contract to west coast arborists, inc grid pruning 08-05-14

8/12/2019 Contract to West Coast Arborists, Inc Grid Pruning 08-05-14

1/24

CITY OF CARMEL-BY-THE-SEA

Council Report

August 5, 2014

To: Honorable Mayor and Members of the City Council

From: Jason Stilwell, City Administrator

Submitted by: Sharon Friedrichsen, Public Services Director

Subject: Adopt a Resolution Approving a Cooperative Purchasing Agreement for a

Grid Pruning Project and Award the Contract for the Project to West

Coast Arborists, Inc. in the amount not to exceed $50,000.

____________________________________________________________________________

Recommendation: Adopt the resolution.

Executive Summary: Grid pruning, which involves safety and structural pruning of public trees,

is a regular component of the Forest, Parks and Beach Divisions efforts to

manage Carmels urban forest. This item proposed to utilize the

competitive bid process conducted by the City of Monterey to contract

with West Coast Arborists, Inc. (WCA) for tree pruning and related

services, in accordance with Municipal Code Section 3.12.170 pertaining

to cooperative purchasing.

Analysis/Discussion: Grid pruning is used to prune and address other tree issues along

specified streets for several blocks at a time. This fiscal year the city

owned trees along San Antonio Ave. are scheduled for attention in

addition to other areas and individual trees that require some work.

Generally this program is scheduled in multi-week segments two to three

times a year: pre-winter, post-winter and late spring. Grid pruning is a

valuable tool for maintaining a safe urban forest and as management tool

for mitigating risk for the city.

This program implements several goals, objectives and policies of the

Shoreline Management Plan and the Forest Management Plan that are

included in the Coastal Resources element of the General Plan.

Fiscal Impact: This is a budgeted program within the Forest Parks, and Beach Division

operation accounts. The contract amount is an increase of 25% from the

previous year. The increase will facilitate achieving the FY 2014-15

August 5, 2014 Regular City Council MeetingPage 112


2/24

performance measure of 12% (up from 10% in FY 2013-14) of city trees

having some attention to preventative maintenance.

Budgeted (yes/no) Funding Source( general fund, grant, state)

Yes General Fund: Forest, Parks and Beachaccount #78052

Previous Council

Action/Decision History:

The City Council authorized a similar contract under a cooperative

chase agreement with West Coast Arborists Inc. in FY 2013-2014.

Attachments:

Resolution

City Grid Pruning Contract with WCA WCA Proposal for FY 2014-15

City of Monterey contract extension

WCA Schedule of Compensation

Reviewed by:

City Administrator City Attorney Administrative Services

Asst. City Admin. Dir of CPB Dir of Public Svcs

Public Safety Dir Library Dir Other______________

City Engineer



3/24

CITY COUNCIL


RESOLUTION 2014-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THEEXECUTION OF A CONTRACT WITH WEST COAST ARBORISTS, INC. RELATIVE TO THE GRID

PRUNING OF URBAN FOREST TREES

WHEREAS, $50,000 has been budgeted for grid pruning of urban forest trees; and

WHEREAS, the City is able to take advantage of a cooperative purchasing agreement, as

allowed per Municipal Code sections 3.12.170 and 3.12.430, because the City of Monterey conducted

a competitive bid process for a like project; and

WHEREAS, West Coast Arborists, Inc. was the low bidder and their contract has been renewed

for FY 2014-15.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-

BY-THE-SEA DOES:

Authorize the City Administrator to execute a contract with West Coast Arborists, Inc.,

for a tree maintenance in an amount not-to-exceed $50,000.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this

5th

day of AUGUST 2014, by the following roll call votes:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

___________________________

Jason Burnett, MayorATTEST:

________________________________

Lori Frontella, MMC, Interim City Clerk



4/24


GRID PRUNING OF URBAN FOREST TREES

CONTRACT

THIS CONTRACTis made and entered into on the 5th day of August 2014, by and

between the City of Carmel-by-the-Sea, Monterey County, State of California, hereinafter calledCity, and West Coast Arborists, hereinafter called Contractor.

