SCR #77-69 *$Pii5-39

STATE O F C O N N E C T I C U T ,,,,-,) BOARD OF TRUSTEES

FOR TI-IE STATE COLLEGES

P. 0. Box 2008 NEW BRITAIN. CONNECTICUT 06050

TEL. NEW BRITAIN: 203-229-1602 TEL. HARTFORD: 203-566-7323

RESOLUTION

concerning

UNIFORM POLICIES AND PROCEDURES f o r use of

VENDING MACHINE INCOME

July 15, 1977

WHFREAS , Board Resolution #75-29, dated Ju ly 18, 1975, declared t h a t uniform po l ic ies and procedures should be developed by t h e administrat ive s t a f f s of t h e Central Office and t he four colleges f o r control , accounting, and use of p r o f i t derived from vending machines, and

WHEREAS, Uniform po l i c i e s and accounting procedures on use of vending machine income s t a t ed on t he Addendum t o t h i s Resolution have been developed i n conformity with Sections 4-52 through 4-55 and 10-114 of t h e General S ta tu tes , the re fore , be it

RESOLVED, That t he po l ic ies and procedures out l ined i n t h e Addendum t o t h i s Resolution a r e adopted re t roac t ive t o Ju ly 1, 1977.

A Cer t i f i ed True Copy:

A. Frost xecutive Director

ADDENDUM TO RESOLUTION 577-69

UNIFORM POLICIES AND PROCEDURES f o r use of

VENDING MACHINE INCOME

3 *

1. For t h e purposes of t h i s policy, vending machines a r e defined, but not necessar i ly l imi ted t o , laundry washing machines, c lo thes dryers , candy and gum machines, c i g a r e t t e machines, s o f t dr ink machines, s k i l l game machines, food dispensing machines, pay telephones, and photo-copying machines.

2. A l l vending machine income received by each col lege w i l l be deposited and used a s follows:

P r o f i t from vending machines located i n student residence h a l l s and/or apartments, except t h a t from pay telephones which s h a l l be deposited t o t h e General Fund, w i l l be deposited i n t h e Auxiliary Services Fund and used f o r purposes a s recommended by a committee representing res iden t s tudents and approved by t h e College Pres i - dent (or h i s designee). I n cases where food vending machines by contrac tual arrangement a r e under t h e con t ro l of t h e food services vendor, income which accrues t o t h e col lege from such food vending machines s h a l l be t r e a t e d i n t h e same manner a s income from other types of vending machines.

P r o f i t from vending machines located i n student cen te r s , except t h a t from pay telephones which s h a l l be deposited t o t h e General Fund, w i l l be deposited i n t h e Auxil iary Services Fund and w i l l be used f o r s tudent center purposes a s recommended by a student center governing organizat ion and approved by t h e College President (or h i s designee). I n cases where food vending machine by contrac- t u a l arrangement a r e under t h e control of t h e food se rv ices vendor, income which accrues t o t h e col lege from such food vending machines s h a l l be t r ea ted i n t h e same manner a s income from other types of vending machines.

2 . 3 . P r o f i t from vending machines located i n a l l o ther campus buildings, except t h a t from pay telephones which s h a l l be deposited t o t h e General Fund, w i l l be deposited i n t h e Auxiliary Services Fund and w i l l be d i s t r i b u t e d a s scholarships o r g ran t s t o an annual amount of not more than $100 per r e c i p i e n t , a s recommended t o t h e College President by t h e Office of Financial Aid.

..- STATE O F C O N N E C T I C U T

BOARD OF TRUSTEES

@ EOR TIJE STATE COLLEGES P. 0. Box 2008 NEW RRITAIN. CONNECTICUT 06050

TEL NEW BRITAIN: 203-229-1601 TEL HARTFORD: 203-566-7373

RESOLUTION

concerning

UNIFOFN POLICIES AND PROCEDURES f o r use of

VENDING MACHINE INCOME

WHEREAS, Board Resolution #75-29, dated July 18, 1975, declared t h a t uniform pol ic ies and procedures should be developed by the administrative s t a f f s of t h e Central Office and the four colleges f o r control , accounting, and use of +neeme- derived From vending machines, and f c 4 t J -

WHEREAS, Uniform pol ic ies and accounting procedures on use of vending machine income s ta ted on the Addendum t o t h i s Resolution have been developed i n conformity with Sections 4-52 through 4-55 and 10-114 of the General S ta tu tes , therefore , be it

RESOLVED, That t he po l ic ies and procedures out l ined i n t he Addendum t o t h i s Resolution a re adopted re t roac t ive t o July 1, 1977.

