contractor ohs induction handbook contractorinductionhandbook.pdfplease read the attached contractor...

TOORA PRIMARY SCHOOL

Contractor Occupational Health and Safety (OHS) and Child Safe

Standards Induction Handbook

Prepared by: D. Walker

Date Prepared:

5/09/2016

Review Date: 1/11/2016

WELCOME & CONTACT DETAILS

Welcome to Toora Primary School, we are happy to have you ‘onboard’ as one of our preferred contractors.

In this booklet you will find a list of our expectations and requirements, a map of the school, details of what

to do in an emergency and some important contact information (below).

Please contact one of the following people if you have any issues or concerns, or if you are injured or involved

in an accident while on our premises.

Principal: Andrea Penrose (Acting Principal)

Business Manager: Dianne Walker

School Details: Toora Primary School

5 Harriet Street, TOORA, 3962

Telephone: (03) 5686 2283

Fax: (03) 5686 2451

Email: [email protected]

Web Address: www.tooraps.vic.edu.au

Before undertaking any works, please see the office, to discuss your plans, and to ascertain the

safety of the area.

Please complete the “ Contractor Induction Checklist “ on Page 6 and provide copies of your

Working With Children’s Check, Public Liability Insurance & Workers Compensation Insurance

policies. Copies of JSA’s (Job Safety Analysis) need to be provided for each “job”. Please ensure you

complete necessary “Permits to Work “ at the school when you register in the “Visitor’s Register”

The Child Safe Standards - Code of Conduct also need to be completed by ALL Contractors and is

located at the back of this booklet.

As per DET regulations, Contractor Inductions are valid for 12 months.

mailto:[email protected]

15/09/2016

Dear Contractor,

The Department of Education and Training has implemented an OHS Management System (OHSMS) in that requires all contractors engaged to provide maintenance, repair work, or services at Toora Primary School be approved prior to the commencement of any works.

Please read the attached Contractor OHS Induction Handbook and familiarise yourself with its contents. Upon arrival to the site, please report to the general office to sign in and be issued with a visitor’s pass that is to be worn at all times whilst on DET premises. You will also be required to undergo a site specific OHS induction. The following information is to be provided:

• copy of current public liability insurance certificate (Note: $10 million minimum cover required)

• copy of current workers compensation insurance certificate (if company)1. • copy of trade licenses and bring original for sighting • current Employee Working with Children Check • copy of Safe Work Method Statement /Job Safety Analysis for the high risk tasks to

be undertaken or as mandated by DET.

This information is to be returned to us by 1/11/2016

Note: If you are assessed as non-compliant you will be advised to submit further evidence.

If you have any questions please do not hesitate to contact Acting Principal Andrea Penrose on 03 56 862 283.

Yours Sincerely,

1 If the contractor is a sole trader they will not have Workers Compensation Insurance, but may have income protection. Ensure that details are supplied to Toora Primary School.

TOORA P.S. – EVACUATION DRILL PROCEDURES

In the case of a LOCK DOWN see below

When the Evacuation Alarm is sounded……...

All Classroom Teachers

• Under no circumstances are you to return into a building.

• Reassure the children so as to avoid panic, immediately stop everything and get the children to

line up at the door. ( Don’t get bags, put on shoes or do anything which will slow down your exit )

• Collect the Attendance Roll and check reading corners, withdrawal rooms etc to ensure everyone in the room

is present.

• Any visitors or parent helpers must accompany you and follow your directions.

• Quietly and calmly walk your children to the nearest clear exit and proceed to the Main Evacuation Assembly

Area. Close your classroom door on exiting.

• When at the Evacuation Area, sit the children down and mark the roll.

• Wait for the Emergency Management Coordinator to arrive and inform him/her as to your class’s status, eg all

present, John is at Special needs, Billy is at the toilets etc.

• Return to your class and wait for further instructions.

All Specialist Teachers


• Reassure the children so as to avoid panic, immediately stop everything and get the children to line up at the

door. (Don’t get bags, put on shoes or do anything which will slow down your exit )

• Any visitors or parent helpers must accompany you and follow your directions.

• Meet the class teacher at the Evacuation Assembly Area. If you have a group of students from various classes,

take each of them to their own class. Class teachers should have the Attendance Roll. Stay with them while they

mark the roll in case they need your assistance

• Wait for further instructions.

