Internship Report

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INTERNSHIP REPORT

Submitted to: Dr. Nadeem

Department of Management Sciences

Submitted By: Muhammad Waseem Khalid MBA-SP09-027

COMSATS Institute of Information Technology,

Sahiwal

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Acknowledgement

Firstly I would thank ALLAH Almighty for giving me the opportunity, courage

and the resources to be able to do something productive. Without blessings of

ALLAH Almighty I would not be able to complete my duties.

I would like to express my sincere gratitude and thanks to Mr. Haroon Rashid

(HOD Management Sciences) who gave me opportunity to work in COMSATS

Institute of Information Technology, Sahiwal Campus as “Assistant Coordinator”.

Then my sincere thanks to Mr. Safdar Ali (Assistant Director planning and

Development) who helped me and trained me to gain practical knowledge. A

special thanks to Ms. Aasima Rasheed for providing me excellent support in

every matter.

All of their guidance has given me the opportunity to grow as a mature student. It

helped me to become a more qualified candidate to compete other students

professionally and also to complete my professional degree with lot of practical

work experience. The expectations that I had from this experience were fulfilled.

In the end I would like to gratitude my parents, all teachers, and my colleges who

make me able to compete others in professional environment. This is all because

of their support and prayers.

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Table of Contents

Executive Summary ........................................................................................................ 1 Vision Statement of CIIT Sahiwal .................................................................................... 2 Mission Statement of CIIT Sahiwal.................................................................................. 3 History of COMSATS Institute of Information Technology, Sahiwal ................................ 4 Introduction of CIIT.......................................................................................................... 5 Introduction of CIIT Sahiwal ............................................................................................ 6 How CIIT wishes its Students to be................................................................................. 7 Facilities provided by CIIT Sahiwal.................................................................................. 8 Business Operation ....................................................................................................... 10 Organizational Structure................................................................................................ 10 Administrative Structure of CIIT Sahiwal ....................................................................... 12 Structure of Admission Committee in CIIT Sahiwal ....................................................... 11 Structure of Admission Committee in CIIT Sahiwal ....................................................... 12 SWOT Analysis ............................................................................................................. 14

Strengths ................................................................................................................... 14 Weakness.................................................................................................................. 14 Opportunities ............................................................................................................. 15 Threats....................................................................................................................... 15 Conclusion ................................................................................................................. 15

Marketing Strategy ........................................................................................................ 16 Free preparation of NTS test ..................................................................................... 16 Talent Hunt Program ................................................................................................. 16 Targeting the Potential Students................................................................................ 16 Banner Displayed ...................................................................................................... 16 Visits at academies of different cities......................................................................... 17 Information Desk........................................................................................................ 17 Covered medical test centre ...................................................................................... 17 Conducting Promotional seminars ............................................................................. 17 International educational exhibition............................................................................ 17

Competitive Strategies .................................................................................................. 18 Business process analysis ............................................................................................ 19 Step 1............................................................................................................................ 19

Analysis ..................................................................................................................... 20 Recommendation....................................................................................................... 20

Step 2............................................................................................................................ 21 Step 2............................................................................................................................ 21

Analysis ..................................................................................................................... 22 Recommendations..................................................................................................... 22

Step 3............................................................................................................................ 23 Analysis ..................................................................................................................... 24

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Recommendations..................................................................................................... 24

Learning as a Student Intern ......................................................................................... 25 Duties ............................................................................................................................ 25

Duties and responsibilities at CIIT admission cell ...................................................... 25 Accomplishments .......................................................................................................... 26

Providing Information about COMSATS .................................................................... 26 a. Queries about CIIT.......................................................................................... 26 b. Queries about admission ................................................................................ 28

Procedure to apply in CIIT Sahiwal............................................................................ 29 Scholarship offered by CIIT Sahiwal.......................................................................... 30 Last date of submission of admission forms .............................................................. 31 Issuing the PROSPECTUSES................................................................................... 31 Issue NTS forms ........................................................................................................ 31 Receive admission forms........................................................................................... 31