WITNESSETH: That City and Contractor have mutually covenanted and agreed, and by

these presents do covenant and agree with each other as follows:

1. That for and in consideration of the covenants and agreements hereinafter

contained on the part of City, and the sums of money hereinafter designated to be paid to

Contractor by City in the manner and form as shown in the attached specifications, Contractor

hereby covenants and agrees to, to furnish all labor, tools, appliances, equipment, plant and

transportation, and any and all other expenses necessary or incidental to the performance of

certain work hereinafter specified and to complete the public work herein referred to for City,

for the schedule and items awarded, all as more particularly and in detail set forth in those

certain specifications filed in the office of the City Administrator, and identified by the

signatures of the parties to this agreement. True copies of the contract documents together

with all modifications incorporated in those documents before their execution, are hereunto

annexed by and reference thereto incorporated herein and made a part hereof as though in

this document fully set forth. The contract documents shall consist of this Contract, (6 pages),

and Standards and Specifications (11 pages), Contractor Proposal (3 pages).

2. Contract Price: Contractor agrees to receive and accept and City agrees topay the proposal prices as full compensation for furnishing all materials and for doing all the

work embraced and contemplated in this agreement and as set forth in the Contractors

proposal submitted to the City of Carmel-by-the-Sea, on the 10th day of July, 2014and the true

copy thereof attached, and for all loss or damage arising out of the nature of said work, or from

the action of the elements from any unforeseen difficulties or obstructions which may arise or

be encountered in the prosecution of the risk connected with the work, and for well and

faithfully completing the work and the whole thereof, in the manner and according to the said

specifications and the requirements of the Project Manager (City representative) under them,

to wit: the Contract price not to exceed $50,000.00as set forth in the Contractors Proposal ofBidder for the work awarded under this agreement.

Contractor further agrees to plan the work and to prosecute it with such diligence that

said work, and all of it, shall be completed no later than 30 June 2015after the execution of this

Contract on behalf of the City.



5/24

Upon completion, the Contractor shall present a Statement of Compliance, if applicable.

Attached thereto there shall be copies of payroll certification records indicating the prevailing

hourly rate of per diem wages for this locality (Area 2) pursuant to Labor Code Section 1771.

Pursuant to SB222, City is required to withhold from any progress payments owed to a

contractor any amount that has been forfeited as penalties, or as wages owed to employeeswho have not been paid the prevailing wage for work performed. This allows the intervention

by the Division of Labor Standards Enforcement, which is headed by the State Labor

Commission, in a contractors lawsuit for recovery of amounts withheld by an awarding body.

All withheld wages and penalties will be transferred to the Labor Commissioner for

disbursement in those cases where a contractor fails to bring a lawsuit for amounts withheld

within ninety (90) days after completion of the public works contract and formal acceptance of

the job by the awarding body. The Labor Commissioner is then permitted to intervene in any

lawsuit brought by the contractor against an awarding body for recovery of amounts withheld.

Certified payroll records must be on the forms provided by the Division of Labor or

contain the same information required on the Divisions form.

3. Payment. Contractor shall be paid for the work within thirty (30) days of

satisfactory completion. Notice of Completion shall be given to City in writing. If any work is

not satisfactorily completed, City shall have the right to withhold from the payment a sum

equal to one and one-half times the estimated costs of satisfactorily completing the work. City

shall have the right to use said sum to pay Contractor for satisfactorily completing the work, or

upon refusal of Contractor to satisfactorily complete the work, to pay another contractor to doso. Any money remaining after satisfactory completion shall be paid to Contractor, less any

sums owed City by Contractor. Contractor shall have the right to substitute securities for any

monies withheld by City to ensure performance under this agreement pursuant to Government

Code Section 4590.

4. The parties agree that this Contract shall be binding upon themselves, their

heirs, executors, administrators, successors and assignees and hereby agree to the full

performance of the covenants herein contained.

5. No interest in this Contract shall be transferred by Contractor to any other party,and any such transfer shall cause annulment of this Contract, so far as City is concerned. All

rights of action, however, for any breach of this contract are reserved to City.

