of $10,267.24. An overall net profit of $39,103.47. Overall cash at bank across all accounts of $74,001.67.

Highlights of Individual Sub‐Accounts for 2016

Some of the highlights of the individual accounts that sit behind the Consolidated Accounts include:

Sub‐Account

General P&C Account

P&C Contributions were received from 242 families, or 74% of the total of 326 families that attended the school in 2016.

Running of 12 major fundraising and community events (plus a number of Stay and Plays after school, thanks largely to the wonderful and hardworking events team lead by Lisa Eastwood.

A highly successful Quiz Night event run mid‐year. Record breaking revenue from the Spooky Disco event. Handy fundraising commission from the initiatives of the Entertainment

Book (thanks to Carina Schutte) and School Banking (thanks to the team lead by Vanessa Neri).

An overall net profit of $18,499.68 as the P&C considers its next major fundraising initiative.

P&C Treasurer Report – 2017 AGM Page 2 of 2

Sub‐Account

Canteen Account Major upgrades to canteen equipment (matting, oven and work bench). Consolidation of the on‐line ordering system. An overall net operating profit of $3,559.62 thanks to the sustained and

significant of Kylie Walford and Stephanie Caplin.

Uniform Account A significant tidying up of the accounts, suppliers and stock by the team lead by Katherine Blythe.

Consolidation of the on‐line ordering system and the introduction of a merchant facility to reduce the need for cash.

A very healthy net profit of 13,784.48.

ELC Account Net fundraising efforts of $3,850.87 as the team lead by Rene Woodhams works on the future construction of an ELC nature play area.

Funding direct to the needs of the ELC teachers of $527.60. An overall net profit of $3,259.69.

Financial Considerations for the Future

Without knocking any of the wonderful work of the hardworking P&C volunteers (and one staff member), in preparing these accounts it was clear that there is still some work to do on the P&C Accounts going forward. This work includes: Standardisation: Standardisation of account information and formats (all the information from

the four sub‐accounts were prepared slightly differently). These Consolidated Reports go some way to achieving that, and I recommend that they be further improved in the next 12 months.

Practices: Better accounting practices including regular stocktakes (in both the Canteen and the Uniform Shop), possible use of depreciation and better record keeping for auditing.

Systems: Some basic better systems for budgeting, handling, approval, reconciling and acquitting of P&C money, particularly for the P&C events. These are important as we have to be squeaky clean when handling “Other People’s Money” (OPM). To this end, I have drafted some guidelines and prepared some simple forms (Event Budget Approval, Post Event Summary and Expense Claim) that I will pass on to the incoming P&C committee (Treasurer, Executive Committee and relevant Sub‐Committee Coordinators) during my formal handover of both President and Treasurer roles after the AGM for consideration in 2017.

Finally, I conclude this report by providing comment on two other P&C financial initiatives: On‐Line Accounting Platform: I have done some initial research on the introduction of on‐line

accounting software platform, such as Xero or MYOB, for the P&C. (I have also used Xero almost every day at work for the last 5 years.) At this stage I DO NOT recommend the introduction of such a platform to the P&C because of cost (we will need multiple user licences), compatibility with our multiple bank accounts (CommBank might be particularly problematic) and need (we really don’t have that many transactions). It is also important we focus on some more of the basics in terms of standardisation, practices and systems as outlined above.

Rationalisation of Bank Accounts: With some $74,000 tied up in cash across four bank accounts, the hassle in changing multiple account signatories each year, and the relatively low transactions for a couple of the accounts, it may be worth considering rationalising the number of bank accounts the P&C operates.

Nigel Dennis Acting Treasurer

13th February 2017

INCOME

Contributions, General and Other IncomeP&C Contributions 13,310.00Other Income 1,372.60 14,682.60

Sales IncomeCanteen 46,661.55Uniform Shop 46,625.08 93,286.63

Events & Fundraising IncomeEvents & Fundraising Sub‐Committee (2015) 502.45Events & Fundraising Sub‐Committee (2016) 25,434.25Cool Dads Sub‐Committee 855.00ELC Sub‐Committee 9,222.10School Banking 1,062.81 37,076.61

