community fundraising guide - lifeflight · thank you for your interest in fundraising for racq...
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Community Fundraising GuideHow can you help?
Join us in saving liveslifeflight.org.au
facebook.com/racqlifeflightrescue 1300 227 335
Thank you for your interest in fundraising for RACQ LifeFlight Rescue!
Holding an event for RACQ LifeFlight Rescue is a fun and rewarding way to support
our vital community helicopter service that rescues more than 2,000 people every
year.
This Community Fundraising Guide will assist you in organising your very own
fundraising event or initiative. It contains everything you need to know to help you
get started, including information abou t how RACQ LifeFlight Rescue can help
support your event and how to submit your funds.
If you have any further questions please contact us on 1800 630 014 or email
RACQ LifeFlight Rescue has many other exciting programs you can get involved
in such as corporate partnerships and workplace giving. If you are interested in
discussing these, please contact [email protected].
Community Fundraising Guide Page 2
Hosting your own fundraising event on behalf of RACQ LifeFlight Rescue can be
done in just three simple steps:
1. Choose a fundraising idea or eventThroughout the year, supporters of RACQ LifeFlight Rescue from all over
Queensland host sausage sizzles, movie nights or golf days to raise funds to help
keep our community helicopters flying. You can also fundraise in this way, or come
up with your own creative idea to begin raising much-needed funds.
2. Register your event or activity
To do this, either register your event online at: https://www.lifeflight.org.au/community/how-you-can-help/fundraise/ or fill in the Community Fundraising
Event Registration Form attached to this document and email/post it through to us.
Once your registration is received, a member of the fundraising team will contact
you to discuss your event and provide you with an RACQ LifeFlight Rescue
Community Host Kit.
3. Start fundraising!
Promote your fundraising event to friends, family, neighbours, and anyone you
would like to attend or donate.
If you receive a cash or cheque donation, keep track of any donors who need a
receipt by recording their details on the Donor Receipt Form (within your
Community Host Kit). Complete this form and send it to RACQ LifeFlight Rescue
within 14 days of your event.
You can also promote your cause by online fundraising with everydayhero.
Community Fundraising Guide Page 3
How can I fundraise for RACQ LifeFlight Rescue?
Everydayhero is a convenient and easy-to-use fundraising platform which can help
you to achieve your goals. Through the platform, you can:
» Build your own supporter page to inspire others, post updates, photos and
videos, and ask for sponsorship.
» Leave the administrative side of things to someone else so you can focus on
what you’re passionate about - not receipts and reconciliation! Everydayhero
processes every donation from your sponsors, issues a tax-deductible receipt (if
applicable) to the donor instantly by email, and deposits the money directly to
the LifeFlight Foundation bank account (please choose LifeFlight Foundation as
your nominated charity when you set up your page).
» Inspire your networks by emailing, posting, tweeting (and talking!) to show them
what you are doing and why. Remember – the more people you tell, the more
help you will receive!
» Show gratitude - every time someone sponsors you through your supporter
page, you will receive an email with details on your supporter (unless they wish
to remain anonymous). You can take this opportunity to say a BIG thank you
and let them know you appreciate their support.
Register your event at:
https://nfp.everydayhero.com/au/lifeflight-foundation
Community Fundraising Guide Page 4
Online fundraising through everydayhero
RACQ LifeFlight Rescue Community Host Kit
Once a LifeFlight staff member has reviewed your Fundraising Event Registration
and the event has been authorised, you will receive an RACQ LifeFlight Rescue
Community Host Kit. This kit includes the following:
» A copy of this Community Fundraising Guide Booklet
» A donation tin (if requested)
» A poster to advertise your event
» A planning checklist
» An RACQ LifeFlight Rescue informational flyer
» A Letter of Authority to fundraise for RACQ LifeFlight Rescue
» A Fundraiser Agreement Form to be signed and returned to us by email or post
» A Donor Receipt Form
Additional items RACQ LifeFlight Rescue can provide:
» Professional Raffle Books (note: no receipts issued for raffle purchases)
» Approval to use our logo on authorised materials
» Tax receipts for donors
» A Certificate of Appreciation to acknowledge your support once the
fundraising activity/event is completed
» Small merchandise or prizes may be provided for events holding raffles,
competitions and/or auctions (requests are evaluated on an individual basis)
» Chief Bear Mascot – our Chief Mascot suit is available for events such as Golf
Days, stalls at events etc (requests are evaluated on an individual basis)
Please note RACQ LifeFlight Rescue is not in a position to provide:
» Funds or reimbursement for any expenses incurred from the activity/event
» Contact lists to use in promoting your event (due to Privacy Laws)
» Assistance in coordinating and marketing your event
» Advertising, media or guaranteed social media exposure
» Staff to help coordinate or run the event itself
–LifeFlight staff can attend where requested, depending on availability
» Event permits, licenses or insurances
–LifeFlight can provide public liability insurance on application
Community Fundraising Guide Page 5
How RACQ LifeFlight Rescue can supportyour fundraising event
Community Fundraising Event Registration Form
Please complete this registration form and return it to the RACQ LifeFlight Rescue Fundraising Team.
Email: [email protected] events in the North and East Coast Region: Fundraising Department – PO Box 9475, Marcoola, QLD 4564For events in the South West Region: Fundraising Department - PO Box 9121, Wilsonton, QLD 4350
Personal detailsContact person
Name of organisation
Address
Phone
Mobile
State
Postcode
Event detailsName of proposed event
Event location
Address of venue
Date of event Start time am/pm Finish time am/pm
Brief description of activity, including how funds will be raised (attach if space below is not adequate).
Is the event supporting another charity?
What support do you require from LifeFlight? Attach if space below is not adequate.
LifeFlight occasionally publish details about upcoming fundraising activities in their online e-newsletters, social media and quarterly newsletter.Please tick this box if you do NOT wish details of this event to be published.
Signature Date
I, fully understand and agree to comply with the terms of community fundraising as outlined in the RACQ LifeFlight Rescue Community Fundraising Guide. I agree to act in a professional manner in conducting the fundraising activity and uphold the integrity and values of the organisation. I also accept my obligation to remit the funds raised to RACQ LifeFlight Rescue within 14 days of the event conclusion.
Internal use only
Date application received
Activity approved? Yes No Further action required? Yes No
Bank Deposit
» Collect the funds at your event or activity
» Visit your nearest Westpac Bank
» Bank your funds into the LifeFlight Foundation account:
Account name: LifeFlight Foundation Account No: 353785
BSB: 034 604
Include your postcode as your Reference Number
Post a Cheque
For events in the North and East Coast Region:
Fundraising Department – PO Box 9475, Marcoola, QLD 4564
For events in the South West Region:
Fundraising Department – PO Box 9121, Wilsonton, QLD 4350
Bank Transfer
Account name: LifeFlight Foundation Account No: 353785
BSB: 034 604
Include your postcode as your Reference Number
Thank you for fundraising for RACQ LifeFlight Rescue. Together, we can save
Queensland lives. If you have any questions, please call 1800 630 014 or email
Community Fundraising Guide Page 7
How to submit your funds
Please advise your local fundraising team of the funds you have raised.