Receiving of admission forms through courier ....................................................... 32 Receiving of admission forms by hand................................................................... 32 Receiving of NTS forms ......................................................................................... 32

Prepare NTS Roll number Slips................................................................................. 33 Attend the phone calls ............................................................................................... 33 Data entry .................................................................................................................. 33 Phone calls to candidates having missing documents............................................... 33 Phone calls to ineligible candidates ........................................................................... 33 Visit at Kips academy Faisalabad .............................................................................. 33 Visit at NTS test center in Lahore .............................................................................. 34 Working at city office.................................................................................................. 34 Arrangements for conducting NTS test ...................................................................... 34

New knowledge Acquired.............................................................................................. 34 Problems Encountered.................................................................................................. 35 Recommendations ........................................................................................................ 36

Internship Report

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Executive Summary

This report is about my internship that I have undergone at CIIT Sahiwal from

June to august 2010. The main purpose of internship is to learn, by working in

practical environment and to apply the knowledge acquired, during the studies, in

a real world scenario in order to tackle the problems. The objective of this report

is to fully describe my internship program and sharing my practical experience of

CIIT Sahiwal with my teachers and other students. Efforts have been made to

compile this report in such a way that activates its salient features not only for

students but also for the layman. I have divided this report into different sections.

First section is about introduction of CIIT Sahiwal in which I have discussed

golden history of COMSATS University and as well as CIIT Sahiwal, vision,

mission, core values and goals. Second section is about Business operations in

this I have discussed CIIT Sahiwal management, organization chart, structure

and departments of CIIT Sahiwal. Third section is about the business strategy in

which SWOT analysis, competitive strategy and business process analysis is

discussed. Fourth section is about marketing in which we discussed marketing

strategies, target Market and promotional strategies. Fifth section is about what I

have learnt during internship, in this I have discussed my duties,

accomplishment, new knowledge acquired, problems encountered and in last

how this experience impact on my career. Sixth section is about conclusion and

recommendations.

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Vision Statement of CIIT Sahiwal

“COMSATS University Sahiwal tends to perform leading role in shaping the

erudite society by creating best fit between its resources, competencies and the

capabilities of prospective students to attain competitive advantage in education

industry of the region.”

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Mission Statement of CIIT Sahiwal

“Becoming the leading educational institution of region by producing quality of

education, learning environment and graduates having best entrepreneurial

skills”

• Develop high quality professionals and scholars who are committed to the

pursuit of excellence, and are endowed with vision, courage and

dedication.

• Improve academic and management practices I the country through the

generation, assimilation, and dissimilation of knowledge.

• Make a significant and meaning full combination towards the social and

economic betterment of Pakistan through development of its human

resources

• Serve as an intellectual resource base in the region.

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History of COMSATS Institute of Information Technology, Sahiwal

COMSATS Sahiwal was formally inaugurated on September 23, 2007. In fall

2007 CIIT Sahiwal took its first intake of students for MBA and bachelors of

Science (CS) programs. It has been able to fetch the record high intake ever

witnessed at any CIIT campus for its pioneer batch. It started with the enrollment

of 100 students with quite an attractive 30% ratio of female students. The first

intake was admitted on unprecedented merit.

In initial stage CIIT Sahiwal start its operations in a rental building in city. At that

time CIIT Sahiwal have only five class rooms, one electronic lab, one small

computer lab and a small library. At that time programs offered by CIIT Sahiwal

was MBA, BBA, Bs(CS) and BS(TN). During the period of two year at city

campus it takes its four intakes of MBA. After two years campus was shifted in its

own under construction Building. Where three new programs were launched i.e.

BS(BI), BS(BS) and Mechanical Engineering.

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Introduction of CIIT

COMSTAS Institute of Information Technology (CIIT) is one of the leading and

fastest growing educational public institutes in Pakistan. With it’s headquarter in

Islamabad and Having 6 functional campuses at

• Islamabad

• Lahore

• Wah Cantt

• Abbottabad

• Sahiwal

• Attock.