TOTAL INCOME $145,045.84

Less Cost of Goods SoldCanteen 19,752.14Uniform Shop 30,757.74 50,509.88

GROSS PROFIT $94,535.96

EXPENDITURE

Administration ExpensesGeneral Administration & Insurances 3,837.56Wages 23,235.03 27,072.59

Fundraising and Events Expenses Events & Fundraising Sub‐Committee (2015) 5,415.87Events & Fundraising Sub‐Committee (2016) 6,234.68Cool Dads Sub‐Committee 1,035.03ELC Sub‐Committee 5,371.23School Banking 35.25 18,092.06

P&C Asset Purchases/ImprovementsPlayground (brick/tile installation) 301.00Magnetic Notice Board 353.80Canteen 5,804.58Uniform Shop 1,092.86 7,552.24

School Donations, Purchases & ImprovementsMain P&C 2,114.00ELC Sub‐Committee 601.60 2,715.60

TOTAL EXPENDITURE $55,432.49

NET PROFIT $39,103.47

Coolbinia Primary School P&C Association Inc

Profit and Loss StatementFor the period 1 January 2016 to 31 December 2016

Consolidated Account

Consolidated Account 12/02/2017

Page 1

ASSETS

CashCash at Bank (Main Account) 42,728.74Cash at Bank (Canteen Account) 4,992.18Cash at Bank (Uniform & Paypal Accounts) 16,784.42Cash at Bank (ELC Account) 9,268.23Petty Cash Float 228.10 74,001.67

ReceivablesAccounts Receivables 0.00Unbanked Deposits 0.00 0.00

Stock (at cost)Canteen 0.00Uniform Shop 19,568.92 19,568.92

CURRENT ASSETS $93,570.59

LIABILITIES

Current LiabilitiesAccounts Payable 1,101.77Unpresented Cheques 2,818.00Commitments Provided For 2,305.00

TOTAL LIABILITIES $6,224.77

NET ASSETS $87,345.82

which is represented by:

EQUITY

Retained Surplus/(Deficit)Retained Net Surplus 31Dec15 50,547.35Current Year Net Surplus 31Dec16 39,103.47

TOTAL RETAINED SURPLUS/(DEFICIT) $89,650.82

Less: Commitments Provided ForELC Lighting and 2016 Yr 6 Graduation 2,305.00

TOTAL COMMITMENTS PROVIDED FOR $2,305.00

NET EQUITY $87,345.82


Balance Sheetas at 31 December 2016

Consolidated Account

Consolidated Account 12/02/2017

Page 2

INCOME

Contributions IncomeP&C Contributions (242 familes @ $55ea) 13,310.00 Note 1: 326 families total = 74.2% ($11,165 in 2015)

$13,310.00Other Income

Bank Interest 72.60Unpreseneted cheques 429, 430, 461 returned to income 494.34Refund of Workers Comp Insurance (paid twice) 455.00 1,021.94 Note 2: Paid from the Canteen Account

TOTAL GENERAL AND OTHER INCOME $14,331.94

Fundraising and Events (2015)Wine Drive 502.45 Note 3: Income received in 2016Fertiliser 0.00 502.45

Fundraising and Events (2016)School Banking (Commbank) Commission 1,062.81Entertainment Books Commission 2,197.00Cool Dads Breakfast (7Feb16) 0.00Cool Dads Camp (5Mar16) 855.00Easter Egg Hunt (24Mar16) 0.00Artopia Sausage Sizzle & Cake Stall (22Jun16) 1,821.10Quiz Night (25Jun16) 9,821.90Election Day BBQ (02Jul16) 2,045.35Cake Stall Athletics Carnival (2Sep16) 1,307.40Cool Dads' Rocket Event (22Oct16) 0.00Spooky Disco / Movie Night (28Oct16) 4,127.85Protective Behaviours' Workshop (2Nov16) 0.00Picnic on the Green (26Nov16) 913.65End of Year Concert (8Dec16) 3,200.00 27,352.06

TOTAL FUNDRAISING AND EVENTS INCOME $27,854.51


EXPENDITURE

Administration ExpensesWACSSO Fees (Annual Membership) 937.45Commonwealth Bank Fees 257.21Domain Name Registration (www.coolschool.org.au) 19.25Uniform and Canteen Insurance 491.50Workers Compensation Insurance 455.00 Note 4: Also paid from the Canteen Account (as per Note 2)WACSSO Conference ‐ 2nd Delegate Attendance 150.00AGM Catering 82.15

