computers & networking kick-off session july 21, 2011 slide 1
TRANSCRIPT
COMPUTERS & NETWORKING KICK-OFF SESSIONJULY 21, 2011 Slide 1
REMC $AVE Project Staff
Nancy Corner Erik Drake Laura Hischke Shale Campos
Jamie Danley, Ingham ISD(Fiscal Agent)
Sue Schwartz, REMCAM Executive Director
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Slide 2
REMC $AVE Bid Process
Bid process is compliant with State of Michigan School Code standards, the legislation that established REMC's (Michigan Compiled Laws Act 451 Section 380.671) and State Board of Education Rules for REMCs enabled REMCs to bid on behalf of local school districts and also provided local school districts with the authority to use REMC bids. The listed bid items and providers were accepted as a result of a comprehensive bid awarded by the REMC project fiscal agent, Ingham ISD.
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Slide 3
Kick-Off Session Topics
REMC Organization & Partnerships
REMC Statewide $AVE Bid Project
Post-Award Contract Requirements
Marketing Opportunities
Questions & Answers
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Slide 4
What and Who is REMC?
A REMC is a collaborative service of one or more RESA/ISDs providing educational technology services to local schools.
The Regional Educational Media Center Association of Michigan (REMCAM) is the statewide organization made up of the 22+ REMC Directors.
The REMC $AVE Bid is a project of the REMC Association.
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Slide 5
REMC Centers State ISDs
Statewide REMC Centers$
Slide 6
Statewide REMC Centers
REMC 7
REMC 7 Website: http://www.remc7.orgAnne Thorp, Ph.D., Director
Email: [email protected] Port Sheldon Road
Holland, MI 49424616.738.8940 x4062 (office)
616.738.8946 (fax)Intermediate School Districts:
Allegan County Intermediate School District Ottawa Area Intermediate School District (REMC Fiscal Agent)
For a complete listing
of REMC Centers, visit http:/remc.org
REMC Center 7
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Slide 7
REMC Partnerships
REMC works closely with these organizations and shares a similar commitment to the effective use of technology and media to increase student achievement.
Michigan Association for Computer Users in Learning (MACUL) Michigan Association for Media in Education (MAME) Michigan School Business Officials (MSBO) Michigan Association for Educational Data Systems (MAEDS) Michigan Association of Intermediate School Administrators (MAISA) Michigan Department of Education (MDE)
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Slide 8
Vendor Value-Adds
Visibility and access to statewide network/customer base Contract compliance with State School Code (MCL1263,
MCL1274) Extended to state and local units of government,
libraries and higher education Problem resolution Customer relationships Opportunities for collaboration
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Slide 9
Customer Value-Adds Competitive Bid Process / Aggregated Pricing / Discounts Contract compliance with State School Code (MCL1263, MCL1274) Online Buying Guides & Product Catalogs Extended Product Warranties/Minimum Product Standards Shipping & Handling Charges Included Low or No Minimum Order Requirements Catalog and High Volume Discounts Problem Resolution Vendor/Partner Relationships
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Slide 10
REMC’s Layered Core Focus
REMC $AVE ProjectREMC CentersREMC CustomersREMC VendorsK-12 Students
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Slide 11
Communication Methods
RSS Feed
Meetings
WebsiteE-Mail
Telephone
Project Update
Events
Get Connected With REMC!$
Slide 12
RoadmappingProduct
Recommendations
Seek Competition / Process
Applications
Retain Consultant for Bid
Development (if Needed)
Review Bid Item Specifications &
Bid Docs for Changes
IISD Review, Vendor Bid
Notification & Official Bid
Posting
Prepare Database Vendor Q&A
Score Vendor Profiles,
Marketing Plans, Evals
Public Bid Opening &
Conduct Bid Analysis, Face-Off
Bid Evaluation Process
Conduct Exceptions
Negotiations w/Legal Review
(if Needed)
Prepare Award Recommendation, Load Database
Present Award Recommendation
s / $AVE Committee
Review
Submit Award Recommendation
s to IISD
Upload Items & Conduct
Verification with Vendors
Award Contract & Post to Web
Prepare Online Catalog with Images, Spec
Sheets, Vendor Information
Conduct Kick-Off Meeting
Prepare Buying Guides & Marketing Materials
Contract Management
Tasks (Changes, Reporting/Invoicing, Marketing,
Outreach)
REMC STATEWIDE $AVE CONTRACT LIFECYCLE SNAPSHOT
Post-Award Activities Contract Administration
Partnership & Communication
Marketing & Outreach Activities
Reporting
Catalog Discounts
Next Bid Cycle
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Slide 14
Contract Cycle
• Contract Launch• Upload Images• Upload Spec
Sheets• Kick-Off Meeting• Review Marketing
January(Contract Launch)
• Marketing• Events• Promotions• Quarterly
Reporting• Customer
Evaluations
January– December
(Contract Term)• Product
Roadmapping• Specification
Review• Report
