CONTRA COSTA CLEAN WATER PROGRAM

Management Committee Meeting January 19, 2011 Minutes

Attendance:

MUNICIPALITY ATTENDED ABSENT

City of Antioch Phil Hoffmeister City of Brentwood Jack Dhaliwal City of Clayton Laura Hoffmeister City of Concord Frank Kennedy Town of Danville Chris McCann City of El Cerrito Jerry Bradshaw City of Hercules Erwin Blancaflor City of Lafayette Donna Feehan City of Martinez Tim Tucker Town of Moraga Jill Mercurio City of Oakley Frank Kennedy City of Orinda Cathy Terentieff City of Pinole Dean Allison City of Pittsburg Jolan Longway City of Pleasant Hill Rod Wui City of Richmond Lynne Scarpa City of San Pablo Karineh Samkian City of San Ramon (Vice-chairperson) Steven Spedowfski City of Walnut Creek (Chairperson) Rinta Perkins Contra Costa County Rich Lierly Contra Costa County Flood Control & Water Conservation District

Paul Detjens

OTHERS/GUESTS:

12:00 PM – Closed Session:

A. Stormwater Pollution Control Manager Interview Strategy Session – A closed session meeting was held, excluding any potential candidates, to review the process, timeline and determine strategies and designees to conduct the Stormwater Pollution Control Manager interviews. Human Resources reported there were twenty-nine (29) applicants. Candidate selection was expected to be completed in April 2011 according to the process timeline.

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II. Regional Board Staff Comments/Reports:

San Francisco Bay RWQCB – Selina Louie – Louie reported San Francisco Bay

RWQCB staff had reviewed Annual Report submittals and issued the following Notices of Violation:

Three (3) for late reporting; Four (4) for lack of a sufficient Enforcement Response Plan; and Six (6) for lack of implementation of C.6 requirements.

Louie also reported they had requested more data (data pull) from seventeen (17) stormwater programs. Those results would be presented at a later date. Louie emphasized the importance of the accuracy and transparency of the Annual Report. She stated co-permittees could submit an amendment to their Annual Report by resubmitting that particular section to her. Sections C.2, C.3, and C.9 of the Annual Report will be further reviewed and followed up with letters. Tom Dalziel commented the first year was a bit challenging because of ambiguities in the Annual Report forms but most problems had been identified and smoothed out in the process.

Central Valley RWQCB – Kim Schwab – not in attendance

III. Presentations:

A. First Draft Fiscal Year 2011/2012 Program Budget – Dalziel distributed a first

draft of the FY 2011/12 Program Budget, which included some last minute revisions. Dalziel also distributed a three (3) year budget forecast. Dalziel believed the figures to be reasonably accurate, consistent with last month’s report reflecting overall costs were on track. Dalziel reminded co-permittees of the policy questions that were reviewed and discussed at the December meeting. Dalziel had completed his follow-up tasks to project budget reserves and provide detail on Program funding held in BASMAA reserves. Dalziel introduced a new policy question of whether to establish a cash flow reserve to fund Program expenses between cash conversions. Without a minimum fund balance, the Program would need to borrow money to pay bills. The cost would be passed along to the municipalities. Dalziel explained the color coding in the draft budget: Red indicated mandatory MRP compliance, orange was proposed encumbrances to 11/12, green was SQFI reserves, yellow was MRP reserves, and blue was PIP reserves. Dalziel reviewed the draft budget in detail. Questions were asked and answered. In response to a particular question, Dalziel responded the Administrative Committee had reviewed FY 09/10 projected costs compared to 09/10 actual costs, as well as 10/11 budgeted and projected costs. Dalziel also pointed out FY 09/10 actual costs were contained in the third disbursement.

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Co-permittee comments were as follows:

Staff should contact Steven Weir at the County Election Office to obtain an updated estimate of the cost to mail election ballots.

Program funding 7.A (C.2) (i.e., Rural Road Public Works Construction and Maintenance Training) should not be a Program cost since it was only required of a few municipalities. Elisa Wilfong responded the Municipal Operations Committee is already resolving that issue.

