Thoughts and inspirations from

CONTENT MANAGEMENT

ADVICE THAT WILL INCREASE YOUR

EFFICIENCY

How you ever noticed that your cluttered and unorganised desktop or fi ling system cuts into your productivity?

Sloppy organisation can waste a lot of your time, naturally taking time away from productive tasks and thereby hurting your effi ciency.

However, proper content and project management practice, which govern how your documents and projects are organised, stored, and managed, can help you turn these hurdles into increased effi ciency!

Next, we will explore this topic, as well as providing a few tips for organising your business.

INTRODUCTION

Poor organisation practices can pose many problems for you and your team.

Chiefly, being unorganised costs extra time. The time wasted on finding lost documents could easily be put to good use on productive tasks.

This can become a huge problem when your team is in time-sensitive situations.

When you are putting out a fi re for a client, every second counts. You absolutely don’t want to waste time looking for your documents in these situations!

WHY POOR ORGANISATION IS BAD

Beyond that, physical storage can become another concern all its own, especially if you are dealing with paper documents.

Be sure to have a solid plan on how you will organise your fi les so that you can keep track of everything easily.

This is especially true for confidentiality purposes—there are some documents that you just can’t lose.

Even if you don’t have a client who wants to remain confidential, your HR department or equivalent will have a great deal of sensitive information about all of your employees, including addresses, phone numbers, bank information, etc.

HOW POOR ORGANISATION HURTS

Enough doom and gloom, let’s explore how you can get organised and manage your documents intelligently!

First, when coming up with a strategy for storing documents, be sure to get input from everyone that will need to access your system. You’ll want to make sure your choices make sense to everyone.

For physical documents, it is worth spending a bit extra to invest in high quality fi ling cabinets.

For confidential documents, be sure to store them in an especially safe place.

TIPS FOR IMPROVING YOUR ORGANISATION

Lastly, when coming up with categories for organising your documents, don’t be too specific.

Micro-managing this portion of the organisation process can actually bog you down instead of speeding you up, as it can easily create a complicated list of folder/fi les that aren’t user friendly.

Instead, create broad categories and fine-tune them to fi t your day-to-day needs at a later date.

Good luck!

TIPS FOR IMPROVING YOUR ORGANISATION