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In case of reply the CONTROLLER AND ACCOUNTANT - GENERAL'S DEPARTMENTP. O. BOX M.79

ACCRANumber ami date 0/ thisLetter should be quoted.

Your Ref. Nc .

Our Ref. No: DCAG/FMS/06/12/012

Tel: No. 664145

Republic of Ghana 13th June, 2012

The Chief ExecutiveSOFTtribe Ltd.Accra

IPPD3 PENSIONS PROCESSING - IPPD2 DATA CLARIFICATION

We refer to your letter dated 8th June, 2012 and wish to advise as follows:

1. Prepayment data with no corresponding Bio-data rocordWe have noted that 7,546 pensioners who are categorized as Prepayments arebeneficiaries of one time payments for either death, commuted or contract gratuity, andare not en the monthly pension payroll.

The analysis is as follows:Payments to Administrator-GeneralPayments to NomineesTotal

1,1786,3687546

You are kindly requested to archive this pension data

2. Duplicate bank accounts numbers with multple paymentsDue to the meager pensions received by pensioners, the commercial banks set up oneaccount for all pensioners in a location to facilitate the payment of their monthlypensions. We have notified all commercial banks, the need to open a separate bankaccounts for each pensioner. You are entreated to use the existing bank data inprocessing the pensions.

3. Age over 80 yearsThe issue of 80% of pensioners being over 80 years has been acknowledged by 3MCogent. We have advised 3M Cogent to incooperate date of birth in the biometricregistration and this will enable us validate the data on pensioners who are over 80years. '~

You are therefore requested to use the existing data with the respective default dates.

4. Regarding 7676 records which are deemed to be incorrectly formatted relates to

nominees who are not linked to the "primary" pensioners on the sysytem. Currently the

records are manually kept. This data should also be archived.

5. Third Party Deduction

You are to use the Deductions Element Summary that has been provided by the

Pension Payment Unit. Any deduction not found on the such list should be excluded.

6. Zero-Net Pension Allowance

These are pensioners who have not done the biometric registration. This category of

pensioners would be reactivated as soon as their biometric data is made available. This

data should therefore be archived.

7. Duplicate Employee Numbers

Employee numbers are system generated and this field should be made mandatory sort

field. Any duplication found should be deleted.

Counting on your usual co-operation.

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A.K. K. KUFE /~~."''" ..

Ag. DEPUTY CONTROLLER & ACCOUNTANT-GENERAL (FMS)

For: CONTROLLER & ACCOUNTANT-GENERAL

Cc: Controller & Accountant-General

DCAG (F & A)

DCAG(T)