Compliance and Awards Matrix

Encouraging, Recognizing and Rewarding Chapter Excellence

Bill DesRochers, Charter Communications, Awards and

Compliance Subcommittee Chairman

Robin Fenton, SCTE

Why?• Chapter feedback

• Previous process cumbersome• Awards did not promote the mission of SCTE

• Bylaws compliance • Previous compliance only captured meeting hours

and financials, the bylaws cover more

• Results• More active chapters• Better chapter/National communication• Guideline for creating a healthy chapter• Progress reports

Awards

Chapter Compliance Award (Required)

Chapter Recruitment Award

Chapter Professional Development Award

Striving for Excellence Award

Most Improved Chapter of the Year

Chapter Achievement Award

Chapter of the Year

Chapter Member of the Year

Chapter Compliance AwardFinancial Compliance

• Quarterly Report, Bank Statements, Reconciliation, Receipts• Within 15 days of close of Quarter + 10• Within 30 days +5

Bank Cards• Copies of card with new signatures sent to Chapter

Support by April 30th

• Must have one staff signer on the card for auditing purposes

• If no changes, an email must be sent to Chapter Support by April 30th

Chapter Compliance AwardChapter Board

• Review Bylaws (new template)• Annual Review – report sent by Jan 30 or within 30 days

of the election

• Meets 4x per year• Minutes emailed to Chapter Support, if received within 10

days of meeting +5

• Current SCTE Membership• SCTE checks on a monthly basis. All board and

associates must be SCTE members by December 31st.

• Chapter Board Contact Sheet

Chapter Compliance AwardChapter Board (cont.)

• Election Results• Chapters are required, per bylaws, to have a yearly

chapter membership election.

Professional Development• Technical training hours (30 hours)

• Meeting reports and attendance roster submitted within 30 days of the meeting +10

Membership (New 2010)• Minimum 50 Affiliated SCTE members

Chapter Compliance AwardAll items received and a chapter is in compliance, Win the Compliance Award & One Free Cable-Tec EXPO registration

All items received and earn 80 points, Win the Compliance Award & receive Two Free Cable-Tec EXPO registrations

The chapter with the greatest improvement wins the Most Improved Chapter Compliance Award.

Chapter Compliance Award

Chapter Recruitment AwardNew Members

• Number of new members added with chapter affiliation Jan 1- Dec 31. The percentage growth will be converted into a point value.

Retaining Members (New for 08)• Chapter Membership lists are pulled on January 1st

and December 31st. Lists are compared and the individuals that are on both lists are counted. The percentage growth will be converted into a point value.

Recruitment Marketing• per occurrence +10

Best Practices

Get the word out !!!• Monthly Chapter Review of Lapsed or soon to lapse

members• Email to remind members of their status• Sample letters are available at the CORe site• Helps drive membership for SCTE• Don’t forget to Bcc when sending email’s• Worth 10 points per occurrence

Chapter Recruitment Award

Earn 30 points and your chapter will win the Chapter Recruitment Certificate

The chapter with the highest amount of points wins the Chapter Recruitment Award

The chapter with the greatest improvement wins the Most Improved Chapter Recruitment Award.

Chapter Professional Development Award

Certifications• Every fully certified chapter affiliated member (+1

point); recorded quarterly

Testing opportunities• Publicly advertised testing sessions in which

individuals tested during the session. (+10 points)

Chapter Professional Development Award

Preparation for SCTE Certification• Linking a specific SCTE certification with the chapter

training topic on the meeting announcement (+5 points)

Professional Development• Every additional training hour above the 30hr

requirement (+1 point)

Chapter Professional Development Award

Earn 30 points and your chapter will win the Chapter Professional Development Certificate

The chapter with the highest amount of points wins the Chapter Professional Development Award

The chapter with the greatest improvement wins the Most Improved Chapter Professional Development Award.

Striving for Excellence Award

Marketing/Communications• Web site

• Current year’s activities (board & calendar) available +50

• Newsletter• per occurrence +5

• Published Articles • per article +5

Chapter Budget• Submit a yearly chapter budget +15

Striving for Excellence AwardOutreach

• Local school outreach program• per outreach +5

• Community charity programs• per giving +5

Events• Chapter Participant Appreciation Event

• If an event is held +10

• Vendor Day• If one was held +30

• Technical sessions at event +5

• Cable-Tec Games held +10

Striving for Excellence Award

Chapter Teamwork• Co-host a meeting/event with another chapter • Help out another chapter

• per occurrence +10

Annual Strategic Plan+50

The Mighty 3

Some helpful hints on the road to success:

The Mighty 3

Chapter Website - 50 Points

Vendor Day – 30 Points

Chapter Strategic Plan – 50 Points

Best Practices

Partners in SCTE• Look for opportunities to partner with other

chapters• Golf outings• Help with website• Vendor Day or Cable-Tec game partnerships• Share your best practices

Striving for Excellence Award

Receive Striving for Excellence Certificate if chapter earns 150 points

Chapter to accrue the most points wins the Striving for Excellence Award

The chapter with the greatest improvement wins the Most Improved Striving for Excellence Award.

Point Maximum

The maximum amount of points a chapter can receive per line item is 300 points per year.  A line

item refers to a specific item on the matrix and does not include section totals.