compass points: setting a direction for minnesotas gis future a new strategic plan for minnesota...

Compass Points:Compass Points:

Setting a Direction for Minnesota’s GIS FutureSetting a Direction for Minnesota’s GIS Future

A New Strategic Plan for Minnesota

David Arbeit Fred Logman

MN Governor’s Council on Geographic InformationMarch 21, 2007

Overview

• Our Foundation for Strategic Planning

• Strategic Planning Retreat

• For the Council’s Consideration



• GCGI Strategic Framework– A Foundation for Coordinated GIS (2004)

– Conceptual Architecture for Enterprise GIS (2005)

• NSGIC and FGDC – 50 States Initiative (2006)

• State Master Plan for IT

Building on decades of informal collaboration, Minnesota’s GIS Building on decades of informal collaboration, Minnesota’s GIS community now needs to collaborate on a strategy that will bring community now needs to collaborate on a strategy that will bring the benefits of GIS to the entire state.the benefits of GIS to the entire state.

Foundation for Coordinated GISFoundation for Coordinated GIS

A Foundation for Coordinated GISA Foundation for Coordinated GISMinnesota’s Spatial Data InfrastructureMinnesota’s Spatial Data Infrastructure

Strengths

• History of effective ad hoc coordination

• LMIC as de facto coordinator and Clearinghouse steward

• Governor’s Council as forum for advice & guidance

• Strong partnerships with federal agencies

• Commitment to standards

• Track record of cooperative solutions to data acquisition

• Growing awareness of GIS to support business needs


Recommendations

• Explicit authority and responsibility for overseeing the MSDI should be assigned to a state cabinet level agency.

• Adequate resources should be provided to sustain coordination and development and implementation of the MSDI.

• GIS implementation by state agencies should be coordinated within the state’s IT architecture framework.


Organizational Issues

• GIS implementation by state, local and regional agencies should be coordinated with similar efforts by state and federal agencies.

• Emphasis should be placed on identifying emerging opportunities for effectively using GIS, for joint projects and for leveraging private and federal resources.

• The continued development of the MN Geographic Data Clearinghouse should be supported as an e-government solution for distributing geospatial data.

National States Geographic Information CouncilNational States Geographic Information CouncilCoordination Criteria Coordination Criteria

www.nsgic.org

A 2005 study revealed that A 2005 study revealed that Minnesota had recently Minnesota had recently regressed and was lacking regressed and was lacking some important criteria for some important criteria for success!success!

National States Geographic Information CouncilNational States Geographic Information Council9 Coordination Criteria9 Coordination Criteria

1. A full-time, paid coordinator position is designated and has authority to implement the state’s business and strategic plans

26 of 48 states – Not Minnesota

2. A clearly defined authority exists for statewide coordination of geospatial information technologies and data production


3. The statewide coordination office has a formal relationship with the State’s CIO



4. A Champion (political or executive decision maker) is aware and involved in the process of coordination


5. Responsibilities for developing the NSDI and State Clearinghouse are assigned

29 of 48 states – Includes Minnesota

6. The ability exists to work and coordinate with local governments, academia, and the private sector



7. Sustainable funding sources exist to meet projected needs


8. Coordinators have the authority to enter into contracts and become capable of receiving and expending funds


9. The Federal government works through the statewide coordinating authority


Compass Points:Compass Points: Setting a Direction for Minnesota’s GIS FutureSetting a Direction for Minnesota’s GIS Future

The Minnesota Information and Telecommunications Systems and Services

Master Plan

February 28, 2007

Purpose of MasterPurpose of Master PlanningPlanning

• To guide policy and investments through:– Coordination– Cooperation– Convergence

• Lay the foundation for effective management of information – data, technology, resources

• Provide the context for transformation of state government programs

• Improve performance of IT-supported business activities

The Minnesota Enterprise Blueprint: The Minnesota Enterprise Blueprint: A Federated ModelA Federated Model

The federated enterprise model balances three ways of managing IT business for the state

Agency-specific Services

Shared Services

Utility Services

IT Service Types IT Service Types

Utility Services

Services and applications common to all enterprise partners, and managed by one entity for all agencies and jurisdictions to improve service and/or reduce costs.

Shared Service

Services and applications required by more than one enterprise partner, and managed by one entity to improve service and efficiency.

Agency- Specific Services

Applications and services of a highly specialized nature for which there are no opportunities to add value through central management.

OET’s Interest in GIS?OET’s Interest in GIS?

• Investment in data and applications is significant and growing

• Opportunities for sharing data and applications are obvious

• Value to citizens and government has been demonstrated in many areas of interest – economic development and analysis– land use– public safety– environmental management– services delivery– tax administration– many more

• Need for standards is apparent

How How mightmight Shared Services Shared Services Work for GIS?Work for GIS?

Infrastructure (and hosting?) at OET

Common applications and tools

Baseline map info, standards and general data

Specialized applications and thematic data

COECOE

AgencyAgency

UtilityUtility

Moving Forward:Moving Forward:We Need a Better Road Map!We Need a Better Road Map!

Now What?



