confirmation of minutes of the council · 2016. 11. 23. · “councillors are requested to...

Central Coast Council Minutes – 19 May 2014 1

Minutes of an ordinary meeting of the Central Coast Council held in theCouncil Chamber at the Administration Centre, 19 King Edward Street,Ulverstone on Monday, 19 May 2014 commencing at 6.00pm.

Councillors attendance

Cr Jan Bonde (Mayor) Cr Garry Carpenter (Deputy Mayor)Cr John Bloomfield Cr Lionel BondeCr Shane Broad Cr Amanda DiproseCr Kathleen Downie Cr Gerry HowardCr Rowen Tongs Cr Tony van RooyenCr Philip Viney

Employees attendance

General Manager (Ms Sandra Ayton)Director Corporate & Community Services (Mr Cor Vander Vlist)Director Development & Regulatory Services (Mr Paul Bidgood)Acting Director Engineering Services (Mr Greg Osborne)Executive Services Officer (Miss Lisa Mackrill)

Media attendance

The Advocate newspaper.

Public attendance

No members of the public attended during the course of the meeting.

Prayer

The meeting opened in prayer.

2 Central Coast Council Minutes – 19 May 2014

CONFIRMATION OF MINUTES OF THE COUNCIL

120/2014 Confirmation of minutes

The Executive Services Officer reported as follows:

“The minutes of the previous ordinary meeting of the Council held on 23 April 2014have already been circulated. The minutes are required to be confirmed for theiraccuracy.

The Local Government (Meeting Procedures) Regulations 2005 provide that inconfirming the minutes of a meeting, debate is allowed only in respect of theaccuracy of the minutes.”

Cr Broad moved and Cr Carpenter seconded, “That the minutes of the previous ordinarymeeting of the Council held on 23 April 2014 be confirmed.”

Carried unanimously

COUNCIL WORKSHOPS

121/2014 Council workshops


“The following council workshops have been held since the last ordinary meeting ofthe Council.

. 28.04.2014 - Vegetation Management Review and Policies / Neighbourhoodtree disputes / Cradle Coast Authority Strategy and Annual Plan

. 05.05.2014 - Central Coast Interim Planning Scheme submissions

. 12.05.2014 - Ulverstone Sports Precinct Business Plan / Traffic issues nearLa Mar, Turners Beach / Dilapidated buildings.

This information is provided for the purpose of record only.”

Cr Howard moved and Cr Tongs seconded, “That the Officer’s report be received.”

Carried unanimously


MAYOR’S COMMUNICATIONS

122/2014 Mayor’s communications

The Mayor reported as follows:

“I have no communications at this time.”

123/2014 Mayor’s diary


“I have attended the following events and functions on behalf of the Council:

. Rotary Club of Ulverstone birthday dinner

. Anzac Day Dawn Service, Penguin

. Anzac Day Service, Ulverstone

. Anzac Day Service, North Motton (announcement of plaque installation reMaureen and Barry Smith)

. Rotary Club of Ulverstone West – Beyond Blue and Headspace Mental HealthForum

. Farewell to Parish Minister, John Tongue

. Darryl Baldock Memorial opening (Latrobe)

. Central Coast Community Safety Partnership Committee meeting

. Ulverstone Senior Citizens 46th birthday celebration

. Penguin Bowls Club annual awards dinner

. Mersey Valley Tour 2014, Elite Women’s race presentations

. Central Coast Country Women’s Association annual general meeting

. Ulverstone District Girl Guides annual general meeting

. TasWater Owner’s Representatives Quarterly briefing

. TasWater Owner’s Representatives Meeting (Riverside)

. Volunteer Week function

. Local Government Association of Tasmania General Management Committeemeeting via teleconference

. Sparkle in the Dark fundraising event

. Meeting with Minister Paul Fletcher MP, Parliamentary Secretary to theMinister for Communications re Black Spot Mobile Program.”

The Deputy Mayor reported as follows:



. Targa Tasmania 2014 Official Welcome Party, County Club Tasmania(Launceston)

. Ulverstone Bowling Club annual dinner and trophy night

. Meeting with Minister Paul Fletcher MP, Parliamentary Secretary to theMinister for Communications re Black Spot Mobile Program

. Ulverstone Rowing Club annual dinner.”

Cr Howard reported as follows:


. Anzac Day Service, Penguin.”

Cr van Rooyen reported as follows:


. Anzac Day Service, Forth.”

Cr (L) Bonde reported as follows:


. Anzac Day Service, North Motton (wreath laying).”

Cr Viney moved and Cr Downie seconded, “That the Mayor’s, Deputy Mayor’s,Cr Howard’s, Cr van Rooyen’s and Cr (L) Bonde’s reports be received.”

Carried unanimously

124/2014 Pecuniary interest declarations


“Councillors are requested to indicate whether they have, or are likely to have, apecuniary interest in any item on the agenda.”


“The Local Government Act 1993 provides that a councillor must not participate atany meeting of a council in any discussion, nor vote on any matter, in respect ofwhich the councillor has an interest or is aware or ought to be aware that a closeassociate has an interest.


Councillors are invited at this time to declare any interest they have on matters tobe discussed at this meeting. If a declaration is impractical at this time, it is to benoted that a councillor must declare any interest in a matter before any discussionon that matter commences.

All interests declared will be recorded in the minutes at the commencement of thematter to which they relate.”

No interests were declared at this time.

125/2014 Public question time


“At 6.40pm or as soon as practicable thereafter, a period of not more than30 minutes is to be set aside for public question time during which any member ofthe public may ask questions relating to the activities of the Council.

Public question time will be conducted as provided by the Local Government(Meeting Procedures) Regulations 2005 and the supporting procedures adopted bythe Council on 20 June 2005 (Minute No. 166/2005).”

COUNCILLOR REPORTS

126/2014 Councillor reports


“Councillors who have been appointed by the Council to community and otherorganisations are invited at this time to report on actions or provide informationarising out of meetings of those organisations.

Any matters for decision by the Council which might arise out of these reportsshould be placed on a subsequent agenda and made the subject of a consideredresolution.”

Cr Broad reported on a recent meeting of the Central Coast Chamber of Commerce andIndustry Inc.


APPLICATIONS FOR LEAVE OF ABSENCE

127/2014 Leave of absence


“The Local Government Act 1993 provides that the office of a councillor becomesvacant if the councillor is absent without leave from three consecutive ordinarymeetings of the council.

The Act also provides that applications by councillors for leave of absence may bediscussed in a meeting or part of a meeting that is closed to the public.

There are no applications for consideration at this meeting.”

DEPUTATIONS

128/2014 Deputations


“No requests for deputations to address the meeting or to make statements ordeliver reports have been made.”

PETITIONS

129/2014 Petitions


“No petitions under the provisions of the Local Government Act 1993 have beenpresented.”

COUNCILLORS’ QUESTIONS

130/2014 Councillors’ questions without notice



“The Local Government (Meeting Procedures) Regulations 2005 provide as follows:

‘29 (1) A councillor at a meeting may ask a question without notice of thechairperson or, through the chairperson, of –

(a) another councillor; or

(b) the general manager.

(2) In putting a question without notice, a councillor must not –

(a) offer an argument or opinion; or

(b) draw any inferences or make any imputations –

except so far as may be necessary to explain the question.

(3) The chairperson must not permit any debate of a question withoutnotice or its answer.

(4) The chairperson, councillor or general manager who is asked aquestion without notice may decline to answer the question.

(5) The chairperson may refuse to accept a question if it does not relateto the activities of the council.

(6) Questions without notice, and any answers to those questions, arenot required to be recorded in the minutes.

(7) The chairperson may require a councillor to put a question withoutnotice in writing.’

If a question gives rise to a proposed matter for discussion and that matter is notlisted on the agenda, Councillors are reminded of the following requirements of theRegulations:

‘8 (5) Subject to subregulation (6), a matter may only be discussed at ameeting if it is specifically listed on the agenda of that meeting.

