community assets: developing and strengthening tree boards
TRANSCRIPT
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Community Assets: Developing and Strengthening Tree Boards, Advisory
Committees, and Urban Forestry Partnerships
Paul D. RiesUrban & Community Forestry Program Manager,
Oregon Department of Forestry and Affiliate Faculty Member,
Oregon State University College of Forestry
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Partnerships
• Who are we partnering with to advance urban forestry?
• Who should we be partnering with?
• What can we do for them?
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What can you do for partners?What can partners do for you?
• Like Tom Sawyer, can you convince someone else to paint your fence… (I mean plant your trees)?
• Look for ways to leverage other resources to benefit the urban forest
The Adventures of Tom Sawyer, Chapter Two, ‘Tom Gives Up the
Brush’ by Mark Twain
How to get others to do your work and pay you for the privilege…
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Urban Forestry Partnerships• Tree Advisory Committees (Tree Boards)• Urban Forest Councils• Regional Planning Organizations• Non-profit organizations• Professional Societies• City-County-Regional-State efforts• Colleges and Universities• Boards, Committees, Coalitions• Public-Private Partnerships
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Today’s presentation: explores tools and tips for working
together more effectively to achieve urban forestry goals
To be successful in urban forestry:• You need to be personally effective• Your partnerships need to be effective• Education increases effectiveness
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Personal
Facetsof
Effectiveness
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From Covey
The Three Levels of Effectiveness
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Understanding Effectiveness
• Being Efficient is not the same as thing as being Effective
• Efficient means performing or functioning in the best possible manner with the least waste of time and effort;
• Effective means accomplishing a purpose; producing the intended or expected result
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Understanding Effectiveness
• Effectiveness means ‘Doing the right thing’
• Effectiveness is a measure of quality and goodness.
• Efficiency means ‘Doing the thing right’
• Efficiency is a measure of speed and cost.
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The Seven Habits Concept
• Seven Habits Concept (Stephen Covey’s popular book series)
• What does it mean for YOU to be effective?
• Why apply this concept to Work Teams, Tree Boards, Committees, Task Forces, or other teams…and how?
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What’s outside YOUR box?
• Accounting
• Budgeting
• Personnel
• Taxes
• Technology
• Other languages
• Generational Change
• Labor Relations
• Fund Raising• Business
Management
• Marketing
• Psychology • Office Politics
• Communications
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What you need to know to succeed isn’t just related to trees
• More than 80 percent of Americans now have a computer in their homes and almost 92 percent of those households have Internet access (Nielsen Wire, December 2008).
• Americans with Internet access spend almost twice as much time online as they do watching television (IDC, December 2007).
• Two-thirds of Internet users visit social networking or blogging sites, accounting for almost 10 percent of all time spent on the Internet. (Nielsen Wire, March 20, 2009)
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What you need to know to succeed isn’t just related to trees
• Many businesses no longer exist because they couldn’t keep up with change
• Technologies are changing the way we do business
• Future trends - are you paying attention?– Demographics– Technology
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Increasing Your Effectiveness -Understanding People
• Besides money, people are your single most strategic resource
• Getting the “right people on the bus” is an example of leading strategically with people
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Understanding Behavior Patternswww.effectivenessinstitute.com
• Developing the ability to work effectively with other is perhaps the most important skill you can learn
• Understanding your own behavior and that of others is the key to working together strategically and successfully
• Your behavior determines how you impact others, how they respond to you, and even how you perceive them
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Process
Controlled
Expedience
Responsive
Results Results
Emotions
Controllers (Directors)
PersuadersStabilizers
Analyzers
Understanding Behavior Patterns
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Behavior Patterns
• We exist in all four quadrants• We can consciously act in any of
them, but we subconsciously exist in one of them
• Think of this as an iceberg - the tip is the pattern we often show to others, but the others are all lurking beneath the surface
• Understanding people can help your urban forestry efforts go farther
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Directors - Why We Need Them• Ask the “what” questions• They can see around the corner• They drag us (sometimes kicking and
screaming) into the future• Idea generators• Every partnership needs a Director
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Persuaders - Why We Need Them
• Ask the “who” questions• They’re expert networkers• They’re compassionate• Idea promoters or sellers• Every partnership needs a Persuader
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Stabilizers - Why We Need Them
• Ask the “where, how, when” questions• They are the harmonizers and diplomats• They are the event organizers• Idea fulfillers• Every partnership needs a Stabilizer
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Analyzers - Why We Need Them• Ask the “why” questions• Have more tools than any other pattern
to help achieve goals• Idea perfectors• Every partnership needs an Analyzer
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Process
Controlled
Expedience
Responsive
Results Results
Emotions
Emotions
Directors
PersuadersStabilizers
AnalyzersIdea Perfector Idea Generator
Idea Fulfiller Idea Promoter
Ask the “What” questions Ask the “Why” questions
Ask the “Where, How, When” questions
Ask the “Who” questions
Summarizing Behavior Patterns
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What can we learn from this?
