community issues committee agenda - carleton place issues... · 2010-06-11 · community issues...

Community Issues Committee Agendafor the June 15th, 2010 meeting to be heldfollowing Corporate Services Committee

1) DECLARATION OF PECUNIARY INTEREST - now or anytime during the meeting

2) REGISTRATION OF PUBLIC WISHING TO SPEAK - with the secretary

3) PLEASE TURN OFF ALL CELL PHONES AND PAGERS

4) If there is an addendum, in accordance with Section 15.2.4 (of Striking Report) does thecommittee wish to approve this addendum?

5) Communication 121338 is a closed meeting

6) Opportunity for members of Council to provide updates from Committees on which they serve.

COMMITTEE/BOARD MEMBER OFCOUNCIL

UPDATES

Municipal Heritage Committee Councillor Kirby

BIA Board Councillor Burn

Hospital Board Councillor Antonakos

Mississippi Valley Conservation Councillor Antonakos

Chamber of Commerce Councillor Kirby

Carleton Place & BeckwithHistorical Society

Councillor LeBlanc

Youth Centre Board Deputy-Mayor Sonnenburg

Communities in Bloom Councillor LeBlanc

Economic Development Mayor Dulmage

Local Municipal Drug StrategyCommittee

Councillor Antonakos

Councillor Flynn

Health Village Committee Councillor Antonakos

Lanark Community Transit Liaison Councillor Antonakos

Councillor Flynn

Community Issues Committee - June 15th, 2010 -

TO BE DISCUSSED

121333 Received from CommitteesAddressed to Community Issues Committee Date June 2010Topic Action Reports/Minutes

SUMMARYMinutes from the Carleton Place Emergency Management Committee meeting of May27th, 2010 are attached. Noteworthy items include:

120615 Continuity of Operations121290 Review of the Annual Emergency Exercise Scenario; and121293 Carleton Place CERV Update.

Minutes from the Carleton Place Environmental Advisory Committee meeting of May 5th,2010 are attached. Noteworthy items include:

Environment Fair; andBook Donation

Action Report from the Recreation and Culture Committee meeting of June 7th, 2010 areattached. Noteworthy items include:

121262 Masters Swim Program;121266 Use of Riverside Park Canteen;121323 Painting of Main Pool;121324 - 325 Canoe Club Renovations; and121328 Ice Rental Rates for 2010/22011

STAFF RECOMMENDATION THAT Committee endorse Committee’s decisions.

COMMITTEE DECISION

121334 Received from Paul Knowles, Chief Administrative Officer Addressed to Policy Review Committee Date June 8th, 2010Topic MVC - Roy Brown Park

SUMMARYAn Open House to present the proposal to locate MVC’s new building in Roy Brown Park atHwy. 7 is scheduled for June 14th, 2010.

STAFF RECOMMENDATION THAT feedback from the Open House be presented.

COMMITTEE DECISION


121335 Received from Jason ClarkeAddressed to Councillor FlynnDate May 12th, 2010Topic Carleton Place Jr. A Canadians

SUMMARYJason Clarke, from the Carleton Place Jr. A. Canadians, will update Council (presentationattached).

COMMENTFor Council Information

STAFF RECOMMENDATION Receive and File

COMMITTEE DECISION

121336 Received from Councillor KirbyAddressed to Mayor Dulmage and Members of CouncilDate June 7th, 2010Topic Strategic Planning Policy - Planning Department

SUMMARYCouncillor has circulated the attached memo regarding Strategic Planing Policy - PlanningDepartment.

STAFF RECOMMENDATION To be discussed

COMMITTEE DECISION


121337 Received from County of Lanark Land DivisionAddressed to Community Issues Committee Date May 18th, 2010Topic Consent application B10/074

SUMMARYA consent application has been received for the property known municipally as 126 ArthurStreet. There is an existing single family house on the lot and the applicant intends to severone residential lot from the existing parcel. The severed lot would be approximately 11metres wide and 590m2. The retained parcel would be approximately 13 metres wide and710m2. A key map has been attached.

COMMENTThe Official Plan designation is Residential (R). This designation allows for a mix of housingtypes which complement the existing small town character. This includes single detached,semi-detached and townhouse style dwellings and apartment units. The Development Permitdesignation of the property is Residential. The effect of the application will be to create a 1vacant building lot and a lot with an existing single family home. The retained parcel exceedsthe lot frontage requirements of the designation, however, the severed parcel is very closeto the minimum lot frontage, and a survey will be required to confirm there is enough land tosever.