(6) A council by absolute majority… may decide at an ordinary meetingto deal with a matter that is not on the agenda if the generalmanager has reported –

(a) the reason it was not possible to include the matter on theagenda; and


(b) that the matter is urgent; and

(c) that (qualified) advice has been provided under section 65 ofthe Act.’

Councillors who have questions without notice are requested at this time to give anindication of what their questions are about so that the questions can be allocatedto their appropriate Departmental Business section of the agenda.”

The allocation of topics ensued.

131/2014 Councillors’ questions on notice


“The Local Government (Meeting Procedures) Regulations 2005 provide as follows:

‘30 (1) A councillor, at least 7 days before an ordinary meeting of a councilor council committee, may give written notice to the general manager of aquestion in respect of which the councillor seeks an answer at that meeting.

(2) An answer to a question on notice must be in writing.’

It is to be noted that any question on notice and the written answer to the questionwill be recorded in the minutes of the meeting as provided by the Regulations.

Any questions on notice are to be allocated to their appropriate DepartmentalBusiness section of the agenda.

No questions on notice have been received.”

D E V E L O P M E N T & R E G U L A T O R Y S E R V I C E S


DEPARTMENTAL BUSINESS

DEVELOPMENT & REGULATORY SERVICES

132/2014 Development & Regulatory Services determinations

The Director Development & Regulatory Services reported as follows:

“A Schedule of Development & Regulatory Services Determinations made during themonth of April 2014 is submitted to the Council for information. The information isreported in accordance with approved delegations and responsibilities.”


“A copy of the Schedule has been circulated to all Councillors.”

Cr Downie moved and Cr Carpenter seconded, “That the Schedule of Development &Regulatory Services Determinations (a copy being appended to and forming part of theminutes) be received.”

Carried unanimously

G E N E R A L M A N A G E M E N T


GENERAL MANAGEMENT

133/2014 Meeting procedures – Public question time (166/2005 – 20.06.2005)

Cr Bloomfield (having given notice) moved and Cr Howard seconded, “That the followingclause of the Council’s meeting procedures in respect of public question time at ordinarymeetings of the Council, be removed:

‘9 If an item on the meeting agenda has not been dealt with prior to public questiontime, questions about that item are not to be taken for the reason that a response atthat time could compromise the Council’s subsequent consideration of that item.’ "

Cr Bloomfield, in support of his motion, submitted as follows:

“I think we all know how important our relationship with our ratepayers is and Ithink we also know that a number of our ratepayers have left this Chamber feelingvery hurt because they have been told that they could not ask a question becausethat agenda item had not been dealt with prior to public question time.

Deleting Clause 9 of Minute No. 166/2005 will allow our ratepayers to attendCouncil meetings and have the opportunity and the right to ask a question that theyhave come to ask about an issue of interest to them during the advertised publicquestion time.

When any question is asked we know the Chairperson can answer the question atthat time or say, ‘Thank you for the question I cannot answer it right now but it willbe considered and you will receive an answer from the Council as soon as it ispossible to provide you with an answer.’ That, in my opinion, satisfies thequestioner and gives the Council the opportunity to respond within a reasonabletime.

That scenario, in my opinion, is a better and more respectful way of handling aquestion rather than having to say to the ratepayer, ‘I am sorry but I will not takeyour question as that matter has not yet been dealt with by the Council.’

The question could be to our advantage as having heard the question put it mayraise an issue in our minds that had not been considered previously. As we areencouraged to keep an open mind until we are asked to vote, a pertinent questionmay be of benefit to us.

I know that a number of ratepayers have left this Chamber hurt and embarrassed asa result of being told that they cannot ask a question about a matter that is veryimportant to them.



By allowing the ratepayer to ask a question may make Councillors aware of an issuethat may be very significant and may be very important for the Council to considerprior to a decision being made and this falls into line with the request made of us inthat we keep an open mind until we have listened to both sides of any argument.

If we are not willing to listen to a question that we seek to be protected from then isthere any difference in hearing that question from a ratepayer than listening toquestions from Councillors that are contained in a Councillor’s debating speech, aspeech that is often prepared and presented to target an opposing point of view to aproposal.

To deny our ratepayers the right to ask a question but accept any question put to usin debate by a Councillors is, in my opinion, not treating our ratepayers with therespect to which they should receive from their Council.

I am of the opinion that public question time is about the right of our ratepayers toask a question whether the question relates to an issue that has been dealt with ornot. We advertise our public question time and invite ratepayers to ask questionsabout the activities of the Council so we should be prepared to take them all onCouncil activities other than any issue that is about confidential matters.

I believe that our ratepayers should be given the courtesy that they are entitled toreceive and not leave the Council Chamber feeling embarrassed or hurt and denied.”

The General Manager reported as follows:

“BACKGROUND

The Council at its meeting on 20 June 2005 (Minute No. 166/2005), after discussionat a workshop on 30 May 2005 moved the following motion:

‘That, in respect of public question time at ordinary meetings of the Council,the following procedures be followed in addition to those provided in theLocal Government (Meeting Procedures) Regulations 2005:

1 A period of not more than 30 minutes is to be set aside for publicquestion time.

2 Public question time is to commence at 6.40pm or as soon aspracticable thereafter.

3 If there are no questions from the public or if all questions have beenanswered before the allocated 30 minutes has expired, the



chairperson is to resume the meeting at the item of business beingdealt with when public question time commenced.

4 Upon resumption, the chairperson is to inform the public present,and any new member of the public who attends from then until 30minutes after public question time commenced, that questions maystill be asked until the conclusion of that 30-minute period.

5 Each member of the public may ask not more than two questions ateach meeting, including any questions for which written notice hasbeen previously given.

6 All questions are to be directed to the chairperson who may inviteanother Councillor or employee of the Council to respond.

7 Councillors, other than the chairperson, and employees of theCouncil are not to engage in dialogue with a member of the public atpublic question time unless invited to do so by the chairperson.

8 A member of the public, before asking a question, is to identifyhimself or herself and, if it is not possible for an answer to beprovided to a question at the meeting, a written answer to the personasking the question is to be provided subsequent to the meeting.

9 If an item on the meeting agenda has not been dealt with prior topublic question time, questions about that item are not to be takenfor the reason that a response at that time could compromise theCouncil’s subsequent consideration of that item.

10 Public statements (as opposed to questions) are not to be acceptedfor the reason that statements could be considered to be a form ofparticipation in debate.’

The motion was carried with one Councillor voting against the motion.

DISCUSSION

Section 31(4) of the Local Government (Meeting Procedures) Regulations 2005stipulates that questions raised by any member of the public during public questiontime are not to be debated. The reason for item 9 (as above) being included was toensure that when an item on the agenda had not been debated at the time thatpublic question time was undertaken, members of the public would notinadvertently participate in, or direct, the debate on that item, noting always that a



Council meeting is the proper forum for the Councillors to debate items on theagenda.

As a practical example, an answer to a question, where a matter has not yet beendebated, cannot accurately be given without including some element of debate as atthat time a decision by the Council as a whole has not been reached. Consequently,the rule can be seen to be protective of the principle of natural justice. An answerwhich, as an unavoidable consequence of the answer being given prior to a decisionbeing reach by the Council, must contain elements of ‘debate’ and will have realpotential to compromise that approach.

The experience was also that members of the public were frustrated when theyasked a question and were then advised by the Mayor that a response would not begiven to the question at that time as the item was still to be debated later in themeeting. It was believed that it was more transparent for the Council to advise thatquestions would not be taken on items on the agenda not yet discussed, rather thanratepayers coming to a meeting when it was likely they would not get a response.

An agenda is provided to Councillors which includes an officer report on each item(required as qualified advice under the Local Government Act 1993). Councillorshave the opportunity to then undertake their own research, engage with thecommunity and talk to officers prior to the meeting for clarification on any points.Ratepayers also have the opportunity to lobby Councillors with their views prior tothe Council meeting.