Staff should provide more tasks detail to justify the proposed $30,000 increase in Dan Cloak’s contract.

Items 5.A and 5.B, General Technical Support, and C.7’s Bringing Back the Natives, Kids for the Bay, and the Advertising Campaign needed to be thoroughly evaluated prior to funding.

Dalziel stated the reserve balance(s) at the end of FY 09/10 was $3.3 million. He estimated those balances would be reduced to $2.5 million at the end of FY 10/11. The $2.5 million projection included the $900,000 reserved for the SQFI project, but did not include the proposed encumbrances from FY 10/11 to FY 11/12. Co-permittees confirmed they wanted to encumber the budget surplus for the Administration/Personnel budget (Line Item 1), General Technical Support budget (Line Item 5A), and Donald Freitas budget (Line Item 5B). Co-permittees also asked Dalziel to resurrect last fiscal year’s reserve expenditure options spreadsheet. Co-permittees emphasized the need to trim the budget as much as possible while still achieving permit compliance. Dalziel stated the Program has a balance of $182,000 in the BASMAA’s Regional Advertising Campaign reserve. Steven Spedowfski indicated the PIP Committee members were planning to review how best to use this money at their January 26, 2011 meeting.

IV. Consent Calendar:

A. December 13, 2010 Public Information/Participation Committee Meeting Minutes

B. December 14, 2010 Monitoring Committee Meeting Minutes

C. December 15, 2010 Management Committee Meeting Minutes

D. January 4, 2011 Administrative Committee Meeting Minutes

E. December 2, 2010 Municipal Operations Committee Meeting Minutes

Frank Kennedy moved/Laura Hoffmeister seconded/To approve the consent calendar as submitted. Passed unanimously.

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V. Actions:

A. APPROVE and AMEND the Fiscal Year 2010/11 Group Program Budget to Participate in the Spring 2011 Orthodigital Aerial Photography Update Project for a Cost Not to Exceed $100,000 Laura Hoffmeister moved/Jill Mercurio seconded/To not approve and amend the Fiscal Year 2010/11 Group Program Budget to participate in the Spring 2011 Orthodigital Aerial Photography Update Project for a cost not to exceed $100,000. Passed unanimously.

B. APPROVE and AUTHORIZE the Program to Amend the Contract with Dan Cloak Environmental Consulting to Increase the Contract Limit from $100,000 to $150,000 – Dalziel stated the $50,000 increase in funding would be taken from the Admin/Personnel surplus. Dean Allison moved/Steven Spedowfski seconded/To APPROVE and AUTHORIZE the Program to amend the contract with Dan Cloak Environmental Consulting to increase the contract limit from $100,000 to $150,000. Passed unanimously.

C. APPROVE and APPROPRIATE Regional Monitoring Coalition Funding Contribution for a Cost Not to Exceed $59,000 – Jamison Crosby explained $50,000 was for status monitoring design, $5,000 for water quality monitoring protocols and data quality, and $4,000 for water quality monitoring reporting. Laura Hoffmeister moved/Frank Kennedy seconded/To APPROVE and APPROPRIATE Regional Monitoring Coalition funding contribution for a cost not to exceed $59,000. Passed unanimously.

D. APPROVE for Submittal BASMAA’s Progress Report on Development of Trash Load Reduction Tracking and Trash Baseline Loads, and DIRECT the Interim Program Manager to Sign and Certify the Submittal on Behalf of Each Permittee’s Duly Authorized Representative – Because of time constraints and the Municipal Operation Committee’s inability to conduct a review of the findings, Elisa Wilfong explained any municipality who disagreed with the results would have an opportunity to provide input at a later date. Dalziel conducted a roll call vote of all Duly Authorized Representatives. Municipalities voted unanimously to APPROVE for Submittal BASMAA/s progress report on development of Trash Load Reduction Tracking and Trash Baseline Loads, and DIRECT the Interim Program Manager to sign and certify the submittal on behalf of each Permittee’s Duly Authorized Representative.

