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COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT Board of Trustees Meeting
August 14, 2017
CONSENT CALENDAR 8 Memorandum of Understanding – Workforce Investment Board of Tulare County – WIOA Phase II Status: Action Presented by: Jennifer Vega La Serna, Ph.D. Vice President, Academic Services
Issue/Background The 2014 Workforce Innovation and Opportunity Act (WIOA) stipulates College of the Sequoias partner with local Employment Connection Systems and support the systems in-kind and fiscally. Analysis As a recipient of Carl D. Perkins Career Technical Education funding, COS is designated a non-co-located partner of the Employment Connection System, known as America’s Job Centers of California (AJCC). This partner designation commits the college to support area AJCCs with both in-kind and fiscal support. Fiscal obligations are currently anticipated to be less than $10,000.00 annually but are to be determined once the state develops a data tracking system. Recommended Action It is recommended the Board of Trustees approve the Memorandum of Understanding – Workforce Investment Board of Tulare County – WIOA Phase II as presented.
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Workforce Investment Board of Tulare County
Phase II Memorandum of Understanding - Cost Sharing
Employment Connection Centers – Visalia and Porterville
In order to establish a high quality one stop delivery system and enhance collaboration amongst partner programs, the Workforce
Innovation & Opportunity Act (WIOA) requires that the Workforce Investment Board of Tulare County (WIB) develop
Memoranda of Understanding with all non-WIB America’s Job Centers of California SM (AJCC) required partners present in
Tulare County (AJCC Partners). The expectation is that this Memorandum of Understanding (Phase II MOU) serves as a
functional tool as well as visionary plan for how the WIB and AJCC Partners will work together to create a unified service
delivery system that best meets the needs of our shared customers. WIB and the AJCC Partners signing below are each a Partner
and a Party and together are the Partners and the Parties to this Phase II MOU.
The MOU development process was divided into two distinct phases. The Phase I MOU addressed service coordination and
collaboration amongst the Partners and was completed on June 30, 2016. This Phase II MOU will address how to sustain the
unified system described in the Phase I MOU through the use of resource sharing and joint infrastructure cost funding.
1. DURATION
The term of this Phase II MOU shall be September 1, 2017 to June 30, 2020, and shall be binding upon each Party hereto upon
execution by such Party, and shall be automatically renewed thereafter on a fiscal year-to-year basis, unless any Party gives
notice of non-renewal at least thirty (30) days prior to the end of the then-current fiscal year or withdraws from this Phase II
MOU as permitted in paragraph 6.
2. PARTIES
A. Parties Participating in this Phase II MOU to Share Infrastructure Costs:
1. State of California Employment Development Department – Title III Wagner-Peyser
2. Workforce Investment Board of Tulare County – Title I Adult, Dislocated Worker, and Youth
3. State of California Department of Rehabilitation – Title IV – Vocational Rehabilitation
4. Tulare County Office of Education/ Ticket-to-Work
5. Community Services Employment Training – Community Services Block Grant , LIHEAP, Mental Health Supported
Employment Program
6. Tulare County Health & Human Services Agency – Welfare-to-Work
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B. Parties Participating in this Phase II MOU to Share Other System – Applicable Career Services Costs
1. College of the Sequoias
2. Kern Community College Dist./Porterville College
3. Community Services Employment Training
4. CA Employment Development Dept. (Vets, UI,
Trade Act, WP)
5. Tulare County Health & Human Services Agency
6. US Department of Labor/Job Corps
7. Proteus, Inc./Migrant Seasonal Farmworker
8. California Department of Rehabilitation
9. Tule River Indian Tribal Council
10. Workforce Investment Board of Tulare County
11. Sequoias Adult Education Consortium
12. Visalia Unified School District/Visalia Adult School
13. Tulare Joint Union High School District/Tulare Adult School
14. Cutler-Orosi Unified School District
15. Porterville Unified School District/Porterville Adult School
16. Tulare County Office of Education – Ticket-to-Work
17. Porterville Sheltered Workshop
3. CONSENSUS
Through a series of meetings and sharing of information and in the spirit of inclusion, participation and cooperation the Parties
have negotiated in good-faith to reach consensus on this Phase II MOU for Cost Sharing.