A Cer t i f ied True Copy:

James A. Frost Executive Director

ADDENDUM TO RESOLUTION #77-

UNIFORM POLICIES AND PROCEDURES for use of

VENDING MA,CHINE INCOME

1. For the purposes of this policy, vending machines are defined, but not necessarily limited to, laundry washing machines, clothes dryers, candy and gum machines, cigarette machines, soft drink machines, skill game machines, food dispensing machines, pay telephones, and photo-copying machines.

2, All vending machine i'rrcome received by each college will be deposited and used as follows :

~ 8 . 4 t f . ,

hrcame from vending machines located in student residence halls and/or apartments, except that from pay telephones which shall be deposited to the General Fund, will be deposited in the Auxiliary Services Fund and used for purposes as recommended by a committee representing resident students and approved by the College Presi- dent (or his designee). In cases where food vending machines by contractual arrangement are under the control of the fund services vendor, income which accrues to the college from such food vending machines shall be treated in the same manner as income from other types of vending machines. 9 4 6% SmTZTe from vending machines located in student centers, except - that from pay telephones which shall be deposited to the General Fund, will be deposited in the Auxiliary Services Fund and will be used-for student-center purposes as recommended by a student center governing organization and approved by the College President (or his designee), In cases where food vending machine by contrac- tual arrangement are under the control of the food services vendor, income which accrues to the college from such food vending machines shall be treated in the same manner as income from other types of vending machines.

from vending machines located in all other campus buildings, except that from pay telephones which shall be deposited to the General Fund, will be deposited in the Auxiliary Services Fund and will be distributed as scholarships or grants to an annual amount of not more than $100 per recipient, as recommended to the College President by the Office of Financial Aid.

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RESOLVED,

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STATE O F C O N N E C T I C U T / , c . f , 6' ‘#

BOARD OF TRUSTEES . 4 [ f t t 4 .

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FOR THE STATE COLLEGES ,. , - f 4 , : '

P. 0. Box 2008 NEW RRITAIN. CONNECTICUT 04050 I

TEL. NEW RRl'l'AIN: 203-220-1601

D-R-A- F-T

Addendum to

I Resolution No. -- i

RESOLUTION n

i 2

concerning

Uniform Policies and Procedures

for use of

VENDING MACHINE INCOME

Board Resolution Number 75-29, dated July 18, 1975, declared that uniform policies and procedures should be developed for control, accounting, and use of income derived from vending machfnes, and

Revised Uniform Accounting Procedures Policy on Use of Vending Machine Income stated on the Addendum to this Resolution have been developed by the Executive Officer for Finance and Management, Vice-Presidents for Administration, and/or Chief Fiscal Officers of the Colleges, and

The said revised procedures have been endorsed by the College Presidents and the Executive Secretary, therefore, be it

That the procedures outlined in the addendum to this Resolution are adopted effective July 1, 1977.

r STATE O F C O N N E C T I C U T BOARD OF TRUSTEES * FOR THE STATE COLLEGES

P. 0. Byx 2008 NEW RRITAIN. CONNECTICUT 06050

TEL NEVBR~I'AIH: 203.229.160.2 TEL HARTFORD: 203-566-1319

D- R-A- F-T Addendum to

Resolution No. CONNECTICUT STATE COLLEGES Vending Machine Income Accounting Procedures Policy

1. For the purpose of this ending machines are defined as, but not necessarily limi laundry washing machines, clothes dryers, candy and gum ma cigarette machines, soft drink machines, skill game mac ood dispensing machines and photo-copying machines.

2. All vending machine income rec ed by each college will be deposited and used as follows:

2.1 Income from vending machin ated in student residence halls and/or apartments wi deposited in the Student Activity Fund and used for ses recommended by a committee representing res students and approved by the College President.

2.2 Income from vending machines lo student centers will be deposited in the Studen ty Fund and will be used for student center purp ommended by a Student Center Governing organi and approved by the College President, except i colleges where food vending machines, by contractua ement, are under the control of food services vendor.

2.3 Income from vending machines located 1 other campus buildings will be deposited in the In tional Welfare Fund and will be used as follows:

2.31 A sum up to $2,000 per year will be tran ed to an a~count under control of the College President t used for essential college business directly involving the e of the President.

2.32 Additional income above $2,000 per year will\ e distributed as scholarships or grants to an annual amount 't of not more than $500 per recipient as recommended by the'$ffice of Financial Aid.

