conservatory of performing arts · 2020. 9. 2. · 3 group course guiding principles in our group...
TRANSCRIPT
Conservatory of Performing Arts Group Instructor Handbook 2020-21
GROUP INSTRUCTOR HANDBOOK INDEX
Organizational Chart Page 1
COVID-19 Protocols Page 2
Group Course Guiding Principles Page 3
College Avenue Campus Information Page 3
CCE Administration Contact List & Office Hours Page 4
Roles & Responsibilities Pages 5-11
Planning Your Class Page 12
Classroom Tips & Tricks Pages 13-14
New Course Procedure Page 15
Important Dates Page 16
Group Course Calendar 2020-21 Page 17
APPENDIX A – U of R Emergency Preparedness Documents Pages 18-19
APPENDIX B – Sample Courses Syllabus Template Page 20
APPENDIX C – Sample Contract Page 21
APPENDIX D – Copyright Guidelines Page 22
APPENDIX E – Pay by Plate Parking Information Page 23-24
1
Organizational Chart for the CPA Welcome to the University of Regina’s Conservatory of Performing Arts (CPA), we are glad you are part of our teaching roster this year! Wondering where you fit in?
Centre for Continuing Education (CCE) Director
Student Services Non-Credit Office
CPA Program Coordinator
CPA Head
CPA LESSONS & PROGRAMS CLIENTS
Private Lesson Clients
Group Class Clients
All Camp Clients
Private Lesson Instructors
CPA Program Assistant (Co-op
Student)
Grant/Funding Agencies
CCE Central Marketing Unit
Social Media Management
Group Program Performances
Group Instructors
CPA Administrative Assistant
Central Business Services (CBS)
Darke Hall Project
Scholarships/Bursaries
Recitals, Celebration of Excellence
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COVID-19 Protocols The Conservatory serves more than 1000 students every week in group and private programs. As part of the University of Regina the approval process to teach lessons face-to-face is more complicated than the re-open Saskatchewan plan seems to indicate. Face-to-face teaching will return to the Conservatory when the University, Public Health Authorities, and Advanced Education deem it safe to bring our students back to campus. On June 1, 2020 all group classes, including camp programs, offered by the Conservatory of Performing Arts started to be delivered remotely. A limited number of remote teaching carts will be equipped with the technology required to teach remote classes are available at the Conservatory. Teachers needing that technology may request access to teach from the Conservatory, but must go through an approval process. For remote lessons anyone teaching from a studio at the Conservatory must adhere to the following safety protocols:
The Lower Level hallway is a one way hallway running from east to west (main atrium to
washrooms) there will be signs in the building and on the floor reminding instructors of the
directional flow; if you use the washroom at the east end of the hallway, please return to your
room by going up one flight to the first floor and re-enter the lower level from the west end of the
hallway.
Instructors are required to maintain social distancing of at least 2 metres from anyone they meet
at the College Building.
At the end of each time you teach at the Conservatory you are required to use the provided
cleaning supplies to wipe down the following items:
o the remote teaching equipment you used
o the piano keyboard and music rack
o the table in the studio
o the music stand
o the inside and outside doorknob of the studio you have been teaching from
You CANNOT invite Conservatory students to your home for any contracted group classes. NOTE ON COVID-19 If families/participants ask about COVID-19 or if they should get tested, you should NOT offer any health advice because we are not trained medical professionals and information is changing all the time as new research is being conducted. What you can do is reassure them that they can have their questions answered through health resources like the Saskatchewan Healthline: https://www.saskatchewan.ca/residents/health/accessing-health-care-services/healthline or you can direct them to the Saskatchewan’s Government’s website about COVID-19 for up-to-date safety protocols and information provided by Health Authorities: https://www.saskatchewan.ca/residents/health/accessing-health-care-services/~/link.aspx?_id=6C6BF971659346E0B8E9DE4AE3B2AFF9&_z=z.
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Group Course Guiding Principles In our group programs the following guides our planning and program creation:
1. The arts are for all – we create accessible access points to learn the basics of the arts in an
environment that is inclusive and supportive. We create programs in cooperation with our
community of artists and educators by keeping in tune with community needs and interests.
2. Quality arts education leads to lifelong learners and arts supporters – our educators hold
degrees in arts education or the arts and are passionate about the arts and share that passion
with our students. Quality education also means responding to the needs of our learners in a
positive way to ensure they are empowered to learn and continue learning.
3. The creative potential of our community requires our unwavering support – we commit to
empowering our community of artists working in a variety of arts disciplines by providing
engaging employment opportunities. In addition, we commit to champion our community
members interested in supporting and learning more about the arts.
College Avenue Campus Information Location The Centre for Continuing Education is located at 2155 College Avenue on the historic College Avenue Campus. The Campus runs along College Avenue from Lorne Street to Scarth Street. Right on the edge of Wascana Park. Parking Services For more information about parking on College Avenue Campus, visit or contact Parking Services: Room 108, College West, University of Regina (3737 Wascana Parkway) 306-585-5555, 306-585-4412, or 306-337-3248 [email protected] Pay By Plate Parking New Pay by Plate Parking is now in effect at College Avenue Campus (8am-5pm Mon-Fri). Weekends and after 5pm on weekdays are free to park in the south lots. Use the new app Way to Park on your smartphone or use the new kiosks located in Lot 20 (south of College Building) or in the College Building Atrium. Rates and FAQs for Pay by Plate Parking can be found in APPENDIX E. Building Access The campus is currently CLOSED, only those who have been granted access or have contacted CPA Staff in advance will be provided with building access. Public use is not available at this time.