E. APPROVE and APPROPRIATE Funding for Program Co-sponsored QSD/QSP Training Program for a Cost Not to Exceed $10,000 – There was some

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discussion about potential out-of-pocket costs if enough private consultants at a cost of $400 and municipal attendees at a cost of $200 do not provide enough income to offset costs. Dean Allison moved/Jerry Bradshaw seconded/To APPROVE and APPROPRIATE funding for Program co-sponsored QSD/QSP Training Program for a cost not to exceed $5,000. A continental breakfast would be provided, but lunch would not be included. Passed unanimously.

F. DIRECT and AUTHORIZE the Development Committee, Public Information /Participation Committee, and Monitoring Committee to Determine Consultant Services Needs and Selection Process for Fiscal Year 2011/12 – Chris McCann moved/Frank Kennedy seconded/To DIRECT and AUTHORIZE the Development Committee, Public Information/Participation Committee, and Monitoring Committee to determine consultant services needs and selection process for Fiscal Year 2011/12. Passed unanimously.

VI. Staff Reports:

A. Public Information/Participation (PIP) Update – Michelle McCauley quickly

informed co-permittees the Our Water Our World representative was in the field working with stores. McCauley stated O’Rorke, the Program’s PIP consultant, was having some positive results in performing public outreach with local athletic leagues and in the San Ramon Valley Unified School District. McCauley requested co-permittees interested in having O’Rorke work with their school district(s) should contact her.

B. BASMAA Committee Activities – Perkins directed co-permittees to read the BASMAA minutes summaries on their own time.

VII. Information Items:

VIII. Old/New Business:

1. Donald P. Freitas informed co-permittees a telephone survey of 800 respondents, followed by 22,000 mail surveys will be conducted in late January through February. Freitas urged co-permittees to notify their city officials so they are prepared in the event of constituent response. Co-permittees asked Freitas to remind city officials in some way.

2. Wilfong distributed a spreadsheet summary of the ABAG grant funding for

trash capture devices. Wilfong will discuss in more detail at the next Municipal Operations Committee meeting. She reminded co-permittees group

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discounts could be employed and that they should work with staff on the matter.

IX. Adjournment:

Perkins adjourned the meeting at 3:50 pm. TD:mm G:\NPDES\Management Committee\Minutes&Attendance\10 11\MC Min Jan 11.doc

CONTRA COSTA CLEAN WATER PROGRAM PIP MEETING

SUMMARY

ATTENDEES

Members: Julie Haas-Wajdowicz, City of Antioch

Steven Spedowfski, City of San Ramon

Rod Wui, City of Pleasant Hill

Lynne Scarpa, City of Richmond

Laura Wright, City of Pittsburg

CeCe Sellgren, Flood Control District

Dan Jordan, Contra Costa County

Staff: Michelle McCauley, Administrative Analyst

Consultant: O’Rorke, Inc., Tracy Keough, Emiko Hashisaki

MEETING DATE: January 24, 2011

NOTES BY: Emiko Hashisaki

SUBJECT: PIP Meeting #6

Introductions. Meeting commenced at 10:03 AM.

Fall 2010/2011 Campaign Presentation. Tracy Keough presented the flight

grid for the spring 2011 portion of the 2010/2011 Advertising campaign and

requested Committee input. The digital billboard in Pittsburg is difficult to

read and Laura Wright requested that O’Rorke replace the image with one that

is text-only. Lynne Scarpa requested new creative for the digital billboard in

Richmond featuring the ‘Boy at Beach’ design. Wright also informed the

Committee that she would be distributing tote bags to students who fill out

litter reduction pledges at one of the schools in Pittsburg.

Michelle McCauley then posed the question of whether sustained advertising

or a large push prior to a funding initiative would be a better use of funds, in

general. Keough informed the Committee that sustained advertising, even in

small inexpensive flights, is critical in building brand awareness and has been

proven effective for O’Rorke’s other government clients.

Emiko Hashisaki then presented the latest Google Analytics report, reminding

Committee members that traffic will be closely monitored once new campaign

elements begin running in February. Hashisaki will also send a request to

Committee members for a list of locations where they would like to see

bicycle outreach conducted in March or April.