4. DISPUTE RESOLUTION
In the event of any dispute, grievance, or disagreement arising from or relating to this Phase II MOU, the Parties hereto shall
use their best efforts to settle the dispute, grievance, or disagreement. To this effect, they shall consult and negotiate with each
other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to the
affected Parties. If they do not reach such solution within a period of 60 days, then the matter shall be elevated to the WIB for
final resolution.
5. MODIFICATION AND ASSIGNMENT
All Parties agree to review and modify this Phase II MOU, at minimum, annually in order to ensure it contains updated
information regarding infrastructure and other system costs and delivery of services. The WIB will be responsible for
reviewing and sharing infrastructure and other system costs on an annual basis with Parties and renegotiate costs if necessary
to ensure that all Parties continue to contribute their fair and equitable share. The WIB is responsible for ensuring that all of the
AJCC infrastructure costs are paid according to the provisions of their signed Phase II MOUs. The estimated proportionate
share of costs for each Party are based on budgeted expectations. Until the actual costs are known, and the usage and benefits
are calculated, each Party’s true proportionate share of cost will be unknown. Therefore, all Parties’ contributions,
regardless of the type, must be reconciled on a quarterly basis, comparing expenses incurred to relative benefits received. The
reconciliation process is necessary in order to ensure that the proportionate share each Partner program is contributing
remains consistent with the cost methodology, is up to date, and in compliance with the terms of this Phase II MOU.
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6. WITHDRAWAL FROM MOU TERMINATION
Any Party may withdraw from this Phase II MOU by giving written notice of intent to withdraw at least 30 calendar days in
advance of the effective withdrawal date and upon completion of any financial and operational commitments. This Phase II
MOU shall remain in effect until terminated (a) by mutual agreement of all of the Parties, or (b) by withdrawal of WIB, or (c)
by withdrawal of all of the non-WIB Parties to this Phase II MOU.
7. COMPREHENSIVE EMPLOYMENT CONNECTION/AMERICA’S JOB CENTER OF CALIFORNIA CENTERS
AND CO-LOCATED PARTNERS
The WIB and AJCC Partners have chosen to develop a separate infrastructure cost budget for each of the two comprehensive
AJCCs located in Tulare County.
Employment Connection/AJCC - 4025 W. Noble Ave., Visalia, CA 93291 1. State of California Employment Development Department/Workforce Services Division
2. Workforce Investment Board of Tulare County
3. State of California Department of Rehabilitation
4. Tulare County Office of Education/ Ticket-to-Work (TCOE)
5. Community Services Employment Training (CSET)
6. Tulare County Health & Human Services Agency (TC HHSA), through a contractual agreement with CSET and WIB.
Employment Connection/AJCC - 1063 W. Henderson Ave., Porterville, CA 93257 1. State of California Employment Development Department/Workforce Services Division
2. Workforce Investment Board of Tulare County
3. State of California Department of Rehabilitation
4. Community Services Employment Training (CSET)
5. Tulare County Health & Human Services Agency (TC HHSA) through a contractual agreement with CSET and WIB
Definition of Co-located Partners – “All AJCC Partners who have a physical presence within the center, either full time or
part time.”
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FY 2017-18 Estimated Infrastructure Budget: Employment Connection/AJCC - Visalia
Cost Category/Line Item Line Item Cost Detail Annual Cost
Rent
Rental of Facilities 4025 W. Noble Ave., Visalia Rent $440,051.04
Subtotal: Rental Costs $440,051.04
Utilities and Maintenance
Electric Southern California Edison $49,364.70
Gas Southern California Gas $ 2,256.67
Water/ Sewer Connections City of Visalia $12,129.61
Custodial Janitorial Service $30,747.16
Facility Maintenance/Repair Building Maintenance and Repairs $ 564.17
High-Speed Internet Internet-Resource Room/Reception/ Computer Lab
Internet $ 5,642.28
Telephones VOIP - AT&T $ 5,134.56
Security Security Guard Contract $31,593.41
Subtotal: Utilities and Maintenance Costs $137,432.56
Equipment
Assistive technology for individuals with
disabilities (“Access and Accommodation”)
No expenditures in previous year. $0
Copiers Resource Room Copier $2,760.12
Subtotal: Equipment Costs $2,760.00
SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY CO-LOCATED PARTNERS
Cost Category Total Cost
Subtotal: Rental Costs $440,051.04
Subtotal: Utilities and Maintenance Costs $137,432.56
Subtotal: Equipment Costs $2,760.12
TOTAL INFRASTRUCTURE COSTS FOR THE EC/AJCC- VISALIA $580,243.72
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INFRASTRUCTURE COST ALLOCATION METHODOLOGY: The co-located Partners agree that the cost methodology to be used to
determine the proportionate share of infrastructure costs for each co-located Partner is the proportion of a Partner program’s occupancy percentage of
the AJCC (square footage).