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CCE Administration Contact List Please note: all staff are working REMOTELY and will not be on campus. Please call or e-mail all staff and do not visit the campus.
Name Title Office Phone Email
Christie Schultz
CCE Director CB 219 306-585-5801 [email protected]
Janet Cranston
CCE Assistant Director
CB 219.1 306-585-5764
Christa Eidsness
CPA Head CB 119.2 306-585-5755 [email protected]
Erika Folnović
CPA Program Coordinator
CB 119.1 306-585-5833 (office) 306-550-6596 (cell)
Morgan Moats
CPA Administrative Assistant
CB 118 306-585-5831
Jennifer Taylor
CPA Program Assistant
CB 119 306-585-5747 [email protected]
Dacey Reimer
CBS Accounting Clerk
CB 211 306-585-5757 [email protected]
Student Services
Registration and General Inquiries
CB 118 306-585-5748 [email protected]
U of R Security
Campus Emergencies
RIC 120 306-585-4999 Please phone, do not e-mail
Office Hours Program Coordinator (PC) 8:30am-4:30pm (lunch from 12-1pm) Please note: The PC also works on Flex Time, so, from Sep 8 – 25, 2020 they will be working evenings (1-9pm) and some weekends to help start Group Classes in remote/online format. You can still leave a message on their work office phone and the messages will be forwarded, however in all urgent instances please call/text their cell. This cell will be on throughout September 2020, both during evenings and weekends if anything urgent arises during initial course delivery. In October, their cell phone is turned off after work hours. Student Services (SS) 8:30am-6pm (open during the lunch hour) Please note: this office is in charge of all course registrations and is available for general CCE inquiries. Their hours are typically reduced in the summer from May 15 – August 15 to 8:15am-4:30pm. Central Business Services (CBS) 8:30am-4:15pm (closed for lunch 12-1pm) U of R Security Available 24 hours, 365 days a year Please note: for all crimes in process, fire, or medical emergencies call 911 first.
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Roles & Responsibilities MAIN ROLES BREAKDOWN Program Coordinator:
In charge of budgeting, planning, administration, and marketing for all CPA group programs,
including day camps, plus related events.
Helps guide curriculum and monitors customer satisfaction with courses.
Link to U of R policy and procedures and trains all group program staff.
Applies for grants/funding and monitors grant projects and new programming initiatives.
Monitors both Facebook (https://www.facebook.com/uofr.conservatory) and Instagram
(https://www.instagram.com/uofrconservatory/) for the CPA.
Administrative Assistant:
Available to assist the PC and instructors in administrative tasks related to running the CPA
group programs, including material purchases, event planning and coordination, and fulfilling
classroom needs.
Program Assistant (Co-op Student):
Assists the PC with all administrative tasks listed above.
Group Program Instructor:
Develops course lessons and delivers promised programs based on planning sessions with the
PC.
Adheres to all group course policies/procedures developed by the CPA and the U of R and as
agreed to in the contract and presented in this handbook.
Central Business Services – Accounting Clerk:
Inputs all group instructor contracts in WorkFlow Banner and monitors contracts.
Link to U of R and provincial regulations regarding employment.
Completes accounting tasks and monitors financial records for the CPA.
Clients
Includes all students and, in the case of minors, their parents, involved in taking courses
through the CPA
Includes audience members of performances and events presented by group programs.
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ROLES & RESPONSIBILITIES CHART FOR ALL COURSES
Program Coordinator Group Class Instructor
Atte
nd
an
ce
Monitor instructor attendance and responds to client complaints or concerns of late or missing instructors. Find suitable substitute instructors (see “Substitution” section). Call clients who have missed more than 2 classes to check-in to ensure they will still be attending the rest of the term. E-mails clients when classes are cancelled due to instructor illness.
Do not have to make-up classes clients miss. If clients miss more than 2 classes, please contact the PC. However, you have to make up or advise about a substitute teacher for all classes you are unable to attend due to illness (see “Substitution” section). It is the instructor's responsibility to advise, with as much advance notice as possible, the PC and all students concerned of expected absences, delays, or changes in schedules.
Co
mm
un
icatio
n
Maintain proper contact information for all instructors. The PC will inform instructors if they leave any mail for them, in most cases, information will be e-mailed to all instructors and all print media will be kept to a minimum. The PC keeps an instructor contact list in an excel spreadsheet; so, the office needs to be informed of any change of address, phone numbers, or e-mail of instructors. Maintain group class e-mail lists from ActiveNet. Send out group class communications at the request of instructors. Help monitor the instructor contact list.
Always “CC” the PC in all client communications. The course syllabus prepared at the beginning of class, should have your and CCE Administration’s contact information (see Planning Your Class and APPENDIX B). If there is a change to your schedule or you are asking clients to do something special for the next class, it is a good idea to remind clients. Due to privacy issues, please ensure that any group communication is sent with clients’ email addresses “BCC” (Blind Carbon Copied – complete address list is hidden from addressees). Please ensure the e-mail you give the PC is one you regularly check.
Co
ntra
cts
Ensure that instructors are paid regularly for the time they teach. Develop and compile information for contracts. The CPA and the Instructor are obligated only for the period indicated on the Instructor's Contract and only if enrollment is adequate (see “Minimum Enrolment Requirement” section). There is no obligation for either the CPA or the instructor to renew any part of the contract upon its expiry. If a full academic year contract is not to be renewed, either party must give thirty days written notice. All contract preparation is done with the PC and the CBS Office’s Accounting Clerk.
