Communities of Excellence

in Nutrition, Physical Activity,

and Obesity Prevention (CX3)

Data Collection Guidelinesand

Next Steps

CX3

CX3 Tier 2 TrainingFFY 2013

Please read the

Data Collection Guidelines

in your

CX3 Tools and Methods binder

Data Collections Guidelines

Get Ready!

Sample

timeline for

Tier 2

• Your data is only as good as what you collect

• Be organized- develop system

• Monitor field activities each day

• Check surveys – Before going into the field– After going into the field– Check that they are complete and legible

• Quality Control Check list for field coordinators can be helpful

When “In The Field”

Quality Control Checklist

Training

Train the Trainer

•Allow 3 hours for store tool and walkability tool

•Allow 2 hours for fast food tool

•Download all training PPT’s from CX3 website

Map locationsFAST FOOD OUTLETS

Carl’s Jr – 2100 E Carson St

Subway – 4501 E Carson St

Del Taco - 2120 E Carson St

Tropic Grill - 2292 E Carson St

Fantastic Burgers – 3400 Cherry St

Pino’s Pizza - 2510 Carson St

• Prep ahead for getting in the field– Complete Section A information – Have maps and list of locations ready– Provide extra surveys, pencils, etc.– Take a camera– Always have a name and contact info of someone at

office– Have badges or bright t-shirts for your surveyors to

wear

Training

• Check surveys again before sending to Network staff for data entry

• Check for:– Missing data– Entries are clear and legible– Full information for section A

• Missing data or unclear entries will be highlighted and you will be contacted

• Staple Walkability to back of Store survey• Send copies, keep originals

– Color coded neighborhoods (different paper color) are helpful

Before Sending To Network

Items not to forget!

Fast Food

Q4. Don’t forget to fill in the Name of School

Q12. Fill out ALL six parts (3 for healthy / 3 for unhealthy)

Q34. Acceptance of CalFresh/EBT – Frequently missed

Store Survey

Q9. Circle “1” for Yes if store participates as a Network for a Healthy California retail store. If store does not participate, circle “0” for No.

Q14 and Q15 – If Yes recorded, be sure to specify what was found (soda, water or other) – if other, specify

Q25. When selecting “other”, please specify what the “other” is, such as donuts, popcorn, etc…

(if the item is listed next to “other” - you may circle the item)

Tips for Working with Youth

• Parent permission and contact information needed

• Signed photo release

• Consider school exams, athletics and part-time jobs

• Provide detailed orientation and training on duties and roles

• Allow time to socialize and time for team building

• For more information, contact: Metria Munyan 916.445.8112

Some notes about taking photos....

• Make sure they show what is present in community• The subject matter is part of the survey• Keep them organized

• Surveys will be available on the CX3 website– http://www.cdph.ca.gov/programs/cpns/Pages/CX3_Main_Navgation.aspx

• Spanish versions available too!

• Please do not revise survey instruments

• If you want to collect any additional data - add a sheet, but do not change formatting or numbering on survey versions provided

PROCESS CHECK-OFF LIST

You

are

here

Next Steps – cont.

• Monthly check-in calls – 3rd Wed (9am – 10:30)

• Webinars• April - Outdoor and Mobile Vending webinar• May - Food bank, Emergency Food Outlets and

Alternative Food Sources webinar

• Once data submitted, expect calls from Lynn to review survey forms

Next Steps – Program Planning

• CX3 survey sites and your Project Synopsis– Addition of survey sites is not required

– Nutrition education intervention sites are required

• Assessment verses Re-assessment– Initial Assessment

– Follow-up Evaluation

Next Steps – Program Planning Cont.

• Scope of Work (SOW) planning

– FFY 2013 and beyond Scope of Work templates (Objectives 3 and 4)

– CX3 Implementation Plan development

(year 1)

– Intervention implementation and activity integration (years 2 thru 4)

Next Steps – Who to contact?

• CX3 Core Team

– Questions related to Tier 1 worksheets and Tier 2

– CX3 communication tools (with Brown Miller

Communications)

– CX3 background, purpose, and data interpretation

– CX3 TA: monthly calls, website updates & resources

Next Steps – Who to contact?

• Program Manager (PM)

• Scope of Work – CX3 Objectives: implementation & intervention

questions – CX3 related Objectives: implementation &

intervention guidance

• CX3 Implementation Plan– Webinar and training provided by State staff– Plan development questions and technical assistance

Next Steps

• Take a deep breath!!! You deserve it!

• Tier 1 completed?

• Looking ahead…– Final pick of neighborhoods & get to

know them– Get all your “ducks in a row” – Get in the right mind set– Be safe

THANK YOU!!!