7601 Jefferson NE, Suite 100 / Albuquerque, NM 87109 / 505.761.9700 / D/P/Sdesign.org

Conference ReportProject No.: 17-0113Project: Carlsbad ES 3Date: 12/13/2017Place: D/P/S

Attending: See attached sign-in sheetBy: D/P/S

Copies To: Parties PresentIssue Date: 12/18/2017

Discussion Items:

1. Recapa. Pros and cons of the site elements from the previous schemes were discussed. The schemes

presented at this meeting were based off these design decisions.

2. Building Schematic Layout & Massinga. Layout schemes presented at the meeting

i. General All three schemes as they are presented fall within the building GSF stated in the

program statement Committee directed D/P/S to move forward with the Cleave scheme and include some

components from the Shift scheme. A security vestibule will be added to each scheme.

ii. Shift: Pros:

- The organization of the classrooms is ideal for grade levels that may require an additional classroom for large student population bubbles.

- Likes fluidity of classroom layout in shift- Like the overall look of the stepped classroom and smooth modern exterior.- Like the performing arts area food service and cafeteria as a central area of

the building easy to close off for after-hour events Cons:

- The breakout/group areas located in the open space may be too loud and unusable due to foot traffic.

- It was questioned whether the front playground area close to the street posed any security concerns.

iii. Tectonic Pros:

- Structure is simple and cost effective. Cons:

- Dislike that the gym and cafeteria are located at the end of the building adjacent to a long hallway; looks similar to Elementary School 1&2.

- Group areas along main hallway may be distracting- Was the least favorite scheme of all three presented- Undesired that play areas are in front of the building and students will have to

enter through the front door, effectively dividing the playground into 2 separate areas. This also creates a long walk from the visitor parking and drop-off to the front door.

- Scheme feels too long from end to endiv. Cleave

Pros: - Like the media center as the hub and central location of the building. - Like the fact that it doesn’t have a defined barrier or walls and would be more

interactive.- Classrooms are not sharing a wall with the gymnasium. - Like the group/Breakout areas located at the end of a classroom hallway as a

destination point.

7601 Jefferson NE, Suite 100 / Albuquerque, NM 87109 / 505.761.9700 / D/P/Sdesign.org

- Creates a natural distribution of grades 1st-3rd vs 4th-5th in a layout that feels compact.

- The location of play and parking between Lea Street and the building works well. The drop-off lane can be pulled closer to the entry to shorten walking distances.

- Cleave was the favorite scheme of all three schemes. Cons:

- A question was raised about the noise level of the media center being located near the gymnasium. This can likely be well-managed since they are separated by circulation space and the vision for the Library is more of an active space than a quiet, traditional Library.

- There were some concerns about sound transmission between the music classroom and the administration area.

- Need to keep two of the D-Level exceptional ed. classrooms back to back to share a restroom.

- The parent drop off and parking lot need to be closer to the building.- It was questioned whether the front playground area close to the street posed

any security concerns. 3. Future Growth of Carlsbad and Possible Program Changes

a. Growth:i. Updated birthrates for the City of Carlsbad have just been released. After examination of them

by Visions in Planning, it was determined the City of Carlsbad is growing, including the likely attendance zone for Elementary School #3.

ii. The expected student population in 2019-2020 (when the new school will open) is 655 students, 28 students higher than the original number stated in the Ed Spec.

iii. Growth in students has some direct correlation with the growth in oil field commerce for Carlsbad, but numbers are based on the population address and not just hospital birthrates. Also most transient population doesn’t bring their family with them when they are working in the area, so actual resident birthrates make up the bulk of the numbers.

b. Potential Classroom Program Changesi. Visions in Planning recommends adding a total of 3 additional classrooms: one classroom

each to the 4th and 5th grade levels, along with one floating classroom to be used by any grade level.

ii. The added classrooms add 3,575 GSF the gross square footage now totaling 82,628 GSF.iii. The additional square footage would increase the overall cost/MACC of the new school.iv. Direction is needed from the District in January on whether or not the project scope should be

amended to include 3 additional classrooms based on this new information.v. Information is needed from the District to reconcile their budget for soft costs for Elementary

School #3 vs the design team’s soft cost projections.

4. Next Stepsa. Project update to the CMS school board on 12/19 – all work through the programming phaseb. Submit Schematic Design booklet for review on 1/17c. Meet with the school grounds maintenance for the new school and tour school site.d. Schedule the next design committee update for Wednesday 1-10-18 at 3:30 pm.

This report is assumed to be a true and accurate account of this communication unless notice to the contrary is received within 10 calendar days of issue.

End of Report

12/15/2017

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Carlsbad Municipal Schools Elementary School #3Committee Meeting – December 13, 2017

Agenda

Previous Meeting Recap

Building Schematic Layout

Massing Models & Site Layout

What’s to Come

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Previous Meeting Recap

• Recap of Building Site Decisions (10 min)– Pros

• Like bus access from ECEC bus access road

• Prefer to keep staff, parent / visitor and bus traffic separate

• Admin line of site near both entry areas of building

• Group play areas together for scheduling but keep separate

• Non-traditional organization of site, play in front parking in back

• Locate play areas and landscape in front of building

• Building sitting at an angle instead of perpendicular or parallel to Lea.

– Cons• Parking along east side may pose a problem for pedestrian traffic.

• Play areas along north of site will require adequate fencing

• Playground equipment aesthetics in front may be subject to aging

• Staff parking access from ECEC buss loop could pose problems

• Play areas separated by school will require additional staff supervision

• Building at an angle could pose orientation problem with adjacent house

• Prefer no parking directly in front of site.

• Keep curb cuts to a minimum from Lea Street, may require 300’ spacing.

• No courtyard scheme, environment may be too hot.

• Need a landscaping buffer between new school site and residence in NE corner

Design Schemes

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Massing Models

SHIFT

Turf Area

PG Hard

Surface Court

Surface

Staff

ParkingBus Loop

Vis

ito

r P

ark

ing

Pa

ren

t D

rop

Off

Service

PG

Lea Street

ECEC

OL

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SHIFT (Looking SW)

SHIFT (Looking SE)

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SHIFT (Looking North)

TECTONIC

Turf Area

PGHard

Surface

Play

Court

Surface

Play

Staff Parking

Bus Loop

Visitor Parking

Parent Drop Off

PG

ECEC

Lea Street

ServiceFuture

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TECTONIC (Looking NE)

TECTONIC (Looking SW)

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CLEAVE

Turf Area

PG

Hard

SurfaceCourt

Surface

Sta

ff P

ark

ing

Bu

s L

oo

p

Visitor

Parking

PG

ECEC

Lea Street

Service

CLEAVE (Looking SW)

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CLEAVE (Looking NE)

SHIFT TECTONIC CLEAVE

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Community Growth

• Visions in Planning meeting with Dr. Rodriguez

• Carlsbad is growing including in the Elementary School #3 District

• Expect Student Population to be 655 in 2019 – 2020

• School with current revised Ed Spec square footage size may be outgrown in the near future

• Propose adding one classroom to 4th and 5th grade

• Add a floating classroom

• Proposed GSF of Elementary School #3 = 82,628

– Increase of 3,576 sf.

Next Steps

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Next Steps

• Submit Owner Project Requirements

• School Board Design Update 12-19-17

• Next Design Committee Meeting 1-10-18

• Submit Schematic Design for Review

• Begin Site Design Development