Not permitted to teach any CPA course unless officially contracted. Need to be able to login to UR Self-Service to accept contracts: https://banner.uregina.ca/prod/sct/twbkwbis.P_WWWLogin Your User/Employee ID is either a UR Student ID or the 9-digit number found on the contracts. If you have any issues logging in please contact the IT Support Centre [email protected] or 306-585-4685. You will first receive an e-mail asking you to accept your contract in UR Self-Service. You only have 7 days to log-in and accept this contract or it will expire. Contact CBS with all contract issues that cannot be solved by the PC. ©
See APPENDIX D or the U of R website here: https://www.uregina.ca/copyright/
CR
C
Monitor all CRC’s provided by instructors to ensure instructors can work safely with minors. The CPA will not reimburse instructors for this document. Has the right to withdraw any offer, either verbal or written to any person based on the information provided by the CRC.
Provide a satisfactory CRC at your own expense every 3 years to the PC or when your record has changed. You will be notified by the office when your next CRC is due for renewal. CRC’s can be obtained from Regina Police Services (1717 Osler Street, price subject to change) or local RCMP offices in your area of residence.
Gra
nts
&
Fu
nd
rais
ing
The PC is responsibility for leading all grant writing and fundraising initiatives (fundraising is done in cooperation with External Relations, who works with all U of R donors). The PC has history of writing successful grant applications and should be used as an expert to assist you in all applications. Help with fundraising initiatives by promoting them on social media or notifying the U of R community on e-mail list serv.
If there is a grant you are interested in for your program, you can work with the PC to write this grant. In all cases the PC should be the main grant applicant for any funding relating to group courses and clients at the CPA.
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Ma
rke
ting
Help guide the direction of all marketing initiatives for group programs. In cooperation with the CCE Marketing Unit make and design all print media
1.
Respond to requests from instructors for print media for courses and budget for this printing. The CPA has a poster distributer that will post around the city for a modest amount. The CCE Marketing Unit also budgets for larger awareness campaigns for CCE and individual Units (ie: CTV private lesson ads in Fall, summer camp radio ads in June, etc). The CPA also has an e-mail list. Create Facebook posts for the CPA to help promote programs and keep community up-to-date with CPA. E-mail University list serv to promote classes.
It takes a combination of print advertisement, social media, email, and teacher self-promotion to make courses successful. We suggest the following to help get people interested in your course:
Share posts and links to your course on your social
media or online groups/communities.
Post a link to the class on your personal website.
Help distribute posters/flyers to private places like
offices or schools (our poster distributor only goes to
public places).
Min
imu
m E
nro
llme
nt
Re
qu
irem
en
ts &
Ca
nc
ella
tion
s
The CPA does not guarantee enrollment for group classes, and reserves the right to modify, withdraw, postpone, or combine classes based on enrollment figures. In order to cover course costs, the PC develops a minimum enrollment required to fulfill all financial commitments for the course. As a cost recovery unit, the CPA needs enough fees from enrollment (or fundraising/grants) to cover all costs associated with the course + 25% profit (to cover administration and budget goals set by CPA and the U of R).
2 The PC may combine classes to ensure this
minimum is reached or cancel courses prior to them starting. These cancellation decisions will be made 1 week prior to the course start date. All CPA instruction depends upon adequate enrollment. Communicate enrollment updates to instructors and send class lists to instructors when requested.
If your class does not reach the minimum enrollment requirement, if possible, classes will be combined or, as a last resort, cancelled. The CPA is not obligated to pay any portion of the contract if courses are cancelled due to low enrollment. See “Marketing” section for ideas about promoting your course.
Pla
nn
ing
Work with instructors to plan details of the course including day, time, length/duration, classroom, course description, supplies, and marketing plan. Input courses in registration system and online. Track course progress. Help to compile course syllabus by collecting instructor biographies. Print the course syllabi and place in classrooms for instructors to distribute at the beginning of their course.
Effectively plan for rehearsals/lessons and arrive prepared to teach each class. You do not have to submit a lesson plan to the PC, however, a course syllabus is created for each course that you are required to handout to class participants. If you need tips and ideas for planning, you can see section Planning Your Course.
Pu
nc
tua
lity
Because courses are short in length, it is expected that everything runs on time. You will be required to talk to the PC in all cases of continued late arrivals. If the contract continues to be breached by consistent lateness, your contract could be terminated.
Be on time for group classes and let your students out promptly. In some cases your room may be used by another class directly after your course ends. However, most classes have a 15 min window built in, so, classes do not overlap.
1 The CPA typically produces the following print material: Information Booklet, Group Course Posters (for Fall Programs and
as new programs are created), Camp Brochures and Posters, Pamphlets for Programs (as requested only). 2 Example: if a course is $100 per student and we have $500 in costs associated with running the course we need
at least 6 clients in the class in order for it to have the necessary profit margin to run.
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Re
cre
atio
nal
See the Group Course Guiding Principles. It is important to the CPA that our group courses create an accessible and positive environment for our learners. Remember the CPA provides recreational programs (not competition based like some performing arts companies), our students are here to learn not to necessarily pursue the arts as a vocation and many of our students are involved in a multitude of other programming. Respond to client concerns that courses are too difficult or are requiring too much “homework” or time outside of class and ensure programming matches the description and expectations in our course information.
Make learning fun! Remember the classes you teach are recreational. Think about the Group Course Guiding Principles when you are planning your course and interacting with our students. Being recreational doesn’t mean that we do not have to be serious about learning but it means we can be flexible and supportive to the needs of our students.