CONSULTATION

Consultation has not taken place on this item.

RESOURCE, FINANCIAL AND RISK IMPACTS

Responses to public questions during and subsequent to meetings generally haveminimal financial and operational impact.

CORPORATE COMPLIANCE

The Central Coast Strategic Plan 2009-2014 includes the following strategies andkey actions:

Council Sustainability and Governance. Improve corporate governance. Effective communication and engagement.



CONCLUSION

The motion on notice of Cr Bloomfield is submitted for consideration.”

Continued after Minute No. 134/2014...

134/2014 Public question time

The time being 6.41pm, the Mayor introduced public question time.

There were no members of the public present and the meeting resumed.

Minute No. 133/2014 continued...

Voting for the motion Voting against the motion(3) (8)Cr Bloomfield Cr (J) BondeCr Howard Cr (L) BondeCr van Rooyen Cr Broad

Cr CarpenterCr DiproseCr DownieCr TongsCr Viney

Motion Lost

Cr (L) Bonde moved and Cr Howard seconded, “That the following clause of the Council’smeeting procedures in respect of public question time at ordinary meetings of the Council,be altered (wording struck out to be removed, wording in red to be added) to read asfollows:

‘9 If an item on the meeting agenda has not been dealt with prior to public questiontime, questions about relevant to that item are not to will be taken but no responsewill be offered by the Chairperson at that time of the meeting. for the reason that aresponse at that time could compromise the Council’s subsequent consideration ofthat item.’ "

Voting for the motion Voting against the motion(3) (8)Cr Bloomfield Cr (J) BondeCr (L) Bonde Cr BroadCr Howard Cr Carpenter

Cr Diprose



Cr DownieCr TongsCr VineyCr van Rooyen

Motion Lost

135/2014 Minutes and notes of committees of the Council and other organisations

The General Manager reported as follows:

“The following (non-confidential) minutes and notes of committees of the Counciland other organisations on which the Council has representation have beenreceived:

. Central Coast Community Shed Management Committee – meeting held on3 March 2014

. Central Coast Community Shed Management Committee – meeting held on7 April 2014

. Penguin Miniature Railway Management Committee – meeting held on29 April 2014

. Central Coast Community Safety Partnership Committee – meeting held on30 April 2014

. Turners Beach Community Representatives Committee – meeting held on1 May 2014.

Copies of the minutes and notes have been circulated to all Councillors.”

Cr Viney moved and Cr Tongs seconded, “That the (non-confidential) minutes and notesof committees of the Council be received.”

Carried unanimously

C O R P O R A T E & C O M M U N I T Y S E R V I C E S


CORPORATE & COMMUNITY SERVICES

136/2014 Contracts and agreements

The Director Corporate & Community Services reported as follows:

“A Schedule of Contracts and Agreements (other than those approved under thecommon seal) entered into during the month of April 2014 has been submitted bythe General Manager to the Council for information. The information is reported inaccordance with approved delegations and responsibilities.”



Cr Carpenter moved and Cr Diprose seconded, “That the Schedule of Contracts andAgreements (a copy being appended to and forming part of the minutes) be received.”

Carried unanimously

137/2014 Correspondence addressed to the Mayor and Councillors


“PURPOSE

This report is to inform the meeting of any correspondence received during themonth of April 2014 and which was addressed to the ‘Mayor and Councillors’.Reporting of this correspondence is required in accordance with Council policy.

CORRESPONDENCE RECEIVED

The following correspondence has been received and circulated to all Councillors:

. Letter regarding various issues relating to the marketing of Ulverstone.

. Letter regarding parking in the Esplanade at Turners Beach.

Where a matter requires a Council decision based on a professionally developedreport the matter will be referred to the Council. Matters other than those requiringa report will be administered on the same basis as other correspondence received bythe Council and managed as part of the day-to-day operations.”

Cr (L) Bonde moved and Cr Downie seconded, “That the Director’s report be received.”



Carried unanimously

138/2014 Common seal


“A Schedule of Documents for Affixing of the Common Seal for the period24 April 2014 to 19 May 2014 is submitted for the authority of the Council to begiven. Use of the common seal must first be authorised by a resolution of theCouncil.

The Schedule also includes for information advice of final plans of subdivisionsealed in accordance with approved delegation and responsibilities.”



Cr Viney moved and Cr Tongs seconded, “That the common seal (a copy of the Scheduleof Documents for Affixing of the Common Seal being appended to and forming part of theminutes) be affixed subject to compliance with all conditions of approval in respect of eachdocument, and that the advice of final plans of subdivision sealed in accordance withapproved delegation and responsibilities be received.”

Carried unanimously

139/2014 Financial statements


“The following principal financial statements of the Council for the period ended30 April 2014 are submitted for consideration:

. Summary of Rates and Fire Service Levies

. Operating and Capital Statement

. Cashflow Statement

. Capital Works Resource Schedule.”


“Copies of the financial statements have been circulated to all Councillors.”



Cr Downie moved and Cr Bloomfield seconded, “That the financial statements (copiesbeing appended to and forming part of the minutes) be received.”

Carried unanimously

140/2014 Schedule of Appointments to Statutory Bodies, Groups and Organisations,Council and Special Committees, Community Advisory Groups and WorkingGroups - Ulverstone Wharf Precinct Advisory Committee (75/2014 –17.03.2014)


“The Community Services Group Leader has prepared the following report:

‘PURPOSE

The purpose of this report is to seek a Councillor representative on theUlverstone Wharf Precinct Advisory Committee.

BACKGROUND

The Ulverstone Wharf Precinct Advisory Committee’s Operating Guidelinesand Charter was ratified by the Council on 17 March 2014 (Minute No.75/2014). The Guidelines and Charter describe the role and representationof the Ulverstone Wharf Precinct Advisory Committee. The Committee will becomprised of one Councillor, one representative from each of Live@theWharfsub-Committee, Cradle Coast Farmers’ Market Inc. Committee, LevenRegional Arts, Pier01, Pedro’s the Restaurant, and three communityrepresentatives including a youth representative.

DISCUSSION

The Council advertised in The Advocate on 29 March 2014 for expressionsof interest for the community positions. All community positions have beenfilled and it is now timely that a Councillor representative be appointed tothe Committee.

CONSULTATION

Consultation is not required on this matter.




The Council will provide a member of staff to prepare meeting agendas,attend meetings and prepare meeting minutes. Additionally, the GeneralManager (or his/her representative) will chair the meeting.


The Central Coast Strategic Plan 2009-2014 includes the following strategiesand key actions:

A Connected Central Coast. Improve community wellbeing

Community Capacity and Creativity. Community capacity-building. Cultivate a culture of creativity in the community.

CONCLUSION

It is recommended that the Council appoint a Councillor representative andproxy on the Ulverstone Wharf Precinct Advisory Committee.’

The report is supported.”

Cr van Rooyen moved and Cr Viney seconded, “That Cr Downie be appointed as theCouncillor representative and Cr Broad as the proxy representative on the Ulverstone WharfPrecinct Advisory Committee.”

Carried unanimously

141/2014 Ulverstone Wharf Precinct Advisory Committee - Appointments (75/2014 –17.03.2014)


“PURPOSE

The purpose of this report is to ask the Council to endorse the appointments to theUlverstone Wharf Precinct Advisory Committee.



BACKGROUND

The Council at its meeting on 17 March 2014 (Minute No. 75/2014) endorsed theUlverstone Wharf Precinct Advisory Committee Operating Guidelines and Charterand authorised the General Manager to undertake an expression of interest processto appoint Committee members.

DISCUSSION

The Guidelines of the Committee provide for the Committee to be comprised of oneCouncillor, one representative from each of Live@theWharf sub-Committee, CradleCoast Farmers’ Market Inc. Committee, Leven Regional Arts, Pier01, Pedro’s theRestaurant, and three community representatives including a youth representative.

Advertisements for the three community members were placed in The Advocate(Local Government Notices) and on the Council’s website on 29 March 2014.

