Cool Tool:

Agenda

IntroductionsIntroductions Common ManualCommon Manual Facts Facts e-Collectione-Collection Overview Overview ICM ICM Tips and TricksTips and Tricks Going PaperlessGoing Paperless Exercising Our New SkillsExercising Our New Skills

The Common Manual

Collaborative effort of every FFELP Collaborative effort of every FFELP guarantorguarantor

Policies come from federal rules or may Policies come from federal rules or may be designed to protect the federal fiscal be designed to protect the federal fiscal interestinterest

Policies developed with community Policies developed with community participationparticipation

Stats

Since 1996:Since 1996:

Over 800 policy issues presented to the Over 800 policy issues presented to the community for commentcommunity for comment

More than 260 policy issues More than 260 policy issues “considered” and not developed“considered” and not developed

Common Manual“Versions”

PaperPaper

Electronic Common ManualElectronic Common Manual ( (ECMECM))CD ROMCD ROM

Integrated Common ManualIntegrated Common Manual ( (ICMICM))Download MonthlyDownload Monthly

’04 Paper Version

652 Pages, including Summary of 652 Pages, including Summary of ChangesChanges

New Content in Appendix FNew Content in Appendix F

Reminder Reminder Appendix H: Appendix H: Comprehensive History with Topical Comprehensive History with Topical IndexIndex

e-Collection in Brief

Produced/Distributed by FFELP Produced/Distributed by FFELP GuarantorsGuarantors

CD FormatCD Format

Read-onlyRead-only

SearchableSearchable

e-CollectionSystem Requirements

Can be installed or used right from CDCan be installed or used right from CD

Windows 95, 98, ME, NT 4.0, 2000 or XPWindows 95, 98, ME, NT 4.0, 2000 or XP

Adobe Acrobat or Acrobat Reader (version Adobe Acrobat or Acrobat Reader (version 4.0 or higher)4.0 or higher)

32 megabytes RAM32 megabytes RAM

172 MB of available hard-disk space172 MB of available hard-disk space

CD-ROM driveCD-ROM drive

e-Collection - Contents

TheThe Electronic Common Manual Electronic Common Manual ((ECMECM))

Higher Education ActHigher Education Act

RegulationsRegulations

Dear Colleague LettersDear Colleague Letters

ECM

Housed Housed && Distributed on CM Distributed on CM e-e-CollectionCollection

StaticStatic

Intrinsic “Magic”Intrinsic “Magic” HyperlinksHyperlinks Search capabilitySearch capability

Quick ECM Access

Click on Click on ++ to expand menu items to expand menu items

Click on Click on -- to compress menu items to compress menu items

e-Collection – Magic

Brings you to related text Brings you to related text instantlyinstantly

Find:Find: Chapter titles (A)Chapter titles (A) Index (B)Index (B) Any green text (C)Any green text (C) Blue text will take you to glossary Blue text will take you to glossary

definitions (D)definitions (D)

A

BC

D

e-Collection – Icons(Adobe 4.0 & 5.0)

Goes to the next or previous pageGoes to the next or previous page

Adjusts your view of the current Adjusts your view of the current

pagepage

e-Collection – Icons(Adobe 4.0 & 5.0)

Use to find a specific termUse to find a specific term Click on icon Click on icon Type wordType word Click searchClick search Search will begin on page you are Search will begin on page you are

viewing in documentviewing in document

e-Collection – Icons(Adobe 6.0)

Goes to the next or previous pageGoes to the next or previous page

Adjusts your view of the current pageAdjusts your view of the current page

e-Collection – Icons(Adobe 6.0)

Use to find a specific termUse to find a specific term Click on icon Click on icon Type wordType word Click searchClick search Search will begin on page you are Search will begin on page you are

viewing in documentviewing in document

Reference Links

CM References Linked to Source CM References Linked to Source Documents on the WebDocuments on the Web

NOTNOT linked within the CD to linked within the CD to documents on CDdocuments on CD

Reference Links

Cursor over citation indicates hyperlink. Click to activate

“Integrated” Resources

“ “Integrated” RegulationsIntegrated” Regulations

“ “Integrated” HEAIntegrated” HEA

Shows amendments to text in Shows amendments to text in underline/strike-out formatunderline/strike-out format

ICM

Housed on Guarantor websitesHoused on Guarantor websites

Also on NCHELP website in their “e-Also on NCHELP website in their “e-Library”Library”

Updated monthly with policy change and Updated monthly with policy change and text enhancementstext enhancements

Same Intrinsic “Magic” as the ECMSame Intrinsic “Magic” as the ECM Hyperlinks within text and to source documentsHyperlinks within text and to source documents Search capabilitySearch capability

ICM Download

Access/Use Directly from WebAccess/Use Directly from Web Large fileLarge file Searches are very slowSearches are very slow

More Efficient to Download MonthlyMore Efficient to Download Monthly Speeds accessSpeeds access Move “old” file to recycle binMove “old” file to recycle bin

ICM Download-PC Users

Right click on the "Right click on the "Integrated Integrated Common ManualCommon Manual" or “PDF." or “PDF.