Re
gis
tratio
n
The CPA operates a computerized online registration system called ActiveNet. For a group class to be official there must be a course created in ActiveNet by the PC. ActiveNet organizes room bookings, collects client personal information like phone/e-mail, processes all payment, and compiles client rosters (student class lists). All students attending classes at the CPA must be properly enrolled, as registration in ActiveNet requires clients to agree to our Liability Waiver and other vital permissions, to ensure both the U of R and instructors are covered in all cases of accidents/injuries while clients attend courses. Print and e-mail instructors a client roster to check proper enrollment on the first day.
You must make sure students are registered with the CPA prior to commencement of instruction. You will receive an e-mail client roster upon the commencement of your class. It is essential that all students are properly registered through ActiveNet. Any registration problems should be promptly reported to the PC or clients directed to the Student Services Office. Clients can register for group courses by visiting http://www.uregina.ca/cce/conservatory/ or by calling/visiting the Student Services Office at 306-585-5748 or CB 119.
Re
sp
ec
t
The U of R is committed to creating and maintaining an environment, in which members of the University community can live, work and learn in a collegial climate of mutual respect, free of harassment and discrimination. As such, we ask that all staff be aware of their interactions with each other and with university staff. Harassment and discrimination can include unwanted physical or verbal behaviour that offends or humiliates someone as well as threatening and intimidating behaviour or comments or jokes about someone’s race, religion, sex, age, gender orientation, or disability.
Treat students and parents in accordance with University policy (see PC section in “Respect”) and in adherence with the Saskatchewan Human Rights Code: (brief overview) act with fairness, honesty, integrity and openness; respect all others and treat all with equality and dignity without regard to gender, race, colour, creed, ancestry, place of origin, political beliefs, religion, marital status, ability, age, social status, or sexual orientation. This includes being conscious of cultural appropriation and discriminatory language in artworks that may be utilized in classes.
So
cia
l Me
dia
Monitor the CPA Facebook & Instagram Pages: https://www.facebook.com/uofr.conservatory/ or https://www.instagram.com/uofrconservatory/. On occasion will run Facebook/Instagram Boosts or Sponsored Postes (paid posts that can reach 1200 people or more). Can do a limited amount of boosted posts and events throughout the year. These posts cost anywhere from $10-$25 and are taken out of your courses’ budget. Please talk to the PC if you would like to boost a post/event on our Facebook page to reach a larger audience. Compile photo permissions information about clients in the courses.
If you have news to share about your course, your course is participating in an event, or you want help advertising your course, we will post about it. Send all Facebook requests to the PC. All clients indicate photo permission at registration. Please respect the privacy of clients by not posting photos of our clients to your personal Facebook, unless you have express written/verbal consent. Group program events, like concerts, will only be posted on Facebook if they are open to the public. Talk to the PC if you do not want your program’s term end event advertised on Facebook.
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Su
bs
titutio
n
The PC must approve all cases of having a substitute teacher in the classroom as we are required to have the following information from any instructor working for the CPA: acceptable CRC with vulnerable sectors search, SIN/Birthdate and basic information (for payroll and identity confirmation), and Direct Deposit information. Breaching this substitution policy and allowing someone who has not been approved to teach in your classroom, can be grounds to terminate your contract. Contact clients in all cases where courses must be canceled due to instructor absence and help to communicate make-up class information to clients.
Any use of substitute teachers must be approved, in advance, by the CPA. You can suggest someone to the PC, but the PC is the one who has final say on who can substitute in your classroom. If a suitable substitute cannot be found or proper information cannot be collected from the substitute, the course will be cancelled that day and a make-up class will be added at the end of the session or classes will be extended (ie: by 10-15 min) to make-up the lost time. However, this is based on classroom availability and must be approved by the PC in advance.
Vis
itors
/
Vo
lun
tee
rs
The PC (or another CPA representative) will periodically visit courses for observations and to communicate important information to clients. The CPA does not allow guests or visitors to observe or attend classes unless permission is granted by the PC first then the Instructor.
All volunteers must provide a CRC to our offices before their first shift. Volunteers can have the CRC fee waived at the Regina Police Services if a letter confirming volunteer work is provided by the organization. Please contact the PC to provide this letter for volunteers.
With
dra
wa
ls
Students may cancel their registration up to 10 business days before a group course begins and they will receive a 100% refund minus a $25 administration fee. After the 10th business day before the class starts, there are no refunds, however, students may transfer their tuition to another course within the same
semester; semesters run January‐April, May‐August,
and September‐December. A $25 transfer fee will be charged. Students will be charged the extra cost if the new course is higher in price. Please note materials
fees are always non‐refundable. All withdrawal and transfers must be approved by the PC. The full CCE Non-Credit Withdrawal Policy can be found here: https://www.uregina.ca/cce/assets/docs/pdf/policies/cce-nc-003-withdrawal-policy.pdf. Our Withdrawal Form can be found here: https://www.uregina.ca/cce/assets/docs/pdf/student-services/non-credit-withdrawal.pdf. These forms are submitted to our Student Services Office. Our Student Services Office information can be found here: https://www.uregina.ca/cce/student-services/no-admission/index.html
If you notice a client is unhappy or dissatisfied, it is important to address the concerns in your class promptly. If this client is under 16, it is a good idea to talk to the parents ASAP, to understand if there are issues at home or at school that may be affecting their behavior/ mood. If the client is over 16, send them an e-mail as a check-in or ask them to come early one day to discuss any issues are both good options. If you feel you cannot effectively have these conversations with the client, please contact the PC immediately to call the client. Please provide the PC with all relevant background information about the client before you ask them to contact this person.
