Contractor Site Induction Strand Campus London Directorate of Estates & Facilities - Document No. HS13 V4 – Dated January 2014

About King’s College London

• King’s College London is an international

Higher Education institution. The Strand site

buildings consists of a mix of teaching, office

space, research facilities and libraries.

For further information please visit:

www.kcl.ac.uk

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Building Addresses Main building:

Strand Building, London,WC2R 2LS

Other site buildings include:

King’s Building , Somerset House East Wing, North Wing (169-171, N. Wing),

Virginia Woolf House, 39-41 Surrey Street, Chesham Building,

Norfolk Building, Laws Building, Strand Bridge House,

Philosophy Building, Macadam Building, Old Watch House, Virginia Woolf Building

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Campus Maps

NO PARKING on Campus

No public parking, but a pay and display parking system

operates in nearby streets including Surrey Street.

Nearest train: Charing Cross: 9 minute walk. Waterloo: 12

minute walk. Waterloo East: 10 minute walk. Blackfriars: 12

minute walk.

Nearest Tube: Temple (District and Circle lines): 2 minute

walk. Charing Cross (Bakerloo and Northern lines): 10

minute walk, Embankment (District, Circle and Bakerloo

lines): 10 minute walk, Waterloo (Jubilee, Northern,

Bakerloo, Waterloo & City lines): 12 minute walk, Holborn

(Central and Piccadilly lines): 12 minute walk,

Chancery Lane (Central line): use exit – 15 minute walk.

Nearest bus : Buses stopping outside the College: 1, 4, 26,

59, 68, 76, X68, 168, 171, 172, 176 (24 hour), 188, 243 (24

hour), 341 (24 hour), 521, RV1.

By boat - commuter river service : From the west, Putney -

Blackfriars: get off at either Embankment

Pier or Blackfriars Pier.

Motorcycles : Bays in the Strand, Arundel Street, Temple

Place and other nearby streets.

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Campus Detail

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Contacts Security Desk:

020 7848 1024

Estates & Facilities Desk:

020 7848 2908/1899/2606/2506 – call 2908 in the first instance

Maintenance Team Leaders (Hard Services M&E):

020 7848 2908/2943 – call 2908 in the first instance

Building Team Leader (Hard Services Carpentry & Fabric):

020 7848 1225/1017

Facilities Team Leader (Soft Services):

020 7848 2992 /2552

Emergency out of Hours Contact Number:

020 7848 2222

Other Useful Numbers:

Campus Operations and Estates Manager: 020 7848 2608

Security Manager: 020 7848 1837

Campus Operations (Facilities) Manager: 020 7848 1898

Assistant Campus Operations Manager (Maintenance & Energy) 020 7848 2506

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Site Information Strand Campus

Site facilities available to contractors: Please note this is a 24 hour site.

• Delivery Point: Contact Projects Manager to arrange 020 7848 2606

• Main Restaurant located on 1st floor, Kings building -Chapters (self service)

• Coffee Shop located on Level 2, near Reception, Kings building.

• Toilets at Reception, King’s Building

• Wireless Access: (by prior permission only)

• Local shops and cafés within 10 minute walk

• Cash machine located within 10 minute walk

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Fire Alarm Bell Test Strand Campus

Fire Alarm Tests are carried out every Wednesday morning: • Kings Building : 9.00 – 09.15

• Strand Building:09.15 – 09.30

• North Wing, East Wing, 39-41 Surrey Street & Philosophy:09.30 – 09.45

• Chesham Building & Norfolk Building:09.45 – 10.00

• Macadam Building:10.00 – 10.15

• Laws Building:10.15 – 10.30

• Virginia Woolf Building:10.45 – 11.00

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Fire and Evacuation Strand Campus

The Fire Alarm on the Main Campus is Full hard wired fire alarm system with electronic sounders.

WHEN IT SOUNDS:

• STOP WORK AND EVACUATE TO THE FIRE ASSEMBLY POINT

• Foreman/Supervisors ENSURE THAT YOU HAVE ACCOUNTED FOR ALL PERSONNEL

• INFORM THE EVACUATION MARSHAL OF THIS AT THE FIRE ASSEMBLY POINT

• If the fire alarm sounds for more than 30 seconds it is a real fire alarm activation and you should

evacuate.

• NEVER leave a FIRE DOOR OPEN

• ALWAYS keep FIRE ESCAPE ROUTES CLEAR

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Evacuation Assembly Points • King’s Building – Somerset House Courtyard & Embankment Terrace

• Strand Building – Somerset House Courtyard & Strand Pavement

• Laws Building – On Strand Pavement Outside Somerset House

• Norfolk Building – Outside Adjacent Building (used to be Arthur Andersons)

• Chesham Building - Outside Adjacent Building (used to be Arthur Andersons)

• Philosophy Building - Outside Adjacent Building (used to be Arthur Andersons)

• 39-41 Surrey Street - Outside Adjacent Building (used to be Arthur Andersons)

• 169-171 Strand (North Wing) – Next to Old Aldwych Tube Station & Somerset House

