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Conference Call Transcription methods

Small businesses and corporate houses hold conferences, press releases, seminars and interviews on a

regular basis. Most of these need to be documented to keep the workings of the company transparent.

But due to the paucity of time, it may not be always possible to record the verbals by hand. For this

purpose, companies use a voice recorder such as an Olympus voice recorder or a Sony voice recorder.

These voice recorders can be bought cheap and can record hour’s worth of audio in universal accepted

digital formats – Mp3 and Wav. Besides their cost, their small size (portability) makes than an ideal

choice for recording audio.

There are basically 2 ways that companies now a day’s use to transcribe

corporate meetings and conferences. These are

1) Employ expert Transcribers and transcriptionists – Large corporate houses, news

agencies and even government organizations may need large amount of transcription work

over a continued period of time. To keep long term costs low and to save time transcribing

files, companies prefer to hire expert and qualified transcriptionists. These transcriptionists,

can work efficiently and can transcribe conference call and meetings very quickly, often

within a span of just 3-4 hours for 1 audio hour. The main advantages of employing an expert

transcriptionists is the saving of external hiring cost in the long term, better accountability and

control over the work.

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But not all companies may prefer to employ transcriptionists. There is a second method that

companies may use to get their work transcribed.

2) Contract with a Transcription Service Provider – Transcription service companies can

be classified into 2 categories on the basis of their location - Outsourcing Transcription

Company and a local transcription company. Businesses may hire either one depending on the

disadvantages and the advantages that each one has and what suits their business the best.

The main advantage of outsourcing transcription services is that the services cost 30 to 60

percent less as compared to a local transcription service company. But some businesses may

not want their work or files to be transcribed by someone who is not present in their country.

In such cases, businesses prefer to hire a local transcription service firm.

So after comparing the two transcription service companies based on their location, which one

should a business hire?

It depends. If saving cost is a prime concern, then outsourcing transcription work is the way to go. If

the company needs transcription work for cassettes, tapes, VHS etc i.e. analog media, then it is

recommended that the work be given to a local transcriber service provider. For other decision

criteria’s such as confidentiality, on time delivery, quality of work, extra services, payment terms and

contracts, any one of the conference and meeting transcription service company can be chosen.

Nowadays, the field of transcription has become highly competitive. Because of the intense

competition, transcription service providers have continuously dropped their rates and increased their

service bar. Choosing the right transcription service provider should not be a difficult or a time

consuming decision as there are a plethora of quality service providers in the market, all offering

excellent services.

Summary –

Many business need transcription services for conferences and meetings. With so many

transcription service providers out there, what should be the criteria for choosing one? The

decision is based on 2 parameters, as discussed in the article.

About the Author

Written By- Joshua Schmidt. Joshua Schmidt has been providing conference call and meeting

transcription services to a number of corporate houses, small and medium businesses, news

agencies, nongovernmental organizations and individuals.

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Links

• Online Transcriber

• Interview Transcriber

• Academic Transcriber

• Verbatim Transcriber

• Audio Transcriber

• Video Transcriber

• Media Transcriber

• Verbatim Transcriber

• DSS Olympus Transcriber

• Podcast Transcriber

• Mp3 to Text Transcriber

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