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ROLES & RESPONSIBILITIES CHART FOR REMOTE/ONLINE COURSES Quick Links Log-in to UR Courses Community: https://moodle.uregina.ca/cce/login/index.php Log-in to Zoom: https://zoom.us/ Zoom/UR Courses Manuals and Log-in Links are available on our website here: conservatoryinstructors.ca View our Zoom Call Ground Rules and other remote/online guidelines for students: https://www.uregina.ca/cce/conservatory/about-us/index.html
Program Coordinator Group Class Instructor
UR
Co
urs
es
Provide training whenever necessary to instructors. The PC has administration privileges and can make modifications in your course, as needed or requested.
Update their course at the beginning of the term with the syllabus information located in APPENDIX B. Update and request assistance as needed.
Virtu
al
Sh
ow
s
Book Zoom time and help set-up all performances and be available for tech support on these event calls. Works with the Group Class Instructor to determine the best delivery option for this programming.
For all virtual performances, a plan must be made with the PC in order to coordinate registration and Zoom call information and links to audience member. Any classes can plan to do a presentation or performance at the end of the term.
Zo
om
Provide training whenever necessary to instructors. The PC is available at any time for you to test or run a sample class.
Please contact the PC if you would like to try a test or run a sample class. They will generate a call link and sent you the meeting link and schedule a time to make the call.
ROLES & RESPONSIBILITIES CHART FOR IN PERSON COURSES (when we are allowed to safely resume)
Program Coordinator Group Class Instructor
Acc
es
sib
ility
CCE and the U of R will make accommodations for accessibility any time someone asks. The PC may move events and programs out of preferred space to accommodate clients who have limited mobility and are not able to access spaces.
Inform the PC of any accessibility requests from clients for events and for classroom planning.
Cla
ss
roo
m
Commit to offering safe, well maintained classrooms for courses. Facilitate the use of performance spaces for end of term performances. If a rental fee is required for performances, this must be approved by the PC or placed into the program’s budget when course planning occurs. Help with classroom set-up.
Maintain the classroom in which you are placed. When damage has occurred to any equipment report this to the PC as soon as possible. When the PC is gone for the day, you can go to the Commissionaire desk in the Atrium (First Level) for assistance.
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Em
erg
en
cy
Pre
pare
dn
ess
See APPENDIX A. It is the responsibility of the entire University community to foster a strong culture of safety on campus. Be prepared physically as well as psychologically to handle emergencies is an individual as well as an organizational responsibility. The U of R has established emergency procedures to follow so that the effect of emergencies can be minimized. Your safety and the safety of clients are of primary importance.
See APPENDIX A. Check your classroom for location of fire exits if evacuations occur. For off-hour assistance (evenings, weekends, stat holidays) please contact Campus Security 306- 585-4999 for further directions. For all crimes in process, fire, or medical emergencies call 911 first. You will have to dial 9-911 from any U of R phones.
Ev
en
ts
Create budgets for venues required by group course events including, client retreats/socials, term end performances, school visits, and other events that require planning outside of regularly scheduled classes. Help in detailed event planning to ensure satisfactory attendance and marketing efforts. Host all group program events, when possible. Assist in planning external programming throughout the year including events such as community festivals. Book approved venues. Compile and print event programs.
Work with the PC to develop suitable events for the course program that can work within the course budget. Compile and send PC the event program information (including program order, performers/roles, and other notes). Work with PC to schedule the events throughout the year, such as choosing possible performance dates/times. As well, for all external events groups participate (ie: ChorFest, Regina Music Festival), coordinate with the PC the registration and payment for participation.
Ma
teria
ls
Budget for purchases of all materials needed for the course before the beginning of the term and work with instructors to determine suitable and affordable course materials. Approve or deny reimbursement claims submitted by group instructors. Shop for all materials required by group programming that cannot be ordered online or through our supplier HBI. Search the HBI website here for types of resources we can order for your course: https://store.hbiop.com/sagro/storefront/store.php?mode=browsecategory&category=0. Orders are put in weekly on Wednesday mornings, instructors should communicate all supply requests by Tuesday by noon to be included in our Wednesday supply purchase.
Send a materials/supply list to the PC no later than 3 weeks before the start of your group class. Any additional spending throughout the term must be approved by the PC before the supplies will be reimbursed. The Reimbursement Claim Form in Excel and PDF versions can be found here: https://www.uregina.ca/fs/employees/paying-expenses/travel.html
Pe
rso
nal
Item
s
The U of R holds insurance on university-owned property but does not cover any music, furniture, instruments, or anything else instructors have brought into their classrooms. Let instructors into spaces that have been locked in order to get additional supplies or supplies left behind.
Keep a minimum of personal property on Campus and add special riders to personal insurance policies to cover valuable personal property left on-campus.
Prin
ting
Track spending to print accounts. Can assist with any special printing requests (ie: poster creation, see “Marketing” section). Ensure all printing adheres to copyright laws and regulations (see “Copyright” section). Print all requests from instructors. Please note: sheet music cannot be photocopied in full for courses and in all cases new sheet music should be purchased for all classes.
Send all print material to the PC to be printed at least 48 hours before you need it in your classroom. The U of R has its own internal printing service Conservatory staff will use to properly charge printing to our accounts. Do not print materials on your own as we need to track spending for your course.