Courtyard/Surrey Street

• Old Watch House – Surrey Street

• Macadam Building – Opposite the Hotel on the Embankment

• East Wing – Somerset House Courtyard/Surrey Street

• Virginia Woolf Building – Lincoln’s Inn Fields

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EMERGENCIES For Accidents/Incidents Including:

• SUSPICIOUS PACKAGES

• CHEMICAL/BIOLOGICAL SPILLAGES

• DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL

Contact SECURITY on 020 7848 1024 for assistance Security Desks are located at: – Ground Floor, Strand Building – Ground Floor, Somerset House, East Wing (SHEW)

EXTERNAL INCIDENTS – Telephone the emergency services 999 – There is an A&E department in St Thomas‘ Hospital – ALL Accidents or incidents, including near misses must be reported through your own

company’s system and a copy sent to the Strand Operational Contracts & Compliance Manager

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ESTATES & FACILITIES PROCEDURES

The following work requires at least 24 hours notice

–Access to ceiling voids

–Work involving noisy or dusty procedures

–Work requiring isolation of fire detectors

–Working with or altering building fabric

•Do NOT move or disconnect any security devices without prior notification and approval of the ESTATES & FACILITIES and SECURITY Departments.

•Hand tools and plant must be 110v and PAT tested.

•Trailing leads must be covered in high visibility tape.

•ALL equipment must be provided by you and may NOT be left in any building.

•In the event of UNSCHEDULED WORK/UNFORESEEN CIRCUMSTANCES staff need to be aware of the conditions of the RISK ASSESSMENT.

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Permit to Work To obtain a Permit to Work You MUST supply a Method Statement and Risk Assessment to Estates & Facilities at least 24 hours prior to works commencing.

You must have completed a contractors site induction within the last 12 months (this document).

You must have authorisation from Estates & Facilities to start work.

Permits are issued from the Estates & Facilities Shift Office in Room K-2.47, Level -2 King’s Building

Works requiring PERMIT TO WORK include: • Work in confined spaces • Work in operational laboratories • Hot works • Work on high or low voltage electrical systems • Work on fire alarm or emergency lighting systems • Work on roofs • Work in an excavation • Work with asbestos • Work involving the erection of a scaffold or tower scaffold

•No such work should commence without authorisation from Estates & Facilities .

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Permit to Work

No works will be allowed to begin without:

A RISK ASSESSMENT and a METHOD STATEMENT, specific to the task at hand;

Viewing and discussing the ASBESTOS REGISTER with the Estates & Facilities Department on site;

Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate;

The College CANNOT accommodate storage of materials/ tools within the buildings. – Tools/materials should be stored in work area compounds. These are to be agreed and

assigned (if necessary) in advance. – ANY tools/materials left unattended can be disposed of WITHOUT notice – Discuss any combustible or explosive articles with the Estates & Facilities Department before

they are brought on site. – Oxy/acetylene is NOT allowed on College premises

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Permit to Access Permission to Access Permits are designed for managing contractors carrying out low risk activities

around the College estate.

Tasks that may be covered by Permission to Access Permit includes:

Routine Planned Maintenance

Visual Site Surveys

Utility Meter Readings etc

All activities are carried out on a risk based approach which will determine the level of controls

required.

To obtain a permission to access permit You must have completed a contractors site induction (this document).

You must have authorisation from Estates & Facilities to start work.

Permits are issued from the SECURITY, Main Gate, Strand Building Security Room, 020 7848 1024 /2000

Contractors rules must be obeyed at all times

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Site SECURITY

• You will be issued with an ID CARD upon completion of the Induction process.

• Your ID card must be visible at ALL times and returned to the Strand Building Security Control

Room upon leaving site.

• ACCESS CONTROL

• DO NOT leave external doors open and unattended.

• DO NOT let anyone in without asking them to produce their pass.

• Inform SECURITY on 020 7848 1024 if Access Control doors need to be kept open or

if a Fire Door needs to be used.

SECURITY • Scaffolds and builders’ lifts must not be accessible out of hours, security

measures must be agreed before erection of the equipment.

• Ladders must be secure when not in use

• Inform Security if you require out of hours or weekend working.

• DO NOT leave waste anywhere onsite e.g. in stairwells, corridors, cleaners cupboards etc.

USE OF SUB-CONTRACTORS

If your contract with the College allows the use of sub-contractors the following is required:

• Your managers and/or foremen must ensure that all subcontracted personnel attend a King’s

College London Induction.

• Inductions may be arranged by contacting the Estates & Facilities Shift Office on Ext. 020 7848 2908

• Personnel found working on site without having attended an induction and not covered by a valid

permit may suspended from site without notice.

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Safe System of Work Due to the age and nature of our buildings,

many of them may contain asbestos

containing materials (ACM’s).

Below gives an example of the type of activity which requires viewing the Asbestos Register:

• Access to ceiling voids

• Working with or altering building fabric

• Entering Plant Areas or riser spaces

This list is not exhaustive, please discuss with your permit issuer prior to starting works.

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Induction Acknowledgement Strand Campus

Company Name…………………………………..

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Please complete this form in Capitals. A copy of the completed form must be returned to your College contact prior to

employees attending site, or works may be delayed.

FIRST NAME

SURNAME INDUCTION DATE

MOBILE NUMBER

SIGNATURE