The sketch provided with the consent application does not accurately depict the location ofthe existing building. The existing dwelling unit will be required to meet Building Coderequirements regarding the setback to the property and the percentage of openings as wellas the designation requirements. If the building does not conform to the Development PermitBy-law, the applicant will take any and all steps to bring the property into compliance. Asurveyor’s report will satisfy this condition. Since this is an infill lot, a grading and drainageplan will be required in order to ensure that the proposed grading does not affect the adjacentlots. Building elevations of the proposed dwelling unit will be required to ensure that theresidential character of the neighbourhood is maintained.

Staff recommend approval of the severance with the following conditions:

1. The balance of any outstanding taxes, including penalties and interest, (and anylocal improvement charges, if applicable) shall be paid to the Town.

2. That the applicant provides a Site Grading and Drainage Plan for the retained andsevered parcels to the satisfaction of the Town of Carleton Place.

3. That the applicant provides a digital copy of the reference plan (in NAD83 datum);

4. That the applicant provides the Town with a Building Location Survey or Surveyor’sCertificate demonstrating that the lands severed and the lands retained are incompliance with all Development Permit provisions. The surveyor’s information shallinclude confirmation of adequate frontage and area for both the severed and retainedparcels along the maintained road. Should compliance not be demonstrated, theapplicant will take any and all steps to bring the property into compliance.

5. Satisfactory evidence shall be provided to the Town of Carleton Place by way of asurveyor’s report to confirm the setback for the existing building to the new propertylines and existing property lines meet the Ontario Building Code and DevelopmentPermit by-law.

6. That a right of way easement be created to address the shared driveway.

7. That building elevations be provided that demonstrate that the existing character ofthe neighbourhood is maintained.


121337 Continued

8. That the new lot and any structures to be built on it will not be permitted anyvariations to the provisions of the Residential Designation in the Development PermitBy-law of the Town of Carleton Place.

9. That a copy of the deposited reference plan be submitted to the Town of CarletonPlace.

STAFF RECOMMENDATIONThat staff forward comments and suggested conditions of approval to the County forconsideration.

COMMITTEE DECISION


121338 Received from Paul Knowles, Chief Administrative Officer Addressed to CouncilDate June 11th, 2010Topic Closed Meetings

SUMMARYAs authorized by the Municipal Act, Council should review selected items in closedsession.

STAFF RECOMMENDATION THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that the meetingbe closed to the public with the following agenda:

AGENDA

23-06-09-1 personnel matters about an identifiable individual, including municipal orlocal board employees;

15-06-10-1 a proposed or pending acquisition or disposition of land by themunicipality or local boards.

COMMITTEE DECISION

The Corporation of the Town of Carleton Place Environmental Advisory Committee

21st, May 5th, 2010 Present: Kari Clarke; Louis Antanakos; Dena Comley; Margo Willmot; Bill Slade; Claude Lloyd; Claudia Wutherich Absent: Kate Collins Approval of Minutes of April 7th, 2010 Moved by: Claude Lloyd Seconded by: Dena Comley Carried Agenda for Meeting of May 5th, 2010

TD – Friends of the Environment Earth Day – Debrief MMEAC Request for Meet and Greet – Ideas Environment Fair Left Over Business

- Final Bills in? - Article in The Canadian Weekender did not mention Twenty Twelve

- Thank you letters to RONA, Twenty Twelve Electronics Recycling - List of four interested volunteers collected at the Fair

Environment Fair Debrief Other Items Next Meeting, Summer Schedule and Motion to Adjourn

TD Friends of the Environment Earth Day – Debrief Margo reported that there was no representative from TD Friends of the Environment at the table. This was disappointing for both CPEAC and TD Friends of the Environment, as both could have benefited from a joint representation. Claude Lloyd will pass on this feedback to TD Friends of the Environment. MMEAC Request for Meet and Greet – Ideas We decided to wait until September to organize a Greet and Meet with MMEAC. There was also talk of having a Meet and Greet for LanarkEAC or even combining the two Meets and Greets. We discussed the idea of holding bi-annual speaking engagements and inviting local EACs. Geoff Hodgins was recommended as a possible speaker. Environment Fair - Left Over Business Everyone was reminded to submit his or her outstanding invoices for re-imbursement. We agreed to give Rod Shea a full cancellation refund. We owe Kate for two composters and we need to reimburse Dena for the float. Bill will write thank you letters to RONA and Twenty Twelve Electronics Recycling. Kari will write an ad for The Canadian Gazette to thank RONA, TD Friends of the Environment, Twenty Twelve Electronic Recycling and the many dedicated volunteers. Letters to the teenage volunteers will also be written. We discussed the idea of setting up a Sub-Committee for the fair. CPEAC will write up terms of reference, with clear, tangible goals and time frames. We had a