Keough then gave an update on the Program Facebook fan page. The

Committee agreed to utilize 10 percent of the remaining Facebook advertising

funds to promote the Program fan page via Facebook advertising. Committee

members will also supply McCauley with relevant news articles to post on the

page.

Hashisaki then presented an update on youth outreach efforts. So far 12

schools—representing 11,483 students—in the San Ramon Valley Unified

School District have distributed the Program’s informational flyer, and

O’Rorke plans to continue outreach in all other County school districts.

Additionally, three more schools in the San Ramon valley Unified School

District have expressed interest in the flyer. Julie Haas-Wajdowicz will

distribute the flyer to the two charter schools in Antioch.

BASMAA Regional Plan: Steven Spedowfski informed the Committee that

the Program’s BASMAA Regional Advertising Campaign fund balance is

$182,000. CeCe Sellgren made a motion for the Management Committee to

request that BASMAA return $100,000 to the Program for use to meet MRP

requirements. Scarpa seconded the motion. Motion passed unanimously.

(Subsequent to the meeting, the motion was rescinded).

The Committee agreed to wait to review the BASMAA Strategic Plan

before taking action on the remaining $82,000 in the BASMAA fund.

FY 2011/2012 Budget: McCauley then led a discussion of draft FY

2011/2012 PIP budget proposals. The Committee conducted a review of all

line items, as requested by the Management Committee, making significant

reductions, funding only programs that served an MRP requirement, were

value oriented and served municipalities countywide. Details of proposed

budget changes, consisting of a $40,000 decrease in the draft budget, are listed

below:

Item Amount Description Comments 2.A. $50,000 10/11 BASMAA Reg.

Advertising Campaign

Encumber for local media campaign in

FY 11/12

2.B.1 $125,000 Media campaign $50,000 from RAC encumbered for

media campaign. Increase to $200,000

5.A. $30,0000 Promotion Items Delete, cities can opt in

5.B $10,000 Printing Delete, cities can print from file

5.C $5,000 Community Events Delete, cities can sponsor

8.D $2,500 Mr. Funnelhead Award Reduced to $1,500

8.C $32,000 Kids for the Bay Delete, cities can contract on own

9.A $35,000 OWOW Reduce to $25,000 and move to C.9

Committee Roundtable: Co-permittees discussed whether to conduct an

RFP/RFQ or re-contract O’Rorke for FY 2011/12. Co-permittees made a

recommendation to staff to present to the Management Committee at the

February 16, 2011 meeting. Staff will inform co-permittees of the outcome at

the February PIP meeting.

Next Steps: Meeting adjourned at 12:55 PM.

Next Meeting:

Wednesday February 23rd

2011

10:00 – 12:00PM

255 Glacier Drive, Martinez, CA

CONTRA COSTA CLEAN WATER PROGRAM Monitoring Committee

January 25, 2011 Meeting Minutes

Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch – Vice-Chairperson Phil Hoffmeister Contra Costa County Charmaine Bernard City of Richmond Lynne Scarpa City of Pittsburg – Chairperson Alfredo Hurtado City of Walnut Creek Rinta Perkins Program Staff: Jamison Crosby Michelle McCauley Guests: Khalil Abusaba

I. Introductory Remarks and Announcements: At 9:40 a.m. Jamison Crosby began

the meeting and announced the annual BAMBI conference would take place at 1515 Clay, Oakland on Jan. 31st. Rinta Perkins asked Crosby to provide her a list of the monitoring projects so she can review the funding requests and make an informed report to city officials.

II. Approve the December 14, 2010 MOC Minutes – Crosby apologized for neglecting

to send out the minutes prior to the meeting for review. Rinta Perkins moved/Charmaine Bernard seconded/To Approve the December 14, 2010 provisionally, reserving the right to make potential revisions. Passed unanimously.

III. Determine Consultant Need and Selection Process for 2011/12 – Crosby stated

Brown and Caldwell (B&C) was in the third year of its contract with the Program. She explained that if the Monitoring Committee is happy with B&C’s performance and wishes to continue contracting with B&C, it can direct staff to work out a reduction in fees for B&C’s contract in FY 2011/12. Or alternatively, the Monitoring Committee can direct Staff to initiate an RFQ/RFP process to choose a new consultant.