• Vehari

Now five more campuses are in channel including Toba Tek Singh, Gujrat,

Quetta, Karachi, and Larkana. The future plans are of opening more campuses in

the provinces of Sindh and Balochistan, as well as overseas.

It became functional in 1998, and attained the status of degree awarding institute

on 12th August, 2000. It is a federally charted degree awarding institution and is

ranked 7th by HEC ranking. The international hiring of the highly qualified faculty

is being done with the active administrative and financial support from the Higher

Education Commission (HEC) of Pakistan.

CIIT has made major steps in these past few years in achieving its mission of

providing quality education in different disciplines to students at an affordable

price. Its different departments are now offering a variety of programs with

various specialization areas at both the bachelor and master level and they have

trained thousands of students who have gone on to make careers inside and

outside Pakistan.

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Introduction of CIIT Sahiwal

CIIT Sahiwal started functioning in September 2007.CIIT at Sahiwal is providing

faculties of higher education in the area of high demand and also provide the

facility of Research and Development in this area.

CIIT Sahiwal campus built of 36 acres of land. Campus have 8 spacious lecture

rooms equipped with all the modern facilities like latest multimedia , air

conditioners and modern teaching accessories. The internet facility in this

Campus with the broad band internet connectivity helps students and faculty for

the accomplishment of their academic as well as research and development

activities at the institute.

COMSATS Sahiwal have a reference library with good number of books and CDs

and other helping material for faculty member and students, It has also a digital

library which subscribes to both local and foreign newspapers, national and

international periodicals, journals and magazines.

CIIT Sahiwal is also providing hostel facility for males and females.

CIIT Sahiwal has different club, student committees and societies ,which

organize wide range of extra curricular activates( like sports club, adventure club,

magazines committee and debating societies ) as well as CIIT Sahiwal arranges

industrial tours for their students which help them in the application of their

studies in practical life.

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How CIIT wishes its Students to be

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Facilities provided by CIIT Sahiwal

Higher education in dynamic technical field requires huge investment in

infrastructure and facilities that are to be made available to achieve the

international standards of education. Despite its young age the campus has

arranged adequate resources to facilitates the students, teachers and staff

members. The campus is in the continuous progress and is making addition to its

existing resources.

I. Lecture rooms

All lecture rooms are fully furnished, well equipped and well maintained. All

modern teaching and learning aids are provided, with seating capacity in

sufficient numbers to accommodate all students.

II. Library

Library supports the academic programs of CIIT through collections, technology

and services, which enables the students and faculty ton access recorded

knowledge and information resources. The collection contains the books on the

subjects of various programs. The library also contains other source of

information like films, audio cassettes and news papers etc.

III. Mosque

Prayers are held at Sahiwal campus regularly. The sound of the azan adds a

welcome seniority to our campus atmosphere.

IV. Cafeteria

A proper cafeteria has been set up where quality eatables are provided to the

faculty students at reasonable price.

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V. Transport

CIIT Sahiwal provides pick and drop services to facilitate the students and

employees. The service between campus and surrounding area is provided on

subsidized rate.

VI. Hostel

The campus provided hostel facility for both girls and boys students separately.

The accommodations are provided on first come first serve basis.

VII. Common room

A comfortable and furnished common room has been made available in the

academic block. This space has been designed to give female students a place

to relax, offer prayers, study etc.

VIII. Internet connectivity

The AN of CIIT provides high speed internet facility, printing and data storage

services. The labs are fully equipped with latest computers and with all the

necessary facilities. CIIT Sahiwal also provides the facility of wifi, so that students

can access high speed of internet at any where in the premises of campus.