Datamining• T&Cs ReviewJune-September
(Contract Development)
• Bid Release for 2012• Bid Responses
/Evaluation• Committee Review• IISD Review & Award
Notification/Ramp Up
September-December
(Bid Process)
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Slide 15
Contract Administration
Eligible Agencies PreK-12 Public, Charter (PSA) and Non-Public
Schools Community Colleges, Universities and Colleges Public Libraries Museums State, County, and Local Government Agencies
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Slide 16
Contract Administration
Changes During Contract Term Contract Pricing (Reduction) and Products Changes
Pricing guaranteed for Contract Term Process: Submit Changes to Vendor Portal
http://vendorportal.remcbids.org Contract Contact(s): Project Staff, Customer Service,
Invoicing, Reporting, Bid Process: Submit Changes to Vendor Portal
http://vendorportal.remcbids.org Process
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Slide 17
Partnership Activities Joint Contract Implementation Activities
Vendor Web Launch/REMC $AVE Landing Pages REMC Web Launch http://remcbids.org
Vendor Product Images Vendor Specification Sheets Contact Information
Kick-Off Meeting Periodic Meeting Requests Presentations/Sessions
Vendor Contract Implementation Activities REMC $AVE Contract Implementation Activities
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Slide 19
Marketing & Outreach
Marketing Materials REMC $AVE Bid Project Events and Opportunities Promotions & Rebates REMC $AVE Awarded Vendors
Contract Announcement* (Order Forms, Catalogs, Letters) Marketing Advertisements* (Examples: Business Cards, Signage, Brochures) Tradeshow Giveaways
Vendor Resources
http://remcvendor.wikispaces.com
*REMC $AVE Bid Project approval required prior to release
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Slide 20
Marketing & Outreach Marketing Outreach Activities
Conferences/Exhibits Regional (Bay-Arenac, Genesee Showcase) MACUL MSBO MPPOA Reverse Trade Fair REMC Summer In-Service MAEDS MAME
Customer Based Events Lunch ‘N’ Learn Sessions Product Demonstrations Face-to-Face Meetings
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Slide 21
REMC $AVE NetworkingEvent SignageREMC Vendor Mixer
REMC $AVE EVENTS @ MACUL – GRAND RAPIDS, MIMARCH ‘12
Exhibit MarketingParticipant GamesEvent Marketing
Slide 22
Custom Plus Place
3/7 - 3/9
REMC $AVE NetworkingEvent SignageREMC Vendor Mixer
REMC $AVE EVENTS @ MACUL – GRAND RAPIDS, MIMARCH ‘12
Exhibit MarketingParticipant Games
Slide 23
3/7 - 3/9
REMC $AVE NetworkingEvent Signage
REMC $AVE EVENTS @ REMC SUMMER IN SERVICEJUNE
‘12Exhibit MarketingParticipant Games
Slide 24
Promotions & Rebates
Product Promotions & Rebates* Vendor or Manufacturer Posted at http://remcbids.org Distribute via e-mail, web, print, conferences Upload to Vendor Portal
http://vendorportal.remcbids.org Vendor Resources at http://remcvendor.wikispaces.com
*REMC Project approval required prior to release if using REMC Bid logo
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Slide 25
$AVE Reporting Steps
STEP 1CUSTOMER
TRANSACTION
STEP 2QUARTERLY
REPORT SUBMITTED BY REMC VENDOR
STEP 3REMC REVIEW & FEE INVOICING
STEP 4REMC CUSTOMER
REPORTING
STEP 5REMC ANNUAL
REPORT
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Slide 26
$AVE Reporting
Vendor Quarterly Reporting Process / Submitted to Vendor Portal
http://vendorportal.remcbids.org State of Michigan CEPI Database Invoicing Process for Administrative Fee Payment
Vendor Resources at http://remcvendor.wikispaces.com Customer Reporting Annual Report
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Slide 27
Preparing for Next $AVE Bid
Product “Roadmapping”– Due June 2011
Vendor Meetings
Manufacturer Meetings
$AVE Team Research
PreK-12 Customer Product Recommendations
Vendor Evaluations submitted by REMC $AVE Customers
Reviewing $AVE Bid Process
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Slide 28
RoadmappingProduct
Recommendations
Seek Competition / Process
Applications
Retain Consultant for Bid
Development (if Needed)
Review Bid Item Specifications &
Bid Docs for Changes
IISD Review, Vendor Bid
Notification & Official Bid
Posting
Prepare Database Vendor Q&A
Score Vendor Profiles,
Marketing Plans, Evals
Public Bid Opening &
Conduct Bid Analysis, Face-Off
Bid Evaluation Process
Conduct Exceptions
Negotiations w/Legal Review
(if Needed)
Prepare Award Recommendation, Load Database
Present Award Recommendation
s / $AVE Committee
Review
Submit Award Recommendation
s to IISD
Upload Items & Conduct
Verification with Vendors
Award Contract & Post to Web
Prepare Online Catalog with Images, Spec
Sheets, Vendor Information
Conduct Kick-Off Meeting
Prepare Buying Guides & Marketing Materials
Contract Management
Tasks (Changes, Reporting/Invoicing, Marketing,
Outreach)
REMC STATEWIDE $AVE CONTRACT LIFECYCLE SNAPSHOT
Thanks for Attending!
COMPUTERS & NETWORKING KICK-OFF SESSIONJULY 21, 2011 Slide 30
Stay Connected with Us!
Web: http://remcbids.org
Email: [email protected] Portal: http://vendorportal.remcbids.orgWiki: http://remcvendor.wikispaces.com
On the Internet: