Communications Is the Key

2004-2005 Alpha Eta State Communications Committee

Margaret Dunn Patty FlemingClaire Langston, Chairman Nancy WilkesJanis Blocker, Digest Editor Carol Vaughn, Webmaster

This PowerPoint Presentation was created by 2003-05 State Communications Chair Claire Langston. It is an excellent presentation and is still very current. I have updated a few things; however, Claire should get full credit for this presentation.

-- Carol Vaughn

2005-2007 Alpha Eta State Communications Committee

Janis Blocker, Digest Editor Jane FarmerAmy Gillion Diana WrightCarol Vaughn, Chairman & Webmaster

2005-2007 Communications Goals

To increase offerings on the Alpha Eta State website

To publish news from each chapter in the Digest during the year

To have at least two chapters link to the Alpha Eta State website each year

To provide support and assistance in implementing the president’s goals

Topics of Discussion Duties of Chapter Communications

Chairmen Duties of Chapter Communications

Committee Newsletters Yearbooks Websites Public Relations Copyright

Duties of Chapter Communications Chairmen

Keep membership informed Acquaint members with opportunities for

personal and professional growth Promote unity and cohesiveness Maintain relationship with community

resources Utilize technology Create quality professional publications Maintain close working relationship with

chapter president, editor and webmaster Disseminate chapter publications

Duties of Chapter Communications Committee

Support effective communication Publicize the Society Prepare advance stories for publication Incorporate international and state

Society news into chapter programs Keep file of state and international

publications Send chapter news to the Digest editor Send names of writers and unpublished

manuscripts to international

Newsletters Include in each issue:

Society name and mission statement Date, volume and issue number Meeting information Other important features:

President’s message Member birthdays, honors and awards Legislative Updates State events Photos and clip art Calendar of events Articles on Society programs and projects

Distribution of newsletter Newsletter writing/editing using style sheet

Yearbooks Historical record of the chapter’s work Include:

Society, chapter, state names, mission statement and Purposes

Current biennium or year date Date of organization Officer and committee lists Member contact information, membership type, and

birthdays Meeting dates, time and locations Past chapter presidents Chapter projects

Consider including state information Consider including international information

Websites Effective and efficient

communication tool Established guidelines for the

design, implementation and management of electronic communications

Enhance the visibility of the society

www.deltakappagamma.org

www.geocities.com/scalpheta

Public Relations Creates climate that will help

receive recognition Create familiarity with Create awareness of programs and

activities Create good will among members and

community Foster good will of various publics Cultivate good will of news media Help attract and retain new members

Copyright Facts cannot be copyrighted but

the expression of those facts may be protected under copyright.

Notice of copyright is not required. A document is considered copyrighted as soon as it is put into tangible form.

Copyright lasts for the lifetime of the author plus 70 years.

Bibliography Guidelines for State and Chapter Communications

Chairmen 2002-2004. Austin, Texas: The Delta Kappa Gamma Society International, 2002.

Author Guidelines for The Delta Kappa Gamma Bulletin, www.deltakappagamma.org. Retrieved March 19, 2004.

Simpson, Carol. Copyright 101. Educational Leadership, December 2001/January 2002. Pages 36-38. Retrieved from www.ascd.org/publications/ed_lead/200102/simspson.html on March 18, 2004.

Chrisman, Dale. Delta Kappa Gamma Public Relations Manual. Austin, Texas: The Delta Kappa Gamma Society International, 1998.