The Council approached the groups identified above asking for them to nominate arepresentative for the Committee if they were interested in attending.

There were three expressions of interest for the positions of communityrepresentatives and all of the organisations have committed to forming part of thisCommittee.

It is recommended that the make-up of this Committee be as follows:

Community representatives -

. Ms Georgina Harvey (youth representative)

. Mr Bruce Mansfield

. Ms Maree Gleeson

Community groups -

. Live@theWharf (Ms Heather Davidson)

. Cradle Coast Farmers’ Market Inc. (Mr Tony O’Neil)

. Leven Regional Arts (Mr Lee Cole)

Business representatives -

. Pier01 (Mr Matthew Waller / Mr Ian Waller) - one to be a proxy only

. Pedro’s the Restaurant (Mr Rod White)



Councillor representative –

. Cr Downie.

CONSULTATION

Consultation was undertaken for community representatives through The Advocatenewspaper and via the Council’s website. The Council contacted each individualgroup seeking names to be part of the Committee.


Apart from staff time in administering this process and advertisement costs therehas been limited impact on our resources.



A Connected Central Coast. Improve community wellbeing

Community Capacity and Creativity. Community capacity-building. Cultivate a culture of creativity in the community.

CONCLUSION

It is recommended that the Council endorse the following appointments to thenewly established Ulverstone Wharf Precinct Advisory Committee:




. Ms Maree Gleeson

Community groups -








. Pedro’s the Restaurant (Mr Rod White)


. Cr Downie.”

Cr van Rooyen moved and Cr Viney seconded, “That the Council endorse the followingappointments to the newly established Ulverstone Wharf Precinct Advisory Committee:




. Ms Maree Gleeson

Community groups -






. Pedro’s the Restaurant (Mr Rod White).”


. Cr Downie.”

Carried unanimously

E N G I N E E R I N G S E R V I C E S


ENGINEERING SERVICES

142/2014 Tenders for Penguin Landfill rehabilitation – wetland construction

The Acting Director Engineering Services reported as follows:

“The Environmental Engineer has prepared the following report:

‘PURPOSE

The purpose of this report is to make recommendation on tenders receivedfor the construction of wetlands associated with the Penguin Landfillrehabilitation project.

BACKGROUND

The Penguin Landfill ceased receiving waste in December 2005. Thewetlands are an integral part of the rehabilitation plan for the site and aredesigned to improve the quality of the water emanating from the landfill areaprior to discharging into the environment.

DISCUSSION

Tenders were called for the wetland construction associated with thePenguin Landfill rehabilitation project on Saturday, 5 April 2014, closing at2.00pm on Tuesday, 29 April 2014.

Tenders were received as follows (including GST and $25,000 contingency):

TENDERER LUMP SUM PRICE $

Gradco Pty Ltd 211,728.68

Jemrok Pty Ltd 243,649.00

Venarchie Contracting Pty Ltd 246,173.40

Shaw Contracting Pty Ltd 288,704.90

ESTIMATE 250,000.00



Tenders were comprehensive and most demonstrated a high level ofunderstanding of the project, including the complexities of working in andaround a watercourse environment.

All tenderers appear competent and capable of undertaking the wetlandconstruction work to the appropriate standard.

The Council uses a weighted tender assessment method based on:

. compliance with tender documents;

. proven capacity and experience;

. availability and experience of key personnel offered;

. WHS Policy and record;

. tender price.

Gradco Pty Ltd achieved the highest rating based on this method.

CONSULTATION

This item has followed a public tendering process.


The wetland construction works can be accommodated within the current2013-2014 budget.

Future costs associated with the Penguin Landfill rehabilitation project, asindicated in the 10 Year Forward Plan, are estimated at between $400,000and $900,000 depending on the final level of rehabilitation required.


The Central Coast Strategic Plan 2009-2014 includes the following strategiesand key actions:

The Environment and Sustainable Infrastructure. Contribute to a safe and healthy environment. Develop and manage sustainable built infrastructure

Council Sustainability and Governance. Improve service provision.



CONCLUSION

It is recommended that the tender from Gradco Pty Ltd in the sum of$192,480.62 (excl. GST) [$211,728.68 (incl. GST)] for the construction ofwetlands associated with the Penguin Landfill rehabilitation project beaccepted and approved by the Council.’

The Environmental Engineer’s report is supported.”

Cr Viney moved and Cr (L) Bonde seconded, “That the tender from Gradco Pty Ltd in thesum of $211,728.68 (including GST) for the construction of wetlands associated with thePenguin Landfill rehabilitation project be accepted.”

Carried unanimously

143/2014 Asset Management Policy review (169/2008 – 19.05.2008)


“PURPOSE

The purpose of this report is to consider the adoption by the Council of a revisedAsset Management Policy.

BACKGROUND

At the Council meeting held on 19 May 2008 (Minute No. 169/2008) the Counciladopted an Asset Management Policy in line with accepted Asset Managementpractices.

This Policy required a revision to be undertaken to reflect any changes in assetmanagement practices, legislation etc. A copy of the Policy is provided as anannexure to this report.

DISCUSSION

The purpose of the Policy is to outline why asset management is relevant, todocument principles and set a corporate framework for undertaking assetmanagement in a structured and coordinated way.

It describes definitions used in asset management as well as principles by whichasset management should be undertaken.



The Policy describes how asset management complements and builds on theCouncil’s Strategic Plan and the benefits achieved, as well as setting out roles andresponsibilities of the Council, the Asset Management Team and employees.

The main changes from the review are to include sections from the National AssetManagement Strategy (NAMS) Policy template in relation to the objectives of thePolicy which include ensuring that the Council’s services and infrastructure areprovided in a sustainable manner, safeguarding assets and employees byimplementing appropriate asset management strategies, creating an environmentwhere all Council employees take an integral part in overall asset management andensuring compliance with legislative requirements.

As well as some additional dot points relating to the policy position such as theCouncil being committed to implementing a systematic asset managementmethodology and identifying the quantum of assets that the Council owns and uses,the revised Policy also identifies that asset management practices impact on thecore business of the Council and appropriate asset management is required toachieve strategic service delivery objectives; ensures the Long-term Financial Planreflects the Asset Management Plans and that the Council will plan for climatechange adaptation in preparation of Asset Management Plans.

This Policy is compliant with the requirements of the Local Government (Contents ofPlans and Strategies) Order 2014.

The Policy also builds on the Central Coast Council – Asset Maturity Report whichwas undertaken in 2012 as part of the Australian Government Local GovernmentFinancial and Asset Reform Project.

CONSULTATION

Consultation has been undertaken in conjunction with Council staff and the SeniorManagement Team.


There is no direct impact on resources to implement the Policy.



The Shape of the Place. Improve the value and use of open space



The Environment and Sustainable Infrastructure. Develop and manage sustainable built infrastructure.

CONCLUSION

It is recommended that the revised Asset Management Policy dated 19 May 2014 beadopted.”


“A copy of the Asset Management Policy dated 19 May 2014 has been circulated toall Councillors.”

Cr van Rooyen moved and Cr Broad seconded, “That the Asset Management Policy dated19 May 2014 (a copy being appended to and forming part of the minutes) be adopted.”

Carried unanimously

144/2014 Vegetation Damage Signage Policy


“PURPOSE

The purpose of this report is to consider the adoption by the Council of a VegetationDamage Signage Policy.

BACKGROUND

The Council is encountering more and more occurrences of people undertakingvegetation trimming or removal within parks and reserve areas but more particularlywithin the coastal area.

The ongoing unauthorised vegetation clearance, or damage to vegetation onCouncil-managed land, will continue to cause deterioration, habitat modificationand fragmentation of the coastal and riparian environments. Such activity is a veryreal threat to local biodiversity.

Therefore, a Policy is required to help educate and create awareness within thecommunity of these unauthorised and illegal practices.