6. Supplies. Contractor shall keep harmless, indemnify and defend City, its

officers and agents, on account of articles supplied by Contractor under this Contract, of which

it is not patentee or which it is not entitled to use or sell.



6/24

7. Hold Harmless. Contractor agrees to hold harmless, indemnify and defend

City, its elected officials, agents, officers, and employees thereof, including the Project Manager

(Citys representative), while acting within the scope of their duties from and against any and all

liability, claims, damages and cost of defense arising out of Contractors performance of the

work described herein including injuries and damages arising from negligence of City or others

except for injuries and damages arising from sole negligence of City. Contractor shall requireany and all subcontractors to conform to the provisions of this clause and provide proof of all

required insurance prior to commencing any work.

8. Warranties. Contractor shall immediately correct all defective workmanship

discovered within one year after acceptance of final payment by Contractor, and shall hold

harmless, indemnify and defend City against all loss and damage occasioned by any such defect,

discovered within said year, even though the damage or loss may not be ascertained until after

the expiration thereof.

9. Independent Contractor. While engaged in carrying out the terms andconditions of this Agreement, Contractor is an independent contractor and not an officer,

employee or agent of City. Contractor shall not at any time or in any manner represent that it

or any of its agents or employees is in any manner, an agent or employee of City.

10. Contractor shall provide:

A. Workers Compensation Insurance. Contractor shall maintain adequate Workers

Compensation insurance in the State of California, and shall provide employers general liability

insurance for the benefit of its employees and the employees of any subcontractor under it, not

protected by such compensation laws, and proof of such insurance, satisfactory to City, shall begiven by filing certificates of such insurance with City, in a form satisfactory to City. If such

insurance is underwritten by any agency other than the State Compensation Fund, such agency

shall be a company authorized to do business in the State of California. Contractor shall not

commence work until certified proof of insurance has been provided to, and accepted by, City.

B. Public Liability and Property Damage Insurance. Contractor shall take out and

maintain during the life of this Contract such public liability and property damage insurance as

shall protect it and any subcontractor performing work covered by this contract from claims for

personal injury or property damages which may arise because of the nature of the work or from

operations under this contract, whether such operations be by Contractor or by any

subcontractor or anyone directly or indirectly employed by either of them. The Public Liability,

Personal Injury and Property Damage Insurance shall also directly protect the City, its officers,

agents and employees, as well as the Contractor and its subcontractors, and all insurance

policies issued hereunder shall so state:



7/24

The City of Carmel-by-the-Sea, its elected officials, officers, agents and employees

shall be specifically named, by written endorsement to the Certificate of Insurance, as

additional insured for this project under such insurance policy and Contractor shall provide

City with a certificate of such insurance for the term of this contract. The amounts of such

insurance shall be as follows: One Million Dollars ($1,000,000.00) per occurrence and Two

Million Dollars ($2,000,000) in aggregate.

Said insurance shall be with a company acceptable to City and shall be primary over any

other valid or collectible insurance City may have. The insurance carrier shall provide City with

a certificate evincing the existence of the insurance and specifying compliance with these terms

and the issuing company shall agree to provide City with thirty (30) days prior written notice of

cancellation or non-renewal of the policy.

Contractors liability insurance and automobile liability insurance covering all vehicles

used in the performance of the Contract providing for public liability, personal injury and

property damage insurance with limits of the not less than one million dollars ($1,000,000)combined single limit.

11. Safety.Contractor shall conform to the rules and regulations pertaining to safety

established by the California Division of Industrial Safety.

12. Liquidated Damages. In consideration of liquidated damages to City, occasioned

by Contractor not completing the work within the time set for Contractors performance, City

having to prepare termination notices, prepare specifications to complete the work, relet bids,

and experience the general delay of not having the work completed in a timely fashion, the

parties agree that it would be extremely difficult and impractical to fix actual damages and thatContractor agrees if the Contract is not completed within the time period specified in the

Contract, it will pay to City the sum of one-hundred dollars ($100)each and every calendar

days delay in finishing the work in excess of the number of working days prescribed in the

Contract, said sum of liquidated damages to be deducted from the amount due the Contractor

for work completed.