This cost allocation methodology was selected because it adheres to the following: consistent with federal laws authorizing each Partner’s program,
complies with federal cost principles in the Uniform Guidance, includes only costs that are allowable, reasonable, necessary, and allocable to each
program Partner, is based on a measure that mathematically determines the proportionate use and benefit received by each co-located Partner.
Visalia
Employment Connection/AJCC
Co-located Partners
Funding Source
Shared Infra-
structure
Costs
Methodology
Square Footage
Occupancy
Allocated
Initial Share
Amount:
Cash
Employment Development
Department/ Workforce Services Title III Wagner-Peyser $580,243.72 5,999.47 Sq. Ft.
$144,635.14
$ 2,366.53*
$ 146,978.78 *Costs not included
in EDD sublease.
Department of Rehabilitation Title IV Vocational Rehabilitation $580,243.72 269.85 Sq. Ft. $ 6,921.12
Workforce Investment Board
WIOA Title I Adult/DW
WIOA Title I Youth $580,243.72 11,706.84 Sq. Ft.
1,728.59 Sq. Ft. $286,944.19
$ 43,101.65
Tulare County HHSA via contract
with CSET
Temporary Aide for Needy Families/
Welfare-to-Work $580,243.72 1,709.45 Sq. Ft. $ 42,289.50
Tulare County HHSA via contract
with WIB
Temporary Aide for Needy Families/
Expanded Subsidized Employment $580,243.72 872.23 Sq. Ft. $ 21,643.22
Tulare County Office of Education Ticket-to-Work $580,243.72 149.85 Sq. Ft. $ 4,015.51
Community Services Employment
Training
SCSEP
Mental Health Supported Employment
Low Income Home Energy Assist Progm
Transitional Youth $580,243.72
51.84 Sq. Ft.
682.94 Sq. Ft.
114.51 Sq. Ft.
221.42 Sq. Ft.
$ 1,642.26
$17,799.40
$ 3,023.75
$ 5,884.35
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PY 2017-18 Estimated Infrastructure Budget: Employment Connection/AJCC - Porterville
Cost Category/Line Item Line Item Cost Detail Annual Cost
Rent
Rental of Facilities 1063 W. Henderson Ave., Porterville Rent $174,067.56
Subtotal: Rental Costs $174,067.56
Utilities and Maintenance
Electric Southern California Edison $23,355.00
Gas Southern California Gas $ 816.00
Water/ Sewer Connections City of Porterville $ 1,332.00
Custodial Janitorial Service $14,984.04
Facility Maintenance/Repair Building Maintenance and Repair $ 423.36
High-Speed Internet* Internet RR/Reception/Computer Lab $13,200.00
Telephones* VOIP – AT&T $ 2,348.04
Security Security Guard Contract $28,600.00
Subtotal: Utilities and Maintenance Costs $85,058.44
Equipment
Assistive technology for individuals with
disabilities (“Access and Accommodation”)*
No expenditures in previous year. $0
Copiers* Resource Room Copier $ 2,351.04
Subtotal: Equipment Costs $ 2,351.04
SUMMARY OF TOTAL INFRASTRUCTURE COSTS TO BE SHARED BY CO-LOCATED PARTNERS
Cost Category Total Cost
Subtotal: Rental Costs $174,067.56
Subtotal: Utilities and Maintenance Costs $ 85,058.44
Subtotal: Equipment Costs $ 2,351.04
TOTAL INFRASTRUCTURE COSTS FOR THE EC/AJCC- Porterville $261,477.04
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INFRASTRUCTURE COST ALLOCATION METHODOLOGY
The co-located Partners agree that the cost methodology to be used to determine the proportionate share of infrastructure costs for each co-located
Partner is the proportion of a Partner program’s occupancy percentage of the AJCC (square footage).