DISCUSSION

The main purpose of the Vegetation Damage Signage Policy is to provide support tothe Council’s vision and strategic objectives to protect and enhance Council-managed natural areas. A copy of the Policy is provided as an annexure to thisreport.

It will provide clear, accurate and consistent advice through correspondence andongoing education and awareness programs to the community regarding therequirement for formal approval for the removal and/or trimming of trees and/orvegetation.

The Policy allows for the erection of signage that will contain messages regardingthe consequences of removal of vegetation from public land.

The Policy will apply to Council-managed Crown land and Council-owned parks andreserves with particular focus on coastal and riparian reserves.

Where clear breaches have been identified signage will be erected.

Replacement vegetation will be planted at the site of the damage to aid recoverywhere suitable.

Signage will remain for a maximum period of five years but may be removed soonerbased on regrowth and recovery of the vegetation.

There will be two categories of signage.

Category A will be a sign 900mm x 600mm or 600mm x 900mm on posts up to 3mhigh or Category B will be 1,200mm x 900mm or 900mm x 1,200mm on posts upto 5m high.

Where major occurrences have been identified letters will be sent to the propertieswithin the vicinity of the damage advising of the Policy and if there are occurrencesof further or continuing damage the signage will be erected.

CONSULTATION

Consultation in relation to this Policy has been undertaken within the EngineeringServices Department and a Councillors’ Workshop held on 28 April 2014.

Discussions have also been undertaken with Crown Land Services as a land ownerand they are supportive of the suggested Policy.




There will be costs associated with the fabrication and erection of the signagehowever this can be accommodated within the existing Parks budget.

Risks associated with not implementing this Policy are the ongoing, unauthorisedclearance or damage to vegetation on Council-managed land causing deterioration,habitat modification and fragmentation of the coastal and riparian environments.

Such activity is costly to both the Council and community in terms of the processesnecessary to combat the degradation of these areas and is a threat to the localbiodiversity.





CONCLUSION

It is recommended that the Vegetation Damage Signage Policy dated 19 May 2014be adopted.”


“A copy of the Vegetation Damage Signage Policy dated 19 May 2014 has beencirculated to all Councillors.”

Cr Viney moved and Cr Downie seconded, “That the Vegetation Damage Signage Policydated 19 May 2014 (a copy being appended to and forming part of the minutes) beadopted.”

Carried unanimously

145/2014 Green Waste Dumping Signage Policy




“PURPOSE

The purpose of this report is to consider the adoption by the Council of a GreenWaste Dumping Signage Policy.

BACKGROUND

The Council is encountering more and more occurrences of people dumping greenwaste within parks and reserve areas.

This practice, left unabated, will continue to spread weeds and cause furtherdeterioration of and to the health and value of the local ecosystems and faunahabitats.

Therefore, a Policy is required to help educate and create awareness within thecommunity of this illegal practice.

DISCUSSION

The main purpose of the Green Waste Dumping Signage Policy is to provide supportto the Council’s vision and strategic objectives to protect and enhance Council-managed natural areas and parklands. A copy of the Policy is provided as anannexure to this report.

It will provide clear, accurate and consistent advice through correspondence and anongoing education and awareness program to the community in regards to illegaldumping of green waste.

The Policy allows for the erection of signage that will contain messages regardingthe consequences to the environment of green waste dumping as well as pointing tothe Council’s website for more information for managing green waste includingmethods for composting grass clippings.

The Policy will apply to Council-managed Crown land and Council-owned parks andreserves with particular focus on coastal and riparian reserves.

Where clear breaches are identified the green waste will be removed from the siteand signage erected in its place or as near as practicable.

Signage will remain for a maximum period of three years but may be removedsooner if there are no further occurrences.

Signage size will be 300mm x 400mm on a low post at 500mm–800mm off theground.



CONSULTATION

Consultation in relation to this Policy has been undertaken within the EngineeringServices Department and a Councillors’ Workshop held on 28 April 2014.

Discussions have also been undertaken with Crown Land Services as a land ownerand they are supportive of the suggested Policy.


There will be costs associated with the fabrication and erection of the signagehowever this can be accommodated within the existing Parks budget.

Risks associated with not implementing this Policy are the continued spread ofweeds and deterioration to the health and value of our local ecosystems and faunahabitat. Such activity is costly to both the Council and community in terms of theprocesses necessary to combat the introduction and spread of weeds.





CONCLUSION

It is recommended that the Green Waste Dumping Signage Policy dated 19 May 2014be adopted.”


“A copy of the Green Waste Dumping Signage Policy dated 19 May 2014 has beencirculated to all Councillors.”

Cr Broad moved and Cr Howard seconded, “That the Green Waste Dumping SignagePolicy dated 19 May 2014 (a copy being appended to and forming part of the minutes) beadopted.”

Carried unanimously


CLOSURE OF MEETING TO THE PUBLIC

146/2014 Meeting closed to the public


“The Local Government (Meeting Procedures) Regulations 2005 provide that ameeting of a council is to be open to the public unless the council, by absolutemajority, decides to close the meeting or part of the meeting because it wishes todiscuss a matter (or matters) in a closed meeting and the Regulations provideaccordingly.

Moving into a closed meeting is to be by procedural motion. Once a meeting isclosed, meeting procedures are not relaxed unless the council so decides.

It is considered desirable that the following matter be discussed in a closedmeeting:

. Minutes and notes of other organisations and committees of the Council.

This is a matter relating to:

. information provided to the Council on the condition it is kept confidential.

Cr Viney moved and Cr Tongs seconded, “That the Council close the meeting to thepublic to consider the following matter, it being a matter relating to:

. information provided to the Council on the condition it is kept confidential;

and the Council being of the opinion that it is lawful and proper to close the meeting to thepublic:

. Minutes and notes of other organisations and committees of the Council.”

Carried unanimously and by absolute majority

The Executive Services Officer further reported as follows:

“1 The Local Government (Meeting Procedures) Regulations 2005 provide inrespect of any matter discussed at a closed meeting that the generalmanager is to record in the minutes of the open meeting, in a manner thatprotects confidentiality, only the fact that the matter was discussed and is


not to record in the minutes of the open meeting the details of the outcomeunless the council determines otherwise.

2 The Local Government Act 1993 provides that a councillor must not discloseinformation seen or heard at a meeting or part of a meeting that is closed tothe public that is not authorised by the council to be disclosed.

Similarly, an employee of a council must not disclose information acquired assuch an employee on the condition that it be kept confidential.

3 In the event that additional business is required to be conducted by a councilafter the matter(s) for which the meeting has been closed to the public havebeen conducted, the Regulations provide that a council may, by simplemajority, re-open a closed meeting to the public.”



GENERAL MANAGEMENT

147/2014 Minutes and notes of other organisations and committees of the Council

The General Manager reported (reproduced in part) as follows:

“The following minutes and notes of committees of the Council and otherorganisations on which the Council has representation have been received:

...

The Local Government (Meeting Procedures) Regulations 2005 provide in respect ofany matter discussed at a closed meeting that ‘the general manager –

(a) is to record in the minutes of the open meeting, in a manner that protectsconfidentiality, only the fact that the matter was discussed; and

(b) is not to record in the minutes of the open meeting the details of theoutcome unless the council or council committee determines otherwise.’

The details of this matter are accordingly to be recorded in the minutes of theclosed part of the meeting.”


Closure

There being no further business, the Mayor declared the meeting closed at8.34pm.

CONFIRMED THIS 16TH DAY OF JUNE, 2014.

