connect 4 lunch
DESCRIPTION
Planning Successful Events Presentation for Friday, March 11 Connect for lunch.TRANSCRIPT
CONNECT 4 LU
NCH:
PLANNIN
G SUCCESSFU
L
EVENTS
F RI D
AY
, M
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11
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26225 US HWY 70, RUIDOSO DOWNS WWW.RACERUIDOSO.COMRESPONSIBLE GAMING PROPERTY 800-572-1142
IN GENERAL…TIPS FOR PLANNING SUCCESSFUL EVENTS
• Don’t panic!
• Ask for help.
• Define the goal of your event.
• Put together a timeline for your event.
• Design a budget for your event.
DON’T PANIC
You’ve been selected/volunteered/tricked? Into
planning an event. Now What? Don’t panic! Every event can be
successful when you plan carefully, do the right things at the right time, and have a reliable support team, as well as the tools and knowledge to
get the job done right
YOU ARE NOT SUPERMAN/WOMAN. PUT TOGETHER A TEAM. ASK FOR HELP.
DEFINE THE GOAL OF YOUR EVENT
What is your event about?
What’s the purpose?
What do you want the end result to be?
How are you going to achieve it?
Is it realistic?
BE SPECIFIC
PUT TOGETHER A TIMELINE FOR YOUR EVENT
A well thought out timeline is essential to the success of your event.
THE BUDGET
•Establish your budget from the beginning•Your budget doesn’t have to define your event or interfere with your goal•GET ORGANIZED BEFORE YOU GET STARTED. • Keep track of all expenses as
you go along• Forecast expenditures
HOW TO PICK A VENUE
Consider your event’s goal. Does the venue fit?
If you are selling admission tickets-will it attract your target audience?
Is it accessible?
Is it available?
Are dates flexible?
Is the venue size appropriate for your event?
What is the charge for the venue?
ADVERTISING AND PROMOTION
Advertising is expensive. If you have a budget for advertising, use it wisely spend where you will get the most “bang for your buck”
The first thing to consider is your target audience. Where are they? That’s where you want to advertise.
My best advice for buying advertising on a tight budget: Only advertise in media that agrees to give you free publicity in the form of on air mentions, editorial (advertorial) or in-kind trade
FOR ANY TYPE OF EVENT-THE DAY OF
If you are responsible for set up of the event, arrive at least 2-3 hours early
Wear comfortable clothing and shoes
Bring your binder with all event info & contact info
Greet volunteers or staff and brief them on the event
Examine the venue to make sure all details are covered
If applicable, make sure sound, lighting, and video have been checked
Set up registration table, if necessary
AFTER YOUR EVENT
Make sure all invoices have been paid
Send thank you notes to participants, volunteers, staffers, and sponsors
Hold a meeting with your team to review the event and look at successes and suggestions
Make a list of these items for the next event
Make sure your binder is complete with contracts, receipts, meeting notes, advertising tear sheets, copies of flyers, etc.
Pat yourself on the back, You Did It!
CHEF BRENDAN’S 10 TIPS FOR CHOOSING A CATERER
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
EVENTS AT RUIDOSO DOWNS
THANK YOU FOR COMING!
Upcoming events at Ruidoso Downs
• March Madness Promotion-begins March 13th
• Billy’s Sports Bar and Grill St. Patrick’s Day Party March 17th 7pm – 11pm
• FREE Slot Tournament March 17th
• Easter Buffet April 27th
• Kentucky Derby-May 7th
• Live Racing May 27th
• Billy the Kid Chute Out June 3 & 4, 2011