sign-up sheet at the fair for potential volunteers for next year’s fair; these volunteers will be contacted. Environment Fair Debrief Although we agreed that our 2nd fair was a success, we know that there is room for improvement. We received very positive feedback from RONA and Twenty Twelve Electronics Recycling and they both want to participate again next year. Since education is one of our main goals, we would like to invite teachers to our fair so that they can collect information for their classrooms. Within the next few weeks, we want to meet informally over coffee and muffins to further discuss this year’s fair as well as to start planning for 2011’s fair. Other Items MFVN, Environmental Education Program We want to know more about MFVN’s Environmental Education Program and how it could impact schools in Carleton Place. Bill will contact Pat Larkin, the coordinator, to see if she can come and discuss the program with us. Book Donation of “Cities Under Siege” Phil Hogan, the town’s treasurer, requested that before a charitable tax receipt can be issued, we will need an appraisal from a local bookseller for the fair market value of the books. Margo arranged for an appraisal letter from Reid’s Book Shop. During Council’s meeting on May 3rd, Louis submitted the appraisal letter as well as a letter written by Bill, asking the town to issue a tax receipt to the donor. Council agreed for the town to issue a tax receipt. Margo will now arrange for the books to be shipped. Ad in Municipal Matters Louis will seek permission from Council for CPEAC to place an ad in the Municipal Matters Section of The Canadian Gazette. We are requesting additional people to contact us if they have interest in joining the fair’s Sub-Committee. Shoreline Clean-up Bill passed on the request from MMEAC for volunteers to clean up the shorelines along the Mississippi River in Almonte and Blakeney during the weekend of May 16-17th. MVFA Canoeing and Kayaking Brochure We confirmed that CPEAC would advertise in their brochure. Items Carried Over

Idling ban. Move to Adjourn: Moved by: Bill Slade: Seconded: Margo Willmot Carried Next Meeting: Wednesday, June 2nd, 2010

Present: Joanne Henderson, Manager of Recreation and Culture, Deputy-Mayor Ed Sonnenburg,

Ross Trimble, Paul Pillsworth, Tom Marshall, Bill Levesque Absent: Josh Cohen (regrets), Jan Ferguson Jason Clark completed a overview presentation of the inaugural season. 121238 Received from Jason Clarke Addressed to Joanne Henderson Date April 30, 2010 Topic Canadians practice times SUMMARY

The Canadians have requested to change their practice times on Tuesday, Wednesday and Thursday to 3:30PM-5PM. They are requesting a rate of $79.00 (non prime hourly rate) per session. They would like to retain their Tuesday night ice time from 5PM-6PM to run skill development sessions for Minor Hockey and Girls Hockey. COMMENT Presently, this ice from 3:30PM-5PM is not used on a regular basis. On Thursdays, the time change will alleviate the complaints received from Figure Skating regarding the condition of the ice after the Canadians practices. The actual cost for this ice time is $114.00. UPDATE Minor Hockey will resume using Wednesday nights from 5PM-6PM only, Girls Hockey do not need anymore non-prime ice.

STAFF RECOMMENDATION That Canadians be allocated Tuesday night ice from 5PM-6PM to run skill development sessions for Minor Hockey and Girls Hockey. The Canadians must to commit to this ice time for the season.

COMMITTEE DECISION That Canadians be allocated Tuesday night ice from 5PM-6PM to run skill development sessions for Minor Hockey and Girls Hockey. The Canadians must to commit to this ice time for the season.

121261 Received from Ron Boyle, Minor Hockey Addressed to Joanne Henderson Date April 30, 2010 Topic Ice for Silver Seven SUMMARY

Last year the Titans had seven teams – 3 “AA” and 4 “AAA”. In 2010-2011, the Titans will only be responsible for 4 “AAA” teams in their district and the “AA” teams will fall under the Silver Seven Association. Minor Hockey has indicated that they would like to secure some of the Titan ice for the Silver Seven Association.

Recreation & Culture Committee Action Report for the June 7, 2010 meeting held in the Arena Large Board Room at 7:00pm

Recreation & Culture Committee – June 7, 2010 - Page 2

COMMENT Last year, the Titans had 5.5 hrs of ice allocated to them – a total of 165 hrs for the season. Of those 165 hours; they returned 41.5 hrs to us to re-sell – almost a quarter of their hours. They were responsible for payment of this ice but any of the ice that didn’t get re-sold sat vacant. UPDATE The Titans have indicated that they would like their Fridays from 8PM-9:30PM to be used by the “AA” Silver Seven Organization but would like to retain Saturdays from 6:30PM-10:30PM. The Titans have indicated that they will inform the Town of Carleton Place at the beginning of the season of any cancellations they may have so that the ice can be re-allocated and not sit un-used. STAFF RECOMMENDATION

To be discussed. COMMITTEE DECISION

That the Silver Seven Association be allocated ice time on Fridays from 8:00pm – 9:30pm for the 2010-2011 regular season.