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After a discussion, co-permittees recommended the Management Committee direct staff to re-contract Brown and Caldwell for FY 2011/12, with the caveat that a satisfactory proposal including a reduction in rates was made by B&C. Co-permittees’ reasoning was B&C’s deep understanding of the MRP, their instrumental involvement with negotiating the Central Valley NPDES permit, and their knowledge of the other BASMAA players. Crosby added that B&C has historically not utilized all of their contract resources and a significant portion of their contract went to direct MRP compliance this year. This was due to Armand Ruby (a subcontractor to B&C) being used to carry out some of the C.9.e provisions for pesticides (Track and Participate in Relevant Regulatory Processes). Co-permitees directed staff to get costs down, keep quality up and report to the committee if staff was unsuccessful in reducing consultant rate charges.

IV. Volunteer Creek Monitoring Program – Consider Level of Support and Options for

Projects in 2011/12 – Crosby reported that the budget is under a high level of scrutiny and pressure this year. Co-permittees have expressed the need to cut as much as possible from the Program budget and since the volunteer program is one of the only discretionary items, cities would like to re-visit their level of support and how that support might best satisfy the MRP. A discussion ensued where co-permittees offered their ideas of ways volunteers could be supported. Lynne Scarpa offered that funding “Friends Of” creeks groups directly could be a way to get the money where it is needed most on the projects that are most important to the volunteers. Another idea was the volunteers doing creek restorations. Khalil Abusaba echoed that working with creek group volunteers was beneficial that they take pride and ownership of their creeks. Charmaine Bernard mentioned the County Watershed Program has a Community Watershed Stewardship Grant Program that supports creeks groups, which is administered through the Watershed Project. Bernard suggested the County and the Program could join forces to provide countywide coverage (the grants currently only cover unincorporated county). The Program would provide some level of funding and the grant administration would be handled by the Watershed Project. The only stipulation would be that it would have to fund projects with a monitoring component in order to meet the C.8.f provision of the MRP. A discussion ensued about the program and a motion was made by Rinta Perkins and Phil Hoffmeister seconded to recommend to the Management Committee that C.8.f-Citizen Monitoring, be funded at $20,000 and that staff pursue joining the County Watershed Program in the Community Watershed Stewardship Program to support creeks groups. Motion passed unanimously.

BASMAA Monitoring/POCs Committee:

Update on Clean Water for a Clean Bay – Update of Pump Station Diversion Projects – Abusaba reported the feasibility

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evaluation report was done, but it was still not settled if the Program would be able to persuade any agency to accept the diverted water. If the Program was unable to accomplish this, Abusaba reassured co-permittees other programs were working on project that will likely yield results. Programs were due to provide a status update to the Water Board on Feb. 28, 2011. The diversion projects are due to roll out over the next two (2) years. There was a brief discussion about who would/could receive the water in Contra Costa County.

Caltrans Load Allocation Sharing Scheme – Crosby shared a project profile for $48,000 to fund C.11.j. The work would be done as in-kind on the part of the Program with Armand Ruby slated to do the work.

Updates on other BASMAA Regional Projects – Crosby distributed 2

handouts, “Request for Participation in Caulk Project, Implementation Trials Element” and “Request for Participation in Caulk Project, Sampling Element” as informed co-permittees grant monies were available for the PCBs testing in caulk, but the availability of those grant funds expires at the end of 2011. The Project Team has been working to get together a list of ten (10) sites, around the Bay Area, generally in buildings constructed in the 50s through the 70s, to perform testing of caulk. In addition, 5 sites are needed for the implementation trials element in which a model implementation process would be carried out by the participating city. Ultimately the goal is to test out the proposed BMPs to report the findings to the Water Board.

There is potential risk in volunteering a site, particularly an occupied site, and finding the caulk exceeds the maximum of 50 ppb. To avoid this, the samples would only be taken from buildings that are unoccupied and slated for demolition. In addition the sampling will be evaluated under a blind sampling protocol. There were already eight (8) volunteer municipalities in Santa Clara and Alameda County. The more sites, the more random the testing, and the more protection for the volunteers. Sites should be publicly owned. Crosby urged co-permittees to speak to city officials to locate some potential sites in Contra Costa County. Cities interested in participating should contact Crosby. Abusaba suggested the Concord Naval Weapons Station could potentially be an excellent site since it is uninhabited and in the process of being redeveloped.