Chairperson

(lmm:dil)

Appendices

Minute No. 132/2014 - Schedule of Development & Regulatory ServicesDeterminations

Minute No. 136/2014 - Schedule of Contracts & AgreementsMinute No. 138/2014 - Schedule of Documents for Affixing of the

Common SealMinute No. 139/2014 - Financial statementsMinute No. 143/2014 - Asset Management Policy – 19 May 2014Minute No. 144/2014 - Vegetation Damage Signage Policy -19 May 2014Minute No. 145/2014 - Green Waste Dumping Signage Policy – 19 May

2014

StatusTask Name Budget

Works Schedule 2013�2014 $6,439,999CAPITAL WORKS PROGRAMME 2013�14 $6,439,999

Strategic Projects $791,000

Ulverstone Wharf Redevelopment � Stage 1.1B $38,000

Wharf Improvements $35,000

Penguin Athletics Centre � Buildings $220,000

Penguin Athletics Centre � Track Replacement $148,000

Penguin Athletics Centre � Lighting $350,000

Property Management $269,000

East Ulverstone Industrial Estate � Stage 2 $229,000

Russell Avenue Subdivision $40,000

Works Depot $68,000

Shed Façade � Renewal $12,500

Painting Program � Stage 2 $2,500

Washdown Bay $48,000

Truck Shed Floor $5,000

Emergency Services $108,000

Forth River � Flood Resilience Program $43,000

Buttons Creek � Flood Resilience Program $30,000

SES � Building and Equipment $15,000

Purtons Flats � Emergency Access $20,000

Roads � Urban Sealed $834,000

Street Resealing $103,000

Leighlands Avenue Rehabilitation $118,000

Victoria Street Rehabilitation $200,000

Railway Crossings $20,000

Safe Cycling Routes $5,000

Kerb Ramp Improvements $33,000

Traffic Management Improvements $20,000

Crescent Street Widening $110,000

Reibey Street Bollards $40,000

Main Road Planters $30,000

Wongi Lane Bus Interchange $70,000

Brandsema Street Construction $35,000

Roads � Rural Sealed $1,649,000

Road Resealing $493,000

Penguin Road � Lonah Landslip $50,000

Raymond Road Landslip $10,000

South Riana Road Rehabilitation $371,000

Traffic Management Improvements $5,000

Guardrail Replacement $50,000

Rockliffe Road $100,000

Allison Road $30,000

Forth Road $400,000

Footpaths $366,000

Crescent Street Railway Crossing(Peng) $50,000

Victoria Street $0

Dial Street $120,000

Wharf Pathway Lighting $20,000

Rowing Club/Nicholsons Point $30,000

Riverside Avenue Connector $30,000

Amy Street $30,000

Stanley Street $42,000

1/07

1/07

1/07

1/07

1/07

1/07

1/07

27 3 10 17 24 1 8 15 22 29 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 3 10 17 24 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7June July August September October November December January February March April May June

Task Progress

Works Programme 2013�2014 (Schedule indicates site construction only)

Page 1 of 3

Date: Tue 6/05/14 19


Trevor Street $8,000

Bridges $350,000

East Gawler River � Central Castra Road $350,000

Carparks $125,000

Turners Beach Esplanade $0

Disabled Carparking Spaces $45,000

Carpark Signage $40,000

Strategy Items $40,000

Drainage $251,000

Manhole/SEP Upgrades $1,000

Amy Street Outfall $35,000

Bowman Drive/Lancaster Avenue $50,000

Lakin Street $53,000

South Road/Lyndara Drive $40,000

Hogarth Road $13,000

Miscellaneous Drainage $0

Trevor Street $0

Management Plan/Climate Change Outcomes $0

Westella Drive � Stage 1 $17,000

Penguin Road $10,000

Pine Road $2,000

Main Road $15,000

Upper Maud Street $10,000

Household Garbage $503,000

CBD Bin Replacement Program $10,000

Penguin RDS � Site Rehabilitation $385,000

South Riana Refuse Disposal Site � development $20,000

Resource Recovery Centre � Stormwater Lagoon Improvements $5,000

Resource Recovery Centre � Site Development $20,000

Resource Recovery Centre � Security System $7,000

Resource Recovery Centre � Leachate Improvements $40,000

Resource Recovery Centre � Washdown Facility $10,000

Resource Recovery Centre � Fire Fighting Facility $6,000

Parks $215,000

Anzac Park � Flying Saucer � BBQ Conversion $70,000

Turners Beach Recreation Precinct � Playground and seating $55,000

Turners Beach Recreation Precinct � 1/2 Court Basketball $10,000

Public Amenities $70,000

Apex Park Shelter Refurbishment $30,000

General Toilet Refurbishments $20,000

Public Convenience Signage Upgrade $10,000

Toilet Furniture Upgrade $10,000

Cemeteries $65,000

Ulverstone General Cemetery � Car barriers $5,000

Penguin General Cemetery � Internal Road Upgrade $10,000

Penguin General Cemetery � Signage Upgrade $5,000

Memorial Park � Watering System $10,000

Memorial Park � Plinths $15,000

Memorial Park � Seating $2,500

Memorial Park � Work Site/Storage Development $10,000

Memorial Park � Hut Installation $2,500

Ulverstone General Cemetery � Hut Installation $5,000

Administration Centre $8,000

1/07

1/07

1/07

1/07

1/07

1/07

1/07

1/07


Task Progress


Page 2 of 3

Date: Tue 6/05/14 19


Engineering Office Alterations $5,000

General Managers Office � Double Glazing/Doors $3,000

Cultural Activities $86,000

Ulverstone History Museum � Facade $5,000

Ulverstone History Museum Redevelopment $50,000

Ulverstone Band � Purchase Instruments $28,000

Art Gallery � Acquisition $3,000

Housing $170,000

Aged Person Home Units � Internal Rehabilitation $50,000

Aged Person Home Units � External Rehabilitation $50,000

Aged Person Home Units � HWC Renewal $15,000

Aged Person Home Units � Electrical Replacements $15,000

Aged Person Home Units � Fencing/Surrounds $10,000

Howe Lane Carpark $30,000

Cultural Amenities $57,000

Civic Centre � Gawler Room Refurbishement $22,000

Civic Centre/Wharf Audio Visual $35,000

Public Halls and Buildings $10,000

Ulverstone Surf Club � Balcony Structure $10,000

Caravan Parks $120,000

Buttons Creek Caravan Park � East End Toilet Renewal $80,000

Ulverstone Caravan Park � Electrical Upgrade � Stage2/3 $30,000

Buttons Creek Caravan Park � West End Toilet Demolition $10,000

Swimming Pool and Waterslide $20,000

Chlorinator Upgrade $15,000

Active Recreation $98,000

Batten Park � Picnic Hut Removal $5,000

River Park Assessment/Resurface $20,000

Ulvertsone, Showgrounds, Sports and Leisure Centre � Works Storage $12,000

Ulvertsone, Showgrounds, Sports and Leisure Centre � Netball Seating and Fence

$25,000

Ulvertsone, Showgrounds, Sports and Leisure Centre � Mens Shed � Water/Sewer Connection

$3,000

Dial Sports Complex Master Plan � Investigations $10,000

Recreation Centres $33,000

Floor Scrubber Replacement $18,000

Penguin Stadium � Scoreboard Upgrade $15,000

Visitor Information Services $85,000

Ulverstone Visitor Information Centre � Roof Renewal $85,000

Child Care $89,000

Ulverstone Child Care � Big Room Shelf Replacement $5,000

Ulverstone Child Care � Internal/External Painting $5,000

Ulverstone Child Care � Water Main Replacement $5,000

Ulverstone Child Care � Roof Replacement and Asbestos Removal $15,000

Ulverstone Child Care � Heating Upgrade $15,000

Ulverstone Child Care � Toddler Area Food Preparation $15,000

Ulverstone Child Care � Pantry Shelf $2,000

Ulverstone Child Care � Internal Sliding Door $7,000

LEGEND $0

Not Started $0

Commenced (Construction or Preliminaries) $0

Complete $0

Deferred $0

1/07


Task Progress


Page 3 of 3

Date: Tue 6/05/14 19

Asset Management

Date of Issue: May 2014 2 of 6 Revision No: 01Date for Review: May 2017

Note: If this document is a printed copy always check the electronic version to ensure it is up to date.

