WV Virginia Municipal League2015 Annual Conference

August 3-6, 2015Oglebay Resort & Conference Center

Wheeling, WV

Registration For Members

RECIPESUCCESS

for

West Virginia Municipal League Annual Conference Registration Oglebay Resort & Conference Center Wheeling, WV August 3-6, 2015 Please send payment with registration REGISTRATION FEES: MEMBERS $250.00 SPOUSE/GUEST $ 75.00 REGISTRATION W/OUT PAYMENT: $300.00 (Billed) NON-MEMBERS $350.00 Online registration is available! LEGISLATIVE and AWARDS Resolutions to be considered for Legislative Action and all nominations must be received by July 15, 2015. REFUNDS/TICKETS Due to required guarantees, all refund requests must be made in writing prior to July 15, 2015.

ACCOMMODATIONS: Traditional, Intermediate, Deluxe Room Rate $106 Premium Rooms Room Rate $185.00 Premium King Suite View Room Rate $295.00 Cut-off date 7/29/15 All tax exempt and direct bill information should be sent in with registration to the Resort. For reservations call 304-243-4090/800-624-6988 Rooms Reserved under: WV Municipal League-ID#23404

The registration fee covers the entire conference. Extra tickets for all functions are available at registration. If you have special needs be sure to let us know and we will make every effort to accommodate you.

CONTACT INFORMATION Municipality/Business

Name Title

Tel Fax Email

Address

City State Zip I am a first time delegate: I am new to City Government:

ARRIVAL DATE a.m./p.m. DEPARTURE DATE a.m./p.m.

ATTENDING SPOUSE/GUEST NAME

I WILL ATTEND THE FOLLOWING EVENTS: MY GUEST WILL ATTTEND: (please circle) (please circle)

TUESDAY Lunch Y N TUESDAY EVE. Reception Y N WED Breakfast Y N WED Awards Luncheon Y N WED Host City Dinner/Entertainment Y N THURS Breakfast Y N

Payment Due with Registration Amount Enclosed: $

TUESDAY Lunch Y N TUESDAY EVE. Reception Y N WED Breakfast Y N WED Awards Luncheon Y N WED Host City Dinner/Entertainment Y N THURS Breakfast Y N

RETURN TO: WV Municipal League, 2020 Kanawha Blvd., East Charleston, WV 25311 or Fax 304-342-5586; Call 304-342-5564 with questions

OFFICE USE ONLY: Board Committee Voting Delegate Alternate

WV Municipal League 46th Annual Conference Oglebay Resort, Wheeling, WV http://www.oglebay-resort.com

Tentative Agenda August 3-6, 2015

Guest Speakers include: Governor Earl Ray Tomblin, Congressional Delegation Shelly Moore Capito, Joe Manchin and David McKinley, Senate President Bill Cole, White House Liaison and Councilman Matt Zone 2nd VP of National League of Cities Monday, August 3, 2015

6:00 p.m. B 8:00 p.m. Committee Meetings: Bylaws; Policy; Resolutions; Credentials 8:00 p.m.- 8:30 p.m. Nominating Committee Meeting (open for nominations for Treasurer (from Class I & II City)

Tuesday, August 4, 2015

8:00 a.m. B 5:00 p.m. Registration Open-Exhibitors set by 12:00 Lunch 8:30 a.m. WVML Memorial Golf Tournament, Jones Course (tee times begin 9 a.m.) 8:30 a.m. B 10:00 a.m. WV Municipal Clerk/Recorder=s Annual Meeting 10:00 B 11:00 a.m. Rail Issues 11:00 a.m. B 12:00 p.m. FOIA Law-Conflicts of Interest-EthicsPanel 12:00 p.m. Lunch - Visit with Exhibitor=s 1:00 p.m. B 5:00 p.m. WV Municipal Attorney=s Association Meeting 1:00 pm. 2:00 p.m Traffic Incident Management 2:00 p.m. - 3:00 p.m. Dealing with Aging Infrastructure-funding tools Panel3:00 p.m. B 4:00 p.m. WV City Management Association Meeting 5:30 p.m. Board of Director=s Photo 5:30 p.m. 7:30 p.m. Welcome Reception with Exhibitors Wednesday, August 5, 2015 8:00 a.m.- 8:45 a.m. Continental Breakfast with Exhibitors 8:00 a.m.B 5:00 p.m. Registration Open 8:00 a.m.- 12:00 p.m. Exhibitor=s Open Visit and speak with Businesses who support Municipalities and the League 8:45 a.m. B10:00 a.m. Opening Session Presiding: Councilor Ann Worley, President 10:00 a.m.- 10:30 a.m. Break with Exhibitors 10:30 a.m. B 11:30 a.m. Court Cases affecting Municipalities 11:30 a.m. 12:30 p.m. Downtown Living, Main Street-Tools for Redevelopment 12:30 p.m.B 2:15 p.m. Awards Luncheon 2:30 p.m. 3:30 p.m. Excessive Force-Training police for qualifying immunity before it happens 3:30 p.m. 4:30 p.m. Tax Reform in WV 5:15 p.m. Host City Night Out Thursday, August 6, 2015 7:00 a.m. WV Municipal Clerk/Recorder=s Fun Walk-Meet in the Lobby at WVML

