Event Management & Marketing Communications

CONFERENCEWORKS

Were an integrated event management & communications company. We specialise in the design and delivery of conferences and exhibitions, special events, incentive programs, group travel and provide marketing, branding, communication, digital solutions and technology for our clients event and communication requirements.

Many ClientsOur clients include

corporate clients,

federal and state

government

agencies,

universities,

associations, medical

groups and voluntary

committees.

We hold a number of

APAC based clients

and hold preferred

vendor status with a

number of Australian

Federal Government

agencies and Victoria

State Government

agencies.

The World OverWe produce events

in all states of

Australia, regional

destinations,

through Asia, the

Pacific, Africa, North

America, South

America and Europe.

We offer intelligent,

imaginative and

strategic solutions

combined with

seamless event

planning and

delivery.

All Event TypesOur events include

International

congresses,

exhibitions,

corporate meetings,

launches, incentive

travel, gala dinners

and presentation

ceremonies.

Our ValuesOur values are

our fundamental

core beliefs.

They guide our

behaviour and

our relationship

with our clients.

Our values

enhance

individual, team

and company

decision-making

and create

the platform

to deliver

successful

business events.

CONFERENCEWORKS

Conference ManagementConference Works provides a complete end-to-end solution for meetings and conference management to corporates, associations and governments.

Inbound international conferences and

exhibitions, national conferences and

exhibitions multi-day meeting programs,

symposia and seminars. We have

considerable experience working with

international committees managing

conference programs outside of Australia.

Partnering together with our clients we provide a full range of in-house conference management services, including: Bid management and grant applications

Online abstract management, review and

secure registration.

Destination and venue management

Marketing, PR and integrated

communications

Graphic design, print management

Sponsorship and exhibition sales and

management

Audio Visual, production, entertainment

and set building.

Corporate, Social & Environmental ResponsibilityConference Works

is a business

which supports

environmental and

corporate social

responsibility.

When planning

events we consider

social, political

and environmental

issues.

We are committed

to reducing the

environmental

impact events have

on our environment.

CONFERENCEWORKS

Incentive travel is one of the most effective management tools used by companies to reward, motivate, encourage and accomplish specific commercial goals.

Conference

Works delivers

well planned and

executed incentive

programs that result

in memories that

last a lifetime while

simultaneously

creating goodwill

and brand loyalty to

the company that

sponsors the trip.

An employee reward

and recognition

program, a way to

thank your customers

or an opportunity to

rally your business

partners Conference

Works deliver an

incentive to make

your staff and clients

go WOW.

There is much more

to an incentive than

just the destination!

We work with you

to create, manage

and deliver travel

incentive programs

that deliver results.

Key Areas of Expertise Program research, design and development

Destination proposals based on demographics, goals and budget

Supplier selection, rate and contract negotiation

Site inspections

Program marketing, communication and promotion

Theme development and logo creation

Website creation and marketing services

Program operation and management

Air reservations and ticketing

Transportation and transfer arrangements

Hotel(s) room block management

Food and beverage design

Technical production

Team building ideas

Invited guest speakers

VIP and hospitality services

On-site operations staff

Budget management

Reporting

Post Incentive evaluation.

CONFERENCEWORKS

Special Event ManagementWe conceptualise, design, construct, create and produce remarkable event experiences. We work collaboratively with our clients to produce special events.

If it can be dreamed, we can build it! Gala dinners and award presentations

Marquee design and corporate hospitality solutions

Cocktail receptions

Banners and onsite branding

Set design and production

Room and table themes

Product and media events

Exhibition booth fit out and design

Marquee and exhibition stand fit-outs

Film and video

Website and online campaigns

Multimedia design

Animation and motion graphics

Flash design

Headline entertainment and artist management.

To deliver special

events we strive to

understand your

brand and your

event requirements

from concept

development,

technical aspects,

communication

campaigns and

project realisation.

Working with a team

of talent and creative

professionals

Conference Works

provides a full range

of services and

skilled talent to make

your event a reality

including Film and

Video producers,

sound and lighting

specialists, a talented

young animator

tied together with

stage managers

and experienced

technical production

managers.

For seating and guest

ticket purchases

Conference Works

has developed its

own sophisticated

software that

operates in real time

to allow guests at

your events to select

seats and make

ticket purchases

SeatMaster is

used by many large

scale corporate and

government gala

events and awards.

Collaborating with

the finest vendors

in the industry

Conference Works

will turn event

dreams into reality

with our event

designs.

