connecting coupa with sap: from strategy to...

Connecting Coupa with SAP: From Strategy to Execution

INTRODUCTIONS

Steve Fremgen Sr. Director

John Hu VP, Client Services

Brent Knott Sr. Integrations

Architect

©2015 Coupa Software, Inc - Confidential

Alastair Bennett Sr. Integrations

Architect

AGENDA

► Introduction •  SAP Customers •  Process Models

► Integrating Coupa and SAP •  Architecture •  Data Modeling •  Advanced Orchestration

► Customer Presentation •  John Hu, VP Client Services, The Shelby Group •  Steve Fremgen, Sr. Director, Veolia


4

COUPA CUSTOMERS RUNNING SAP



BUSINESS PROCESS MODELS

6

Paper Invoice

Supplier Flips PO into

Invoice

Non-PO or Contract

backed Invoice

Payment Status

SU

PP

LIE

RS

Supplier Receives

PO

Purchase Need Requisition Approval Issued to

Supplier Receipt Invoice Received

2 Way Match

Invoice Approved

3 Way Match

Procurement + AP Users

INDIRECT P2P WITH OK-TO-PAY INTEGRATION (“LIGHT TOUCH”)

FI Vendor Payment S

AP

Master Data [Accounts / Suppliers, etc.]

From SAP To Coupa

Invoice Payment to Coupa

“OK to Pay” to SAP


7

Paper Invoice


Invoice

Non-PO or Contract

backed Invoice

Payment Status

SU

PP

LIE

RS

Supplier Receives

PO

Purchase Need Requisition Approval PO Issued

to Supplier Receipt Electronic

Invoice Received

Payment Status


PURCHASE TO ORDER WITH INVOICE COLLECTION

SA

P SAP Purchase

Order SAP GR Invoice

Received

2 Way Match

Invoice Approved

3 Way Match

Invoice Received


From SAP To Coupa


8


Invoice

Non-PO or Contract

backed Invoice

Payment Status

SU

PP

LIE

RS

Supplier Receives

PO

Requisition Approval PO

Issued to Supplier

Receipt Electronic

Invoice Received

2 Way Match

Invoice Approved

3 Way Match


DIRECT SPEND WITH PO AND GOODS RECEIPT INTEGRATION

FI Vendor Payment S

AP FI Vendor

Payment FI Vendor Payment

PO Sync


From SAP To Coupa

Invoice Payment to Coupa

“OK to Pay” to SAP



INTEGRATING COUPA AND SAP

10

ARCHITECTURE

Customer


Financial Accounting

(FI)

Materials Management

(MM)

Plant Maintenance

(PM)

Human Resources

(HR)

BAPI IDoc

XML IDoc CSV

REST API XML over HTTPS

Coupa

SFTP Server

Middleware (e.g. SAP PI, Tibco, WebMethods)

EC

C

11

COMMON INTEGRATION POINTS


Business Object Source Target Frequency Cost Centers SAP Coupa Daily

General Ledger SAP Coupa Daily

Internal Orders SAP Coupa Daily

WBS Elements SAP Coupa Daily

Assets SAP Coupa Daily

Vendors SAP Coupa Daily

Users SAP Coupa Daily

Addresses SAP Coupa Daily

Budget Lines SAP Coupa Variable

Purchase Orders Coupa SAP Every 15 minutes

PO Confirmations SAP Coupa Every 15 minutes

PO Invoices Coupa SAP Every 15 minutes

Non-PO Invoices Coupa SAP Every 15 minutes

Invoice Confirmations SAP Coupa Every 15 minutes

Receipts Coupa SAP Every 15 minutes

Receipt Confirmations SAP Coupa Every 15 minutes

12

SAP ECC Coupa

IDoc INTEGRATION MODEL


Native IDoc

support

Mappings and

Translation Minimal IT

Effort

What if I have limited IT resources available to build integration between Coupa and SAP?

13

COUPA NATIVELY SUPPORTS IDoc FOR COMMON INTEGRATION POINTS


Business Object Source Target IDoc Format Cost Centers SAP Coupa COSMAS01

GL Accounts SAP Coupa GLMAST01

Internal Orders SAP Coupa INTERNAL_ORDER01

WBS Elements SAP Coupa PROJECT01

Vendors SAP Coupa CREMAS05

Purchase Orders Coupa SAP PORDCR102

PO Revisions Coupa SAP PORDCH02

PO Confirmations SAP Coupa ORDERS02

PO Invoices Coupa SAP INVOIC02

Non-PO Invoices Coupa SAP ACC_INVOICE_RECEIPt03

Payments SAP Coupa PEXR2002

Goods Receipts Coupa SAP MBGMCR02


DATA MODELING

15

Coupa

ENSURE SUCCESSFUL POSTING TO SAP


We can model Coupa to mirror SAP in key areas:

Company Codes

Unique Chart of Accounts for each Company Code

Account Assignment

Drive proper coding of transactions based on Account Assignment Categories

Vendors Control visibility to end users based on Company Code extensions in SAP

SAP ECC

16

SAP ACCOUNTING MODELS IN COUPA


Traditional Accounting Model

Account Validation =>

17

SAP ACCOUNTING MODELS IN COUPA


Options for presenting user with valid segments and values only:

Cost-Element Based Model

Account Category-Based Model


ADVANCED ORCHESTRATION

19

INTEGRATION MONITORING AND CONFIRMATION


Steve Fremgen Sr. Director Operations

THANK YOU!

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