community capacity building program project management
TRANSCRIPT
Community Capacity Building Program
Project Management
Project Management - Objectives
• Explain how project management is related to proposal writing and strategic planning
• Define project success from an organizational perspective• Identify and describe the five stages of the project life cycle• Describe and apply scheduling techniques • Analyze stakeholder influence and importance • Describe key project management skills• Apply precedence diagramming techniques
to determine a project’s critical path
Project Management - Objectives
• Prepare a project charter and work breakdown structure to define project scope
• Explain project constraints and apply trade-off analysis• Use risk management tools to help manage project risk• Select and manage a project team• Recognize common project management problems and
discuss solutions • Identify resources which can assist with project planning
and management
Introduction to Project Management
• What is a project?
• Why is project management important?
• What do all projects have in common?
Project Constraints
Understanding the linkages between cost, time, quality, and scope. Dealing with contractual and resource limitations, and utilizing trade-off analysis
Quality Cost
Time
In addition to general management skills, there are nine areas which project managers and project teams should posses
Project Management Skills
1. Project Scope Management
2. Project Time Management
3. Project Cost Management
Project Management Skills
4. Project Quality Management
5. Project Human Resource Management
6. Project Communication Management
Project Management Skills
Project Management Skills
7. Project Risk Management
8. Project Procurement Management
9. Project Integration Management
Introduction to the five stages of the project life cycle
I. Deciding to Undertake the ProjectII. Planning the Project III. Executing the ProjectIV. Controlling the ProjectV. Closing the Project
Planning – Project Stakeholders
Identification, building commitment, and balancing influence with importance
Planning – Team Development
Typical team members include:• Staff Members• Board Members• Consultants with specialized expertise• Contractors• Customers• Government Officials• Special Interest Groups
Use Team Skills Matrix to create a balanced, effective team
Planning – Project Charter
A Project Charter identifies and helps define a project. Includes:
• What the outcome of the project is expected to be• Why the project was undertaken• It may or may not name the project manager.• Project strategy (who will be involved / consulted)
Planning – Project Scope
Project Scope is all work required to complete the project and only that work. Should contain:
• The justification for the project (Why)
• The expected project product / outcome (What)
• Project deliverables (the major pieces of the product)
• Project objectives (quantifiable criteria which must be satisfied for the project to be a success.
Planning – Project Scope (WBS)
• Developing a work breakdown structure is a process of deconstructing major project deliverables into smaller, easier to manage components.
• Components which have been defined/ broken down as far as needed are called Work Packages.
1. Making Tea1.1 Boil Kettle1.1.1 Put water in kettle1.1.2 Plug in kettle1.2 Put tea bag in cup1.3 Pour boiling water into cup
Simple Example:
Planning – Project Schedule
Useful tools for scheduling:• Critical Path Analysis' (CPA)—
Based on WBS• Gantt Chart
Planning – Financial and Risk Management
Financial Management:1. Resource Planning2. Cost Estimating
Risk Management:• Identify internal and external
risks• Contingency planning
Executing
Once planning is complete, consider
factors in implementing the project:
• Delegation: Who will do what?• Motivation• Communications
Controlling
• Measuring Performance• Cost Control• Schedule Control• Quality Control• Change Control
What Defines Project Success & Failure
Project management is successful when the project objectives have been achieved.
Common Problems and Solutions
ActivityBreak large group into small groups. Brainstorm some common project management problems and potential solutions
Available Resources
Tools for Project Management• Gantt Charts• Responsibility Assignment Matrix• Project Team Skills Matrix• Project Charter• Risk Planning Tools • Etc.
STRATEGY & PLANNING
RELATIONSHIP BUILDING
ORGANIZATIONAL SKILLS &
MANAGEMENT
CO-OPERATIVE DEVELOPMENT
Strategic Planning
Community Development
Organizational Governance
Basics of a Co-operative
Proposal Writing Public Participation
Board Orientation Co-operatives and the
Community Development
Process I
Project Management
Alternative Dispute
Resolution
Meeting Management Co-operative and the
Community Development
Process II
Opportunity Identification
Group Dynamics Leadership and Motivation
Opportunity Management
Interpersonal Communications
CommunicationsPlanning
Legal Issues
• Review objectives• Review any additional expectations• Review Parking Lot• Point out Certificates of Participation• Complete evaluation• Thank you!
Conclusion and Evaluation
Community Capacity Building Program www.intrd.gov.nl.ca/intrd/regionaldev/capacitybuilding.html