13. Conflicts in Documents. This Contract and the contract documents are

intended to constitute one complete and consistent contract. Should any conflict exist,

Contractor shall secure written instructions from City Forester(Citys representative) before

proceeding.

14. Protecting Trees. Contractor acknowledges that it is familiar with Citys policies

for the protection of trees and agrees to take all reasonable precautions to protect trees not

subject to trimming or removal from damage, which might be caused during the work. (Refer

to the Municipal Code of the City of Carmel-by-the-Sea, Chapter 12.28)



8/24

15. Inspection. City shall at all times have the right to inspect the work and

materials. Contractor shall furnish all reasonable aid and assistance required by City for the

property examination of the work and all parts thereof. Such inspection shall not relieve

Contractor from any obligation to perform said work strictly in accordance with the

specifications or any modifications thereof and in compliance with the law.

16. Conflict of Interest. Contractor covenants that neither it nor any person

working for it or with it to provide the services called for by this Contract has any interest, nor

shall any person acquire any interest, directly or indirectly, which would conflict in any manner

or degree with the performance of the services hereunder. Contractor further covenants that

in the performance of this Contract, no person having such interest shall be employed by

Contractor.

17. Nondiscrimination. Contractor agrees that in the performance of this Contract

or any sub-agreement hereunder, neither Contractor nor any person acting on Contractors

behalf shall refuse to employ or refuse to continue in any employment any person on the basisof race, religious creed, color, national origin, ancestry, physical handicap, medical condition,

marital status, sexual preference, sex or age. Harassment in the workplace is not permitted in

any form. Contractor further agrees to comply with all laws with respect to employment when

performing this Contract.

18. Suspension, Abandonment or Termination of Work. It is mutually agreed that

City may suspend, abandon in whole or in part, or terminate this Contract upon five (5) days

written notice to Contractor, in which case City shall pay Contractor for services rendered and

work completed at the time of suspension.

19. Changes. Any changes or amendments to this Contract shall be written,

consecutively numbered, change orders. City may, from time to time, amend or modify the

scope of the work to be performed hereunder.

20. Disputes. Disputes and other matters in question between Contractor and

Citys representative relating to this Contract shall be referred to the City Administrator or his

duly authorized representative, who will render a decision within a reasonable period of time.

21. Claims. Claims for time extensions or cost increases from Contractor shall be

considered valid only if Contractor notifies the City Representative of any such claim in writing

within five (5) working days from the date of the circumstances allegedly justifying the claim,

unless otherwise stated in the Contract specifications. The formal, written claim shall be

submitted to the City representative within ten (10) working days of the notification date, or no

later than fifteen (15) days from the date of the circumstances allegedly justifying the claim.

The City representative may negotiate the claim with Contractor and render a decision in

writing. Claims not resolved by the City representative may be appealed to the City

Administrator. An appeal to the City Administrator shall be submitted, in writing, within five (5)



9/24

working days from Contractors receipt of written notice from the City representative that the

claim has been rejected. The City Administrators decision shall be final. Acceptance of a final

contract payment by Contractor shall constitute a waiver of any further claims by it, except

those previously made in writing and identified by Contractor as unsettled at the time of

application for payment.

22. Notice. Any notice or notices required or permitted to be given pursuant to this

Contract may be personally served on the other party giving such notice or may be served by

Certified Mail, Return Receipt Requested, to the following addresses:

City Contractor

Lori Frontella West Coast Arborists

Interim City Clerk 2200 E. Via Burton Street

City of Carmel-by-the-Sea Anaheim, CA 92806

Post Office Box CC

Carmel-by-the-Sea, CA 93921

23. Contractors License. Contractor warrants and declares that its California

Contractors license number #366764 (D-49 & C-27) is valid, and that its expiration date is

12/31/2014.

24. Business License. The Contractors Carmel-by-the-Sea business license

number is 19983; with an expiration date of 06/30/15.