Registration. 8:00 a.m. B 9:00 a.m. Breakfast Buffet 9:00 a.m. B 10:30 a.m. AClosing Event@

Annual Business Meeting/Election of Officers & Board All members should attend. Election of Board, Officers, Resolutions for legislative changes presented with the Annual Report of the League

WV Municipal League 46th Annual Conference Oglebay Resort, Wheeling, WV http://www.oglebay-resort.com

Tentative Agenda August 3-6, 2015

Thursday, August 6, 2015 continued 10:30 a.m. - 11:30 a.m. 2015-2016 Board of Director=s Meeting

9:00 a.m. B 2:00 p.m. Newly Appointed Municipal Judge Mandatory Training Instructor: Floyd M. (Kin) Sayre, III, Bowles Rice, LLP This training may also be counted towards the mandatory continuing education required annually for all Municipal Judges

Wilson Lodge, Oglebay Resort

Wilson Lodge

A family. A couple. A group. Everybody needs their own space. So all rooms at Wilson Lodge come with the space you need and the appointments to make you feel at home.

The 271-room Wilson Lodge at Oglebay has been transformed and now features 59 new premium rooms and the West Spa. The spa provides relaxing and therapeutic services utilizing the finest products and equipment. The lodge has two dining rooms plus 22,000 sq. ft. of banquet and meeting facilities able to accommodate up to 400. Additional features include wireless Internet, LCD TVs in all guest rooms, indoor pool, jacuzzi, sauna and fitness center.

To make reservations call 800-624-6988 or 304-243-4090.

All king rooms and suites in the lodge addition

have fireplaces.

The lobby of Wilson Lodge has been

completely renovated.

Enjoy the great new atmosphere at the renovated

Ihlenfeld Dining Room

CALL FOR DELEGATES

ARTICLE VIII VOTING SECTION 1: NUMBER OF VOTES AND VOTING PROCEDURES

At all meetings of the League, each member municipality shall be entitled to one vote for each ten thou-sand (10,000) Population or fraction thereof, based on the most recent United States Census. Each vote shall be attested by the Mayor or his authorized representative of the member municipality which delegate represents. Associate members may not vote on any matter to come before the League.

SECTION II DELEGATES

DelegatestomeetingsoftheLeaguemustbeelectedorappointedofficialsofthemembermunicipality.AlternatedelegatesmaybeappointedunderrulestobespecifiedbytheCredentialCommitteeandmayserveasthe delegate member municipality if the primary delegate is unable to attend.

SECTION III VOTING BY PROXY

Voting by proxy shall not be permitted at either the meeting of the League or of the Board of Directors.

NOTE:TheLeaguewillrequirethatallmunicipalgovernmentswhoarecertifiedtovote,musthavethisCALL FOR DELEGATES FORM submitted on or before July 15, 2015.

Please list the names of your delegates who will be present at the meeting Thursday, August 6, in Wheeling, West Virginia. Should you wish to send substitutes for delegates, please notify us as soon as possible.

ARTICLE III SECTION III: DUES

AnnualduesofmembersshouldbepaidonorbeforethefirstdayofAugusttoinsureallmembersareingood standing before the Annual Conference, so delegates may have their voting rights.

VOTING DELEGATES:

NAME: TITLE:

* __________________________________________ ________________________________________

* __________________________________________ ________________________________________

* __________________________________________ ________________________________________

* __________________________________________ ________________________________________

* __________________________________________ ________________________________________

* __________________________________________ ________________________________________

2015 MAYOR OF THE YEAR

The Awards Committee is now accepting nominees for the Mayor Of The Year Award to be given during the Annual Conference August 3-6, 2015, Wheeling, WV. All Mayors of member municipalities are eligible.

