contingency plan for hot weather

Leader -Sunnic Joint Venture Reconstruction, Improvement and Rehabilitation of Kai

TakRiver from Wong Tai Sin Police Station T o Tung Tau II Estate

Contract No. DC/2011/04

CONTINGENCY PLAN

TO

Work in Hot Weather

CONTRACT NO.

Revision No. : 1

Date : 1st May 2012

Prepared by : Stephen Pang

ASSISTANT SAFETY OFFICER

Endorsed by : ___________________________

Frankie Yeung Safety Officer

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Leader -Sunnic Joint Venture Re construction, Improvement and Rehabilitation of Kai Tak

River from Wong Tai Sin Police Station T o Tung Tau II Estate Contract No. DC/2011/04

Contingency Plan for Hot Weather

CONTENTSPage No.

Table of Content 2

Revision Status 2

1. Introduction

3

2. Preventive Control Strategies 3

3. Safety Measures for working in hot weather 4

4. Contingency Strategies & Procedures 6

5. Risk Assessment 7

6. Training Materials 8

Revision Status

Revision No. Effective Date Amendment Description Revised Page(s)

1 1May 2012 Initial issue

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1. Introduction

This contingency plan is defines hot environments and lists the situation when workers engaging

in manual work are at risk of having heat stroke. Establish the system for the purpose of

preventing the heatstroke of the worker and to promptly respond to any cases for mitigation.

2. Preventive Control Strategies

Subcontractor Representatives must report the case to Forman or Safety Officer and follow the

procedure as shown in Section-4, in case of suspected case is reported by colleague.

Coordinator Name Contact Nr.

LSJV K.C.Tam 91937061

LSJV Stephen Leung 90717657

LSJV S.K.Shek 94330171

LSJV FrankieYeung 90336055

Subcontractor Representatives shall organize the emergency kit to their workers for encourage

the recues or minimize the harmful of victim.

Subcontractor Name Contact Nr.

Chong Kin Lo Pui Kee 97301559

Falcon Fung Pak Man 65389108

Golden Way Wong Siu Hong 91438795

Fairmax Ho Chi Tong 97476162

Kingspeed Kingspeed 90218161

Kin Cheong Kin Cheong 91967689

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3. Very Hot Weather alert 酷熱天氣警告

Very Hot Weather warning shall be established by linking with Government’s web site:

[The Hong Kong Observatory] - http://www.hko.gov.hk/contente.htm

or

Enquiry Hotline

Telephone 1878 200 (Dial-a-weather)

2926 8200 (General Enquiries)

Office Hour:

Monday to Friday 8:30am to 5:45pm

Closed on Saturday, Sunday and public holidays

Fax 2311 9448

Post Director of the Hong Kong Observatory

Hong Kong Observatory,

134A Nathan Road,

Kowloon, Hong Kong.

E-mail [email protected]

Once the alert signal is announced by Observatory, below staff will follow the procedure as

stated below:

Procedure Planning when 『Very Hot Weather signal』is

hoisted upon Observatory’s advice

Action by

Action to be taken 1. When engaged in outdoor work or activities,

drink plenty of water and avoid over exertion. If not

feeling well, report to team leader, take a rest in the

shade or cooler place as soon as possible.

2. Avoid prolonged exposure under sunlight. Loose

clothing, suitable hats and UV-absorbing sunglasses

can reduce the chance of sunburn by solar ultraviolet

All

mailto:[email protected]

http://www.hko.gov.hk/contente.htm

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radiation.

3. Outdoor activities should use a sunscreen lotion

of SPF 15 or above, and should re-apply it frequently.

Coordination (a) Avoid working in hot environmental or under direct

sunlight for prolonged periods of time;

(b) Take heed of weather report (including very hot weather

warning);

(c) Reschedule work to cooler periods (such as early

morning) and cooler places (such as sheltered or shaded

areas) in so far as possible;

(d) Schedule works requiring use of personal protective

equipment (PPE) such as breathing apparatus, apron,

long sleeve gloves to cooler times of the day;

(e) Enable workers to adapt to the hot environment before

taking on full workload;

(f) Reduce the physical demand on workers by minimizing

manual work through use of mechanical aids (such as

tractors, forklifts, electric saws, and mechanical hoists);

(g) Avoid working under direct sunlight. Where this is not

possible –

- provide shade / shelter where possible on ground

level or floors exposed to sunlight; and

- request workers to apply sunscreen of sun

protection factor not less than 15 on exposed skin;

(h) Avoid working in enclosed areas with poor ventilation.