Vis
itors
/
Vo
lun
tee
rs
The PC (or another CPA representative) will periodically visit courses for observations and to communicate important information to clients. The CPA does not allow guests or visitors to observe or attend classes unless permission is granted by the PC first then the Instructor.
All volunteers must provide a CRC to our offices before their first shift. Volunteers can have the CRC fee waived at the Regina Police Services if a letter confirming volunteer work is provided by the organization. Please contact the PC to provide this letter for volunteers.
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Planning Your Course LONG TERM AND SHORT TERM PLANNING
1. Start with the description provided in our brochure or course description online (e-mail the
PC, if you do not have this information, in some cases, instructors will have drafted these for
new class development).
o Ex: Junior Glee - Use this entry level class to learn about the music and dance pieces that go into musical theatre without rehearsing a whole play. Under the guidance of experienced instructors, students will work on vocal skills and basic dance steps as they put together a musical revue for performance. Sing and dance to jazz, pop, show tunes, and much more in this exciting entry level course. The second term and new musical selections will be introduced Jan 26.
2. Define the overall objectives you would like you students to achieve by the end of the
semester/year, based on expectations outlined in the brochure description. Please note
participants register for courses based on course descriptions, deviations from this description
may cause disappointed/angry clientele and withdrawals from the program.
o Ex: by the end of the year our students will have learnt a total of 10 new songs and
dances and performed 3 times. 2 term end performances and 1 performance at
Cathedral Village Arts Festival.
3. Begin long term planning by setting dates for achieving goals set out in your overall objectives.
o Ex: post choreography videos to YouTube by week 5, by week 8 all songs will be
memorized, pick new songs by week 9 to be ordered/ready for Jan 26, design and print
posters for concert by week 9, two dress rehearsals two weeks before performance,
repeat for second term.
4. Break it down by the week to define short term goals for each class.
o Ex:
Week 1 – ice breakers, get to know you games, vocal placement exercises
Week 2 – learn first two songs, dance warm-ups
Week 3 – review first two songs, learn two more songs, dance warm-ups
Week 4 – start choreography for first 4 songs
Etc.
5. Draft a course syllabus to post in your online classroom (see example in APPENDIX B) to
provide with participants. This will define important dates (from step 3), information about
individual classes (from step 4), objectives for the year (from step 2), and others. It is also an
opportunity to provide participants with your contact information and a brief bio about your
experience in the arts. If you need help with this work with the PC to create this document it is
important that families know important dates/deadlines and have your contact information.
6. No later than three weeks before the class, send a materials/printing list to the PC to be
compiled for your class usage. If you need more/new supplies, please e-mail the PC at least 1
week in advance, so, these materials can be purchased and placed in your classroom. Except
in the case of Theatre scripts or sheet music, in which we require a minimum of 1 month notice
for purchasing, whenever possible.
7. Supplies are stored in cabinets in room. Contact the PC if you will need a key for these
cabinets. For online classes, materials will need to be arranged to be delivered/picked-up.
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Classroom Tips & Tricks GETTING TO KNOW YOUR STUDENTS It is important to make your students feel comfortable in your class as the course progresses. Below are some ways you can make students more comfortable, as well as, concepts and theories to think about when you are working on planning your course delivery. Student Names: you should make it a goal to know all students in your course by the second or third class (depending on the classroom size). Knowing your students by name goes a long way in making them feel valued and welcomed in the classroom. Don’t assume students know everyone in the class or even their peers’ names, it is important to go around the first couple of classes (or more if you have a large classroom) and have students either simply say their name and a fact about themselves or play name games. This works great with both children and adults. Multiple Intelligences: Dr. Howard Gardner explained and defined multiple intelligences present in learners (Gardner, 1983). Gardner’s theory can be used to help guide curricular development and lesson planning in your courses. You can use this theory to help guide curricular planning as you identify your students may learn best when you use different modes of teaching:
Visual-Spatial (strengths: visual and spatial judgement)
Bodily-Kinesthetic (strengths: physical movement and motor control)
Musical (strengths: rhythm, patterns, and sounds)
Interpersonal (strengths: understanding and relating to other people)
Intrapersonal (strengths: introspection and self-reflection)
Linguistic-Verbal (strengths: words, language, and writing)
Logical-Mathematical (strengths: analyzing problems and mathematical operations)
When a student is having a hard time remembering concepts in your class, try to identify their intelligence and differentiate how you deliver this information to the student by targeting their main intelligence type. Example: you may have an adult student who lacks bodily-kinesthetic strength and may struggle in a dance class, however, they may be strong visually, so, watching a video of the choreography to be learnt may be more effective than the kinesthetic practice time in class. Types of Learners: Another popular theory simplifies these intelligences into four categories called the VARK Model (Fleming, 1987):
Visual: learn best by seeing information visualised in charts, graphics, and other forms.
Aural: learn best hearing instructions and by listening and reciting/repeating information.
Read/Write: learn best by independently reading or writing instructions on a print-out.
Kinesthetic: experiential learners learn best by copying or being active/moving their bodies.
It is important as you are planning in your classroom that you have a variety of lessons that focus attention on these different learners. For example: if you are giving information about an upcoming performance it is important to do the following four things to ensure all students will know and retain the information:
Give a handout or send an e-mail with information about the event (read/write)
Tell students orally or have students repeat the information to you (aural)
Do a walk-through of how they will arrive on stage (kinesthetic)
Draw a map of the stage on the board (visual)
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DESIGNING YOUR COURSE Many students thrive in a learning environment that is both structured (follows routine) but allows space for creativity (input/ideas from learners). Classroom Ideas:
Daily Check-ins: use an opening question to get to know your students better: Ask your
students to share something about themselves before you start the day (Examples: What is
your favourite food? What is your favourite place to travel to? Who is your favourite musician?