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Business Operation

Organizational Structure

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Director

Dr. Mahmood A. Bodla

Incharge Management

Sciences

Mr. Haroon Rashid

Incharge Computer sciences

Mr. Azhar Manzoor

Incharge Biosciences

Dr. M. Aslam

Incharge Mechanical Engineering

Mr. Azam Sana

Incharge Accounts

Department

Mr. Yasir Sohail

Incharge Administration

Department

Mr. Adeel Abad

Incharge Planning and Development

Mr. Safdar Ali

Incharge Examination Department

Mr. Ilyas Janjua

Administrative Structure of CIIT Sahiwal

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Administrative Structure of CIIT Sahiwal

Dr. Mahmood A. Bodla Director

Functional Departments Incharge

Department of Management Sciences Mr. Haroon Rashid

Department of Computer sciences Mr. Azhar Manzoor

Department of Biosciences Dr. Muhammad Aslam

Department of Mechanical Engineering Mr. Azam Sana

Accounts Department Mr. Yasir Sohail

Administration Department Mr. Adeel Abad.

Planning and Development Department Mr. Safdar Ali

Examination Department Mr. Ilyas Janjua

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Member

Mr. Haroon Rashid

Member

Mr. Adeel Abad

Member

Mr. Safdar Ali

Member

Mr. Azam Sana Khan

Member

Mr. Azhar Manzoor

Convener Dr. M. Aslam

Structure of Admission Committee in CIIT Sahiwal

Admission committee is responsible for making decisions regarding the

admission policies and their implementation.

Name Designation

Dr. Muhammad Aslam

(Advisor/HOD Department of Biosciences) Convener

Mr. Haroon Rashid

(Incharge Department of Management Science) Member

Mr. Azhar Manzoor

(Incharge, Department of computer sciences) Member

Mr. Azam Sana Khan

(Incharge, Department of Mechanical Eng.) Member

Mr. Adeel Abad

(Assistant Registrar) Member

Mr. Safdar Ali

(Assistant Director Planning and Development) Member

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SWOT Analysis

Strengths

• Highly qualified faculty

• The Only institute offering Mechanical Engineering in this region

• Links with different foreign universities

• Offering bioinformatics and biosciences

• Opportunities for research and development

• Highly cooperative and motivated faculty and staff

• Spacious campus

• PEC and HEC recognized university

• All class rooms are fully equipped with multimedia, Audio and video teaching aid

• High-tech electronic and computer labs

• Well furnished library

• Free access to digital library

• Good interaction between students and teachers

• Many Scholarship programs for students

• Interdisciplinary and experiential education at both undergraduate and graduate

level

• Career Development Cell helps students in getting internship and jobs

Weakness

• Lack of strong presence in external community

• Not enough undergraduate and graduate degree programs

• Hostel is at far-away from campus

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Opportunities

• CIIT Sahiwal can open agricultural department because it is one of the best

agricultural area of this country

• CIIT Sahiwal can start programs related to dairy products and farming, as the

largest dairy producer of Pakistan is Okara

• CIIT Sahiwal is already having engineering department in which they are offering

Mechanical engineering so that they can easily introduce more engineering

programs in future

• CIIT Sahiwal can offer Pharm-D

• CIIT Sahiwal can also offer MBBS, BDS or DVM because no institution in this

region is offering such programs

• CIIT Sahiwal can also offer programs like Mass Communication

Threats

• BZU is our competitor with lower fees

• New local private institutions are also offering graduate programs

• Development of new government university in this region

• Lack of knowledge about higher education in this region

• Risk of losing prominent faculty for genuinely better opportunities at other

universities

• Growing competition from nearby public universities and small privates in central

Conclusion

As SWOT analysis done above, it reveals that CIIT Sahiwal is having a good

potential to match its strengths to capture opportunities and minimize the threats.

Over all CIIT can be the trend setter in this region and can dominate the market.

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Marketing Strategy

Free preparation of NTS test

CIIT Sahiwal offered free preparation of NTS test for the different programs, the

purpose was to give experience to the students about CIIT Sahiwal ,so that their

interaction increases with this institute.

