Communication Device Allowance Tutorial

CDA Setup

• Establishing procedures for Communication Device Allowance (CDA) approvals is the responsibility of the department.

• The employee does not have to be employed by the department authorizing a CDA.

• The only accounts that may be used to pay the CDA are those in the administrative view linked to the *DEFINE desk being used. The desk/view combination must have Super status for OVC.

CDA Setup

• To access the system, the user must be on a *DEFINE desk that has Super status for the OVC command.

• *DEFINE desk authorizations are updated by the electronic office manager or delegate via the US1 command.

• Individuals with View or Update authorization can view CDA records but not make updates.

CDA Payout

• The CDA is paid once per month in the first semi-monthly pay period (the first through the fifteenth).

• A separate earnings statement is issued (as with overtime payments).

• The object code for the monthly and one-time payments is 1144. The account being charged must be authorized for this object code.

CDA Payout

• The expenditure transaction on the statement of account will be a separate line item.

• Fringe benefits (e.g., worker’s compensation insurance and unemployment compensation insurance) will be charged to the fringe subaccount associated with the CDA account.

Creating a CDA Record

https://utdirect.utexas.edu/payroll/cda/cda_monthly.WBX

Creating a CDA Record

Creating a CDA Record

Creating an Allowance

• Payment Authorization—establishes whether the employee is authorized to receive the payment based on the appointment account.

• Payment Setup—establishes the period of time, amount, and what account to charge the payment to.

Creating an Allowance

Creating an Allowance

Creating an Allowance

Modifying an Allowance

• On initial set-up, an allowance may have a retroactive start date.

• After a payment has been processed for a month, it cannot be retroactively changed.

• An allowance may be canceled by selecting the END ALLOWANCE in the End Date menu.

• Allowance records cannot overlap months.

Creating an Allowance

Creating an Allowance

Creating an Allowance

Creating an Allowance

Creating an Allowance

Thank you for viewing this presentation.

For more information, contact:

Payroll Services512-471-5271

pr.prpostman@austin.utexas.edu