Your nomination should be formatted with regard to the following:

Prepare a one-page summary of your nominee consisting of:

1. Years of municipal service.

2. Outstanding municipal achievement

3. Contribution to quality of life in local government.

4. Involvement in the West Virginia Municipal League.

5. One paragraph of family life.

6. Name of submittor.

** Return your summary by July 15, 2015, to:

West Virginia Municipal League Awards2020 Kanawha Blvd., East

Charleston, West Virginia 25311

The WV Municipal Leagues Hall of Fame will honor current or former municipal officials (living or deceased) who have served 20 years or more as a municipal elected official. Inductees will be recognized at the annual conference in Wheeling, WV during the annual awards presentation and their names will appear on a special plaque displayed at the WVML office in Charleston.

Inductees must have completed at least 20 years as an elected municipal official by June 30, 2015.

This recognition is on-going. If you will complete 20 years of municipal elected service this year, but after June 30, you are eligible to be inducted into the Hall of Fame the following year. Terms of service need not be consecutive. If you, or someone you know qualifies for this recognition, please provide the following:

Officials name__________________________________________________________________

Municipality/Office________________________________________________________________

Number of total years served________________________________________________________

Dates served_____________________________________________________________________

Living Deceased

Name of official submitting nomination_________________________________________________

Email:_____________________________________ Phone number:________________________

Please send this information to the attention of Kathy Burton at the WV Municipal League, 2020 Kanawha Blvd., East, Charleston, WV 25311 or email to kburton@wvml.org by June 15, 2015.

MUNICIPAL OFFICIALS HALL OF FAME

2015 CLERK/RECORDER OF THE YEARNOMINATION FORM

Name ___________________________________________________________

Clerk or Recorder ________________________________________________

Years_________ as Clerk/Recorder _________________________________

Outstanding Municipal Achievements ______________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Contribution to Quality of Life in Local Government __________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Involvement in the WV Clerks/Recorders Association _________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Paragraph Describing Family Life _________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Nominated By ___________________________________________________

Return on or before July 15, 2015, to:WVML Municipal Clerk/Recorder Award

2020 Kanawha Blvd., East, Charleston, WV 25311

WVML ALL-STAR COMMUNITY AWARDS

The Purpose - The goal of the annual WVML All-Star Community Awards Program is to recognize and encourage innovation and excellence in local government in West Virginia. The program provides the opportunity for officialsandstaffofLeaguemembercitiestoreceiveappropriaterecognitionbytheirpeersandthepublicforsuperior and innovative efforts in their profession. In addition, the program provides a means of sharing the best public service ideas in West Virginia, demonstrating that local government public servants are progressive, competentandcaring,andprovidingothercityofficialsachancetolearnwhatworks.

The Rules - Your city must be a member of the WVML to enter. A member city is allowed to enter only one entry in each category, and each city may win only one All-Star Community Award per year, however the second entry mayqualifyforaCertificateofRecognition.Entriesmustdescribeanindividualprogramandprojectshowingsignificantresultsbroughttoconclusion.

Preparation of Entries-Theentryformhasbeendesignedtosimplifytheentryprocess.Specificinstructionsare included and you may request the entry form by calling the WVML at 1-800-344-7702. Answer the eight questionsas clearlyandcompletelyaspossible. Information requested includesadescriptionof theproject/activity, what makes the program innovative and/or progressive, community or citizen participation in planning and/orinitiatingtheproject,andtheimprovementindeliveryofservicesandcostsavingsbroughtaboutbecauseoftheefforts.Materialsillustratingyourprojectorprogramshouldbeincludedandattachedasappendicestothe entry. These can include charts, newspaper clippings, letters, photos, reports, brochures, videotapes and other programmaterials.Thisinformationiscriticaltoprovidingthejudgeswiththeultimatedescriptionoftheentry.TwocopiesofeachentrymustbereceivedintheLeagueofficebyJuly15,2015.Entrieswillnotbereturned.The mayor and city manager - or city clerk in non-manager cities - are asked to sign the entry form. Please duplicate as many copies of the forms as you may require.

The Categories - One entry per city may be made in each of the following two categories:

* Enrichment - Any program to improve the quality and/or quantity of city service delivery. Also, any programs orprojectsthatimprovephysicaloreconomicvitalityofthecommunity,suchasbusinessdevelopment,constructionprojects,housingprojects,urbanrenewal,downtownrevitalization,historicpreservationorneighborhood development, public/private partnerships.

* Cost Reductions/Savings - Any program innovations, training, communications, computer applications, utilization,fiscalapplications,andintergovernmentalcooperationthatresultsincoststabilizationorsavingsinthe delivery of services.

The Judging - Entries will be reviewed by a committee comprised of three individuals knowledgeable in local government. The judges will look for innovativeness of the program, the success of the program, and theadaptability of the program by other localities. The entries will be divided into four population divisions: 50,000 and more; 10,000 to 49,999; 2000 to 9,999; and less than 2000.

