controlled substances prescription monitoring program dean

Controlled Substances Prescription Monitoring Program

Dean Wright, RPh

Arizona State Board of Pharmacy


Arizona’s Forty-eighth Legislature passed H.B. 2136 establishing a Controlled Substances Prescription Monitoring Program (CSPMP). The bill was signed by the Governor on July 2, 2007 and become effective on September 19, 2007.

The new statutes, A.R.S. Title 36, Chapter 28 are available on the Board’s website www.azpharmacy.gov under the “CS-Rx Monitoring Program” link. Our proposed rules are also available under the same link.


• A.R.S. § 36-2602 requires the ASBP to establish a controlled substances prescription monitoring program that:

Includes a computerized central database tracking system track the prescribing, dispensing, and consumption of Schedule II, III, and IV controlled substances in Arizona,

Assists law enforcement in identifying illegal activity related to the prescribing, dispensing, and consumption of Schedule II, III, and IV controlled substances,

Provides information to patients, medical practitioners, and pharmacists to help avoid the inappropriate use of Schedule II, III, and IV controlled substances, and

Is designed to minimize inconvenience to patients, prescribing medical practitioners and pharmacies while effectuating the collection and storage of information.


Purpose of the Controlled Substances Prescription Monitoring Program:

Improve the State’s ability to identify controlled substance abusers or misusers and refer them for treatment

Identify and stop diversion of prescription controlled substance drugs

Primary function of the Arizona State Board of Pharmacy: Provide a central repository of all prescriptions dispensed

for Schedule II, III, and IV controlled substances in Arizona


A.R.S. § 36-2604 Use and release of confidential information C. The board may release data collected by the program to the following: 1. A person who is authorized to prescribe or dispense a controlled substance to assist

that person to provide medical or pharmaceutical care to a patient or to evaluate a patient..

2. An individual who requests the individual's own prescription monitoring information pursuant to section 12-2293.

3. A professional licensing board established pursuant to title 32, chapter 7, 11, 13, 14, 15, 16, 17, 18, 21, 25 or 29. Except as required pursuant to subsection B of this section, the board shall provide this information only if the requesting board states in writing that the information is necessary for an open investigation or complaint.

4. A local, state or federal law enforcement or criminal justice agency. Except as required pursuant to subsection B of this section, the board shall provide this information only if the requesting agency states in writing that the information is necessary for an open investigation or complaint.

5. The Arizona health care cost containment system administration regarding persons who are receiving services pursuant to chapter 29 of this title. Except as required pursuant to subsection B of this section, the board shall provide this information only if the administration states in writing that the information is necessary for an open investigation or complaint.

6. A person serving a lawful order of a court of competent jurisdiction.

Arizona State Board of Pharmacy

Controlled Substances Prescription Monitoring Program • October 2008: Arizona began collecting data from

resident and nonresident pharmacies. The first reports were due on or before Friday October 17, 2008 for the week ending October 11, 2008. Pharmacies were required to report their controlled substance data retroactively to April 1, 2008.

• October 2009: Began collecting data for dispensing

practitioners. • There are about 1691 resident and nonresident

pharmacies reporting data and about 3800 dispensing practitioners reporting data.

Data Collection

• What to Report – Dispenser’s DEA # – Name of patient, full address including city, state and

zip code – Gender – Telephone # – DOB – Date prescription was written – Date Prescription was dispensed

Data Collection

• What to Report – Number of Refills if any – Indicate new or refill – Metric qty of drug dispensed – Method of Payment – NDC # of drug dispensed – Prescriber’s DEA #

Law Enforcement

Use of the Monitoring Program Database

• Patient’s Prescription Profile Reports (Solicited Reports) Profile reports are only investigative tools Profile reports are not evidence and may not be used as evidence. The

reports provide investigators with the location of the filled prescription, which makes it easier to find the evidence

Reports are based on prescription data collected from dispenser (pharmacies and dispensing practitioners). The Board cannot guarantee the accuracy of the data, it merely collects and compiles the data. It is the responsibility of the investigator to use the report to obtain the actual filled prescription evidence from the dispenser

Law Enforcement Procedures for Requesting Access

Access Notification • Once your access request form is approved, ASBP’s technical

expert, Health Information Designs, Inc. (HID) will notify you via two separate e-mails. The notifications will include the following information:

• The first e-mail with include the CSPMP system logon ID you will use to access the system and the database web link.

• The second e-mail will include the password you will use to access the system.

• * User login and password accounts are never to be shared.

• Before attempting to access the database, a requestor must have an

affidavit available. Sample affidavits are available on the CSPMP web site and can be accessed by performing the following steps

Arizona State Board of Pharmacy Controlled Substances Prescription Monitoring Program

• Database access as of May 3, 2013: Practitioners: 4711 (21.3%) Pharmacists: 2396 (38.8%) Law Enforcement Investigators: 308 Board Investigators: 52

• Practitioners, pharmacists, and law enforcement and board investigators

from another state may also request access.


Who is using the database?

Practitioners make 74.3% of the queries Pharmacists make 25.5% of the queries Law Enforcement make 0.14 % of the queries Healthcare Boards make 0.06% of the queries


Queries - By Quarter for 2010 Period RPh Practitioner LE Board 1/1/10-3/31/10 10709 69183 147 86 4/1/10-6/30/10 12731 91616 255 60 7/1/10-9/30/10 13668 113749 222 45 10/1/10-12/31/10 9516 120130 302 42 Queries – By Quarter for 2011 Period RPH Practitioner LE Board 1/1/11-3/31/11 9280 128796 338 54 4/1/11-6/30/11 9954 145456 344 110 7/1/11-9/30/11 13058 168562 233 101 10/1/11-12/31/11 14150 174802 231 73 Queries – By Quarter for 2012 Period RPH Practitioner LE Board 1/1/12-3/31/12 15744 199264 368 120 4/1/12-6-30-12 20532 232372 180 80 7/1/12-9/30/12 27422 167709 245 189 10/1/12-12/31/12 36585 174230 240 131 Queries – By Quarter for 2013 Period RPH Practitioner LE Board 1/1/13-3/31/13 64108 186410 349 126


How often is the database being used? Practitioners average 2071 queries per day. Pharmacists average 712 queries per day. Law enforcement agents average 3.9 queries per day. Healthcare Boards average 1.4 queries per day. Interstate Queries? Practitioners made 1200 and Pharmacists made 1466 in 3rd Quarter 2013


Unsolicited Reports Sent to Practitioners 8/09 126-41 8/11 116-15 9/09 179-34 9/11 115-15 10/09 121-19 10/11 157-21 12/09 177-25 11/11 67-9 1/10 142-24 12/11 70-10 2/10 154-24 1/12 152-18 3/10 98-15 2/12 180-21 4/10 134-18 3/12 143-16 5/10 123-17 4/12 195-23 7/10 140-22 5/12 154-19 8/10 135-21 6/12 143-15 9/10 159-26 7/12 191-20 10/10 127-18 9/12 99-10

11/10 201-25 10/12 105-13 12/10 183-23 11/12 188-23 1/11 133-16 12/12 105-12 2/11 107-14 1/13 96-10 3/11 93-9 2/13 96-10 4/11 90-11 3/13 141-16 5/11 92-13 4/13 169-19 7/11 89-11

QUESTIONS? Arizona State Board of Pharmacy Web page: www.azpharmacy.gov

Dean Wright, CSPMP Director

Arizona State Board of Pharmacy 1616 W. Adams, Suite 120

P.O. Box 18520 Phoenix, AZ 85005

602-771-2744 Fax: 602-771-2748

[email protected]

controlled substances prescription monitoring program dean

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