25. Attorneys Fees. If either party hereto should bring any suit against the otherparty hereto (formal judicial proceeding, mediation or arbitration), for the breach of any term,

covenant, condition or obligation herein contained to be kept, by such other party, for the

recovery of any sum due hereunder, or to recover possession of the premises, or for any

summary action for forfeiture of the Lease or to prevent further violations of any of the terms,

covenants, conditions or obligation, or for any other relief then, and in that event, the case shall

be handled in Monterey County, California, and the prevailing part in such suit or summary

action shall be entitled to a reasonable attorneys fee to be fixed by the judge, mediator or

arbitrator hearing the case and such fee shall be included in the judgment, together with all

costs.



10/24

Dated: __________________, 2014 CONTRACTOR

By:

(Typed or Printed Name) (Signature)

(Title)

Recommended By:

Mike Branson, City Forester

Dated: _____________________, 2014 CITY OF CARMEL-BY-THE-SEA,

a Municipal Corporation,

ATTEST:

By:

Lori Frontella, MMC Interim City Clerk Jason Stilwell, City Administrator



11/24


12/24

C.

When removing a live branch, pruning cuts should be made in branch

tissue just outside the branch bark ridge and collar, which are trunk tissue

(Figure 1). If no collar is visible, the angle of the cut should approximate

the angle formed by the branch bark ridge and the trunk (Figure 2).

D.

When removing a dead branch, the final cut should be made outside thecollar of live callus tissue. If the collar has grown out along the branch

stub, only the dead stub should be removed, the collar should remain

intact, and uninjured (Figure 3).

E.

When reducing the length of a branch or the height of a leader, the final

cut should be made just beyond (without violating) the branch bark ridge

of the branch being cut to. The cut should approximately bisect the angle

formed by the branch bark ridge and an imaginary line perpendicular to

the trunk or branch cut (Figure 4).

F. A goal of structural pruning is to maintain the size of lateral branches to

less than three-fourths the diameter of the parent branch or trunk. If the

branch is co-dominant or close to the size of the parent branch, thin the

branchs foliage by 15% to 25%, particularly near the terminal. Thin the

parent branch less, if at all. This will allow the parent branch to grow at a

faster rate, will reduce the weight of the lateral branch, slow its total

growth, and develop a stronger branch attachment. If this does not

appear appropriate, the branch should be completely removed or

shortened to a large lateral (Figure 5).

G. On large-growing trees, except whorl-branching conifers, branches that

are more than one-third the diameter of the trunk should be spaced

along the trunk at least 10 inches apart, on center. If this is not possible

because of the present size of the tree, such branches should have their

foliage thinned 15% to 25%, particularly near their terminals (Figure 6).

H. Pruning cuts should be clean and smooth with the bark at the edge of the

cut firmly attached to the wood.I.

Large or heavy branches that cannot be thrown clear, should be lowered

on ropes to prevent injury to the tree or other property.

J.

Wound dressings and tree paints have not been shown to be effective in

preventing or reducing decay. They are therefore not recommended for

routing use when pruning.



13/24

TYPES OF PRUNING MATURE TREES

A.

CROWN CLEANING

Crown cleaning or cleaning out is the removal of dead, dying, diseased, crowded, weekly

attached and low-vigor branches and water sprouts from a tree crown.

B. CROWN THINNING

Crown thinning includes crown cleaning and the selective removal of branches to

increase light penetration and air movement into the crown. Increased light and air

stimulates and maintains interior foliage, which in turn improves branch taper and

strength. Thinning reduces the wind-sail effect of the crown and the weight of heavy

limbs. Thinning the crown can emphasize the structural beauty.

At least one-half of the foliage should be on branches that arise in the lower two-thirds

of the trees. Likewise, then thinning laterals from a limb, an effort should be made to

retain inner lateral branches and leave the same distribution of foliage along the branch.

Trees and branches so pruned will have stress more evenly distributed throughout the

tree or along a branch.

C. CROWN REDUCTION

Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are

most effective in maintaining the structural integrity and natural form of a tree and in

delaying the time when it will need to be pruned again. The lateral to which a branch or

trunk is cut should be at least one-half the diameter of the cut being made.