ALL Visitors/Contractors/Parent Helpers/Volunteers


• ALL Visitors/Contractors/Parent Helpers/Volunteers in the school should immediately make their way to the

Evacuation Assembly Area. ( SEE MAP)

• Wait for further instructions.

In the case of a LOCK DOWN. ALL Visitors/Contractors/Parent Helpers/Volunteers/Teachers and students

are under the direction of the principal and must comply with their direction.

TABLE OF CONTENTS Introduction ................................................................................................ 1

DET Occupational Health and Safety (OHS) Policies .......................... 2

Required conduct/behaviour ................................................................... 4

Access arrangements ............................................................................... 5

Access ............................................................................................................................. 5

Traffic management ....................................................................................................... 5

OHS induction ............................................................................................ 6

Safe Work Method Statements ................................................................ 7

Site specific hazards ................................................................................. 8

Potential to fall two metres or more ............................................................................ 8

Emergency management .......................................................................... 8

Emergency procedures ................................................................................................. 8

Leaving site in an emergency ...................................................................................... 8

Evacuation point ............................................................................................................. 8

Emergency contacts ...................................................................................................... 9

First aid and amenities ........................................................................... 10

First aid .......................................................................................................................... 10

Amenities ....................................................................................................................... 10

Hazard and incident reporting ............................................................... 11

Appendix A ............................................................................................... 12

Central Office Use Only Issue Date: February 2016 Last Reviewed: N/A Next Review: February 2018 No. DET ESWB 24-6-1 Authorised by: Manager, ESWB

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED Page 1 of 20

Introduction To comply with the requirements of the Victorian Occupational Health and Safety (OHS) Act 2004 and the Victorian OHS Regulations 2007 the Department of Education and Training (DET) has implemented an OHS Management System (OHSMS) in all Victorian Government schools. The OHSMS requires all engaged contractors and sub-contractors to:

• report to the general office upon arrival at site

• complete an OHS induction using the Contractor OHS Induction Checklist

• sign in/out and ensure their visitors pass is worn at all times whilst on DET premises

• provide the following information:

o licence numbers and/or qualification details

o Public Liability Insurance Certificate of Currency (minimum $10 million sum

insured)

o Workers Compensation Insurance Certificate of Currency (if not a sole trader)

o Safe Work Method Statement (SWMS) or Job Safety Analysis (where

applicable, see page 7).



DET Occupational Health and Safety (OHS) Policies DET has two health and safety policies, the OHS Policy and the OHS Consultation and Communication Policy. Both policies have been endorsed by the DET Secretary and can be seen below:

http://www.education.vic.gov.au/Documents/school/principals/management/ohspolicy.docx

http://www.education.vic.gov.au/school/principals/management/Pages/ohscomms.aspx

http://www.education.vic.gov.au/school/principals/management/Pages/ohscomms.aspx



Required conduct/behaviour All contractors are expected to abide by the workplaces code of conduct while on site. This includes:

• No smoking on school grounds or within four metres of an entrance to all DET

workplaces.

• No alcohol or drugs are to be consumed on any DET premises. Any contractor under

the influence will be dismissed.

• No offensive language is permitted on any DET premises.

• Noise must be kept to a minimum. If this is not practicable, then non-urgent work

should be scheduled outside of school hours, where possible.

• Possessions, materials, and equipment should be secured and not be left

unattended.

• Abide by the workplaces traffic management procedures.

• Entrance to other areas of the DET workplace aside from the work area is prohibited,

unless otherwise agreed to.

• Remove all litter and debris from the workplace.

• Report any problems, hazards, or incidents to the Workplace Manager or relevant

delegate.

• Dress appropriately and wear the correct personal protective equipment suitable.

• No pets are permitted on DET premises.



