Contingency Planning

2005 Federal Investments Seminar

Bureau of the Public Debt

May 17, 2005

What is a Contingency?

Severe weather (snow, hurricanes, floods)

Local emergencies (power outage, political demonstrations)

National Emergencies (9-11)

Special Government Holidays

Special Government Holidays

Examples December 24 and 31, 2004 President Reagan’s funeral (June 11, 2004)

Is the Federal Reserve System open? Funds move (receipts and disbursements) Need to invest or redeem funds

Is the Bond Market open? Securities mature Need to re-invest funds

What the Operating Circular says about Contingency BPD will generally be open, even if the

majority of the Fed Government is closed.

As long as their office received the investment instruction by cut off, BPD will process the transaction with that day’s work.

What BPD is planning on Contingency Operations Short Term Contingency

Back-up Site in Parkersburg Can access investment programs on BPD’s

mainframe computers.

Long Term Contingency Remote site partnered with FMS Up and running within two hours Data continuously updated

What the Operating Circular says about Contingency BPD will generally be open, even if the

majority of the Fed Government is closed.

As long as their office received the investment instruction by cut off, BPD will process the transaction with that days work.

Agencies need to develop contingency plans.

Contingency Planning – Agency Responsibilities

Questions:

How important is your investments program to your agency’s programs?

Can you afford to loose a day’s interest on new receipts?

Need to have a plan in place:

For these situations – When you cannot get into your building Systems failure You get sent home early Unplanned days off

Need to have a plan in place:

For these functions – Access to incoming receipt information Issuing Investment/Redemption Instructions Analyzing critical funding needs Other critical functions

Need to have a plan in place:

Designated essential employees – Do they know who they are? Do they know what they are suppose to do? Do they have the resources available to the to

perform their duties?

FedInvest Helps

Web-based Portal can be accessed from any PC (even from home).

Can input transactions in advance.

Pull historical information, such as confirmations.

Create reports when needed.

Contact

Federal Investments BranchBureau of the Public Debt

Phone: 304-480-5151

E-mail: Fedinvestor@bpd.treas.gov