Talent Hunt Program

CIIT Sahiwal gives scholarships to highly talented students as a reward and

recognition of their superior academic performance. The scholarship offered at

the time of admission is 100% fee waiver for the both bachelors and masters

degree programs

Targeting the Potential Students

CIIT Sahiwal is trying to capture maximum talented students by using different

ways like creating awareness among the potential students by target letters, e-

mails and SMS and also by contacting their head of institute and faculty as well

as their parents and in this regard they gather information from board office and

their institutes.

Banner Displayed

CIIT Sahiwal displayed its banners in different cities (like Lahore, Multan,

Faisalabad, Sahiwal, Arifwala, Pakpatan etc. ) and Specially they covered all

those places from where the intake of students was expected such as NTS

centers, colleges and academies.

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Visits at academies of different cities

CIIT staff visited the most key academies of the cities mentioned above. Like

KIPS and provided the information regarding the programs offered and their

admission criteria as well as about its scholarship programs and answered all

other queries related to CIIT Sahiwal.

Information Desk

CIIT Sahiwal had its information desk at different NTS centers where the test was

being held.

Covered medical test centre

CIIT Sahiwal sent its team to the medical test centers to target the medical

students for its biosciences and bioinformatics department

Conducting Promotional seminars

CIIT Sahiwal conducts promotional seminars for creating the awareness of

institute in the market.

International educational exhibition

CIIT Sahiwal for creating the awareness of the institute internationally, they have

participated in international educational exhibition at Sahiwal and Multan. Many

other international Universities participated in that exhibition.

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Competitive Strategies

� Offering financial assistance and merit based scholarships

� Affiliation with foreign universities and offering last year education of BS

over there which is also escalating its global presence

� Regular seminars and workshops under career development cell

� Highly Modernized Labs

� PEC Recognized

� High number of faculty members with PhD and M. Phil qualification in

various disciplines as compared to the other educational institutions in

Sahiwal.

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Business process analysis

Step 1

Information about CIIT

Procedure of admission

Eligibility Criteria

Inform Candidate how he/she can apply

Requests for Information on

phone call

Candidate provides information about

himself/herself

Admission Process

If candidate is eligible

Requests for Information in Admission cell

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Analysis

� Admission office is small due to which Candidates were not comfortable

while getting information about CIIT Sahiwal

� Telephone lines were not sufficient

� Basic information about CIIT Sahiwal and admissions were not properly

available on website

Recommendations

� Admission office must be big and having good capacity in accommodating

candidates and parents

� Minimum two more telephone lines must be installed. And telephone lines

must be in useable conditions

� All details about CIIT Sahiwal and admissions must be available on

website, it will decrease burden from employees of admission office

� There must be system of online applications of admissions on website

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Step 2

Procedure to apply in CIIT Sahiwal

Issuance of Prospectus

Candidate who interacts in

admission office

Issuance of NTS Form

Receiving of Admission Form

Receiving of NTS Form

When Candidate completely fill the

Form

When Candidate Submits NTS Form

Issuance of NTS Roll Number Slip

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Analysis

� While receiving of admission forms and NTS forms through Courier,

mostly documents were missing

� While dispatching NTS roll number slips on candidates addresses mostly

slips were not delivered in time due to poor services of courier service

Recommendations

� All the required documents must be clearly defined on website and in

prospectus

� The courier service should be changed and new one should be reliable

and having access in all over the country

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Step 3

Entering data of Received Admission Forms in

Data Base

Prepare Merit Lists

Upload Merit List on Website

Admission Offer Letter and Fee

Challans sent to Candidate address

Candidates having Name in Merit List

Candidates Submitted Fees in

Specified Time

Candidate Became Student of CIIT Sahiwal

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Analysis

� It is very difficult to manage huge pool of candidate while entering data

manually into the computer

� Merit list displayed on website or on notice board was not shown the

overall calculated merit of candidates

Recommendations

� CIIT Sahiwal should have a proper data base management system which

helps in saving time

� The merit list should be transparent

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Learning as a Student Intern

Duties

At the time of joining as an Internee in COMSATS, Sahiwal an orientation

program was arranged for us. In which I learn about all departments and history

of COMSATS Institute of Information Technology. I met with Head of department

of all departments and get knowledge about respective departments, so that I will

be able to perform my duties efficiently.