D.

CROWN RESTORATIONCrown restoration can improve the structure and appearance of trees that have been

topped or severely pruned using heading cuts. One to three sprouts on main branch

stubs should be selected to reform a more natural appearing crown. Selected vigorous

sprouts may need to be thinned to a lateral, or even headed, to control length growth in

order to ensure adequate attachment for the size of the sprout. Restoration may

require several pruning over a number of years.

E. CROWN RAISING

Crown raising removes the lower branches of a tree in order to provide clearance for

building, vehicles, pedestrians, and vistas. It is important that a tree have at least one-

half of its foliage on branches that originate in the lower two-thirds of its crown to

ensure a well-formed, tapered structure and to uniformly distribute stress within a tree.

When pruning for view, it is preferable to develop windows through the foliage of the

tree, rather to severely raise or reduce the crown.



14/24

SIZE OF PRUNING CUTS

Each of the Pruning Techniques (Section I) and Types of Pruning (Section II) can be done

to different levels of detail or refinement. The removal of many small branches rather

than a few large branches will require more time, but will produce a less-prunedappearance, will force fewer water sprouts and will help to maintain the vitality and

structure of the tree.

The maximum size (Base diameter) of live branches that may be removed without a

permit is four (4) inches. Dead limbs should always be removed.

MISCELLANEOUS

A.

All motor vehicles and other major equipment of any licensed business used inconducting the licensed business shall be clearly identified with the name of the

licensee/business name.

B. All work must be done safely and in accordance with the American Standard for

Tree Care Operation (ANSI Z133.1-1988).

C. All tree companies must be licensed to work in the City of Carmel-by-the-Sea and

in addition must have a contractors license.

WHEN TO PRUNE

The timing of any tree pruning operation depends upon the species of tree, its

condition and the desired results. Crown thinning and major limb removal should be

targeted toward the dormant period for most tree species. In Carmel this period is

between mid-October through mid-February. Pruning during these months provides

several benefits to the tree:

Reduced stress

Less insect activity

Improved callus formation

Lessened water sprout production

Other types of pruning can be done year-round but the long-term benefit to the tree

should be the primary consideration.



15/24


I

I

I

f

I

branch-....._ \

bar k \

'' '

) \

br nch

coll r

FIGURE 1. Wh en removing a branch, the final cut

should

be

jusl outside

ll1e

branch

bark

ridge and collar

FIGURE

2.

In removing a limb without a

branch collar; the angle of he

final cut to the branch bark

ridge should approximate the

angle the branch bark ridge

forms with the limb. Angle AB

should equal Angle BC .

j

IICURF:.;

,I

\

\

8

(l-,/)1'1) (f nJf)I' C(J

111

(Ill ll1 , I

ft

rm

11

c

11 lt1/JI011r'h,

I f /

011

l lfl 7t ho


16/24


FIGURE 5

A tree with limbs tending to be equal-

sized.

or

codommant. Limbs marked a

are greater

than

he size

of

he parent

limb

A Thm

the foliage ofbranch B more

than brancl1 A to slow its growth

and

develop a stronger branch attachment.

FICURr 6

In removing ll1e end

or

a limb

to

a

Iorge lateral bronc

,

lhe final

cut

is mode

olor.g a line

thal

bisects

the angle between the branch

ridge and a line perpendicula r to

the limb being removed. AngleAB

is

equal to Angle

BC.

Mnfnr b r o n r f w ~

< IJOJt/d

br>

tve/1

;pnrNJ ;N/1 I"Jinnn r, 1

r/ f01111d

1/lr


17/24


SPECIFICATION FOR REMOVAL OF TREES ON PUBLIC PROPERTY

All tree removals shall be carried out in accordance with the following specifications:

GENERAL

1.

After each workday, brush, limbs, wood rounds, and all other debris shall be

neatly stacked off the street right-of-way. Lighted barricades will be placed

adjacent to any material that remains on public property after the end of the

workday.