The Prize - The All-Star Community Award is an attractive, engraved, wood and lucite plaque suitable for display inyourcityhall. Runner-upentriesworthyofrecognitionwill receiveaframedcertificate. Theawardswillbe presented during the Leagues Annual Conference held August 3-6, 2015, Oglebay Resort, Wheeling, West Virginia. In addition, winning entries will be featured in an issue of the League Lites Newsletter and will be brought to the attention of local and statewide media.

EntryDeadline-EntriesaredueintheLeagueofficebyJuly15,2015.FormoreinformationabouttheAll-StarCommunity Awards program, please call us at 1-800-344-7702.

2015 LEAGUE ALL-STAR COMMUNITYAWARDS PROGRAM

ENTRY FORM

NAME OF CITY: POPULATION: ENTRY CATEGORY:CONTACT PERSON: TITLE:STREET ADDRESS: CITY: STATE: ZIP: TELEPHONE: FAX:

DURATION OF PROJECT: START DATE________ COMPLETION DATE_______

WHAT WAS THE PROBLEM IDENTIFIED IN YOUR COMMUNITY?

WHAT GOAL(S) WERE YOU TRYING TO ACHIEVE?

DESCRIPTION OF PROJECT:

WHO WAS INVOLVED IN CREATING THE SOLUTION?

WHO WAS INVOLVED IN IMPLEMENTING THE SOLUTION?

HOW MUCH DID IT COST?

HOW MUCH WILL IT SAVE?

DESCRIBE YOUR TIMETABLE: Ifyouneedmoreroomtobestrepresentyourcitysproject,pleaseattachaonepagetypewrittensheettothisform.Signatures: ______________________ ____________________________ Mayor City Manager, Administrator or Clerk

Complete this form and mail it with two complete sets of your entry by July 15, 2015 to:

WV MUNICIPAL LEAGUE2020 KANAWHA BLVD., EAST

CHARLESTON, WV 25311

REG

ISTRATIO

N

Nam

e:_______________________________

Title:________________________________

Representing the M

unicipality(ies) of:

Address:_____________________________

____________________________________ Z

ip:______ Phone:_______________ A

Non-R

efundable Fee covers your registration, lunch, breaks and all m

aterials during the seminar.

Registration m

ust be made before July 15,

2015. M

y check is enclosed for: M

ember of W

VM

L & M

unicipal Judge A

ssociation:___ $125.00 N

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Return R

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at: 2020 Kanaw

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harleston, WV

25311 or fax: (304) 342-5586.

Call O

glebay Resort, W

heelin

g, WV

for accom

modations:

1-800-624-6988 or 304-243-4090; Cu

t off date is 7/29/15; G

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unicipal L

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#23404.

For New

ly Appointed/

Elected Judges Senate Bill 164, w

hich became effective July

1, 1998, requires any municipal judge w

ho is not an attorney, to participate in a training program

conducted by the League.

Additionally, H

B 2120, w

hich became

effective May 21, 2007, now

requires m

unicipal judges who are not attorneys, to

receive continuing legal training on an annual basis. The League has prepared our seventh training

session for

newly

appointed/elected m

unicipal judges

scheduled for August 6, 2015, O

glebay R

esort and Conference C

enter, Wheeling,

WV,

during the

League's A

nnual C

onference August 3-6. 2015.

Certificates of C

ompletion w

ill be issued to each person attending the m

unicipal judgetraining. (C

LE with State Bar approval).

Please complete and return your registration

with paym

ent, on or before July 15, 2015. C

ontact the League office if you have any questions, 1-800-344-7702.

A

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Floyd "K

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ity of Beckley and City of M

artinsburg

Mem

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Hom

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State Bar B

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Mem

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Ethics Comm

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State Bar

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2015/2016 NOMINATING FORMWVML BOARD OF DIRECTORS/OFFICE OF TREASURER

NAME OF CANDIDATE: _____________________________________________________

CANDIDATES TITLE: _____________________________________________________

CANDIDATES MUNICIPALITY: ______________________________________________

FOR WVML TREASURERS OFFICE _____YES _____NOThis years Treasurers Candidate will be from a Class I or II municipality.

