Converting a Traditional Event Management into

Online Event Management

TopicTopicOnOn

Presentation Group:

“Unknown”

Group Members

HUSSAIN SAIFUDDIN

SAADMAN MOSTAFA

FABLIHA SADAF

HUSSAIN SAIFUDDIN

SAADMAN MOSTAFA

FABLIHA SADAF

EVENT MANAGEMENT

Event management is the co-ordination, running and planning of all the people, teams and features that

come together to create every kind of event.

"Turning Events into Lasting Memories"

AIMS OF THE PROJECT

- Our aim is to provide the quality service of your own choice sitting at your home with the most convenient online ordering and payment system.

PROJECT PLAN AT A GLANCE

• Project time duration: 3/1/2014 to 4/5/2014• Project Location: Kazir Dewri, Chittagong• Project Budget: 2,06,536.42

OBJECTIVES OF THE PROJECT

- Allocation of resources.- Accomplish project within1 & 5 days within the cost limit of

TK2,06,536.42- Our goal is to increase the profitability and reputation of business.- To provide catering and event management services, that has not

been experienced in the industry at affordable rates.- To become the premier choice for corporate and social events, for

event planning and branding...- To achieve consistently a return on investment superior to all

others to provide the basis for the long term capital growth.- To be a company admired for its values and standards to all our

clients.

We will walk you through the process every step of the way.

https://www.facebook.com/VintageEventz

SCOPE OF THE PROJECT

EVENT REGISTRATION SOFTWARE

• Let guests register online, by fax, by mail or live at the event.

• Manage event logistics: create task lists, schedules, name badges and mailing labels.

Vintage Eventz Registration System Features

• Use online registration software to maximize staff productivity and increase response rates. The days of handling registrations on paper are over, along with the confusion, headaches, and mistakes that often accompany those archaic methods.

• Promote your events on branded event websites. Link to your event site from your organization's website using HTML text links or dynamic widgets that share key event data. You can customize these widgets within Vintage Eventz event registration system.

Vintage Eventz Registration System Features

• Collect critical registrant data. Instead of collecting information from your attendees and keying that data into another program, Vintage Eventz solution lets your attendees enter their own information that you can oversee and extract.

• Upload and display documents such as exhibitor rules, brochures or trade show layout maps.

• Personalize registration pages with custom fields such as "t-shirt size" or "Membership ID."

With Vintage Eventz, Registrants are Able to:

• Secure Online Payments• Credit Card Processing• Flexible Payment Options• Event Payment Gateway

SUCCESS CRITERIA OF THE PROJECT:

• Achieving target sales revenue.• Trouble free internet connection.• Easy & clients friendly.• Aesthetic & informative website.• Increased fixed number of customers.• Ensure quality in each and every phase.

PESTEL ANALYSIS

• Political factor• Economical factor• Social factor• Technological factor• Environmental factor• Legal factor

SWOT ANAYLIS

• Strengths• Weaknesses• Opportunities• Threats

STAKEHOLDERS ANALYSISStakeholders Power Interest

Owner High High

Employee Low Medium

Clients Medium High

Government High Low

Vendor/Suppliers Medium Low

STAKEHOLDERS MAP

Monitor/ Minimum Effort

Keep Informed Keep Satisfied Key Players

Owner Clients Owner Owner

Government Owner Employee Clients

Vendors/Suppliers Vendors/Suppliers

WORKBREAKDOWN STRUCTURE

GANTT Chart

TECHNICAL ISSUES

• Technical Problems• Server Reliability• Security• Poor Marketing

Materials RequiredHardware: Specification Price :

Laptop:

HP 2000-2D29TU

Intel Core i3-3110m (2.4GHz)

4GB DDR3, 500 GB HDD

Free DOS, DVD+R/RW

15.6” LED Display

38,500

Server Configuration: HP DL 320e Gen8

1 x Quad-Core Intel Xeon processor E3-1220 v2 3.1GHz 8GB ECC DDR3 RAM 2 X HP 500GB 3G SATA 7.2K 3.5 HDD

1,60,000

Internet Connection: Banglalion 1,000

Software: Database System

Website: 7,000

Secure Gateway: AT&T Secure Network Gateway 36.420

Web Browser: Google Chrome/ Mozilla Firefox N/A

Total 2,06,536.42

RISK MANAGEMENT OF THE PROJECT

• Identification• Select a Host• Online Compliance• Testing is Key

QUALITY PLAN1. Quality Process & Policies 2. Cost-Benefit Analysis3. Cost of Quality4. Quality Metrics5. Control Charts6 Quality Checklist

MAJOR RISK RELATED TO THE PROJECT

• Problems with technology• Sponsor failure to pay the project• Employer/employee illness & untrained labour• Health and safety • Enhancement of cost.• Project designing problems delays project time.• Quality of hardware & software.• Change in management.• Investment for the project• To borrow project loan from the banks for business purpose• Economic slow down• Reducing the price of the product.

REFERENCE

• www.gala-catering.com/category.jhtm?cid=6 http://www.aoifeonline.com/uplds/EventScotlandGuide.pdf

• http://www.eonetwork.org/knowledgebase/octane/march2008/Pages/ManagingRiskinYourOnlineBusinessVenture.aspx

• http://smallbusiness.chron.com/problems-could-appear-setting-up-business-online-513.html

• http://www.cvent.com/en/event-management-software/event-registration.shtml

• http://www.smartsheet.com/