2.

All wood, brush and debris from one tree shall be disposed of prior to startingwork on another tree unless authorized by the City Forester.

3. At the end of each work day, the contractor shall be responsible for clearing and

cleaning all drain ditches, culverts, sidewalks, streets, or any other area that is

required to be open to maintain public safety and welfare.

4. Contractor shall be responsible for all damages to road surfaces, drainage

ditches, culverts, sidewalks, curbs, benches etc. and shall repair same at his own

expense.

5.

Tree trunks that are not designated for grinding shall be cut to existing grade or

no more than (6) inches above grade.

6.

The contractor shall be responsible for the disposal of all wood and debris.

7.

Tree trunks shall be removed in sections no more than twenty-four (24) inches in

length. Larger sections may be cut, if they are lowered to the ground by rope orcrane. No section of the tree shall be allowed to fall freely to the ground if there

is a possibility of damage to property, vegetation or injury to humans. The lower

section of the trunk may be felled with permission of the City Forester, however,

this does not negate the contractors responsibility under Paragraph A.- 4.

above.



18/24

SAFETY

1.

The contractor will be solely responsible for providing all safety equipment

necessary to accomplish the work in a safe manner. The contractor shall be

responsible for providing safe public passage of the area of work. Flagmen will

be used for the direction of traffic and establishing temporary traffic detoursapproved by the Carmel Police Department and meeting OSHA Standards for

public safety when operating in public rights-of-ways.

2. The contractor must understand and abide by ANSI Z133.1 standards and all

other safety regulations enacted by OSHA and Pacific Gas and Electric Co.

(PG&E).

3.

Under no circumstances will the contractor or his employees be permitted to

work within ten (10) feet of energized high voltage lines or two (2) feet ofenergized secondary (low voltage) transmission lines. All persons, tools, and

equipment must maintain these minimum clearances while conducting work in

the completion of this contract.

4. If there is a question regarding the voltage transmitted via any energized lines, it

is the contractors responsibility to contact PG&E before working on any tree

identified in the attached Exhibit.

5.

The contractor shall provide the City Forester with a work schedule. The

contractor or his designee shall also meet with the City Forester prior to the start

of the project to discuss safety and other matters relating to the performance of

the contract.

STREET CLOSING/NOTIFICATION

The Contractor shall be responsible for notifying, at least twenty-four (24) hours before

beginning of the work day, the Police, Public Works, and Fire Departments, and localresidents if streets are to be temporarily closed.



19/24

TRAFFIC DETOURS

If detours are required, the contractor will be responsible for providing all necessary

traffic signs and safety devices which meet recommended OSHA Standards and routes

will be approved by the Carmel Police Department.

PG&E, TELEPHONE, CABLE TELEVISION

The contractor shall be responsible for notifying and coordinating work with PG&E andall other utilities that may be affected by the work.

BUSINESS LICENSE, INSURANCE, WORKERS COMPENSATION

The contractor will be required to be a State Licensed Contractor and meet all City

licensing and insurance requirements before proceeding with work.

WORK DAY LIMITATIONS

Work shall not commence before 8:00 A.M. Work on Saturdays or Sundays will not be

authorized unless special approval has been granted by the City Forester and the City

Building Official.

PROTECTION OF PROPERTY

The contractor shall be responsible at his own expense for the replacement of damaged

or lost material or replacement of damaged or lost material or replacement of damaged

parts of any real property.

PROTECTION OF WORK AREA AND CLEANUP

The protection of the area and the cleanup of the area of work must be accomplished

on a daily basis.

NOTICE TO RESIDENTS OF INTENT TO WORK

The contractor shall notify all residents in the area if any utilities will be interrupted at

least twenty-four (24) hours prior to the interruption of service.



20/24


21/24

TRAFFIC DETOURS

If detours are required, the contractor will be responsible for providing all necessary traffic

signs and safety devices approved by the Carmel Police Department.

PG&E, TELEPHONE, CABLE TV, and UNDERGROUND UTILITIES

The contractor shall be responsible for notifying and coordinating work with PG&E and all other

utilities that may be affected by the work.