Access arrangements Access All contractors must report to the general office and sign in upon arrival at the workplace. This requirement is indicated on signage located at all entrances to the school, see below:

Contractors are to restrict their movements and activities within the school to those areas and times approved/agreed to. Traffic management Contractor vehicles are to enter and exit the school grounds via the following locations:

• 5 Harriet Street, Toora VIC 3962

Designated pedestrian crossings are: Vehicles entering school grounds must adhere to all traffic signage. Where there is no signage, vehicles are to move at walking pace at all times. If a vehicle has limited visibility or mobility, a spotter should be used when the vehicle is in motion. Contractors are not to operate vehicles on, or around, school grounds during designated drop off/pick up times or during break times:

• Drop off: 8:30 – 9:00am

• Recess: 11:00 – 11:30am

• Lunch: 1:00 – 1:50pm

• Pick up: 3:15 – 3:35pm

ATTENTION

ALL PERSONS MUST complete an induction BEFORE undertaking

any works or disturbing materials on this school site



OHS induction Upon arrival at the site you will be required to complete an OHS Induction covering the site specific risks.

Contractor inductions are valid for 12 months, except where the provision of a SWMS is mandated for high risk work. In this instance, the contractor must be re-inducted (see section 3.5 of this procedure).



Safe Work Method Statements A contractor is expected to supply a Safe Work Method Statements (SWMS) or equivalent template, prior to the commencement of works, based on the level of risk or as mandated by DET for the following high risk work:

• confined space entry • demolition works • hazardous manual handling • hot works (e.g. welding) • powered mobile plant ( e.g. forklift) • removal or disturbance of asbestos • temporary supports for structural alterations • tilt-up or precast concrete. • trenches or shafts deeper than one and half metres • use of explosives • use of Hazardous Substances and Dangerous Goods • working at height (two metres or more) • works in tunnels • Work that is in, on or near:

o artificial temperature extremes (e.g. work in an operating cool room or freezer)

o chemical, fuel or refrigerant lines o contaminated or flammable atmospheres o electrical installations or services o pressurised gas distribution mains or piping o roads o telecommunications towers o water/liquids that pose a drowning risk

If the proposed work requires a SWMS, the works cannot proceed until the Workplace Manager and/or Management OHS Nominee has reviewed and signed the SWMS, to verify it has been sighted. A new SWMS will be required if scope of works change.

A Safe Work Method Statement template is attached to the end of this document

http://www.education.vic.gov.au/school/principals/management/Pages/definedohsterms.aspx



Site specific hazards Potential to fall two metres or more Where there is the potential to fall two metres or more including:

• work at a height of two metres or above (measured from the ground to foot position on ladder rung/work platform); or

• undertake excavation work (depth of one and a half metres or more)

A Safe Work Method Statement or equivalent e.g. Job Safety Analysis must be supplied to the school demonstrating how you will manage the risks.

Emergency management Emergency procedures On hearing the alarm:

• switch off all equipment

• proceed to the advised assembly area

• report to one of the wardens

• do not leave the assembly area until advised.

Leaving site in an emergency All contractors are required to proceed to the evacuation point and remain there until given clearance to leave by the Incident Controller or Workplace Manager. Evacuation point The evacuation point is located on the oval above the Jubilee Gates; refer to Evacuation Map (Appendix A).



Emergency contacts

School contacts

Workplace Manager Andrea Penrose 03 56 862 283

Assistant Principal Brett Whittle 03 56 862 283

Asbestos Co-ordinator

Andrea Penrose 03 56 862 283

Business Manager Dianne Walker 03 56 862 283

School after hours contacts

Workplace Manager:

Business Manager: 0409 503 728 Emergency contacts

Police: 000

Fire: 000

Ambulance: 000

Poisons: 13 11 26



First aid and amenities First aid In the event of an injury:

1. if the injury is not serious, report or escort the injured party to the administration office

for assistance

2. if the injury is serious ring 000, do not wait for first aid officer

3. stay with injured party. Send someone else to find the first aid officer or workplace

manager

4. if no one else is available, ring the school number and inform the office that someone

is injured at your location

5. if trained, apply first aid to the injured party

6. once incident is over, fill in an incident report at the office.

Our First Aid Room is located adjacent to the Office Administration counter in the entrance foyer Amenities

• Toilets and amenities – located inside school entrance foyer • Lunch room - located to the left of the Administration office • Staff Car Parking – is available opposite school entrance • Other



Hazard and incident reporting Any hazard or incident which poses a risk to the safety of a student, parent, visitor, contractor or employee must be reported.