121262 Received from Joanne Henderson Addressed to Recreation and Culture Committee Date April 30, 2010 Topic Masters Swim Program SUMMARY

The Masters program has not met the $10 579.76 required to meet 65% of the operating costs. Currently, there is a shortfall of $1 158.42. COMMENT Staff feel that in order for the Masters program to succeed; the individuals interested in this program should form their own club similar to the Water Dragon’s. This program is presently not even meeting 65% of the operating costs. All other adult groups are required to pay 80% of the operating costs. We cannot continue to run programs that are not cost effective. Staff contacted some neighbouring municipalities and most Masters programs are run independently with the exception of the Town of Arnprior where the program is run through the Town but the coach is a volunteer.

STAFF RECOMMENDATION

To be discussed. COMMITTEE DECISION

That the participants of the Masters program be notified that the Town can no longer justify continuing with the operation of this program.

121266 Received from Ryan Blair, Carleton Place Canoe Club Addressed to Town of Carleton Place Date April 28, 2010 Topic Use of the park canteen SUMMARY

Request to use the former Riverside Canteen for their summer programs. The Canoe Club would like to use the canteen for camp in-door activities such as arts and crafts, watching movies and playing games.


COMMENT Staff feel that a site visit is required by the Canoe Club. There is limited space inside the building and staff are not sure that the building will meet their needs or intentions. UPDATE Staff met with Ryan Blair from the Canoe Club and he feels that this space will be useful to the Club. The Canoe Club plans to paint the ceiling and floor and re-locate the main counter to the back room. The counter will be removed so that it can be used again in the future. STAFF RECOMMENDATION That the Canoe Club be permitted to use the Riverside Park Canteen for 2010 provided that they are responsible for all costs for repair, water and hydro. The Canoe Club must also agree to provide the Town access to the canteen for events such as Canada Day.

COMMITTEE DECISION That the Canoe Club be permitted to use the Riverside Park Canteen for 2010 for their summer programs, provided that they are responsible for all costs for repair, water and hydro. The Canoe Club must also agree to provide the Town access to the canteen for events such as Canada Day.

121322 Received from Jason Clarke Addressed to Recreation and Culture Committee Date June 4, 2010 Topic Advertising south wall SUMMARY

Jason would like to move the post board advertising from the south wall to the beams. COMMENT

A poster board has been moved to the proposed location so that the Committee can look at it.

STAFF RECOMMENDATION To be discussed. COMMITTEE DECISION

That the Canadians be permitted to hang the poster board advertising from the beams. The installation of the advertising boards must be completed by Staff at the Canadians expense. The Canadians will remove the wall signs and Staff will repaint the south wall.

121323 Received from Joanne Henderson Addressed to Recreation and Culture Committee Date June 4, 2010 Topic Painting of main pool SUMMARY

The main pool was scheduled to be painted in 2011. The paint is deteriorating and staff feel that since we are not proceeding with replacing the deck tile; the pool should be painted during our closure. Staff have obtained the following pricing to acid wash and paint with two coats of epoxy paint: Hanco - $9 450.00 plus taxes Van’s Pressure Cleaning - $6 143.00 plus taxes Benson Pools - $12 390.00 plus taxes


COMMENT Van’s Pressure Cleaning has been awarded the contract of painting and sand blasting the hot pool.

STAFF RECOMMENDATION

THAT Van’s Pressure Cleaning be contracted to complete the acid wash and painting of the main pool for a price of $6 143.00 plus taxes. COMMITTEE DECISION THAT Van’s Pressure Cleaning be contracted to complete the acid wash and painting of the main pool for a price of $6 143.00 plus taxes. 121324 Received from Joanne Henderson Addressed to Recreation and Culture Committee Date June 4, 2010 Topic Canoe Club eavestroughing, soffit and fascia SUMMARY

The following quotes have been received to replace the eavestroughing, soffit and fascia at the Canoe Club: C.D.G. Roofing - $9 200.00 plus taxes Carleton Place Home Hardware - $12 566.06 plus taxes (does not include eavestroughing) Faris Brothers - $19 460.00 plus taxes COMMENT

This work is part of the Recreation Infrastructure grant.

