construction management status

1 BROOKHAVEN SCIENCE ASSOCIATES

Construction Management Status

Steve SawchAssistant Director for Construction Management

NSLS-II Conventional Facilities Advisory Committee Review November 9 & 10, 2009


CM Status Outline

• Construction Safety• Status Of CM Activities• Project Staffing• Commissioning• External CM Services• Issues and Challenges• Path Forward• Conclusions


Construction Safety

• Maintain “Best in Class” Safety Program Objective • Early Incidents a Concern• Torcon Needs to Reinforce Safety Effort• CF-CM Working Closely with ESH• Regular Meetings to Continue Improvements

• Daily Morning Safety Meetings w/ Torcon• Will implement corrective actions as needed pending

accident investigation report findings• Our success measured by our Safety Performance


Construction Management

• CM Team Inspecting and Managing Construction Activities

• Managing Geo-Tech Engineers and Testing Agencies• Ongoing Involvement with ESH• Managing Environmental Compliance• Partnering with Torcon• Managing prompt return on Submittals and RFIs• Verifying Compliance


Status Of CM Activities

• CF CM Up and Running• CM Team Permanent Staff Hired• CM Plan Completed and Approved – periodic updates• CM Procedures Manual Completed – periodic updates• Site Office Designed, Built, Occupied and Operational• CM Support and Staff Augmentation Contract in place• Ring Building Contract Awarded in February

• Torcon’s ESH Plan Approved, NTP on March 25, 2009• Site Logistics and Mobilization Complete• Phasing/Schedule Developed


Status Of CM Activities (continued)

• CF CM Inspection Team Fully Engaged• Inspecting, Testing & Reporting• Planning Site Office Expansion to Support Additional Staff

• Construction Fully up to Speed• Site Demolition Complete• Mass Cut and Fill Earthwork Complete• Concrete at 20% ( 8k/40k CY)

• Electrical Substation and CHW Piping Awarded • July and August respectively• Utilizing staff augmentation to support oversight


Procedures Manual


Submittal Log


Open RFI Log


Project Staffing

• Current Staffing• Permanent Staffing Hires Complete (6 positions filled)• Staff Augmentation Started (2 positions filled to date)

• Potential Future Positions• Clerk of the Works – In Process• Safety Engineer – Outgrowth of 9/30/09 Injury• Construction Inspectors – As required

– Additional1.5 FTE approved as a result of accelerating the LOB package and safety concerns


CF Staffing Plan


Construction Management Organization


Commissioning

• BVH Integrated Services• Contract Awarded October 2008• Commissioning Agent for CFN

• Scope of Services – Ring Building and LOBs• Design Phase

– Develop Commissioning Plan– Review Design

• Construction Phase– Submittal Review– Witness Start Up– Functional Testing


Commissioning (continued)

• Scope of Services Continued• Construction Phase

– Develop Training Manual and Train Staff– Review O&M Manuals and Warranties

• Warranty Period– Facilitate Warranty Compliance– Near Warranty End Review

• Commissioning Status• Reviewed Ring Building T-II Design• Prepared Ring Building Commissioning Plan• Review of Ring Building Submittals


Commissioning (continued)

• Commissioning Status Continued• Review Ring Building RFIs• Attended Meetings With Torcon

– Introduction to Torcon and their Subcontractors– Reviewed Commissioning Flow Chart– Reviewed Commissioning Plan– Reviewed Schedule (Identified Inspection and Start-up Dates)– Identified Roles and Responsibilities (Support BVH Cx)– Discussed BVH Commissioning Portal– Building Turn-over

• Reviewed LOB T-II Design


Commissioning Flow Chart


Commissioning Plan


Outside CM Services

• Need for Outside CM Services Identified• Construction Management Evaluation and Consultation• Staff Augmentation• Independent Estimating for LOB Title II Design

• Liro/Gilbane Provided CM Services during Design• Estimating• Value Engineering • Design/Constructability Reviews• Market Evaluation

• Construction Phase CM Services Awarded to Liro/Gilbane


CM Review Report


CM Review Report (continued)


CM Audit Recommendations

• CM Team to Read and Sign Contract (Complete)• T&M Tickets to Include Disclaimer (Stamp Made)

• “Signature verifies time and material only but does not change contractual obligations of either party“

• Develop Close-out Procedures (In Process)• Gilbane Provided Samples of Procedure and Check List

• Anticipate Potential Claims• Create Files and Document• Try to Resolve Upfront

• Create Activity Check Lists (procedures manual)


Issues and Challenges

• Safety• ‘Best in Class’ Program Going Forward

• Meeting Phase 1 Milestone (Pentant 1 Occupancy)• Weather Impacts

• ‘Wet Days’ to Date• Winter Construction

• Change Management – Submitting and Processing Proposals

• Different LOB Contractor – Ongoing Logistics Meetings with Torcon


Path Forward

• Refocus ‘Best in Class’ Project Safety Program• Work with Torcon to Facilitate Project• Continue Inspection and Testing Effort• Continuous Improvement of CF Procedures Manual• Ramp Up Commissioning• Prepare for Upcoming Activities – Checklist

• Structural Steel, Roofing (SSR), Wall Panel• Manage and Coordinate Packages

• Substation Upgrade Contract• Chilled Water Piping Contract

• Continue Training When Applicable


Conclusion

• Reinforce Safety Effort• Lessons Learned from Early Incidents• Modify collaborative approach pending report

recommendations• Project on Track

• Within Budget• On Schedule• Torcon a Proven GC

• Continued Partnering• BNL, Contractors and Designers• Identify Shared Goals

construction management status

Documents