• Call 000 immediately to report any incident threatening life or property. This number

will connect you to the following emergency services: :

▫ police for crime, injury that may not be accidental, or assault

▫ ambulance for injury and medical assistance

▫ fire brigade for fires, gas leaks and incidents involving hazardous and

dangerous materials.

• Notify the administration office in person, or, if unable or unsafe to do so, notify

someone via the emergency contact list (page 9).

• Workplace Manager is to report the incident on eduSafe.



Appendix A Emergency Evacuation Map

SOUTH GIPPSLAND HIGHWAY

A

Harr

iet S

tree

t

Gray Street



TOORA PRIMARY SCHOOL – CHILD SAFE STANDARDS (Std3)

Code of Conduct for Staff, Volunteers, Contractors and School Councillors

All staff, volunteers and board members of Toora Primary School are required to observe child safe principles and expectations for appropriate behaviour towards and in the company of children, as noted below.

All personnel of Toora Primary School are responsible for supporting the safety, participation, wellbeing and empowerment of children by:

• Ensuring that they have the following documents and have provided them to the school (to copy and keep on file) in February each year and when they are issued with new ones during the school year: – For Teachers and Principals: VIT registration, Police Check – For Volunteers: Working With Children’s Check – For Contractors, other employees including Education Support Staff: Working With

Children Check (Employee) and Police Check as required. • adhering to Toora Primary School child safe policy at all times / upholding Toora Primary

School’s statement of commitment to child safety at all time • taking all reasonable steps to protect children from abuse • treating everyone with respect • listening and responding to the views and concerns of children, particularly if they are

telling you that they or another child has been abused and/or are worried about their safety or the safety of another

• promoting the cultural safety, participation and empowerment of Aboriginal children (for example, by never questioning an Aboriginal child’s self-identification)

• promoting the cultural safety, participation and empowerment of children with culturally and/or linguistically diverse backgrounds (for example, by having a zero tolerance of discrimination)

• promoting the safety, participation and empowerment of children with a disability (for example, during personal care activities)

• ensuring as far as practicable that adults are not left alone with a child • reporting any allegations of child abuse to Toora Primary School’s Child Safety Officer,

Principal/Acting Principal, and ensure any allegation to reported to the police or child protection

• reporting any child safety concerns to Toora Primary School Child Safety Officer Principal/Acting Principal

• if an allegation of child abuse is made, ensure as quickly as possible that the child(ren) are safe

• encouraging children to ‘have a say’ and participate in all relevant organisational activities where possible, especially on issues that are important to them.

Ratified by School Council: September, 2016

Review Date: Term 3, 2019 (or earlier if required by changes to legislation or after an incident)





Staff, contractors, School Councillors and volunteers must not:

• develop any ‘special’ relationships with children that could be seen as favouritism (for example, the offering of gifts or special treatment for specific children)

• exhibit behaviours with children which may be construed as unnecessarily physical (for example inappropriate sitting on laps. Sitting on laps could be appropriate sometime, for example while reading a storybook to a small child in an open plan area)

• put children at risk of abuse (for example, by locking doors) • do things of a personal nature that a child can do for themselves, such as toileting or

changing clothes • engage in open discussions of a mature or adult nature in the presence of children (for

example, personal social activities) • use inappropriate language in the presence of children • express personal views on cultures, race or sexuality in the presence of children • discriminate against any child, including because of culture, race, ethnicity or disability • have or seek to have inappropriate contact with a child or their family including outside of

school hours. Accidental contact, such as seeing people in the street, is appropriate. • have any online contact with a child or their family (unless necessary, for example

providing families with e-newsletters) • ignore or disregard any suspected or disclosed child abuse.

By observing these standards you acknowledge your responsibility to immediately report any breach of this code to Toora Primary School Child Safety Officer Principal/Acting Principal.

…………..……………….…………………...………………………………..………………



If you believe a child is at immediate risk of abuse phone 000.

I have read and understood the Code of Conduct for Staff, Volunteers, Contractors and

School Councillors and I agree to adhere to this Code of Conduct:

Name: ………………………………............. Signature: ……………………………………

Date: ……………………………………........ Tel:...............................................................

Received at school on ____________________ Receiving Officer_____________________