Etc.).
Exit Slips: this is an anonymous way to gather student feedback, essentially ask the question of
your class then they submit them to you on a slip of paper or through the Zoom chat at the end
of class before they leave (Example questions: What do you hope to learn in this class? What
are your favourite artists and music right now? What is something you find challenging? Etc.)
One-on-One Check-ins: if your students are working independently or in groups, this is a good
opportunity to go around and do a brief check-in (Examples: How are you doing? What is your
favourite thing about class? Are you finding you are learning what you are hoping? Etc.). Ensure
you are observing student work and ensuring everyone is on task.
Inquiry–Based Learning in Your Classroom: Inquiry–based education values space for student and community interests to guide learning in the classroom. Borrowing from the Saskatchewan Curriculum (2010), at the CPA we also strive to build: Lifelong Learners, Sense of Self/Community/Place, and Engaged Citizens. Tapping into issues and ideas relevant to our community in Regina and our Province, as well as, global concerns or ideas can help strengthen these three areas in our students. Planning with inquiry-based learning in mind starts with a bigger picture question or community issue that will be explored and examined through the course. Some sample inquiry-based learning questions may include:
How can we highlight the work of Saskatchewan/Canadian composers through our music class?
What choreographers can we use as inspiration for our term end show?
What are some common theatre design techniques we can incorporate into our show?
How can we create artwork that will speak to a social issue of importance to our clients?
The inquiry-model leaves room for your students to contribute but also leaves creative space to work with ideas and issues that relate to contemporary issues affecting students and our community. The PC encourages you to think deeper into the course content you prepare by thinking about a guiding question or topic of exploration with your students you can discover throughout the course.
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New Course Procedure We are always looking for new ideas for group classes. In our experience, the classes that really take off are classes that have a natural group already formed. When you have an idea for a group class you would like to teach, please get in touch with the PC. At a minimum, the PC will need to know the following information:
Clients: Who are the clients or target demographic that will take this course?
Time: When will classes be held (both time of day and time of year)?
Duration: How long should the course be (both length of individual classes and duration of the
course)?
Location: Where should the class be located (think about classroom needs and size of group)?
Instructor: Who will be the instructor?
Description: How can we describe this class to new clients in our brochure or online?
Marketing: How can we best advertise this new class?
Costs: What are the costs associated with this class (Performance Space Rental? Supplies?
Salary? Others?)
Please note that the PC’s specialty is setting up classes and tracking which classes run well and which ones don’t. If the PC gives you feedback about your class, please take it into consideration – it could help your class be more successful.
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Important Dates
Look below for deadlines for course planning and important dates throughout the year:
January Spring Camp registration starts January 15th
Summer Camp planning completed by PC on January 30th
Winter Term starts the third Saturday in January.
February Winter Camps run Tues-Fri during the weeklong break in February (Family Day
long weekend)
March Registration for Summer Camps start March 15th
Meet with the PC this month to discuss Fall Term plans
Spring Camps run dependent on dates of the Easter weeklong break each year
April Fall Term planning submitted by PC at the beginning of this month
Preschool general enrolment starts for new customers
May Registration for Fall Term starts May 15th
June Summer Students start working for Summer Camp program
July Summer Camps run
August Fall contracts submitted by PC and Accounting Clerk for approval in WorkFlow
Banner – you will receive an e-mail to approve your contract in UR Self-Service
September Fall Term start at the beginning of September
Winter Term classes planned by PC September 1st -16th
Winter Term planning submitted by PC the last Monday of September, please
send any final new course information the second last Friday before September
ends
Winter Camp planning completed by PC by September 30th
October Winter Term and Winter Camp registration starts October 15th
November Spring Camp planning completed November 1st
December University closed in the last weeks in December, typically group classes will not
run later than December 16th
Please send any new ideas for courses ASAP throughout the year in accordance with new course guidelines (see New Course Procedure section) and the deadlines above. Generally, keep these key deadlines in your head throughout the year if you have new courses you would like to offer:
Fall Term is planned in March
Winter Term is planned in August/September
Summer Camps are planned in January
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Group Course Calendar 2020-2021
September October November
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
December January February S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28
31
March April May S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1
7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8
14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15
21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22
28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
June July August S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30 31
# No Group Classes (Holiday/Stat).
# Camp Programming, evening classes CANCELLED.
# Camp Programming, evening classes run as normal.
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APPENDIX A – University of Regina Emergency Preparedness Documents
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APPENDIX B – Sample Syllabus Template PRINT/IN PERSON VERSION
Course Name
Course Description: Start/End Dates: Dates of No Class: Important Dates to Remember: What to Bring Each Class: Instructor Name: Instructor Contact: Instructor Bio: If you need any help with registration or other account issues, please contact: Student Services, Non-Credit 306-585-5748, [email protected] If you have any questions or concerns throughout the course, please contact: Erika Folnović, Program Coordinator 306-585-5833, [email protected]
UR COURSES VERSION Add a “Label” to the top of your class through the "+ Add an activity or resource." This is perfect for having a message for your students to read before their first class to get to know you and what to expect from the course. The Program Coordinator recommends adding a "Label" with the below categories in each of your classes: Welcome Message: Share a brief message to get your students excited – what will you be learning, what can they expect, a short biography about you. For youth classes, write this in a voice that parents can read to their kids to get them excited to learn. Space Requirements: List here what they need to prepare in their home and how their camera should be set-up. Do they need an open space where they can move? Should they have a dedicated artist’s table/desk? Should they use a specific type of chair for a movement class? How do your students need to be seen each week (ex: only their upper body, full body from head-to-toe, etc). Recommended Materials: Write a complete list of materials you recommend students have in their home before the course or list these each week in the topics. Write (optional) beside anything that you’d prefer but you have alternate methods to create. I am recommending you avoid requiring specialty or very specific craft supplies (example: instead of requiring glitter paint in red, require any shiny/sparkly material like the inside of a chip bag, any colour will do) with the exception of courses like Beadwork. Before the First Day: If you need students to watch a video or learn about a topic before class OR if there are materials that need to be picked-up or mailed to students, you can write that information here. You can also ask students to prepare things like, “Bring your favourite stuffed animal to show on Day 1" OR "Make sure you choose your favourite colour to share on Day 1.”