CONFERENCEWORKS

Traditional & Digital Marketing

Marketing a conference or delivering a campaign successfully requires a well designed marketing strategy and a vigorous effort to ensure the strategy is well received.

Conference Works designs fully integrated

marketing strategies designed to engage

your targeted audience, business partners

and employees while building your brand.

Conference Works produces integrated

marketing campaigns for event programs

and corporate clients campaign

requirements.

Lead Generation and NurturingWe assist companies with their

lead generation and lead nurturing

program. We are also able to

assist organisations that may

not have a lead generation and

nurturing method in place to

create one.

Conference Works sees lead

generation through event

attendance as quality leads. The

quality of a sales lead can be

connected to the exertion the

prospect has gone through to

interact with a company. Taking

time out from the office and

everyday job requirements to

attend an event shows every

likely-hood the prospect is a

quality warm sales lead.

If you are selling a suite

of products or services an

organisation needs lead

generation tracking, nurturing

and reporting. Using the online

life of an event and the physical

occasion Conference Works can

assist to qualify more prospects

and develop them into sales ready

leads for your team.

Conference Works email and

web and database platforms

can be integrated with many

different marketing systems and

our platforms integrate well with

Salesforce and Eloqua.

Our Marketing Services Creative development

Copy writing

Face book and Twitter sites

RSS Feeds

Graphic design

Search engine optimisation

Direct mail

Telephone marketing

SMS reminders and campaigns

HTML email campaigns

Partner/support joint marketing agreements

Direct media advertisement placements

Reciprocal marketing agreements

Web banners and link exchanges

Press releases and advertorials

CONFERENCEWORKS

We use Graphic Design to articulate brands and engage audiences.Conference Works provides design services created to enhance

the event experience and build brand and event recognition.

Conference Works creates design solutions for websites, printing,

graphic design and marketing materials, providing you with the

best digital and print experience imaginable.

Conference Works uses the services of an in-house design studio to provide the following:

Look and feel development

Web design and hosting

Client Management Systems

Search engine optimisation

Logo development

Brochures, catalogues, flyers

and stationery

Print and online

advertisements

Banners and backdrops

Printing services

Social media sites

IPhone apps for the events

industry.

Travel ManagementWe can move your group from anywhere in world to anywhere in the world by any means of transport: Air, Rail, Bus, Cruise, and Private Cars.We provide cost effective, efficient, and

innovative event, conference, group travel

management services worldwide for our clients

and their travellers. We negotiate discount

contracts and manage relationships with

airlines, cruise companies, rail and ground

transport operators.

Traveller self-booking integrated with event

registration

Electronic tickets and itineraries

24/7 Traveller assistance

VIP Traveller and concierge services

Passport/Visa service.

CONFERENCEWORKS

Audio Visual, Production & Set DesignFlawless Conferences demand expert production, creative designs and a skilled management team.

Conference Works offers well though out and creative solutions that suit the audience, your brand and budget.

We have significant experience working on big show corporate B2B, consumer, public and internal events to more simple requirements that may just require a simple sound and vision set-up.

Key areas of expertise include: Message design and script writing

Content development and delivery strategy

Stage set, styling and scenery

Lighting, sound design and vision plans

Graphic design

Stage management

Entertainment and artist management

Theming include total room looks

Video and multimedia content.

Hybrid EventsWe design hybrid events with physical and virtual components.

Our hybrid events are designed to secure participation from segments

that would not normally attend the event.

The hybrid component assists the attendee base faced with tighter travel

budgets, reduced head counts and increased workloads.

Hybrid events are a winning combination for many clients. Scoring larger

participation, increased revenue and lead generation. For the attendee

the benefits are also substantial and include more accessible continuing

education, cost efficiencies and lower downtime.

SeatMasterSeat Master streamlines the registration process for seated events integrating the table allocation, seating and payment process.

The system is ideally suited to any event where the guests select to sit

on a particular table in a room or a seat in a theatre. Seat availability is

show online in real time with SeatMaster also able to manage the RSVP

process for invited guests and invitation segments at different prices.

An intelligent solution that does away with seating allocation stress the

online nature of the system allows guests to control where they seat, who

they sit with and how they pay for their tickets.

CONFERENCEWORKS

ContactConference Works Pty Ltd

Level 1

120 Railway Ave

Ringwood East, Victoria, Australia

P. 03 9870 2611

F. 03 9870 1723

E. events@conferenceworks.com.au

CONFERENCEWORKS