TABLE OF CONTENTS

PURPOSE .................................................................................................................................. 3

OBJECTIVE................................................................................................................................ 3

SCOPE...................................................................................................................................... 3

POLICY..................................................................................................................................... 3

DEFINITIONS ............................................................................................................................ 4

PRINCIPLES............................................................................................................................... 4

CORPORATE FRAMEWORK........................................................................................................ 4

RESPONSIBILITIY....................................................................................................................... 5

STANDARD (INCLUDING RELEVANT LEGISLATION).................................................................... 5

REVIEW .................................................................................................................................... 6

RELATED DOCUMENTS ............................................................................................................. 6

Asset Management



PURPOSEThe Asset Management Policy supports theCouncil’s vision and strategic objectivesand sets guidelines for implementingconsistent asset management processesthroughout the Central Coast municipalarea to manage assets so they provide theappropriate level of service to meet thecommunity’s needs and expectations in afinancially sustainable manner.

To achieve this the Council recognises thatassets must be planned, provided,maintained and refurbished so that theycontinue to meet the service delivery needsof the community, within the context ofproviding best value to the community.

OBJECTIVETo provide and promote a constructiveenvironment for undertaking assetmanagement in such a way as to:

. Ensure that the Council’s servicesand infrastructure are provided in asustainable manner, with theappropriate levels of service toresidents, visitors and theenvironment.

. Safeguard the Council’s assets,including physical assets andemployees, by implementingappropriate asset managementstrategies and appropriate financialresources for those assets.

. Create an environment where allCouncil employees take an integralpart in overall management of theCouncil’s assets by creating andsustaining asset managementawareness throughout theorganisation by training anddevelopment.

. Ensure compliance with legislativerequirements for assetmanagement.

. Ensure resources and operationalcapabilities are identified andresponsibility for assetmanagement is allocated.

. Demonstrate transparent andresponsible asset managementprocesses that align withdemonstrated best practice.

. Continuously improve and to seekinnovative ways of meeting servicedelivery requirements.

. Ensure risk management isconsidered.

Another purpose of the Policy is to definethe principles upon which the Council willconsider asset issues within its decisionmaking process and to clarify the roles andresponsibilities within the organisation forasset management.

SCOPEThis Policy applies to all Council activities.

POLICY. The Council is committed to

implementing a systematic assetmanagement methodology in orderto apply appropriate assetmanagement best practice acrossall areas of the organisation. Thisincludes ensuring that assets areplanned, created, operated,maintained, renewed and disposedof in accordance with the Council’spriorities for service delivery.

. The Council owns and usesapproximately $481m. (2012-2013) of non-current assets tosupport its core business ofdelivery of service to thecommunity.

Asset Management



. Asset management practices impactdirectly on the core business of theorganisation and appropriate assetmanagement is required to achieveour strategic service deliveryobjectives.

. The Council will ensure that theLong-term Financial Plan reflectsthe Asset Management Plans.

. The Council will plan for climatechange adaptation and mitigationin the preparation of AssetManagement Plans.

DEFINITIONSAsset - a fixed asset that is controlled bythe Council for the purpose of satisfying aservice potential or enabling the Council tomeet its corporate objectives.

Asset management - combined, financial,economic, engineering and social planningmanagement as applied to fixed assets.

Risk - probability and consequence of anevent that could impact on the Council’sability to meet its corporate objectives.

Maintenance – all actions necessary forretaining an asset as near as practical to itsoriginal condition.

Rehabilitation – works to rebuild or replaceparts or components of an asset to restoreit to a required functional condition andextend its life.

Renewal – works to upgrade, refurbish orreplace existing assets of equivalentcapacity or performance capability.

Whole of life – total cost of an assetthroughout its life including planning,design, construction acquisition,operation, maintenance, renewal/rehabilitation and disposal.

PRINCIPLESAsset management - objective is to meetthe required level of service, in the mosteffective and efficient manner now and intothe future.

Level of service - meeting communityexpectations in relation to the quality andquantity of services delivered by theCouncil. In the context of assetmanagement, this applies to the followingasset classes: roads, bridges, parks andrecreation, waste management, buildingsand facilities, stormwater, footpaths.

Whole of life – when considering newassets whole of life funding needs to beallocated for the complete lifecycle of theasset.

Renew before new – emphasise integratingservices while maintaining/upgrading/replacing existing assets rather thanadding new assets to the Council’sinventory, unless otherwise justified.

Financial management – provide financialinformation in a responsible manner and inaccordance with Australian AccountingStandards and the Auditor-General’srequirements.

Risk management – the allocation ofresources for and the setting of prioritiesfor asset management practices willinclude a risk assessment.

CORPORATE FRAMEWORKThe Council’s Asset Management Policycomplements and builds upon theCouncil’s Strategic Plan with its continuedimplementation and more formalisedapproach to asset management, principlesand methodology, the Council will achievesignificant benefits including:

. A whole-of organisation approachto asset management;

Asset Management



. Clear direction and responsibilityfor asset management;

. A guide to better and moreinformed decision-making by theCouncil, staff and community;

. Integration of resources andknowledge and ability to plan forthe present and future generations;

. A framework to implementcontinuous improvement in assetmanagement;

. Meeting of community needs andexpectations;

. Management of the Council’s risk;

. Achievement of better resourceefficiency through the use ofintegrated systems; and

. Compliance with State and Federallegislation.

In developing this Policy the Councilrecognises the importance of infrastructureassets to its community as:

. They are vital to the performanceand growth of the local, state andnational economy;

. The quality of assets effects everymember of the community and iscritical to the community’s livingstandards;

. Decisions today impact on futuregenerations;

. Infrastructure assets represent alarge community investment; and

. The Council has limited financialresources therefore it is imperativethat these limited funds are spentwisely.

RESPONSIBILITIYThe Council:

. This Policy is enacted through theCouncil, as custodians of thecommunity assets, to demonstratethe organisation’s commitment tothe Council’s vision and strategicobjectives through an integratedand resourced asset managementframework, set of processes andpractices.

The Asset Management Team:

. The function of the Team is tooverview the implementation of thisPolicy and to provide the strategicdirection for asset management.The core function of the Team is toensure the needs and obligations ofthe Council are being fulfilled onbehalf of the community.

The Asset Management Team consists ofthe following:

. General Manager

. Director Corporate & CommunityServices

. Director Engineering Services

. Director Development & RegulatoryServices

. Assets Group Leader

. Finance Group Leader.

STANDARD (INCLUDINGRELEVANT LEGISLATION)This Asset Management Policy has beendeveloped in accordance with theInternational Infrastructure ManagementManual 2011 and associated documents;the National Asset Management Strategy(NAMS); and the Local Government(Content of Plans and Strategies) Order2014.

Asset Management



REVIEWThis Policy will be reviewed every threeyears, unless organisational and legislativechanges require more frequentmodification.

RELATED DOCUMENTS. Central Coast Strategic Plan

2014-2024;. Corporate Folder;. Risk Management Policy.

Sandra AytonGENERAL MANAGER

19 May 2014

Vegetation Damage Signage Policy


Note: If this document is a printed copy always check the electronic version to ensure it is upto date.

TABLE OF CONTENTS

POLICY -------------------------------------------------------------- 3

PURPOSE ------------------------------------------------------------- 3

PROCESS ------------------------------------------------------------- 3

SCOPE --------------------------------------------------------------- 3

PROCEDURE ---------------------------------------------------------- 3

SIGNAGE: ------------------------------------------------------------ 4

GUIDELINES: ---------------------------------------------------------- 4

REVIEW -------------------------------------------------------------- 4

RELATED DOCUMENTS-------------------------------------------------- 4

APPENDIX ------------------------------------------------------------ 5




POLICYThe Vegetation Damage SignagePolicy is to support the Council’svision and strategic objectives toprotect and enhance Council-managed natural areas. Withoutstricter controls the ongoing,unauthorised vegetation clearance ordamage to vegetation on Council-managed land will continue to causedeterioration, habitat modificationand fragmentation of the coastal andriparian environments. Such activityis the greatest threat to localbiodiversity.