Choose "Save Target As.“Choose "Save Target As.“

Choose “Desktop” and click on Choose “Desktop” and click on "Save.“"Save.“

Complete when the message Complete when the message "Download Complete“ appears."Download Complete“ appears.

ICM Download-Mac Users

Simultaneously hold the Simultaneously hold the Control Control key key and click on the "and click on the "Integrated CommonIntegrated Common

ManualManual" PDF" PDF

Click on “Download to Disk”Click on “Download to Disk”

Save the document to your desktopSave the document to your desktop

Click to link to revised text.

Changes indicated by underline and strikeout.

Tips and Tricks CM organized in “Life of the Loan” chronologyCM organized in “Life of the Loan” chronology

Tips and Tricks Highlighted terms link to Glossary definitionsHighlighted terms link to Glossary definitions

Click

To get this!

Tips and Tricks

Contents of Appendix H Contents of Appendix H Documents the history of FFELP in date Documents the history of FFELP in date

orderorder

Details substantive changes in policyDetails substantive changes in policy

Notes publication of statutes, Notes publication of statutes, regulations and lettersregulations and letters

Tips and Tricks:Using the History

Topical Index Leads to General Topical Index Leads to General TopicsTopics

Program Changes Sorted 1Program Changes Sorted 1stst by Year by Year

Topics in Each Year Sorted Topics in Each Year Sorted AlphabeticallyAlphabetically

Tips and Tricks:History Example

Question: When were the “delayed Question: When were the “delayed delivery” rules first implemented?delivery” rules first implemented?

First, what “topic?”First, what “topic?”

Tips and Tricks:History Example

Search either e-version for “delivering loan Search either e-version for “delivering loan funds” (start at the beginning of appendix funds” (start at the beginning of appendix H!):H!):

First “hit” for delayed delivery---12-19-89 First “hit” for delayed delivery---12-19-89 delaying delivery of SLS loansdelaying delivery of SLS loans

Second---1-1-91 delaying delivery of Stafford Second---1-1-91 delaying delivery of Stafford loan fundsloan funds

NEXT---10-1-98, exemptions for low-default NEXT---10-1-98, exemptions for low-default schoolsschools

Exercising our New Skills

Disbursement Rules: How to define “days”???

Recent QUESTION from a Recent QUESTION from a Listserve:Listserve:

We do EFT disbursements at my We do EFT disbursements at my school and we know that monies school and we know that monies can’t be disbursed more than 10 days can’t be disbursed more than 10 days before the beginning of the semester. before the beginning of the semester. But is that 10 But is that 10 workingworking days [ days [businessbusiness days] or days] or calendarcalendar days? days?

Where do we start to find the answer?Where do we start to find the answer? Look to Look to Common ManualCommon Manual first? first?

Why???Why??? Written in simple EnglishWritten in simple English Organized “in order” of the loan processOrganized “in order” of the loan process Has regulatory/statutory/other cool cites Has regulatory/statutory/other cool cites

& references& references

Disbursement Rules: How to define “days”???

Let’s try it . . . !Let’s try it . . . ! Open the Open the Common ManualCommon Manual (ECM or (ECM or

ICM)ICM) Where to start?Where to start?

Q. What are we doing?Q. What are we doing? A. Delivering loan fundsA. Delivering loan funds

Disbursement Rules: How to define “days”???

How to define “days”??? QQ. Where does “delivering loan funds” fall in Where does “delivering loan funds” fall in

the life-of-loan time line?the life-of-loan time line? A. Looking at the table of contents, the answer A. Looking at the table of contents, the answer

is most likely in Chapter 8-Loan Deliveryis most likely in Chapter 8-Loan Delivery.

How to define “days”???

How to Count Days???

Thus, the scheduling for Thus, the scheduling for disbursements is based on just disbursements is based on just “days” or “days” or CALENDARCALENDAR days. days.

How to Count Days???

But, subsection 8.7.A clarifies that But, subsection 8.7.A clarifies that once an EFT is received, the Initial, once an EFT is received, the Initial, Conditional, and Return Periods are Conditional, and Return Periods are all based on all based on BUSINESSBUSINESS days. days.

Your Policy Questions!

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Jacki Fairbairn, Great LakesDan Tryon, MGA