2.33 Additional income above $4,000 will be divided the account controlled by.the President of the Scholarship and-Grants Account. 1

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U3e w b o n i f yorr realfy need a copy. I f typewritten, ignore faint

I L i Executive Officer fo r Dr, C, Ao Glow Finance and Management

ADDHESS

I Board of Trustees fo r State Colle4es 1 NAME 1 T I T L E I TELEPHONE

A, W, Boynton Associate f o r Fiscal Af fahs AGENCY ADDRESS

I Board of Trustees f o r S ta t e Collekes SUBJECT

Policy on use of vending machine income,

It appears t h a t the formulation of pol icies and procedures f o r t h e use of vending machine income, as required by the Board resolution of July18, 1

Following a r e some questions t h a t I f e e l should be consi formulation:

- 1, Does the Board have the authority t o designate the use of this revenue for each of the purposes stated?

revenue? About how -

---- 3, --Under Housing, will the income be used t o pay f o r u t i l i t i e s , personnel and other

u ra l programs, etc? ough what fund o r runds

."- 5 Should a maximum be s e t f o r a

a n accumulated balance i n the acco

6 , I n what fund wo

. 7, Would the #2,0 .00 i n annual expenditures autho

fluids o r accounts, such as t h If so, how do they r e l a t e t o these two resources.

9. W i l l scholarship (grant) monies be handled through the Welfare Fund? Should provision be made f o r loans?

10, Why shouldn't all income i n exc

0 11. I n Item 3 of the addendum t o the resolution, what i s meant by the statement t h a t

monies s h a l l be expended i n a manner t o be determined by the College President?

a A s stated, this seems t o be somewhat inconsistent with the in tent of the resolution.

adz A, W, Boynton

SAVE TIME: I / cnnr~enrent, bandurire r @ y to s m d ~ on this same sheet.

i\.',c!snd:;l Stak2 Calleges 1

Sz? ;27T-29 4 - t Poiicy on U s 2 01 Yending 24achiz.a L;',c~z~ 4

I. Vzcdizg caczl.22 i n c a m r o c s i - ~ e a by ezci c o f l e ~ ? will bs used sa ZoLlous:

a . 2.-1, Incaza i r o n -r+r,ding nac'r=ir,ss located i n 2ousing ;rill ba ussd Tor E o - ~ i z g ? L L P ~ O S ~ S .

1.2. fr,cme from vecriiz3 nacbines l a ca t zd i n Stadeat Centezs will be used :or Studznt Cen te r purposes, . .

1.3. 1r.come f ron vznding m c k i s z s Located i n all othe? c a ~ p s bui ld ings w i l l be used as follows:

1-31. A S U ~ UT) t o $2,000 per year will be . . dzgosi ted i n ar~ accoUt t o Se conkrolled ' by t h e Col l sg~! Prasidsnt .azd will be ussd .

. . for e s s e 2 t i a l co l l ege business d i z e c t l y ip,trolrir,c t3z Cz l ice of t h e Colleg2 . - e e s i d s n t ,

, .

1-32, Addi t ional income f r o n these vecdias zachines up t o 32,OCO ~ e r year w i l l 3e . .- .

. - - d i s t r i b u t e d as scholarships o r g r a t s . 0 1 la2 F i w - c i d .kids Ofr'ict or" each

co l lege v l l l determine the r e c i g i e n t s . . of those scholarships o r grants- The naxinum amual scho la r sh ig o r g r a ~ t will not escezd 5500.

, .

a 1-33. -411 rexainir ts incoce w i l l be divided -0

equal ly bfttsreen tho ,account t o be can t r s l i ed by t h e Coll2ge Presieent an5 the SckolazshF~s t x d Grants Azcolmt ,

. -

2. Fo- tks P'LJOSB of t h i s policy ~ z d i ~ zachinr izcocie is dsrived, xithou; a l i a i t a t i o n , f r o n such doviczs as w a s h i ~ g zachiaes , clo:hss drv=-s

LI -- , cZsmA~ ax$ g ~ 2 rack ines , c i g a ~ e t t s ~ a c h i z z s , s o f t &id% aachiws, food dis?ensing nachines, azd skill gzas machines, .

3. 'Ihe Coll?%e Pr?s idents a d t h e Central Off5ce shall joint; lg e s t ~ 3 l i s h unizorn a c c c r u t i z ~ p r o c ~ d - ~ t 3 ~ m d c o n k o l s t o egsuz-3 t h a t t b i s yo i i cy is cz-rioC ocf. ) !oni ,~s s h a l l bz eqended i n a uaimer to 5s dztern iaed - . 3y tke Coilege 2rasident. 3 ii 5

4. This p o l i c y skill apply to funds accruod o l azd after S z j t c z 3 e r 1, 1975- Z ;r 8 i:

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t :;(I - ?,,;.Q75 I

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1

STATE O F COP.Y'NECTiTCUT BOARD OF 7XlJSTEES

FOR TffE S'I'ATC COLIEGES

P. 0. BDX 2008 NEW I ~ I z ~ T A I N , CONNEC~ICUT 0605.0

TEL NEW BRITAIN: 203-229-1601 TEL IIARTFORD: 203-566-1323

Concerning

USE OF VENDING MACHINE INCOME

July 18, 1975

-.