• Those people in your organization/work team/partnership who annoy you do so from their primary behavior pattern
• If you can learn to analyze why others react the way they do, you can learn better how to work together productively
• It is possible to analyze a partnership, organization or work team and determine which patterns are over or under represented
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Partnership Effectiveness
• Partnerships are only as good as:– The people
involved– The process– The commitment
of each partner
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Why Partnerships Might Be “Less Than Effective”
• Poorly defined mission• Lack of “Sponsorship” support• Poor member selection or recruitment• Lack of direction, clear goals• No accountability requirement• Lack of fun and good humor• Lack of appreciation • Poorly run meetings• Hidden, or not so hidden, agendas
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Capturing the Power of Teams
• The best partnerships happen when people work as a “Team”
• A team works to achieve a common purpose… just as like partnerships
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Synergy - the Goal of Teams
• Synergy is the opposite result of dysfunction
• With high performing teams, 2 plus 2 equals 5 - that’s synergy
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Peer Accountability
Team Commitment
Healthy Conflict
Presence of Trust
Two Way Communication
Avoided Accountability
Lack of Commitment
Unresolved Conflict
Absence of Trust
Lack of Communication
Indicators of Team Dysfunction
Team Results and Achievement
Personal or Issue Advocacy
Which Would You Choose?
Anatomy of An Effective Team
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Keys to an Effective PartnershipCredibilityCommon interest TrustProvision for bailout ResourcesShared decision making Consensus processRealistic early goalsEvaluationCelebrationMoving to a higher level or ending relationship
CoordinationCooperationCollaboration
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Coordination• Initial contact• Used to get to know one another,
services provided by other organization and clients served
• A lot of Independence• Self-interests are defined• Available resources discussed• May include an exchange of information
and materials
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Cooperation• Increased understanding of target audience• Greater appreciation of available resources
and skills• Strategies start to emerge
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Collaboration• Often referred to as the “OUR” stage• Increased recognition of values of
each Organization• Trust, respect, and a clear
understanding of benefits of each partner
• Innovative ideas are presented to meet a common problem
• Plans put into writing
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Assessment and Evaluation
• How are you doing?• Are the right plans in place?• How can you improve?
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Education
• Education can be a key to both increasing personal effectiveness, and creating sustainable partnerships
• Technology is becoming the tool of choice for effective partnerships
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Tree Board University
• New online training for members of local Tree Boards across the US
• National project funded by USDA Forest Service on behalf of the National Urban and Community Forestry Advisory Council (NUCFAC)
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Tree Board University
• Open to anyone• Eight content Courses• Upon “graduation”, people
join an online community• Unveiled at the Partners in
Community Forestry Conference, November 2010
• www.treeboardu.org
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Each Course contains:
• Text• Short video clip• Link to longer
video• Related articles• Suggested activity• Quiz
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Tree Board U Introduction
• Overview of Tree Board University
• Overview of urban forestry and the value/importance of the citizen component
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Tree Board University
• Course 1: Tree Board 101• What Tree Boards Do• Being An Effective Tree
Board Member• Organizational
Development and Group Dynamics
• Course 2: Partnerships and Collaboration
• How To Form And Nurture Effective Tree Partnerships
• Keys to Successful Collaboration
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Tree Board University
• Course 3: Engaging in the Political Process
• Local government 101• State and National Urban
Forestry• Urban Forestry and
Public Policy
• Course 4: Community Forestry Planning
• Principles of Urban and Community Forestry Planning
• Urban Forest Management Plans
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Tree Board University
• Course 5: Communications and Marketing
• Communicating the Benefits of Trees
• Speaking For Trees• Marketing The Cause of
Trees
• Course 6: Financing, Budgeting, Grants, Fundraising
• Financing and Budgeting Tree Activities
• Fundraising and Friend-raising
• Grants 101
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Tree Board University
• Course 7: Getting Things Done
• Planning and Managing Local Tree Projects
• Recruiting, Training, and Retaining Volunteers
• Pulling it All Together
• Course 8: Moving Forward
• Urban Forestry Networking and Resources
• Evaluation, Graduation, Online Community
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Tree Board University –Online Community
• Similar to Facebook or other Forums
• Information Sharing• Community Building• Shared Experiences
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The Future
• Online learning will increase as budgets decrease
• Online communities are an excellent way to keep people connected
• Online efforts must supplement and complement traditional education, communications and marketing efforts
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People and Partnerships Are Your Most Valuable Community Asset
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Paul D. RiesOregon Dept. of ForestryOregon State [email protected]@oregonstate.eduPhone: 503/945-7391