Consorzio Interuniversitario

Improving Scientific Research in Higher Education Institutions:

a process management experience in Italian Universities

www.u-gov.eu

Core Activities:

• Supercomputing services

for scientific research

• IT services for the Italian

Ministry of university and

research

• IT services for universities

University ConsortiumNo-ProfitFounded in 1969

52 Members:• 49 Universities• 2 Research institutes• Italian Ministry of

University and Research

Employees: 550 Owned company: Kion (.. and others)

CINECA for Higher Education

U-GOV Solution Map

U-GOV Technological Architecture

Researchorganizations

Investment opportunities

Projects

Publications

Patents

EquipmentGovernments

Financiers

Researchers

Editors

Libraries

Data centres

Research institutions

Industry

Products

Research dataFacilities

The research information space

Researchers

Source: EUROCRIS.org

“Research Chain of Value”

Strategic Planning

Operative

planning

Assets and

activities

management

Skills

Outputsandassessments

ExploitationDissemination

ResourcesAssets

REUSE OF SKILLS, NEW SKILLS AND RESOURCES ACQUIRED

www.u-gov.eu

CINECA’s vision on research processes

• Project management internally and externally funded (Gov, EU, Industry): administering the grant, complying with regulations, reporting to funders.

• Research results repository management (publications, patents, conference speeches, ..)

• Research results assessment (publication, projects, research groups)

• Research assets management (research teams and groups, research units, laboratories, equipments, facilities, skills..)

• Dissemination and Technology transfer• Integration with national and istitutional repositories/systems

• Projects

• Results

• Assessment

• Assets

• Dissemination

www.u-gov.eu

Research Project Management

• Project Configuration– Project type– Cost prospect model– Work package model

• Project informations– Total budget and annual budget– Work Packages definitions– People and resources

• Timesheet submitting by researchers• Business Intelligence facilities for Indirect Costs Allocation• Reporting for funders• Internal reporting about work in progress and results

www.u-gov.eu

Research Outputs Repository

• It gathers all the research results produced by an author that works for the University

• publications, patents, products, conferences, seminars

• It shows statistics about publications, researchers, research teams, research units, areas

• It is the start point for Assessment process• It exports data to:

• University Libraries• University Portal• National/institutional systems and websites

www.u-gov.eu

Research Outputs Repository IT issues

• No duplications: automatic recognition of publication already submitted

• Each publication has a unique data owner • Attachments to publications (e.g. full text)• Integration with the University’s human resource

database: infos about authors• Integration with national and istitutional IT

systems• Import and export using standards like MODS,

BibTex, ISI, OAI, Endnote, Pubmed • Gateways for systems interoperability and data

export (e.g. OAI-PMH pubblication metadata harvest, other web services)

www.u-gov.eu

Assessment Process

Step 1Session

configuration

Step 2Assessment

session

Definition of publications and evaluators

Definition of session rules

Session opening

Peer to peerAssessment activities

Session endind

Assessments publication

Reporting

Committee

Referee/Peer Reviewer

Author

Research Office

www.u-gov.eu

Assessment session

• Session opening• Referees can preview the assigned publications • Blind review• Automatic assessments

• Session management• Referees express their opinion about pubblications• Referees report errors/issues, view progress of

requests.• President and Research Office manage session work in

progress and warnings (open/in progress/accepted/rejected)

• Reporting• Session analysis• Final results sorted by categories, authors, groups and

teams, areas.

www.u-gov.eu

Research Assets

• Research groups and teams (skills, areas, activities, ..)

• Additional information about grants• Annual research planning• Scientific partnership• Labs, equipments, facilities.• Cultural and technological transfer

U-Gov Research Internal and External Interoperability

Project Management

Products andPubblications

Assets and Resources

Web PortalPubblications, Groups, Assets, Labs, People, Projects, Results, Assessments,

PartnershipsOrganization, Products, Research Data

Via Web Services

IR

Research Public Digital Objects

DigitalLibrary

Publications

Accounting

Cash Flow

ResearchAnalytics

KPI

Payroll

Address BookOrganization

CoursesSeminars

ProfessorsDatabase

MinistrySystems

ExternalData ProviderEg: CrossRef

Publications & Products Repository

ERPSystem

(people and organization)

EXTERNALDATA

PROVIDER

Publisher’s Metadata

Metadata extensions

Bibliometrics Metadata

Digital Object Metadata

Internalassessment Data

Authors’ details

Authors’ OrganizationDetails

Internal peer review

(assessment)

IstitutionalRepository

Research Output Metadata – CRIS Model Composition

Projects Management

ResourcesAnd Assets

www.u-gov.eu

Thank you for your attention

Fabrizio LuglioSystems and solutions for University Administration Department

Manager of Research Systems Division