WHEREAS, The State Colleges should be guided by uniform policies

and procedures i n the use of and accounting fo r income

derived from vending machines placed i n various buildings

on the four campuses; therefore, be it

RESOLED, That the adminislrative s t a f f s of the four colleges

and the Central Office shall formulate policies and

procedures f o r the use of vending machine income using -

the addendum t o t h i s resolution a s a guideline. - - - -

-1- .t. .r. ,. ,. 4. - - A Cmtified True Copy

' 1 ' I

1

'LL; ci. / g , r - - - - - James A. Frost

'Executive Secretary /I

S t a t e Colleges Addendum t o SCR #75-29

Policy on Use of Vending Machine Income

1. Vending machine income received by each college w i l l be used as follows:

1.1. Income from vending machines located i n Housing w i l l be used f o r Housing purposes.

1.2. Income from vending machines located i n Student Centers w i l l be used f o r Student Center purposes.

1.3. Income from vending machines located i n a l l other campus bui ldings w i l l be used as follows:

1.31. A sum up t o $2,000 per year w i l l be deposited i n an account t o be controlled by the College President and w i l l be used f o r e s s e n t i a l college business d i r e c t l y involving the Office of the College President.

1.32. Additional income from these vending machines up t o $2,000 per year w i l l be d i s t r ibu ted as scholarships o r grants. The Financia l Aids Office of each college w i l l determine the r ec ip i en t s of these scholarships or grants. The maximum annual scholarship o r grant w i l l not exceed $500.

1.33. A l l remaining income w i l l be divided equally between the account t o be controlled by the College President and the Scholarships and Grants Account.

2. For the purpose of t h i s policy vending machine income is derived, without l imi ta t ion , from such devices as washing machines, c lo thes dryers, candy and gum machines, c i ga r e t t e machines, s o f t drink machines, food dispensing machines, and s k i l l game machines.

3. The College Presidents and the Central Office s h a l l jo in t ly e s t ab l i sh uniform accounting procedures and controls t o ensure t h a t t h i s pol icy is car r ied out. Monies s h a l l be expended i n a manner t o be determined by t he College President,

4. This policy s h a l l apply t o funds accrued on and a f t e r September 1, 1975.

cr/ ' .

4 . . CONNECTICUT STATE COLLECES. .. Wdelines for Vending Machine Income

( ~ o l J e ~ e ~ontrol led) ,

1. Vending machines located i n Student Residence Hall I

1.1 Deposited t o Student Activity Fund.

1.2 Disbursed by vote of Student Residence H a l l governik body (Students) . 1.21 or use i n Residence Halls

2. Vending machines located i n Student Center

2.1 Deposited t o Student Activity Fund.

2.2 Disbursed by vote of Student Center governing body . (Students).

2.21 For use i n Student center '

. . , 3. Vending machines located i n other campus bui \ i

t . i - \ & J ~ L

3.1 College Presidentls fund - deposited t We.lfare hnd. C . .

i'. p f * '

3.11 Disbursed by President for essentiai college business directly involving the Office of the President.

4 I

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3.2 Scholarships and Grants rund - deposited t o Insti tutional 0. * *&* '".

. Welfare Fund.

3.M D.isbursed by Firiancial Aids Office.

D R A F T

RESOLUTION

concerning

UNIFORM POLICIES AND PROCEDURES f o r u se of

VENDING MACHINE INCOME

WHEREAS, Board Resolut ion Number 75-29, dated J u l y 18 , 1975,

dec lared t h a t uniform p o l i c i e s and procedures should be

developed f o r c o n t r o l , accounting, and use of income de-

r i ved from vending machines, and

WHEREAS, The gu ide l ines f o r t h e use of Vending Machine Income s t a t e d

on t h e Addendum t o t h i s Resolut ion have been developed by

t h e Executive O f f i c e r f o r Finance and Management and by t h e

Colleges ' Vice P res iden t s f o r Administrat ion, and

WHEREAS, These gu ide l ines have been endorsed by t h e College P res iden t s

and t h e Executive Sec re t a ry , t h e r e f o r e be i t

RESOLVED, That t h e gu ide l ines s t a t e d i n t h e addendum t o t h i s Reso-

l u t i o n a r e adopted.