TOTAL ADMINISTRATION EXPENSES $2,392.56

Fundraising and Events (2015)Wine Drive 5,173.11 Note 5: From 2015 but cheque banked in 2016FabFert Fertiliser Drive 242.76 5,415.87 Note 6: From 2015 but cheque banked in 2016

Fundraising and Events (2016)School Banking 35.25Entertainment Book 0.00Cool Dads' Breakfast (7Feb16) 241.20Cool Dads' Camp (5Mar16) 658.00Easter Egg Hunt (24Mar16) 343.38Artopia Sausage Sizzle & Cake Stall (22Jun16) 300.00Quiz Night (25Jun16) 200.00Election Day BBQ (02Jul16) 871.60Cake Stall Athletics Carnival (2Sep16) 0.00Cool Dads' Rocket Event (22Oct16) 135.83Spooky Disco / Movie Night (28Oct16) 1,665.46Protective Behaviours' Workshop (2Nov16) 681.60Picnic on the Green (26Nov16) 570.00End of Year Concert (8Dec16) 1,602.64 7,304.96

TOTAL FUNDRAISING AND EVENTS EXPENSES $12,720.83

P&C Asset Purchases/ImprovementsPlayground (brick/tile installation) 301.00 Note 7: From 2015 but cheque banked in 2016Magnetic Notice Board 353.80Canteen Matting 199.97Canteen Oven 4,295.00 Note 8: Not treated as a capital purchaseCanteen Stainless Steel Table and Drawers 928.00 Note 9: Not treated as a capital purchaseCanteen Miscellaneous 381.61

TOTAL P&C ASSET PURCHASES/IMPROVEMENTS $6,459.38

School Donations, Purchases & ImprovementsPlayground Toys 1,984.00Coffee ‐ World Teachers Day (5Oct16) 130.00Lighting in ELC Undercover Area 0.00 Note 10: Amount of $1,280 approved 24Oct16Year 6 Graduation (14Dec16) 0.00 Note 11: $820 (41 students @ $20ea) approved 5Sep16

TOTAL SCHOOL DONATIONS, PURCHASES & IMPROVEMENTS $2,114.00


NET SURPLUS / (DEFICIT) 31DEC16 $18,499.68


Income and Expenditure StatementFor the period 1 January 2016 to 31 December 2016

General Account

General Account 12/02/2017

Page 3

ASSETS

CashCash at Bank (Commonwealth Bank) 42,728.74Petty Cash Float 228.10 42,956.84

ReceivablesAccounts Receivables 0.00Unbanked Deposits 0.00 0.00

TOTAL ASSETS $42,956.84

LIABILITIES

Current LiabilitiesAccounts Payable 0.00Unpresented Cheques 0.00Commitments Provided For 2,305.00




EQUITY



Less: Commitments Provided ForELC Lighting and 2016 Yr 6 Graduation 2,305.00

TOTAL COMMITMENTS PROVIDED FOR $2,305.00




General Account

General Account 12/02/2017

Page 4

INCOME

Canteen Sales IncomeOver the Counter Sales (Note 1) 38,706.72On‐line Sales (Note 1) 7,954.83 46,661.55

Other IncomeOther deposits (Brownes) 282.97Donations 50.00Interest 7.27 340.24

TOTAL SALES AND OTHER INCOME $47,001.79

Less Cost of Goods SoldPurchases 19,752.14

TOTAL COST OF SALES $19,752.14


EXPENSES

Operating ExpensesWages 23,235.03Insurance 455.00

TOTAL OPERATING EXPENSES $23,690.03


Note 1: Over‐the‐Counter Sales vs On‐line Sales breakdown is subject to audit

Coolbinia Primary School P&C Association IncCanteen Account

Profit & Loss Statementfor the period 1 January 2016 to 31 December 2016

Canteen Account 12/02/2017

Page 5

ASSETS

Current AssetsCash at Bank (Commonwealth Bank) 4,992.18

TOTAL CURRENT ASSETS $4,992.18

LIABILITIES

Current LiabilitiesProvision for Annual Leave 0.00Accounts Payable 1,101.77

TOTAL CURRENT LIABILITIES $1,101.77



EQUITY

Retained Surplus/(Deficit)Retained Net Surplus 31Dec15 330.79Current Year Net Surplus 31Dec16 3,559.62



