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Event Management & Marketing Communications CONFERENCE WORKS

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  • Event Management & Marketing Communications

    CONFERENCEWORKS

  • Were an integrated event management & communications company. We specialise in the design and delivery of conferences and exhibitions, special events, incentive programs, group travel and provide marketing, branding, communication, digital solutions and technology for our clients event and communication requirements.

    Many ClientsOur clients include

    corporate clients,

    federal and state

    government

    agencies,

    universities,

    associations, medical

    groups and voluntary

    committees.

    We hold a number of

    APAC based clients

    and hold preferred

    vendor status with a

    number of Australian

    Federal Government

    agencies and Victoria

    State Government

    agencies.

    The World OverWe produce events

    in all states of

    Australia, regional

    destinations,

    through Asia, the

    Pacific, Africa, North

    America, South

    America and Europe.

    We offer intelligent,

    imaginative and

    strategic solutions

    combined with

    seamless event

    planning and

    delivery.

    All Event TypesOur events include

    International

    congresses,

    exhibitions,

    corporate meetings,

    launches, incentive

    travel, gala dinners

    and presentation

    ceremonies.

    Our ValuesOur values are

    our fundamental

    core beliefs.

    They guide our

    behaviour and

    our relationship

    with our clients.

    Our values

    enhance

    individual, team

    and company

    decision-making

    and create

    the platform

    to deliver

    successful

    business events.

    CONFERENCEWORKS

  • Conference ManagementConference Works provides a complete end-to-end solution for meetings and conference management to corporates, associations and governments.

    Inbound international conferences and

    exhibitions, national conferences and

    exhibitions multi-day meeting programs,

    symposia and seminars. We have

    considerable experience working with

    international committees managing

    conference programs outside of Australia.

    Partnering together with our clients we provide a full range of in-house conference management services, including: Bid management and grant applications

    Online abstract management, review and

    secure registration.

    Destination and venue management

    Marketing, PR and integrated

    communications

    Graphic design, print management

    Sponsorship and exhibition sales and

    management

    Audio Visual, production, entertainment

    and set building.

    Corporate, Social & Environmental ResponsibilityConference Works

    is a business

    which supports

    environmental and

    corporate social

    responsibility.

    When planning

    events we consider

    social, political

    and environmental

    issues.

    We are committed

    to reducing the

    environmental

    impact events have

    on our environment.

    CONFERENCEWORKS

  • Incentive travel is one of the most effective management tools used by companies to reward, motivate, encourage and accomplish specific commercial goals.

    Conference

    Works delivers

    well planned and

    executed incentive

    programs that result

    in memories that

    last a lifetime while

    simultaneously

    creating goodwill

    and brand loyalty to

    the company that

    sponsors the trip.

    An employee reward

    and recognition

    program, a way to

    thank your customers

    or an opportunity to

    rally your business

    partners Conference

    Works deliver an

    incentive to make

    your staff and clients

    go WOW.

    There is much more

    to an incentive than

    just the destination!

    We work with you

    to create, manage

    and deliver travel

    incentive programs

    that deliver results.

    Key Areas of Expertise Program research, design and development

    Destination proposals based on demographics, goals and budget

    Supplier selection, rate and contract negotiation

    Site inspections

    Program marketing, communication and promotion

    Theme development and logo creation

    Website creation and marketing services

    Program operation and management

    Air reservations and ticketing

    Transportation and transfer arrangements

    Hotel(s) room block management

    Food and beverage design

    Technical production

    Team building ideas

    Invited guest speakers

    VIP and hospitality services

    On-site operations staff

    Budget management

    Reporting

    Post Incentive evaluation.

    CONFERENCEWORKS

  • Special Event ManagementWe conceptualise, design, construct, create and produce remarkable event experiences. We work collaboratively with our clients to produce special events.

    If it can be dreamed, we can build it! Gala dinners and award presentations

    Marquee design and corporate hospitality solutions

    Cocktail receptions

    Banners and onsite branding

    Set design and production

    Room and table themes

    Product and media events

    Exhibition booth fit out and design

    Marquee and exhibition stand fit-outs

    Film and video

    Website and online campaigns

    Multimedia design

    Animation and motion graphics

    Flash design

    Headline entertainment and artist management.

    To deliver special

    events we strive to

    understand your

    brand and your

    event requirements

    from concept

    development,

    technical aspects,

    communication

    campaigns and

    project realisation.

    Working with a team

    of talent and creative

    professionals

    Conference Works

    provides a full range

    of services and

    skilled talent to make

    your event a reality

    including Film and

    Video producers,

    sound and lighting

    specialists, a talented

    young animator

    tied together with

    stage managers

    and experienced

    technical production

    managers.

    For seating and guest

    ticket purchases

    Conference Works

    has developed its

    own sophisticated

    software that

    operates in real time

    to allow guests at

    your events to select

    seats and make

    ticket purchases

    SeatMaster is

    used by many large

    scale corporate and

    government gala

    events and awards.

