connecting systems for better services around special collections
DESCRIPTION
Presented at the LIBER 43rd Annual Conference on ‘Research Libraries in the 2020 Information Landscape’ in Riga, Latvia, 2-5 July 2014.TRANSCRIPT
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Connecting systems for better services
around special collections
Saskia van Bergen 3 July 2014
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Special Collections UB Leiden
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One of the top-3 institutions in the Netherlands
Aim : collections used in research and education
By students, teachers, researchers, and a general public of culturally interested people
International orientation
The special collections are also part of our national and international heritage
Special Collections UB Leiden
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Original situation
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Goal: create better access
Program consisting of 3 projects :
Conversion of all special collections metadata to OCLC’s Union Catalogue,
1 system for cataloguing all collections
Service digitisation on demand, built on PRIMO
View requests of all special collections through our catalogue (no paper slips)
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Step 1:Conversion of the metadata to OCLC’s union Catalogue• Separate records for physical and
digital objects• In separate batches• With links to the scans in DigiTool• New formats were created
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Step 2:Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)
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Step 2:Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)
• FTP server for delivery to client• Connection to payment system• Automatic export to DigiTool• Implementation of
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Step 3:Connecting systems
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Step 4:Create holdings and items
• Taylor-made for various collections
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Step 4:Create holdings and items
• Taylor-made for various collections• In the meantime: workaround for
materials without holdings & items
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