This cost allocation methodology was selected because it adheres to the following: consistent with federal laws authorizing each Partner’s program,
complies with federal cost principles in the Uniform Guidance, includes only costs that are allowable, reasonable, necessary, and allocable to each
program Partner, is based on a measure that mathematically determines the proportionate use and benefit received by each co-located Partner.
Porterville
Employment Connection/AJCC
Co-located Partner
Funding Source Shared Infra-
structure Costs
Methodology
Square Footage
Occupancy
Allocated
Initial Share
Amount:
Cash
Employment Development
Department/ Workforce Services
Division Title III - Wagner-Peyser $261,477.04 2,834.01 Sq. Ft.
$ 60,418.79
$ 3,073.78*
$ 63,492.57
*costs not included in
EDD Sublease.
Department of Rehabilitation Title IV - Vocational Rehabilitation $261,477.04 191.88 Sq. Ft. $ 4,990.58
Workforce Investment Board
Title I - Adult/Dislocated Worker
Title I - Youth $261,477.04 4,861.46 Sq. Ft.
1,395.21 Sq. Ft. $ 113,727.28
$ 33,433.74
Tulare County HHSA via
contract with CSET
Temporary Aide for Needy Families
- Welfare-to-Work $261,477.04 694.41 Sq. Ft. $ 16,732.43
Tulare County HHSA via
contract with WIB
Temporary Aide for Needy Families
- Expanded Subsidized Employment $261,477.04 489.01 Sq. Ft. $ 12,074.13
CSET
Mental Health Supported
Employment LIHEAP. $261,477.04 489.01 Sq. Ft.
205.40 Sq. Ft. $ 12,074.13
$ 4,952.18
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CO-LOCATED PARTNERS SHARING AJCC INFRASTRUCTURE COSTS (VISALIA AND PORTERVILLE)
This Phase II MOU may be executed in duplicate counterparts, each of which shall be deemed a duplicate original. The Phase II MOU shall
be deemed executed when it has been signed by all Parties.
By signing below, all Parties agree to the terms prescribed in the sharing of infrastructure costs.
(Workforce Investment Board of Tulare County)
_________________________________________________
Printed Name and Title
__________________________________________________
Signature and Date
(State of California Employment Development Department)
__________________________________________________
Printed Name and Title
__________________________________________________
Signature and Date
(State of California Department of Rehabilitation)
__________________________________________________
Printed Name and Title
__________________________________________________
Signature and Date
(Tulare County Health & Human Services Agency)
_________________________________________________
Printed Name and Title
_________________________________________________
Signature and Date
(Tulare County – County Administrative Officer Attest for
HHSA)
__________________________________________________
Printed Name and Title
__________________________________________________
Signature and Date
(Community Services Employment Training)
__________________________________________________
Printed Name and Title
__________________________________________________
Signature and Date
(Tulare County Office of Education – Ticket to Work)
__________________________________________________
Printed Name and Title
__________________________________________________
Signature and Date
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PARTNERS SHARING INFRASTRUCTURE COSTS WHEN BENEFIT DATA ARE AVAILABLE
Phase II MOU Requirement: “The state is in the process of implementing the requisite statewide data tracking system, and once such data
are available, all non-co-located Partners who are receiving benefit from the AJCCs will also be required to contribute their proportionate
share towards infrastructure costs. Consequently, the Phase II MOU must include an assurance from all non-co-located Partners that they
agree to pay their proportionate share of infrastructure costs as soon as sufficient data are available. The only exception is that Native
American programs are not required to contribute to infrastructure funding. WIOA Section 121[h][2][D][iv]).
This MOU may be executed in duplicate counterparts, each of which shall be deemed a duplicate original. The MOU shall be
deemed executed when it has been signed by all Parties. By signing below, all Parties agree that when data are available to
determine the AJCC benefit to non-co-located Partners, the infrastructure cost sharing agreement will be renegotiated to include
their proportionate share of contributions with the exception of programs identified in WIOA Section 121[h][2][D][iv].