Coolbinia Primary School P&C Association IncCanteen Account


Canteen Account 12/02/2017

Page 6

INCOME

Uniform SalesCash/Cheque Sales 24,163.45Direct Debits 9,993.00On‐line Sales (Paypal) 6,988.62Merchant Facility 5,480.01

TOTAL SALES $46,625.08

Less Cost of Goods SoldNet Uniform Purchases 30,757.74

TOTAL COST OF SALES $30,757.74


EXPENSES

Operating ExpensesInsurance (paid from General A/C) 0.00Paypal Fees 235.98Merchant Facility Fees 114.85Stationery 474.17Refunds 165.00Laptop, furniture 1,092.86

TOTAL OPERATING EXPENSES $2,082.86


Coolbinia Primary School P&C Association IncUniform Shop AccountProfit & Loss Statement

for the period 1 January 2016 to 31 December 2016

Uniform Shop Account 12/02/2017

Page 7

ASSETS

Current AssetsCash at Bank (Bendigo Bank Account) $16,631.78Paypal Account $152.64Petty Cash Float $0.00Uniform Stock Value (at cost) $19,568.92


LIABILITIES

Current LiabilitiesAccounts Payable $0.00

TOTAL CURRENT LIABILITIES $0.00



EQUITY

Retained Surplus/(Deficit)Retained Net Surplus 31Dec15 (adjusted) $22,568.86Current Year Net Surplus 31Dec16 $13,784.48


Coolbinia Primary School P&C Association IncUniform Shop Account


Uniform Shop Account 12/02/2017

Page 8

INCOME

Fundraising IncomeMothers Day Raffle 5,545.00Tea Towels/Bags 3,677.10Busy Bee 0.00

TOTAL FUNDRAISING INCOME $9,222.10

Other IncomeBank Interest 10.42Donations 0.00

TOTAL OTHER INCOME $10.42


EXPENDITURE

Fundraising and Events ExpensesMother's Day Raffle 2,137.00Tea Towels/Bags (see Note 1) 2,818.00Busy Bee 416.23

TOTAL FUNDRAISING AND EVENTS EXPENSES $5,371.23

School Donations, Purchases & ImprovementsTeachers' Wish List 527.60Educational Supplies 0.00Graduation books/kindy gift bags 74.00

TOTAL SCHOOL DONATIONS, PURCHASES & IMPROVEMENTS $601.60


NET SURPLUS/(DEFICIT) $3,259.69

Note 1: Cheque for bag fundrasier included in expenditure but not presented until 18Jan17

for the period 1 January 2016 to 31 December 2016Income and Expenditure StatementEarly Learning Centre Account


ELC Account 12/02/2017

Page 9

ASSETS

Current AssetsCash at Bank (Commonwealth Bank Cheque Account) $9,268.23Unbanked Deposits 0.00


LIABILITIES

Current LiabilitiesAccounts Payable 0.00Unpresented Cheques 2,818.00




EQUITY




Coolbinia Primary School P&C Association IncEarly Learning Centre Account


ELC Account 12/02/2017

Page 10

Early Learning Centre subcommittee – AGM Report 13 February 2017 Presented by Renae Woodhams, Convenor

1 Frequency of meetings The ELC P&C met eight (8) times in 2016. Committee members included:

Renae Woodhams, Convenor

Erin Edwards, Secretary

Mandy Ng, Treasurer

Meetings were attended by ELC teaching staff, parents and representatives from the P&C and Events sub-committee

2 Nature Play space In early 2016 Dr Elaine Lewis, along with ELC teaching staff, contacted the ELC P&C to collaborate on a nature play space for an area designated behind the Kindy class room. After obtaining support from Principal, Jayne Conley, the ELC P&C formed a committee to design and cost a nature play space based on the Nature Play WA recommendations. A two stage approach was agreed with a clean-up of space and fencing required before the more detailed nature play space designed and built. A fence was installed in Term 2 and was funded from the school administration budget. Planning and quotes A discussion paper about nature play elements that could be considered was circulated to ELC teaching staff and parents for input. Feedback was received and incorporated. The ELC committee attempted to source three quotes. One quote was received totalling around $18,000, however a breakdown of costs could not be provided. A second quote was obtained in late 2016 offering planning advice for $700 following by a more detailed approach once planning had occurred. It was agreed that the ELC _&C committee would continue to source quotes after additional consultation with the school administration as both approaches had not been satisfactory.