Where this is not possible-

- keep workers away from heat sources or, where this

is not possible, insulate the heat sources to

minimize heat radiation;

- remove hot air from the works area by exhaust

pipes or other suitable means; and

- ventilate the works area by using fans or blowers.

Forman /

Subcontractor

representative

Briefing Hold regularly briefing everyday Forman

Training (a) Train Forman / representative to recognize symptoms of Safety Officer

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heat-related disorders;

(b) Request workers to inform their team leader immediately

upon sensing or observing any symptoms of heat-related

disorders; and

(c) First aider to using the emergency kit

* Regularly tools box talk to worker at least once per quarter

during summer.

Reviewing Review the emergency contact list upon management

requirement

Project team

4. Contingency Strategies & Procedures

Once project team or unit has reported the heatstroke case, the steps below will be applied.

Scenario The common heat-related disorders are-

- Heat syncope (fainting);

- Heat exhaustion; and

- Heat stroke.

Equipment Procedure By

Stretcher

First Aid Kit

Plenty of water

Get the victim to a shady area

Cool the victim rapidly using whatever methods.

Such as put the person in a tub of cool water or in a

cool shower; spray the victim with cool water from

Coordinator or Site

in-charge person

/ First Aider

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a garden hose; sponge the person with cool water;

or if the humidity is low, wrap the victim in a cool,

wet sheet and fan him or her vigorously.

Monitor body temperature, and continue cooling

efforts until the body temperature drops to 101-

102°F. health symptoms need to wear surgical

mask

Do not give the victim fluids to drink

Inform MANAGEMENT LEVEL

Contact victim’s relative, if required.

If emergency medical personnel are delayed, call

the hospital emergency call 999 for rescued.

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5. Risks of working in hot weather

OCCUPATIONAL HEALTH RISK ASSESSMENT

Abbreviation of Risk Condition

N= Normal Abn = Abnormal E=Emergency B= Beneficial

Abbreviation of Risk Elements P= Possibility of past experience S= Severity of event F= Frequency

Risk Rating = P x S x F P- Possibility S- Severity F- Frequency (Scoring Range 0 ~ 3)

19~27 high ( Major Significant ) 9~18 medium (Minor Significant) 0 ~ 8 Low (Non Significant)

Item Heat-related

disorders

Possible Cause of Heat –

related disorders

N Abn E B Risk Rating Emergency Control Measures Residue Risk Rating

P S F Risk

Rating

P S F Risk

Rating

1 Heat syncope

(fainting)

Blood pools in the lower

parts of the body

3 2 2 12 Refer to item 4 Refer to item 3 1 1 2 2

2 Heat

exhaustion

High body temperature

by reduction of blood

flow

3 2 3 18Refer to item 4 Refer to item 3

1 1 2 2

3 Heat stroke High body temperature

(near 41oC thus affecting

the co-ordination of the

nervous system and

3 3 3 27Refer to item 4

Refer to item 3 1 2 2 4

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thermal regulation

mechanism.

Prepared By__________________ Date____________________ Endorsed By________________ Date_________________________

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7. Training Materials

Hot Weather Work Safety

It is essential, in times of hot weather, that employers/proprietors and employees should

take prompt and necessary action to ensure that reasonably practicable safety measures are

in place and be regularly communicated to all concerned.

The following is a list of relevant legal requirements and resources offered by the Council

in promoting hot weather safety for reference:

Legislation

Occupational Safety and Health Ordinance (Chapter 509) - Section 6 to 8

Factories and Industrial Undertakings Ordinance (Chapter 59) - Section 6A & 6B

Publications

Checklist:

Heat Stress Assessment Checklist (Published by Labour Department)

Heat Stress Assessment Checklist (With examples) (Published by Labour Department)

Leaflets:

Cold and Very Hot Weather Warnings (Published by Hong Kong Observatory)

Risk Assessment for the Prevention of Heat Stroke at Work (Published by Labour

Department)

Prevention of Heat Stroke at Work in a Hot Environment (Published by Labour

Department)

Heat Stress (Chinese version only, published by Labour Department)

Poster:

Prevention of Heat Stress (Chinese version only, published by OSHC)

Bulletins:

Occupational Safety and Health in Very Hot Weather (Chinese version only, published

by OSHC)

Safety Precaution in Hot Weather (Chinese version only, published by OSHC)

Prevention of Heat Stroke (Chinese version only, published by OSHC)

Working Environment (Chinese version only, published by OSHC)

Source from http://www.oshc.org.hk/others/OSH_focus/eng/index.asp

http://www.oshc.org.hk/others/OSH_focus/eng/index.asp

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