Duties and responsibilities at CIIT admission cell

• Associating with the culture of CIIT and owning it fully.

• Observing the timings of the institute.

• Showing commitment towards the assigned task,

• Working independently and in teams to ensure the smooth flow of

activates.

• Daily dealing with prospective students and their parents for disseminating

the information regarding admission dates, offered programs and NTS test

etc.

• Keeping strong follow-up of prospective students by calling them up.

• Answering all the queries of prospective students via telephone and face

to face meeting.

• Coordinating all marketing activities including display of banners on

schedule, circulation of brochures and conducting promotional seminars.

• Completing activities and tasks assigned by supervisors.

• Developing good association of the CIIT with the outer market.

• Follow-up on students inquires not immediately resolved.

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Accomplishments

I worked about ten weeks in admission office CIIT Sahiwal many tasks were

assigned to me. I tried my best to complete the assigned tasks efficiently and

effectively.

Providing Information about COMSATS

I provide information about CIIT to parents and students on phone calls and on

face to face interaction. Most frequently asked questions are as follow

a. Queries about CIIT

I. What is COMSATS Institute of Information Technology (CIIT)?

COMSATS stands for Commission on Science & Technology for Sustainable

Development in the South. The CIIT is a federally chartered institute under

Ministry of Science & Technology, Govt. of Pakistan.

II. Is COMSATS a Public Sector or Private Sector University?

CIIT is a Public Sector University under Ministry of Science & Technology, Govt.

of Pakistan.

III. Have CIIT Degree Awarding Status?

Yes. CIIT have received Charter from the Federal Government as a Degree

Awarding Institute. The CIIT is now slated for up gradation as a university by the

name of ‘COMSATS University’ through an Act of the Parliament.

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IV. How many Campuses CIIT have in Pakistan?

CIIT have seven functional Campuses in Islamabad, Abbott bad, Lahore, Wah,

Attock, Sahiwal and Vehari while more campuses at Gujarat, Toba Tek Singh,

Karachi, Larkana, Quetta & Peshawar and abroad are in future plans.

V. What is ranking of CIIT among Pakistani Universities?

In terms of research output, CIIT has been ranked at number 5 among 114

institutions of higher education in the country in year 2005-07. CIIT has also been

ranked at number 7 on the basis of cumulative Impact Factor based on Institute

of Scientific Information (ISI) web of knowledge (USA).CIIT was also ranked at

top 2 positions for Research Citations during 2008.

VI. Have CIIT linkage with Foreign Universities?

The CIIT have linkage with more than two dozens foreign universities for

collaborative research, academic exchange, faculty development, MS/PhD level

training.

VII. Have CIIT its Permanent Campus in Sahiwal?

Yes. CIIT has purpose built campus on 36 Acres of land on canal bank. Its

location is on newly constructed COMSATS Road, near View Hotel, Off G.T

Road, Sahiwal.

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b. Queries about admission

1. Eligibility criteria for applying in CIIT Sahiwal

i. Eligibility criteria for Master programs

Programs MBA (3-years) MBA (1.5-years)

Eligibility Bachelor Degree (14 years)

or equivalent with minimum

50% marks, from an

accredited institution

4-years Bachelor Degree

(16 years) in Business

Administration or equivalent

with minimum 50% marks,

from an accredited

institution

Session Spring and Fall Spring and Fall

Semesters 6 3

Number of Years Three years 1/5 years

Credit Hours 99 36

ii. Eligibility criteria for Bachelor Non-Engineering programs

Programs BBA Bs (CS) Bs(TN) Bs(BI) Bs(BS)