Busy Bee A P&C busy bee was held on Saturday 11 June, in Term 2. Around 50 parents, friends and children attended and cleaned up the space including weeding, mulching, planting, paving, painting and pruning.

3 Events and Fundraising In 2016 the Coolbinia P&C implemented a class-based events system, where each class’ parents and families took on a support role to present an event with funds going to the main P&C. ELC classes supported the Events Committee with:

Artopia – ELC 1 & ELC 4

Quiz Night – ELC 6

Athletics Carnival – Room 1

Spooky Disco – ELC3

Big Night Out – ELC 7

End of School concert – ELC 2

The ELC P&C ran two an additional two fundraising events in 2016 including:

Mother’s Day Raffle – prizes included a Thermomix, pearl earrings and a facial, raising $5,545.00; and

Tote Bag fundraiser, raising $ 3,677.10.

4 Financial report The financial statement for ELC P&C is attached. The current bank balance for 2016 is $3,259.69. Revenue was down against 2015 results due to the ELC P&C dropping the Healthy Hopscotch fundraising in lieu of supporting the main P&C (this raised $2,943.90 in 2015), and a low subscription of bags as a number of Kindy families were not returning to Coolbinia Primary School in 2017 and did not see the value of purchasing a bag. Expenditure totalled $5,972.83 included outlay for the Thermomix raffle and tote bag fundraiser and materials for the Busy Bee. The ELC P&C also funded for ELC classes;

2 x garden carts

1 x wooden marble run

2 x bamboo water courses

1 x hand roller

1 x camouflage net for the play space

Graduation books / gift bags

5 ELC P&C Goals for 2017 The ELC P&C will progress the Nature Play space with support from the School. A meeting to collaborate using preferred school suppliers will be set up in early 2017 and a budget and timeframe set in place. The ELC P&C will continue to support the Event and Fundraising committee in delivering events that meet the social and financial goals of the P&C.

Contact: Renae Woodhams [email protected] 0402 977 366

mailto:[email protected]

2016 2015CURRENT ASSETSCommonwealth Bank Cheque Account $9,268.23 $3,190.54Unpresented Cheques ($2,818.00)Unbanked Deposits $0.00 $0.00TOTAL CURRENT ASSETS $6,450.23 $3,190.54

EQUITYRetained Surplus 31 December 2015 $3,190.54 $1,672.80Surplus/(Deficit) this year $3,259.69 $3,614.17

$6,450.23 $5,286.97

TOTAL EQUITY $6,450.23 $5,286.97

COOLBINIA PRIMARY SCHOOL P&C ASSOCIATION INCELC ACCOUNT

BALANCE SHEETAS AT 31 DECEMBER 2016

2016 2015INCOMEFundraising - Mothers Day Raffle $5,545.00 $5,660.05Fundraising - Tea Towels/Bags $3,677.10 $5,008.00Fundraising - Healthy Hopscotch $2,943.90Interest Received $10.42 $24.39

TOTAL INCOME $9,232.52 $13,636.34

EXPENSESFundraising - Mother's Day $2,137.00 $2,169.50Fundraising - Tea Towels/Bags* $2,818.00 $3,118.67Fundraising - Busy Bee $416.23Teachers' Wish List $527.60 $1,150.00Educational SuppliesGraduation books/kindy gift bags $74.00 $584.00Donation - Main P & C (New Playground) $3,000.00

TOTAL EXPENSES $5,972.83 $10,022.17

NET SURPLUS/(DEFICIT) $3,259.69 $3,614.17

COOLBINIA PRIMARY SCHOOL P&C ASSOCIATION INCELC ACCOUNT

PROFIT AND LOSS STATEMENTAS AT 31 DECEMBER 2016

Annual General Meeting Minutes 13Feb17.pdfP&C AGM 2017 President Report 13Feb17.pdfP&C AGM 2017 Treasurer Report with Accounts 13Feb17.pdfELC P&C AGM papers.pdf20170213 AGM Report.pdfELC P & C REPORTS 31_12_16

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