    Collaborating with

    the finest vendors

    in the industry

    Conference Works

    will turn event

    dreams into reality

    with our event

    designs.

    CONFERENCEWORKS

  • Traditional & Digital Marketing

    Marketing a conference or delivering a campaign successfully requires a well designed marketing strategy and a vigorous effort to ensure the strategy is well received.

    Conference Works designs fully integrated

    marketing strategies designed to engage

    your targeted audience, business partners

    and employees while building your brand.

    Conference Works produces integrated

    marketing campaigns for event programs

    and corporate clients campaign

    requirements.

    Lead Generation and NurturingWe assist companies with their

    lead generation and lead nurturing

    program. We are also able to

    assist organisations that may

    not have a lead generation and

    nurturing method in place to

    create one.

    Conference Works sees lead

    generation through event

    attendance as quality leads. The

    quality of a sales lead can be

    connected to the exertion the

    prospect has gone through to

    interact with a company. Taking

    time out from the office and

    everyday job requirements to

    attend an event shows every

    likely-hood the prospect is a

    quality warm sales lead.

    If you are selling a suite

    of products or services an

    organisation needs lead

    generation tracking, nurturing

    and reporting. Using the online

    life of an event and the physical

    occasion Conference Works can

    assist to qualify more prospects

    and develop them into sales ready

    leads for your team.

    Conference Works email and

    web and database platforms

    can be integrated with many

    different marketing systems and

    our platforms integrate well with

    Salesforce and Eloqua.

    Our Marketing Services Creative development

    Copy writing

    Face book and Twitter sites

    RSS Feeds

    Graphic design

    Search engine optimisation

    Direct mail

    Telephone marketing

    SMS reminders and campaigns

    HTML email campaigns

    Partner/support joint marketing agreements

    Direct media advertisement placements

    Reciprocal marketing agreements

    Web banners and link exchanges

    Press releases and advertorials

    CONFERENCEWORKS

  • We use Graphic Design to articulate brands and engage audiences.Conference Works provides design services created to enhance

    the event experience and build brand and event recognition.

    Conference Works creates design solutions for websites, printing,

    graphic design and marketing materials, providing you with the

    best digital and print experience imaginable.

    Conference Works uses the services of an in-house design studio to provide the following:

    Look and feel development

    Web design and hosting

    Client Management Systems

    Search engine optimisation

    Logo development

    Brochures, catalogues, flyers

    and stationery

    Print and online

    advertisements

    Banners and backdrops

    Printing services

    Social media sites

    IPhone apps for the events

    industry.

    Travel ManagementWe can move your group from anywhere in world to anywhere in the world by any means of transport: Air, Rail, Bus, Cruise, and Private Cars.We provide cost effective, efficient, and

    innovative event, conference, group travel

    management services worldwide for our clients

    and their travellers. We negotiate discount

    contracts and manage relationships with

    airlines, cruise companies, rail and ground

    transport operators.

    Traveller self-booking integrated with event

    registration

    Electronic tickets and itineraries

    24/7 Traveller assistance

    VIP Traveller and concierge services

    Passport/Visa service.

    CONFERENCEWORKS

  • Audio Visual, Production & Set DesignFlawless Conferences demand expert production, creative designs and a skilled management team.

    Conference Works offers well though out and creative solutions that suit the audience, your brand and budget.

    We have significant experience working on big show corporate B2B, consumer, public and internal events to more simple requirements that may just require a simple sound and vision set-up.

    Key areas of expertise include: Message design and script writing

    Content development and delivery strategy

    Stage set, styling and scenery

    Lighting, sound design and vision plans

    Graphic design

    Stage management

    Entertainment and artist management

    Theming include total room looks

    Video and multimedia content.

    Hybrid EventsWe design hybrid events with physical and virtual components.

    Our hybrid events are designed to secure participation from segments

    that would not normally attend the event.

    The hybrid component assists the attendee base faced with tighter travel

    budgets, reduced head counts and increased workloads.

    Hybrid events are a winning combination for many clients. Scoring larger

    participation, increased revenue and lead generation. For the attendee

    the benefits are also substantial and include more accessible continuing

    education, cost efficiencies and lower downtime.

    SeatMasterSeat Master streamlines the registration process for seated events integrating the table allocation, seating and payment process.

    The system is ideally suited to any event where the guests select to sit

    on a particular table in a room or a seat in a theatre. Seat availability is

    show online in real time with SeatMaster also able to manage the RSVP

    process for invited guests and invitation segments at different prices.

    An intelligent solution that does away with seating allocation stress the

    online nature of the system allows guests to control where they seat, who

    they sit with and how they pay for their tickets.

    CONFERENCEWORKS

  • ContactConference Works Pty Ltd

    Level 1

    120 Railway Ave

    Ringwood East, Victoria, Australia

    P. 03 9870 2611

    F. 03 9870 1723

    E. [email protected]

    CONFERENCEWORKS