STAFF RECOMMENDATION THAT C.D.G. Roofing be contracted to complete the eavestroughing, soffit and fascia at the Canoe Club for a price of $9 200.00 plus taxes.

COMMITTEE DECISION

THAT C.D.G. Roofing be contracted to complete the eavestroughing, soffit and fascia at the Canoe Club for a price of $9 200.00 plus taxes.

121325 Received from Joanne Henderson Addressed to Recreation and Culture Committee Date June 4, 2010 Topic Canoe Club parging SUMMARY

The following prices have been received to repair the parging at the Canoe Club: Jim Mahoney Masonry - $1500.00 plus taxes Titan Restoration - $1875.00 plus taxes Ed Devlin Masonry - $1900.00 plus taxes COMMENT

The contractors feel that they will be able to closely match the existing stucco.

STAFF RECOMMENDATION THAT Jim Mahoney Masonry be contracted to complete the repairs to the parging at the Canoe Club for a price of $1 500.00 plus taxes.


COMMITTEE DECISION THAT Jim Mahoney Masonry be contracted to complete the repairs to the parging at the Canoe Club for a price of $1 500.00 plus taxes. 121326 Received from Joanne Henderson Addressed to Recreation and Culture Committee Date June 4, 2010 Topic Riverside Park Sign SUMMARY

Shoreline trees were planted along the Mississippi River due to Majesta’s sponsorship of the Tree Canada program, “Trees by the Shore.” Rick Kwissa coordinated this project and planted with the help of the Environmental Studies class from CPHS and other members of the Carleton Place Urban Forest/River Corridor Advisory Committee. A sign has been made and will be placed in the newly planted area. COMMENT The sign has been made by 53 colours is approximately 10 X 14 and will be placed on 4 ft. posts.

STAFF RECOMMENDATION For Committee’s information - receive and file. COMMITTEE DECISION For Committee’s information - receive and file. 121327 Received from Joanne Henderson Addressed to Recreation and Culture Committee Date June 4, 2010 Topic Canadians dates and times for 2010/2011 season SUMMARY

The dates for the Canadians for the 2010/2011 season are attached. The Canadians have proposed that their Sunday afternoon game times be moved to a later start. The following are the proposed warm up and game times for the 2010/2011 season: Sunday – 2:20PM-2:35PM – warm-up no flood 2:35PM-2:45PM – flood 2:45PM – game time Tues & Saturday evening games - 6:50PM-7:05PM – warm up no flood 7:05PM-7:15PM – flood 7:15PM – game time Friday – 7:05PM-7:20PM – warm up no flood 7:20PM-7:30PM – flood 7:30PM – game time Saturday afternoon - 2:50-3:05PM – warm up no flood 3:05PM-3:15PM – flood 3:15PM – Game Time COMMENT


Again this year any bookings before and after Canadians games will have to be one team practices to allow for the additional dressing room for the visiting team. The last game of the year is a Saturday afternoon game. This will allow for the Canadians to hold their year end banquet directly after the last regular season game.

STAFF RECOMMENDATION That the Canadians dates and times be approved as written. COMMITTEE DECISION That the Canadians dates and times be approved as written. 121328 Received from Joanne Henderson Addressed to Recreation and Culture Committee Date June 7, 2010 Topic Rental/Program rates for the 2010/11 regular season SUMMARY

Staff are proposing a 3% increase for ice rental and pool program fees for the 2010/2011 season.

COMMENT

This increase has taken into consideration any increases to operation costs due to the implementation of HST as of July 1st, 2010.

STAFF RECOMMENDATION That the rental & program rates be increased by 3% for the 2010/11 season. COMMITTEE DECISION That the rental & program rates be increased by 3% for the 2010/11 season. 121329 Received from Girls Hockey Addressed to Joanne Henderson Date June 7, 2010 Topic Ice time SUMMARY

Girls Hockey are requesting one hour of ice time any time between 6:30pm to 9:00pm Monday thru Thursday. They are not looking for an additional hour but would like to give up one hour on Saturdays in exchange for ice during the week. COMMENT Staff contacted Minor Hockey and they have agreed to give Girls Hockey the hour from 7:00pm-8:00pm on Tuesday at the Beckwith Arena in return for Saturday from 2:30pm – 3:30pm in Carleton Place.

Staff Recommendation For Committee’s information - receive and file. COMMITTEE DECISION For Committee’s information - receive and file.

The next Recreation and Culture Committee Meeting is to be held on September 13th, 7:00pm, in the Arena Board Room.

community issues committee agenda - carleton place issues... · 2010-06-11 · community issues...

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