The contractor shall be responsible for insuring that Underground Service Alert (USA North 1-

800-227-2600) marks underground utility locations prior to starting work. Any damage that

may occur as a result of work to underground utilities is the responsibility of the contractor.

BUSINESS LICENSE, INSURNACE, WORKERS COMPENSATION

The contractor will be required to meet all City licensing and insurance requirements before

proceeding with work.

Updated 1/30/07



22/24


T1ee Care

P

rqfessionals

Serving

Commun ities

Jr 1w

Care bout ees

July 10, 2014

City

of

Carmel-by-the-Sea

ATTN: ike Branson City Forester Parks and Beach

P.O. Box SS

Carmel-by-the-Sea, CA 93921

RE: Tree Maintenance Agreement Fiscal Year 2014-2015

Dear Mr. Branson,

www .WCAINC.

co

Over

the

years, West Coast Arborists, Inc. (WCA) and

the

City of Carmel have forged a very

productive and cohesive working relationship. Together

our

organizations have endured both

good and bad times with the ever fluctuating economy

of

our state and country. To this day

our

common goal remains the same; to preserve the integrity and health of the Citys urban

forest.

As

we

begin FY 2014-2015, we propose to provide tree maintenance services during th

is

fiscal

year under a piggyback approach on the City of Monterey s current contract. The City of

Monterey just recently approved

an

extension at the same rates as FY13-14. We agree to offer

the same unit prices, terms and conditions as Montereys contract. Attached to this letter are

our proposed price schedule and Monterey s confirmation

letter

.

We look forward

to

continuing

the

strong relationship built between us and

to

maintaining

quality urban

tree care service. Should you have any questions

or

require additional

information, please contact me at (800) 521-3714.

Sincerely,

v ~ v

Vice-President, Marketing

West Coast

Arborists

Inc.

2200E.ViaBurtonStreet

Anaheim,CA

92806

714.991.1900 800.521.3714

Fax714.956.3745


23/24


June

27, 2014

Mr. Patrick 0.

Mahoney

President

West

Coast

Arborists. lno.

2200

East

VIa

Burton

St.

Anaheim, CA

92806

Re: Agreement to

EKtend

Contract for

On

C ~ l l

Tree Maintenance

Services

Dear Mr.

Mahoney:

The aty

cf

Monterey would lll


24/24

Ttee Ca

re P

ni

e

ssionals

Serving Communities Who Ca -e bout r

ees

City o Carmel-by-the-Sea

Schedule

of

Compensation

Tree Maintenance Services

litem Description

a) Labor Required

IUnit

I

I

Utility Arborlst, Certified Arborist, Crew Supervisor Hour

Line Clearance Tree Trimmer Hour

Line Clearance Trainee Hour

Crane Operator Hour

Tree

Tr

immer Hour

Tree Maintenance

Worker

Hour

- Laborer Hour

b Equipment Required

- 50 ft. aerial lift Hour

-

00

ft

. aerial lift

Hour

5 yd. brush truck/chip truck Hour

5-6 yd dump truck Hour

- Skip Loader Hour

Roll off box Hour

Disc Chipper (Vermeer 1250) Hour

50.00

50.00

50

.00

50.00

50.00

50.00

30.00

-

50.00

-

-

30.00

30.00

-

.WCAINC.com

Unit

Prices for

FY13-14

5

.20

5 .20

5

.20

51.20

51.20

51.20

30.70

-

5

.20

-

-

30.70

30.70

.

c) Other Labor/Equipment

- Tree emergency callout after

hours & weekends

Hour

d) Labor/Equipment Required

100ft

plus crane, 15 metric ton

capacity, with bucket option

and NCCCO certified operator

Stump Grinder and operator

- Irrigation water truck

Hour

Hour

Hour

The proposed prices reflect a 2.4% increase rounded to the nearest tenth .

95.00

50.00

50.00

The increase is derived from the Consumer Price Index for All Urban Consumers

based on San Francisco-Oakland-San Jose areas.

97 .25

51.20

51.20