V. Program Updates – CCMAP Report for 2010: Armand Ruby is writing the first draft

of the results of 2010 sampling. This year’s report will be a summary report of the last 10 years of data collection. The intent is to do a retrospective analysis of the large amount of data collected during this time period in an attempt to position ourselves for status sampling under the MRP starting in spring 2012.

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At this time, Rinta Perkins had to leave as the meeting was going over its allotted time but Crosby asked permission to quickly review ideas for sampling in spring 2011. Seven sites have been proposed by the Volunteer Mon. Coordinator, Michelle Luebke. Co-permittees were in agreement with those sites and requested the remaining 3 sites be located in Kirker, Alhambra, and Pinole Creeks. Crosby will ask Luebke for recommendations in those 3 watersheds.

VI. Summary of Action and Agenda Items for Next Meeting:

Crosby to provide a list of monitoring projects to Perkins (and the whole group)

FY 2011/12 Monitoring and POCs Budget, detailed discussion Presentation from B&C on their rates and proposal for FY 11/12 BASMAA Updates incl. PCBs in Caulk project – update on participation Community Watershed Stewardship Program 2010 CCMAP report – presentation of results by A. Ruby (time permitting)

VII. Adjournment: Crosby adjourned the meeting at 11:50 am

Next Monitoring Committee Meeting: February 22, 2011 9:30 – 11:30 a.m.

Conference Room “B” 255 Glacier Drive

Martinez, CA 94553

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CONTRA COSTA CLEAN WATER PROGRAM Municipal Operations Committee (MOC)

January 27, 2011 Minutes

Attendance:

MUNICIPALITY ATTENDED ABSENT

City of Antioch Roger Clarke

City of Brentwood Kelly Martinez

City of Concord Jesse Crawford

County Watershed Program (Chair) Charmaine Bernard

Town of Danville Chris McCann

City of El Cerrito Garth Schultz

City of Hercules Glen Moniz

Misael Gomez

City of Lafayette David Terhune

City of Pinole Tim Harless

Patrick Bowie

City of Pittsburg Walter Pease

City of San Pablo John Medlock

City of Walnut Creek Rich Payne

NON-VOTING

City of Clayton Mark Janney

Town of Moraga John Sherbert

City of Oakley AJ Kennedy

City of Orinda Cathy Terentieff

City of Pleasant Hill Rod Wui

City of Richmond Lynne Scarpa

City of San Ramon Steven Spedowfski

GUESTS

CC County Dept. of Agriculture

Larry Yost

Vince Guise

PROGRAM STAFF Elisa Wilfong Michelle McCauley

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I. Introductions/Announcements – Charmaine Bernard began the meeting at 10:00

a.m. Bernard announced that the County will be producing the watershed calendar and solicited any photographers who may be interested in showcasing their work in the calendar. Elisa Wilfong followed by announcing free training for IPM advocates, reminding them training staff to be IPM Advocates could count toward outreach compliance in the Annual Report. Michelle McCauley clarified this program was being sponsored by ABAG monies and was targeted toward college students majoring in the subject. While the position was as an unpaid intern, it could lead to employment as an IPM advocate following certification.

II. Approve the December 2, 2010 MOC Minutes – Some co-permittees didn’t remember receiving/reviewing the minutes, while others did. Wilfong agreed to resend the minutes and consider them Approved if no one dissented. Glen Moniz/Misael Gomez seconded/To Approve the minutes as submitted. Passed unanimously