PURPOSEThe purpose of this Policy is to reduceand deter the occurrence of illegalremoval or other disturbance tovegetation on public land.

PROCESSThe Council will provide clear,accurate and consistent advicethrough correspondence and anongoing education and awarenessprogram to the community regardingthe requirement for formal priorapproval regarding the removaland/or trimming of trees orvegetation.

In the case of unauthorised removalof vegetation occurring, the Councilmay erect large billboard type signageon public land to educate the publicabout illegal clearing/damage.

These signs will contain a messageregarding the consequences ofremoval of vegetation from public

land, and may be installed for aperiod of up to five years or until thevegetation has regrown or beenrestored to its original state,whichever is the shorter period.

Additionally, other action available tothe Council under the Crown LandsAct 1976 in response to unauthorisedclearing may include rehabilitation ofthe site. In cases where the offenderis caught in the act of unauthorisedclearing, legal action may be initiatedvia the Forest Practices Authority.

SCOPEThis Policy applies to Council-managed Crown land and Council-owned parks and reserves withparticular focus on coastal andriparian zones.

PROCEDUREEducational signage will be erectedwhen clear breaches of the CrownLands Act 1976 Part VI – UnlawfulActs relating to Crown Land havebeen identified.

. Signage will be erectedregardless of whether theidentity of those responsiblefor the damage has beenidentified.

. Replacement vegetation willbe planted at the site of thedamage to aid recovery wheresuitable.

. Signage will remain in placeup to a maximum period offive years. During this period,




the signage can be removedfollowing a review based onthe rate of regrowth andrecovery of the vegetation.

. The sign size (Category) andheight will depend on theextent and type of damage.There may be cases wheremore than one sign isinstalled.

Signage:

There are two size categories whichare dictated by the scale ofunauthorised vegetation damage:

. Category A: 900mm x 600mmor 600mm x 900mm on postsup to 3m high.

. Category B: 1,200mm x900mm or 900mm x1,200mm on posts up to 5mhigh.

Refer to Appendix for example of signwording/layout.

Guidelines:

Category A signage will be usedwhere vegetation has been damaged(not including declared weeds) and isdeemed by a responsible CouncilOfficer to have been between 0m and1.5m in height prior to beingdamaged.

Category B signage will be used wherevegetation has been damaged (notincluding declared weeds) and isdeemed by a responsible CouncilOfficer to have been greater than1.5m in height prior to beingdamaged (may have been a single

tree). Height of posts will depend onthe original height of thevegetation/tree.

Where a large area has been damagedmore than one sign may be installed.

REVIEWThis Policy will be reviewed everythree years, unless organisational andlegislative changes require morefrequent modification.

RELATED DOCUMENTS. Crown Lands Act 1976 Part VI

- Unlawful Acts relating toCrown Land;

. Central Coast Strategic Plan2014-2024.


19 May 2014




APPENDIXExample for sign wording

IT IS ILLEGAL TO DAMAGEVEGETATION

Native vegetation provides increasingly valuable habitat fornative animals and prevents landslips and erosion

Damaging vegetation without a permit is illegal under the Crown Lands Act 1976 Part VI.Report suspicious activity to the Central Coast Council on tel. 6429 8900.

This sign will be removed when the vegetation re-establishes to its previous condition.

Green Waste Dumping Signage Policy



TABLE OF CONTENTS

POLICY -------------------------------------------------------------- 3

PURPOSE ------------------------------------------------------------- 3

PROCESS ------------------------------------------------------------- 3

SCOPE --------------------------------------------------------------- 3

PROCEDURE ---------------------------------------------------------- 3

SIGNAGE: ------------------------------------------------------------ 4

REVIEW -------------------------------------------------------------- 4

RELATED DOCUMENTS-------------------------------------------------- 4

APPENDIX ------------------------------------------------------------ 5




POLICYThe Green Waste Dumping Policy is tosupport the Council’s vision andstrategic objectives to protect andenhance Council-managed naturalareas and parklands. Unlawfuldumping is widespread - green wastebeing one of the more prevalentmaterials found. Without strictercontrols the ongoing dumping ofgreen waste will continue to spreadweeds and cause further deteriorationto the health and value of our localecosystems and fauna habitat. Suchactivity is highly costly to both theCouncil and the community in termsof the processes necessary to combatthe introduction and spread of weeds.

PURPOSEThe purpose of this Policy is to reduceand deter the occurrence of illegalgreen waste dumping or otherdisturbance to vegetation on publicland.

PROCESSThe Council will provide clear,accurate and consistent advicethrough correspondence and anongoing education and awarenessprogram to the community regardingillegal green waste dumping onCouncil-managed land.

In the case of unauthorised illegalgreen waste dumping, the Councilmay erect signage on public land toeducate the public about the long-term costs and damage caused bysuch behaviour.

These signs will contain a messageregarding the consequences to theenvironment of green waste dumpingand may be installed for a period ofsix months to two years dependingon the frequency of occurrence. Thesign will refer the community to theCouncil’s website for informationabout options for managing greenwaste, including methods forcomposting grass clippings.

Where the offender is caught in theact of unauthorised illegal greenwaste dumping, witnesses, eitherstaff or community members will beencouraged to report the activity. Anofficial report may be submitted tothe Environment Protection Authority(EPA) providing the followinginformation: date, time, location,vehicle registration or residentialaddress of the offender (in cases oflocalised dumping).

The EPA will assess each case andissue fines where appropriate.Reporters must identify themselvesbut will remain anonymous to theoffenders.

SCOPEThis Policy applies to Council-managed Crown land and Council-owned parks and reserves withparticular focus on coastal andriparian zones.

PROCEDUREEducational signage will be erectedwhen clear breaches of the followingregulations have been identified on




Council-managed Crown landreserves or Council-owned land:

. Crown Lands Act 1976 Part VI –Unlawful Acts relating to CrownLand;

. Litter Act 2007;

. Environmental Management andPollution Control Act 1994; or

. Environmental Management andPollution Control (WasteManagement) Regulations 2010.

Following identification of a breach:

. The green waste will be removedfrom the site and signage put inits place or as near as practicable.

. Signage will remain in place up toa maximum period of three years.During this period illegal greenwaste dumping occurrences willbe monitored and the signageremoved following a period of sixmonths without incident.

. Signage will be erectedregardless of whether the identityof those responsible for thedamage has been identified

Signage:

Signage will be 300mm x 400mm ona low post at 500mm-800mm off theground and contain the words:

“NO DUMPING

Material such as lawn clippings andgarden waste spread seed, increasethe nutrient levels in the soil andpromote weed growth. The long termeffects are costly and detrimental tothe environment.

For information about lawful disposaloptions such as composting contactthe Central Coast Council or visit:www.centralcoast.tas.gov.au

Report acts of green waste dumpingby contacting the Council -tel. 6429 8900.”

Refer to Appendix for example of thesign layout.

REVIEWThis Policy will be reviewed everythree years, unless organisational andlegislative changes require morefrequent modification.

RELATED DOCUMENTS. Crown Lands Act 1976 Part VI –

Unlawful Acts relating to CrownLand;

. Litter Act 2007;

. Environmental Management andPollution Control Act 1994;

. Environmental Management andPollution Control (WasteManagement) Regulations 2010;

. Central Coast Strategic Plan2014-2024.


19 May 2014




APPENDIXExample for Green Waste Dumping signs:

NO DUMPINGMATERIAL SUCH AS LAWN CLIPPINGS AND GARDEN WASTESPREAD SEED, INCREASE THE NUTRIENT LEVELS IN THE SOIL

AND PROMOTE WEED GROWTH

THE LONG TERM EFFECTS ARE COSTLY AND DETRIMENTALTO THE ENVIRONMENT

For information about lawful disposal options such as composting contact theCentral Coast Council or visit www.centralcoast.tas.gov.au

Report acts of green waste dumping by contacting the Council – tel. 6429 8900.