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APPENDIX C – Sample Contract [Issue Date] [Name] (UR ID:_____) [Address]
Dear [Name], Re: Contracted Non-Credit Instructional Services I am pleased to offer you a contract to provide instructional services for the following non-credit course to be offered at the Conservatory of Performing Arts division of the Centre for Continuing Education, University of Regina (“CPA”): Position Title: _____ Course Dates: ______ Total amount of Contract: _____ In performing these services you agree that you will be acting as an independent contractor and while the University may provide you with general objectives or desired results relative to the students and the Course you shall have control over the manner in which you achieve such objectives or results. You shall also have control over the manner in which your services are delivered and the Course instruction is taught. Contracted Pay The University will pay you the sum of $_____, which includes holiday pay. Course Materials All materials developed by you for the Course will remain your property and will not be used for any future programming by the University without your prior written permission. It is your responsibility to ensure that you are duly authorized to use the materials that are part of your course content. This includes ensuring that appropriate licensing is in place with respect to your use of any materials, written or video format, not owned or created by you, including adhering to all copyright laws applicable to these materials. Changes to Contract or Course CPA requires 5-business days’ notice in the event that you require changes to the Course date due to unforeseen circumstances. In case of a medical or family emergency, you must notify the CPA office as soon as possible so that students can be contacted. If you are unable to teach a class on any day, arrangements must be made to reschedule the class to a mutually agreed upon date. Any decisions relating to the use of a substitute instructor must be approved in advance by either the CPA Program Coordinator or Head. Self-Promotion The students in the Course are the students of the University. Self-promotion or the promotion of a competing business through the Course is not permitted. Course Cancellations The University accepts no responsibility for discontinuance of any course that may not be completed as a result of an Act of God, fire, riot, strikes, lockout or any cause beyond the control of the University. In such an event, the University will pay only for the portion of the Course that has been taught prior to the date of discontinuance. The University reserves the right to cancel any course, prior to its scheduled starting date, due to insufficient enrolment. If the Course is so cancelled you will have no entitlement to any payment from the University and the University will be released from all obligations hereunder. The CPA requires each private or group instructor to undergo, at their own expense, a Criminal Record Check every 3 years. The CPA has the right to withdraw any offer, either verbal or written to any person based on the information provided by the CRC. You will be notified by the office when your next CRC is due for renewal. Code of Conduct The University is committed to creating and maintaining an environment, in which members of the University community can live, work and learn in a collegial climate of mutual respect, free of harassment and discrimination. Harassment and discrimination can include unwanted physical or verbal behavior that offends or humiliates someone as well as threatening and intimidating behavior or comments or jokes about someone’s race, religion, sex, age, gender orientation, or disability. Breaching this code of conduct with colleagues, staff, or University clients or community can be due course for cancellation of this contract at the sole discretion of the University. You will have no entitlement to any payment from the University after such serious conduct violation and the University will be released from all contractual obligations hereunder. If you have any questions or concerns, please contact the Conservatory of Performing Arts office. We look forward to working with you. Please indicate your acceptance of this appointment by clicking the 'accept' button below. Sincerely, [Head of Conservatory] Head, Conservatory Centre for Continuing Education, Conservatory of Performing Arts Transaction Information Employee ID: Employee Name: Position: Approval Category: Transaction No.: FOAPAL: General Hire Workflow ID:
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APPENDIX D - Copyright Up-to-date Copyright information can always be found here: https://www.uregina.ca/copyright/ Copyright protects literary, artistic, dramatic and musical works, as well as sound recordings, performances and communication signals. Copyright arises automatically when any such work is created and generally continues for 50 years after the author’s death. The Copyright Act gives users a number of rights, particularly fair dealing, that allow certain uses of a work without the permission of the copyright owner. To qualify as “fair dealing” an act must pass a twostep test. First, the “dealing” must be for a purpose stated in the Copyright Act: research, private study, criticism, review, news reporting, education, satire or parody. Second, the dealing must be “fair.” In land mark decisions in 2004 and 2012, the Supreme Court of Canada provided guidance as to what this test means for private music instruction. A copy of a short excerpt may be provided or communicated to each student enrolled in a class or course. A short excerpt means:
Up to 10% of a copyright-protected work (including a literary work, musical score, sound
recording, and an audiovisual work)
One chapter from a book
A single article from a periodical
An entire single poem or musical score from a copyright-protected work containing other poems
or musical score
In each case, no more of the work can be copied than is required in order to achieve the allowable purpose. Copying or communicating multiple short excerpts from the same copyrighted-protected work, with the intention of copying or communicating substantially the entire work, is prohibited.
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APPENDIX E – Pay by Plate Parking Information
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