III. Review of MOC Work Plan and Possible Budget Items for Fiscal Year 2011/12 – Wilfong distributed and reviewed the MRP Guidance documents for section C.2, C.4, C.9 and C.10 in detail, making nominal changes in areas of responsibility for completion of some to the requirements. Item C.2.b.i was changed to be also a regional responsibility because they are working on revising and upgrading their Mobile Surface Cleaner training. Charmaine Bernard stated the County pays a significant portion of the Program’s pro-rata funding and feels training for C.2.a.i, Road Repair and Maintenance, should be offered by the Program as a benefit to the County and several of the other municipalities who have rural roads defined as > 1 acre parcels. She also felt more outreach was needed to businesses to get the message out. Co-permittees felt the $8,000 in the budget for C.5. C.13 and C.15 would cover any costs required for C.2.a. compliance. C.4 – The model ordinance will soon be available. Municipalities will need to implement the model ordinance at the municipal level. C.5 – Bernard asked about making all the municipal maps of the inlets available as one master map. Wilfong explained that many of the municipalities do not have this information as a useable GIS format so it would be difficult to gather all the information together with data gaps. If the County wants to pursue this effort then they are welcome to gather what is available and generate a master map. Wilfong offered to help if the need arises. C.9 – Co-permittees asked staff to provide them with the list of stores currently served by the Our Water Our World Program. Co-permittees were against increasing funding to $25,250 to support Bay Friendly Landscaping. They wanted to maintain funding at the current level of $15,250 or forgo the training in FY 2011/12.

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Other options were to attend the training in Alameda County or negotiate alternative funding methods with BFL. Many co-permittees felt it was unfair to fund it countywide since so few municipalities could attend because of the eight (8) week time commitment. Bernard said the County Watershed Program had a large IPM budget and may be able to come up with the additional $10,000 to fund the training. C.10 – In response to Bernard, Wilfong will be contacting Dale Boyer about doing Hot Spot cleanups in the spring and whether they need to be reported in that FY or should be reported in the following FY with the other municipalities.

IV. BASMAA Committee Update – Wilfong reported the BASMAA Surface Cleaner

revisions project was moving ahead.

V. C.10 Trash Provision Agenda: a. Review of BASMAA Committee Submittal of Baseline Load Development

(sampling catch basins) – Wilfong reported staff only got the first draft ten (10) days ago for review. In the interest of time, the Management Committee approved the draft submittal to the Water Board for the February 1, 2011 deadline, reserving the right to make revisions/comments at a later date. Wilfong will provide the final copy when it is available.

b. Update of BASMAA Baseline Calculation Project – Wilfong has worked with the cities who responded with interest for the free trash devices and those cities that quality for the data gaps for the sampling project. The ten devices have been distributed and the sampling is set to occur starting in late March, early April.

c. ABAG Trash Grant Update – The allocation of monies has been finalized but may increase depending on the city participation in the project. The cities of Hercules and Orinda are not participating in the grant project. Any cities who have their contract completed with ABAG can move forward to purchase their devices now. ABAG will be providing more training with the purchase order process on their website during February and March 2011. Wilfong will keep the committee updated with the trainings.

VI. C.4 Industrial and Commercial Site Controls and C.5 Illicit Discharge Detection and Elimination Agenda: a. Review of Tips Brochure BMPs - pushed to the March 2011 Agenda b. Review of Draft Inspector Training Workshop Agenda – Co-permittees reviewed

the draft Inspector Training Agenda. There was some disagreement over whether it was wise to train with the ERPs that hadn’t yet been sanctioned by the Water Board. Most co-permittees felt the changes were so incremental that the Water Board would not have anything negative to say and urged Wilfong to leave ERP on the Agenda. Co-permittees also urged Wilfong to ask a Water Board staff member to speak on Sampling and Assessing NOI facilities.

c. Overview/Update Model Business Inspection Plan and Model ERP – Pushed to the March 2011 Agenda

d. RCD Livestock Grant – Pushed to the March 2011 Agenda VII. Old/New Business - none

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VIII. Adjournment - Bernard adjourned the meeting at 12:15 p.m. The next MOC meeting will be Inspector Training at 9:00 am, February 24, 2011, at Centre Concord.