• Develop a second generation strategic plan

• Build on previous work and commitments

– Foundations for Coordinated GIS

– Conceptual Architecture for Enterprise GIS

– OET Master Plan

• Focus on State agencies while recognizing the larger Minnesota geospatial community

• Actively involve key stakeholders

• Sponsored by Commissioner of Administration and State CIO

• Participants from all key stakeholder interests

• Professionally facilitated

• Planned by Core Group of stakeholders

• Build on previous work

• Constrained by legislative schedule and funding resources

Next Step:Next Step:A Strategic Planning RetreatA Strategic Planning Retreat

Core Planning Group

• David Arbeit (GDA)

• Fred Logman (LMIC)

• John Lally (OET)

• Mike Barnes/Dan Ross (MnDOT)

• Larry Palmer (Agriculture)

• Rick Gelbman (GCGI)

• Randy Johnson (MetroGIS)

• Annette Theroux (ProWest)

Next Step:Next Step:A Strategic Planning RetreatA Strategic Planning Retreat

Our VisionOur Vision

Minnesota is a national leader for the Coordinated, Minnesota is a national leader for the Coordinated, Affordable, Reliable, and Effective use of GIS technology to Affordable, Reliable, and Effective use of GIS technology to enhance services throughout the state.enhance services throughout the state.

Minnesota’s GIS technology and data organizational and Minnesota’s GIS technology and data organizational and operational infrastructures and resources will support the operational infrastructures and resources will support the development and use of geospatially-enabled business development and use of geospatially-enabled business applications that enhance the efficiency, effectiveness and applications that enhance the efficiency, effectiveness and economic competitiveness of public, private and non-profit economic competitiveness of public, private and non-profit organizations serving the people of Minnesota.organizations serving the people of Minnesota.

Retreat PurposeRetreat Purpose

Recommendations about:

• relationships among agencies, their partners and their customers,

• assignment of roles and responsibilities,

• organization of state GIS government functions,

• strategies for securing necessary resources.

Identify and develop strategies for achieving the vision of Identify and develop strategies for achieving the vision of coordinated GIS within Minnesota. coordinated GIS within Minnesota.

Retreat OutcomesRetreat Outcomes

Results will help shape a Strategic Plan for

Identify and develop strategies for achieving the vision of Identify and develop strategies for achieving the vision of coordinated GIS within Minnesota.coordinated GIS within Minnesota.

Retreat Process DesignRetreat Process Design

Participants

• Keep size to about 40

– Large enough for diversity

– Small enough to manage process

– Provides for breakouts into 4 small work groups

• Target specific participants

– Insures diversity of interests

– Allows balance between business and technical people

– Increases certainty of participation

Retreat Process DesignRetreat Process Design

Compile Solutions(All Participants)

Issue Analysis(Small Groups)

Provides 5 or 6 Sets of Issues

Solution Identifiction(Small Groups)

Provides Complete Set of Solutions

Compile Issues(All Participants)

Organization(Small Groups/All)

Recommendations

Resources(Small Groups/All)

Funding Models

Provides Complete Set of Issues

Organizational Options

Issue Mapping· Each group presents results of Issue Analysis· Facilitators help “map” issues, identifying common issues/relationships · Participants discuss issues· Rank issues for importance/priority

Solution Mapping· Each group presents results of Solution Analysis· Facilitators “map” solutions, identifying common issues & connections · Participants discuss solutions and identify SWOT · Identify and/or rank solutions

Solution Identification· Each group presents/discusses possible solutions, starting with

those already identified and adding others.· Similar solution statements grouped into Functions (ex: establish

standards, coordinate investments, data stewardship, data distribution, etc.

Resources· Identify models for acquiring or assembling resources

needed to address solutions, especially for providing an adequate funding mechanism. (Ex: Appropriation, Charge Back, etc.)

· Recommend or rank options.

Issue Analysis· Each group discusses initial issues, organized by category.· Group adds related issue/problem statements.· Similar statements are combined, as needed.

Organization· Identify organizational options for state GIS functions. · Identify Roles, Responsibilities & Relationships for each

option.

RecommendationsIdentify any recommendations for which there is a consensus among participants. Distinguish between things that can happen immediately, things that can happen with little or no legislative change, and those that require legislative action.

STRATEGIC GIS PLAN PROCESSMarch 15, 2007

Guidance for Strategy

Provides 5 or 6 Sets of Solutions

Introduction/Background(All Participants)

All Participants· Welcomes and Introductions· Purpose and Format of Retreat· History and Context· Vision/Issues/Solutions from Foundations & OET Master Plan· Validation

Produces Common Foundation

Review & Next Steps

Participant Survey before retreat to Participant Survey before retreat to identify current strengths and key issuesidentify current strengths and key issues

SWOTStart with SWOT exerciseStart with SWOT exerciseStrengths, Weaknesses, Strengths, Weaknesses, Opportunities, ThreatsOpportunities, Threats

Consider adjustments Consider adjustments to to stop at this point.to to stop at this point.

Initial Project MilestonesInitial Project Milestones

DATE MILESTONE

November 17 Core group confirmed

December 1 First core group meeting

December 8 Workshop attendees invited

December 15 Second core group meeting

December 22 Send pre-workshop materials to attendees

January 5 Final core group meeting

January 12 Workshop

January 16 Post-workshop survey

January 22 Debriefing with core group

January 26 Final workshop report

Draft ScheduleDraft ScheduleDATE MILESTONE

January 23 Core group confirmed

February 2 First core group meeting

Mid to Late April Workshop attendees invited

February 23 Second core group meeting

Mid June Send pre-workshop materials to attendees

Mid June Final core group meeting

Late June Workshop

Late June Post-workshop survey

Late June Debriefing with core group

Early July Final workshop report

For the Council’s Consideration For the Council’s Consideration

Endorsement is requested for Vision Statement

Feedback is requested for

• Retreat Name

• Retreat Purpose

• Project Plan

Council review and endorsement is important to project success.Council review and endorsement is important to project success.

compass points: setting a direction for minnesotas gis future a new strategic plan for minnesota...

Documents

minnesota slide

coordinated gis slide

enterprise gis

minnesota information

states business

minnesotas gis future

states initiative

states cio