Contact Scientist Workflow

Scott SchneeDec 19, 2011

Pairings with PI• Projects are paired first with co-Is and PIs• Remaining projects to be distributed amongst

NAASC staff– Number of projects per staff member assigned

(roughly) by amount of time available• Projects assigned by:– Specialty (polarization, high frequency, etc.)– Interest in topic (close, but not too close)– Past collaborations or friendship with PI– Randomly

Outline

• Phase II• Data delivery• Face to face visit

Outline

• Phase II• Data delivery• Face to face visit

Workflow During Phase II

• Contact scientist gets email from P2G saying that SBs have been generated

• Review associated JIRA ticket and project – understand the project goals as defined by the PI – changes to the initial SBs made by the P2G • proposal review process• current best practices

Workflow During Phase II

• JIRA tickets found off of: – http://jira.alma.cl/browse/SCOPS-1 or – https://sites.google.com/site/almacommunityoutr

each/• ARC Workflow Folders• Phase II Materials• Cycle 0 Project Assignments

Workflow During Phase II

• List of items to check can be found at:– https://sites.google.com/site/almacommunityoutr

each/• Staff Training Material• Train the Trainer Material• “Presentation to NA ARC Support Scientists

supporting projects in Cycle 0 - the P2G and Contact Scientist Perspective"

Workflow During Phase II

• Discuss any questions or changes to the SBs with the P2G (local first, then originating P2G member if necessary)– Review technical assessment

• Contact the PI via the ALMA Helpdesk to– Introduce yourself– Give some basic facts about the project/process– Arrange a time to discuss (via phone, Skype, etc.)– https://help.almascience.org/staff– Can use pre-made template

Helpdesk Ticket Creation

Helpdesk Ticket Creation

Helpdesk Ticket Creation

Helpdesk Ticket Creation

Use this to search for your PI. If your PI has never used the ALMA Helpdesk, then you can not send him/her an email via the Helpdesk. Instead, contact your PI via a regular email and ask him/her to access the Helpdesk and send you a note.

Helpdesk Ticket Creation

Workflow During Phase II

• Discuss (using Skype, phone, netmeeting, etc.) the Phase II products – Explain any substantial changes made to science

goals (none in first batch)– Walk them through the OSS– Answer questions from PI

Questions to be Prepared For

• What are the calibrators?– How bright are they and what S/N do I expect?– How far from science target?– What is the cadence of gain/science observations?– Find basis for S/N calculation

• When will my project be run?• What happened to the request for extra time?

Change Requests

• Best Practices – Contact scientist contacts P2G before talking to PI

• Minor Changes– Contact scientist contacts P2G

• Major Changes– PI request via the ALMA Helpdesk

• See Section 9 of the Phase II Procedures

Workflow During Phase II

• Get approval from the PI for the SBs as-is, or collect requested changes

• Ask P2G to make minor changes to SB – document this in JIRA via a “comment” (see 9.3 of the Phase II Procedures document)

• Major changes need to be requested by the PI via the Helpdesk

Workflow During Phase II

• Once the PI has approved the project and any major changes have been resolved, enter comment to this effect in JIRA.

• Annotate in the JIRA ticket that the PI approves, and give the date and method of approval (Helpdesk, email, phone, etc.).

• If materials need to be regenerated, then the contact scientist will iterate with P2G and PI until final approval

Outline

• Phase II• Data delivery• Face to face visit

Data Arrives at NAASC

• Data analysts make data available to contact scientist

• Contact scientist inspects delivered data• If data pass inspection, data analysts make a

URL to the data and pass it to the contact scientist

• Contact scientist informs PI of data availability

Resolve the helpdesk ticket

Data Delivery

• Detailed instructions can be found at:– https://safe.nrao.edu/wiki/bin/view/ALMA/NAASC

/CycleZeroDataDistributionWorkflow– Questions can be directed to Scott Schnee and

Mark Lacy

Data Delivery

Outline

• Phase II• Data delivery• Face to face visit

Face to Face Visit Request

• PI initiates face to face data reduction visit

Face to Face Visit Request

Face to Face Visit Request

Face to Face Visit Request