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CONTRA COSTA CLEAN WATER PROGRAM

Administrative Committee February 1, 2011 Meeting Minutes

Attendance: MUNICIPALITY ATTENDED ABSENT

Contra Costa County Rich Lierly Flood Control District (Vice-Chair) Mitch Avalon City of Pinole Dean Allison City of Pittsburg Jolan Longway City of Richmond Lynne Scarpa City of San Ramon Steven Spedowfski City of Walnut Creek (Chair) Rinta Perkins Non-Voting Members Town of Danville Chris McCann Program Staff Tom Dalziel Michelle McCauley Jamison Crosby

I. Introductory Remarks – Rinta Perkins began the meeting at 10:05 a.m., following a

closed session meeting to prepare for upcoming Stormwater Program Manager candidate interviews. There were no announcements.

II. Group Program Budget Report: A. Review Second Draft Fiscal Year 2011/12 Group Program Budget – Tom Dalziel

began the 2nd draft budget review with an accounting of the reserves. Dalziel pointed out the reserve balance on July 1, 2010 was $3,362,853, and the projected “unrestricted” reserve balance on July 1, 2011 would be $1,353,081. This amount includes the proposed encumbrance of $318,249, and excludes the reserves dedicated for “MRP Legal” and “Stormwater Quality Funding Initiative (SQFI)”. Dalziel proposed the Program establish a $1,000,000 Stormwater Utility Assessment (SUA) Fund Balance from the unrestricted reserve balance in order to provide the Program with funds to pay bills received throughout the year between cash conversation. Dalziel proposed $350,000 of the remaining unrestricted reserve balance be used to reduce the proposed FY 2011/12 Group Program Budget. Questions were asked and answered.

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Steven Spedowfski reviewed the various reductions in the PIP budget, which was reduced from $380,000 to $290,000. Spedowfski stated the FY 2010/11 BASMAA Regional Advertising Campaign (RAC) budget of $50,000 would be encumbered to apply toward local advertising in FY 2011/12. He also mentioned that if the SQFI was not authorized to proceed, $100,000 of the $200,000 media budget would not be utilized for a spring 2012 campaign. Michelle McCauley responded that under those circumstances, she hoped to nix the fall campaign as well. This will not be known until the survey results are available and would also require Management Committee approval. Spedowfski also indicated the PIP Committee would be recommending that the Management Committee accept their recommendation to request the return of $100,000 of the $182,000 in Program funds being held at BASMAA for the RAC. The motion has since been rescinded by the PIP Committee. Dalziel clarified the $900,000 reserve for the SQFI was “dedicated reserve” but could not be spent until a positive response was received from survey results and the Management Committee voted to proceed to implementation of Phases II and III. Dalziel indicated the $291,964 in “dedicated reserves” set aside for “MRP Legal” could be available if the legal challenge to the MRP currently held in abeyance is not acted upon by December 2011.

Dalziel stated Program staff will be presenting a report on the status of the SQFI to the Public Managers’ Association on February 10, 2011, and a report on the SQFI and the Program Budget to the City/County Engineering Advisory Committee on February 17, 2011. Dalziel emphasized staff had complied with the wishes of the Management Committee and cut the budget to “bare bones,’ keeping only items that met MRP requirements and were justifiable for all municipalities.

B. Provide Direction – The committee voted to recommend the Management

Committee establish a $1,000,000 SUA Fund Balance, and to use $350,000 of the remaining unrestricted reserves to reduce the full cost of the proposed draft budget. Co-permittees asked staff to make the following changes:

Put parenthesis around reserve reductions in the budget; Modify the “Budget Forecast” to reflect $350,000 in reserves; and, Include the spreadsheet header on each page of main budget.

III. Approve Draft February 16, 2011 Management Committee Agenda – Co-permittees

approved the draft February 16, 2011 Management Committee agenda by consensus.

IV. Old/New Business – Perkins reported the State released a draft Industrial General Permit for public comment, and requested Program staff provide an update on this matter in April 2011.

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V. Adjournment – Perkins adjourned the meeting at 11:55 am.

Next Administrative Committee Meeting: Tuesday, March 1, 2011

9:30 a.m. to Noon Conference Room “A”

255 Glacier Drive Martinez, CA 94553

G:\NPDES\Admin Committee\Minutes&Attend\10 11\ AC Minutes Jul 10.doc MM:TD:kh