(College of the Sequoias)
____________________________________________
Printed Name and Title
____________________________________________
Signature and Date
(Cutler-Orosi Unified School District/Cutler-Orosi Adult)
____________________________________________
Printed Name and Title
____________________________________________
Signature and Date
(US Department of Labor/Job Corps)
____________________________________________
Printed Name and Title
____________________________________________
Signature and Date
(Porterville Unified School District/Porterville Adult School)
____________________________________________
Printed Name and Title
____________________________________________
Signature and Date
(Kern Community College District/Porterville College)
___________________________________________
Printed Name and Title
___________________________________________
Signature and Date
(Proteus, Inc.)
___________________________________________
Printed Name and Title
___________________________________________
Signature and Date
(Tulare Joint Union High School District/Tulare Adult School)
___________________________________________
Printed Name and Title
___________________________________________
Signature and Date
(Tule River Indian Tribal Council)
___________________________________________
Printed Name and Title
___________________________________________
Signature and Date
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(Visalia Unified School District/Visalia Adult School)
__________________________________________
Printed Name and Title
__________________________________________
Signature and Date
(Sequoias Adult Education Consortium)
__________________________________________
Printed Name and Title
__________________________________________
Signature and Date
(Community Services Employment Training)
(CSBG, YouthBuild)
__________________________________________
Printed Name and Title
__________________________________________
Signature and Date
(Porterville Sheltered Workshop)
__________________________________________
Printed Name and Title
__________________________________________
Signature and Date
(State of California Employment Development Department) (Unemployment Insurance Branch)
__________________________________________
Printed Name and Title
__________________________________________
Signature and Date
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Other One-Stop Delivery System Costs – Applicable Career Services
The agreed-upon budget for other-system-costs must align with the Phase I MOU agreement that outlined shared customers and
services. If it does not, then the Phase I MOU must be amended to justify the budgeted system costs and align with this Phase II MOU.
The other-system-costs budget must be a consolidated budget that includes a line item for applicable career services. The signed Phase
I MOU required identification of the career services that were applicable to each Partner program. Accordingly, this budget must
include each of the Partner’s costs for the service delivery of each applicable career service and a consolidated system budget for
career services applicable to more than one Partner. If new costs are accepted in this Phase II MOU, then they must include language
amending the Phase I descriptions as Phase I and Phase II must align for this budget.
Applicable Career Services are services authorized to be provided under each Partner’s program.
The One-Stop System Partners Included in the Sharing of Other One-Stop Delivery System Costs – Applicable Career
Services
1. College of the Sequoias (CTE)
2. Porterville College/Kern Community College Dist (CTE)
3. Community Services Employment Training (SCSEP, CSBG,
YthBld)
4. CA Employment Development Dept (Vets, UI, Trade Act, WP)
5. Tulare County Health & Human Services Agency (TANF)
6. US Dept of Labor/Job Corps (JC)
7. Proteus Inc./Migrant Seasonal Farmworker (MSFW)
8. California Department of Rehabilitation (DOR)
9. Tule River Indian Tribal Council/Native American Programs
