components: how bibliographic records became grandparents heather curtis, project manager 2united...
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Components: How Bibliographic
Records Became Grandparents
Heather Curtis, Project Manager
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Office of Collections
•Art and Artifacts: 17,825 objects, averaging 10 to 12 new items a week
•Archives: 70.6 million pages, with an additional 135 million digital images from the International Tracing Service •Photo Archives: 88,420 historical photographs and images, of which 27,550 are available on the Museum’s website •Meed Survivors Registry: 206,212 survivors and their descendants, other victims, and WWII veterans registered •Film and Video: More than 1,045 hours of archival footage; 220 hours of outtakes from the film SHOAH; 1,250 research requests annually •Library: More than 96,800 items in 57 languages
•Oral History: More than 13,100 oral history testimonies of survivors, witnesses, and perpetrators, and access to 52,000 oral histories from the University of Southern California Shoah Foundation Institute
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Archives and Oral History•Most collections are comprised of multiple reels/tapes/boxes/folders•Up until 2010, Museum created duplicate copies
• Protection copies• User copies
•Beginning at 2010, digitize collections
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Old EMu Catalog •Location tab did not suit our needs•Created Locations tab and Locations History tab•Awkward and confusing
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Example of Locations tab
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EMu Refresh•Opportunity to revise Locations tab•But how?
• Additional work load• Less resources – staff not being replaced• Data clean-up
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Solution•Generation record
• Derivative type• Place holder
•Component record• Simple• Location data
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Bibliographic Record
Generation Generation Generation
Component Component Component Component ComponentComponent
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Generation Record Type•To help with organization•Organize different types of derivatives
• Tend to have the same numbering system•Types of derivatives
• Master copies• Protection copies• User copies• Original Documents
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Generation Record Edit Screen
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Generation records
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Generation Example
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Component Record Type
•Attached to the Generation Record•Contains location data for specific components•One tab of data•Move many components with relocate tool
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Component Record Entry Screen
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Component Example
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How much more work is this?
•Migration• Worked very well if the data was good• Didn’t work at all if data was bad
•But if migration didn’t work? • Record Template Wizard
•What about new collections?• Record Template Wizard
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Record Template Example
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Hierarchy Report
•Useful for Reference Staff and Collections Management•Useful for data clean-up•If collection is large, takes a long time to load
• Exporting data into web search
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Hierachy Report Example
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Other uses for Component Record
•Items within Archival collections that are put on display
• Able to specifically assign Accession number to a document, letter, page, etc. that will permanently stay with that item
• Description field
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Display Example
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