Eligibility Intermediate

or equivalent

with

minimum

50% marks,

from an

accredited

Intermediate

or equivalent

with minimum

50% marks,

from an

accredited

institution

Intermediate

or equivalent

with minimum

50% marks,

from an

accredited

institution

FSc (Medical)

or equivalent

with minimum

50% marks,

from an

accredited

institution

FSc

(Medical)

or

equivalent

with

minimum

50%

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institution marks,

from an

accredited

institution

Session Spring and

Fall

Spring and

Fall

Spring and

Fall

Spring and

Fall

Spring and

Fall

Semesters 8 8 8 8 8

Number of

Years

Four years Four years Four years Four years Four years

Credit

Hours

133 136 136 137 137

iii. Eligibility criteria for Mechanical Engineering

Programs BE(ME)

Eligibility FSc (Engineering) or equivalent with minimum 60% marks,

from an accredited institution

Session Spring and Fall

Semesters 8

Number of Years Four years

Credit Hours 140

Procedure to apply in CIIT Sahiwal

There are two ways to apply for admission in CIIT Sahiwal.

• Online Form

• Prospectus admission form

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Online Form

Admission form can be downloaded from website of CIIT Sahiwal. Candidate fill

the form completely, attached Demand Draft of Rs. 500 and all the required

documents. Then candidate submit form through courier or by hand.

Prospectus admission form

Candidates can purchase prospectus admission form from any CIIT Campus.

He/She fill the form completely and submit it in admission office.

NTS Test

NTS test is also compulsory for getting admission in CIIT Sahiwal.

Scholarship offered by CIIT Sahiwal

Amount of Scholarship

(Rs.) Balance to be

paid by a Student Sr. No.

Scholarship Title Eligibility Criteria

Scholarships (@ of Tuition

Fee) Master Bachelor Master Bachelor

80% marks in Terminal Exam for Engineering

Program 56,000 3,000

1

COMSATS Sahiwal

Talent Hunt Scholarships

75% marks in Terminal Exam for Non

Engineering Program

Full Fee Waiver (except

Admission & Registration

Fee)

48,000

44,000

3,000

3,000

Overall CIIT Merit (70 and Above) for Non

Engineering Program 75%

26,250 23,250

24,750 23,750

2 Merit Scholarships Overall CIIT Merit (65 -

69.9) for Non Engineering Program

50%

17,500 15,500

33,500 31,500

3 Assistanceship Minimum of 60% marks in last exam

As per committee's recommendations

4 Kinship/ Sibling

Concession

On Kinship/sibling basis

Rs.10000/- per student

10,000 10,000

41,000 37,000

5 Industrialists/

Philanthropists Scholarships

Minimum of 60% marks in last exam

As per committee's recommendations

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Last date of submission of admission forms

Candidates enquire about last date of submission of admission forms and NTS

test. I answer them according to the admission policies.

Issuing the PROSPECTUSES

I issued prospectus for the different programs offered by CIIT Sahiwal. I write

information of applicant and prospectus on the prospectus issuance register. And

fill the following particulars.

Sr. No. Form No. Name City Contact No. Program Amount Signature

Issue NTS forms

I issued NTS forms and also guide the applicants in filling the forms as well as

the document requirement for the completion and submission of forms. I also

maintain the record of students who get the NTS forms.

I also received NTS fees from candidates and fill following particulars in the NTS

fee received register.

Receive admission forms

Candidates can submit admission forms in two ways i.e by hand submission of

admission forms or through courier.

Sr. No. Test Type Name Contact No. Amount signature

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Receiving of admission forms through courier

Mostly downloaded forms were received through courier. I have to check the

following essential particulars in the downloaded admission forms.

• Demand Draft of Rs. 500 is attached

• Form is completely filled in all aspects

• All required documents are attached

If any essential document was missed I make a call to applicant and demand the

missing documents.

Receiving of admission forms by hand

Candidates who submit admission form by hand, I immediately check all the

required documents are attached and all the particulars of form is completely

filled. I gave him a receiving receipt of his received form and write missing

documents on it.

When admission form was received I entered it in the admission forms receiving

register and fill following particulars

Receiving of NTS forms

I also received NTS forms through courier and by hand. I checked all the

particulars are completely filled and two photographs are attached.

Sr. No. Form No. Name City Contact No. Program Date Signature

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Prepare NTS Roll number Slips

After receiving NTS forms I make NTS Roll number slips of different categories. I

issued Roll number slips by hand and also dispatch it on there given addresses.

Attend the phone calls

I attend the phone calls and provide the required information about admission

and also answer the quarries of callers most of them was outsiders who can’t

visit the admission office easily and want to get information on call.

Data entry

After receiving admission forms and entered those on receiving registered, I

entered data of applicants of different programs in Ms. Excel. I entered entire

information of admission form in Ms. Excel.

Phone calls to candidates having missing documents

I make calls to those candidates whose documents were missing. I told them to

send there document through courier or submit by hand.

Phone calls to ineligible candidates

I make calls to those candidates who were ineligible for getting admission in CIIT

Sahiwal. I told them to repeat NTS test and score good grades to increase their

aggregate, so that they meet the merit.

Visit at Kips academy Faisalabad

I went at Kips academy Faisalabad along with team of CIIT Sahiwal. Where I

provide information about different departments of CIIT Sahiwal and told students

how to apply for admission. In Kips academy I sold prospectus and received few

forms on the spot. I also provide information to those candidates, who are

interested in taking NTS test at CIIT Sahiwal.

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Visit at NTS test center in Lahore

I visit NTS test center in Lahore, where I provide information about different

departments of CIIT Sahiwal. I distribute fliers of all departments but main focus

was on Mechanical Engineering.

Working at city office

I work in city office for one week. There I received admission forms, NTS forms

and also issued prospectus. I received fees of NTS test from applicants and

submitted it in bank.

Arrangements for conducting NTS test

I help my supervisor in making sitting plan for conducting NTS test. I also

displayed those plans on notice board.

New knowledge Acquired

From this internship I get lot of knowledge about working environment in an

admission office.

Handling queries of candidates

During internship I came to know while answering queries of candidates, I must

be sure about what I am saying. I must have complete knowledge about my work

to answer complicated questions of candidates.

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Documentation

I learnt how to manage documents in admission office, and how to give written

report to the supervisor.

Use of Ms Excel and Ms Word

I learnt use of Ms Excel and Ms Word in more appropriate way.

Team work

I learnt working in a team increases efficiency of work and work done very

quickly.

Problems Encountered

During internship I encountered different problems those are as follows

• Admission office was small and not sufficient to accommodate big pool of

applicants

• No table was available for working for internees

• Proper backup of electricity was not available

• Internet facility was mostly out of order

• Sitting arrangement for candidates was not properly available

• Shortage of prospectus

• Admission office was not air conditioned

• Shortage of stationary like envelops, letter head etc

• Undefined working hours

• Tasks were not properly assigned

• No proper software is available for maintaining records of applicants

• Computers were not available for internees for doing there work in office

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Recommendations

While taking consideration the above mentioned problems and my observation

during internship at Admission office. I recommended that

• Admission cell must have more space to accommodate big pool of

applicants

• There must be a waiting room for parents and applicants in admission cell

• Only two employees in admission office are not sufficient to run operations

of admission and for making and implementing promotional strategies

• Admission committee make sure that all the necessary things must be

available in admission office

• Supervisor must have to appreciate there subordinates to increase there

efficiency

• To much involvement of faculty in making extra calls to applicants

• NTS preparatory classes must be given extra consideration so that no one

can raise question on it.

• Courier service was not up to the stander and fails to deliver couriers in

time

• Scholarship programs must be defined only once.

Contact me for further assistance on Report: 0333-6262334

mrwaseemkhalid@gmail.com