(Native)
10. Workforce Investment Board of Tulare County (A, Yth, DW)
11. Sequoias Adult Education Consortium (AEL)
12. Visalia Unified School District/Visalia Adult School (AEL)
13. Tulare Joint Union High School District/Tulare Adult School
(AEL)
14. Cutler-Orosi Unified School District (AEL)
15. Porterville Unified School District/Porterville Adult
School (AEL)
16. Tulare County Office of Education – Ticket to Work
(TtW)
17. Porterville Sheltered Workshop (PSW)(Cmnty Prtnrs)
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Employment Connection - AJCC Partners and Career Services
CORE PARTNERS OTHER REQUIRED PARTNERS Cmnty
Ttle I Adlt
Title I DW
Title I Yth
Title II AEL
Title II AEL
Title II AEL
TitleII AEL
Title II AEL
Title III WP
Title IV Voc
Rehab
TANF WtW
CTE CTE MSFW
(Sec 167)
Vets (JVSC)
JC UI SCSEP Native
(Sec 166) TtW YthBld
CSBG
Cmmnty Partners
AGENCY: WIB WIB WIB SAEC COUSD PAS VAS TAS EDD DOR HHSA COS PC PI EDD Job-Corps EDD CSET Tule River TCOE CSET CSET PSW
ACCESS: Co-location = CL Direct Linkage = DL
CL CL CL CL DL DL DL DL CL CL CL DL DL DL CL DL CL CL DL CL DL CL DL
Basic Career Services
WIOA Eligibility Outreach, Intake,
Orientation
Initial Assessment Labor Exchange, Job
Search Assistance Referrals to 1-Stop
Partners
Labor Market Information
Performance & Cost Info
Supportive Service Info
UI Info and Assistance
Financial Aid Information
RES/REA/IAW Individualized Career
Services Comprehensive
Assessment Individual
Employment Plan Career Plan, Counseling Short-Term
Prevocational Services*
Internships, Work Experience
Out-of-Area Job Search
Financial Literacy English Language
Acquisition Workforce
Preparation Services
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Employment Connection System Career Services Consolidated Budget
Applic Career Services T-I Adult T-I DW T-I Youth T-II AEL T-III WP T-IV VR TANF YouthBuild
Basic Career Services: T-I Eligib/Initial Assess Outreach, Intake, Orient Labor Exch/Job Search Referrals/LMI Support Service Info UI Info/Fin Aid Info
WIB - $408,288
$408,288
WIB - $432,603
$432,603
WIB - $457,859
$457,859
COUSD - $5,000 PAS - $10,000 SAEC - $460,000 TAS - $525,000 VAS - $850,000 $1,836,000
EDD/WSD/WP $1,293,905 EDD-LMI $38,173
$1,332,078
DOR - $1,570,844
$1,570,844
TCHHSA - $4,303,205
$4,303,205
CSET - $26,013
$26,013
Applic Career Services CTE SCSEP Job Corps Nativ Am MSFW CSBG UI VETS JVSG
Basic Career Services: T-I Eligib/Initial Assess Outreach, Intake, Orient Labor Exch/Job Search Referrals/LMI Support Service Info UI Info/Fin Aid Info
PC - $52,286 COS - $259,067
$311,353
CSET - $3,718
$3,718
Job Corps - $1,512
$1,512
TR Tribal Council $83,204
$83,204
Proteus - $271,396
$271,396
CSET - $3,874
$3,874
EDD - $35,249
$35,249
EDD - $178,377
$178,377
Applic Career Services Cmmnty Partners
Tckt to Wrk Total
Basic Career Services: T-I Eligib/Initial Assess Outreach, Intake, Orient Labor Exch/Job Search Referrals/LMI Support Service Info UI Info/Fin Aid Info
PSW - $12,360
$12,360
TCOE - $57,500
$57,500
$
$
$
$
$
Basic Career Services Total
$11,325,433
Applic Career Services T-I Adult T-I DW T-I Youth T-II AEL T-III WP T-IV VR TANF YouthBuild
Indiv Career Services: Comp Assessment/IEP Career Plan/Counsel Short-Term Prevoc Internship/Wk Exper Financial Literacy IET/ELA/WF Prep
WIB - $ 1,034,676
$ 1,034,676
WIB -$1,032,383
$1,032,383
WIB - $ 457,859
$ 457,859
SAEC - $5,000 COUSD - $5,000 PAS - $10,000 TAS - $500,000 VAS - $1,200,000
$ 1,715,000
EDD/WSD/WP- $228,193
$ 228,193
DOR - $6,283,376
$ 6,283,376
TCHHSA - $251,969
$ 251,969
CSET - $202,034
$202,034
Applic Career Services Cmmnty Partners SCSEP Job Corps Native Am MSFW VETS JVSG Tckt to Wrk Total
Indiv Career Services: Comp Assessment/IEP Career Plan/Counsel Short-Term Prevoc Internship/Wk Exper Financial Literacy IET/ELA/WF Prep
PSW - $12,360
$12,360
CSET - $85,555
$85,555
Job Corps - $1,512
$1,512
TR Tribal Council $83,204
$83,204
Proteus $356,474
$356,474
EDD/VETS $31,478
$31,478
TCOE - $57,500
$57,500
Indiv Career Services Total
$11,833,573