BRIEF STATEMENT IN SUPPORT OF THE NOMINEE:____________________________________________________________________________

____________________________________________________________________________

____________________________________________________________________________

Breakdown of the Election for the Board of Directors:

OFFICERS (4) MAYORS (18) MAYORS (2) 1. President Six from each of the Elected At Large 2. Vice President three Congressional 3. Secretary Districts 4. Treasurer

COUNCIL MEMBER (3) COUNCIL MEMBER (3) REC/CLERK (2) One from each of the three Elected At Large Appointed by the Congressional Districts Clerk/Recorder Association

CITY MANAGER (2) AUDITOR (1) PARLIAMENTARIAN President of Appointed Appointed City Managers Association One other City Manager EXECUTIVE DIRECTOR (1) PAST PRESIDENTS CHAPLAIN Appointed Appointed

WVML POLICY STATEMENT

The West Virginia Municipal League needs to hear from you!

The Municipal League is beginning the legislative policy process that will end with a statement of policy adopted by the members at the Annual Conference in August. The current statement of policy can be found at www.wvml.org. WVML staff and the Legislative Committee use the Policy Statement adopted by the members at the Annual Business Meeting to develop a package of Legislation to the next Legislative Session. In addition, the staff uses the policies to guide positions taken by the Municipal League in response to legislation brought forward by others, and to answer questions about the Leagues position on a variety of issues.

We need to hear what you think should be priorities for the Municipal League!

If you have thoughts or suggestions you would like to have addressed by the Municipal League in the West Virginia Legislature, please explain them below (use additional sheets if necessary) and return this by July 15, 2015 to:

Lisa Dooley, Executive DirectorWV Municipal League2020 Kanawha Blvd., EastCharleston, WV 25311

Or FAX to: 304-342-5586Or Email: wvml@wvml.org

We will take any suggestions to the Policy Committee, where they will consider them for incorporation into the WVML Policy Statement. Suggestions may also be brought up from theflooronAugust6,2015,duringtheAnnualBusinessMeeting,heldat theWVMLAnnualConference, August 3-6, 2015 in Wheeling, WV.

CITY:____________________________________________________________________

YOUR NAME:_____________________________ PHONE NUMBER:_________________

Suggested Legislative Or Policy Change:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

WV MUNICIPAL LEAGUE 2015 MEMORIAL GOLF TOURNAMENT

WVML The WV Municipal League Memorial Golf Tournamentwillbeheldinconjunctionwiththe Annual Conference August 4, 2015, Jones Course in Oglebay Resort, Wheeling, WV.

Several prizes will be awarded including: The CURTIS M. UHL Memorial Award and The M. MURRILL RALSTEN Memorial Award.

Registration begins at 8:30 a.m. and the Tournament tee times will begin at 9:00 a.m. through 10:15 a.m., August 4, 2015. The entry price per person will be $100.00. This price covers players Lunch, Green Fees and Cart. Tee times will be emailed and posted at registration. Therefore, you must provide email addresses below.

Captain Name:

Names of Foursome:

Name:

Address: Address:

Phone: Email:

Phone: Email:

Name: Name:

Address: Address:

Phone: Email:

Phone: Email:

Make check payable and return to:

WVML Golf 2020 Kanawha Blvd., E. Charleston, WV 25311

Please send your entry and fee by July 15, 2015

WV MUNICIPAL LEAGUE 2020 KANAWHA BLVD., EAST CHARLESTON, WV 25311 1-800-344-7702 RETURN SERVICE REQUESTED

Non-Profit US Postage

PAID Permit No. 1041 Chas. WV 25311

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Info

Dear Newly Elected Municipal Members:

EnclosedyouwillfindinformationregardingtheWVMunicipalLeagues2015AnnualConference,Oglebay Resort and Conference Center, Wheeling, WV, August 3-6, 2015. Sincenooneenterspublicofficeknowingeverything,thereisnobettertimetobeginnetworkingwithseasonedmunicipalofficialsthanduringourannualconference.TheLeagueoffersinformativeworkshops/seminars related to municipal government operations during each annual conference. There is a wealth of information to take with you from these sessions, as well as, what you gain from meetingandtalkingwithothermunicipalofficials.Theresnoneedtoreinventthewheelasyoubegintotackle problems and issues within your municipality. I guarantee you, one of your municipal peers has eitherfacedorisdealingwithasimilarsituationintheircommunitysodontbeafraidtoaskquestionsofthosemunicipalofficialsyouwillmeetduringthisconference. I alsowant to invite you to access the Leagueswebsite,www.wvml.org, anytime you are looking for municipal information. All you need do is register to gain access into the municipal members area of the website in order to research questions of a municipal nature. As a member of the WV Municipal League, your municipality has access to any publication, sampleordinance,orresearchconcernyoumayhave,simplybycallingtheoffice,1-800-344-7702 and speakingwithstaff.So,asyoubeginservingasalocalelectedofficial,remembertocallonusanytimeyou need assistance. I welcome each of you and wish you every success in your endeavors! Ann Worley, Councilor & WVML President Beckley, WV