common origination disbursement system · •first disbursement on or after october 1, 2014 and...
TRANSCRIPT
Common Origination
&
Disbursement System
Award Year 2014 - 2015
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Wood Mason
U.S. Department of Education
Federal Student Aid
Atlanta, GA
770.383.9662
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AGENDA
• New Award Year Setup (NAYS)
• Phase 2 - Direct Subsidized Loan 150% Limitation (SULA)
• Pell Grant Dispute Portal
• StudentLoans.gov
• Sequester Changes
• COD Release 13.1
• September Code Change
• Still to come…
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New Award Year Setup
(NAYS)
Award Year 2014 - 2015
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The NAYS implemented on April 14, 2014 included the
“normal” Award Year to Award Year changes
• Funding method remains Advance Funded
Direct Loan schools on heightened cash management, Pell Grant,
and TEACH Grant schools remain “records first”
• Award year designator changed to “15” as appropriate
System Generated responses
Master Promissory Note (MPN) ID
Loan ID
Agreement To Serve (ATS) ID
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A couple of your processing options should be double-
checked…
• Report formats from award year 2013 – 2014 have been
“carried” over to award year 2014 – 2015
• Valid dates of participation in the PLUS Request process via
the StudentLoans.gov website have been incremented one
(1) year
• It’s a good idea to double-check ALL of your processing
options with each NAYS
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Phase 2
SULA Modifications
Award Year 2014 - 2015
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Phase 2 of the 150% Direct Subsidized Loan Limit
(SULA) was implemented with COD Release 13.0 for
Award Year 2014 – 2015 on April 14, 2014…
• New SULA reporting
Real-Time processing
New system-generated response
• New Schema 4.0a
Full XML Common Record Schema validation
New tags - required data not reported before
New edits
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Real-Time processing will include…
• Subsidized Usage Period (SUP) calculation
Will be returned per award via the Common Record Response
• Normal and routine Program and COD editing
The Subsidized Usage Limit Applies (SULA) tag will be returned at
the Person level for award year 2014 – 2015
Warning edit #200 will continue to be returned on 2013 – 2014
awards
The COD Reporting Website will continue to display the SULA data
on the View Person Information screen
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SULA modifications will include a new system-generated
response
• Generated nightly after daily processing is completed
• Reflects changed SULA data for schools NOT initiating the
changed data
• Message Class CRSUXXOP
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To accommodate the reporting of required SULA data,
ALL common record document submissions for the
2014 – 2015 award year must conform to Common
Record XML schema version 4.0a
• COD will enforce 100% schema validation on schema 4.0a,
3.0d, and 3.0e
• COD will “retire” schemas 2.0e, 3.0a, 3.0b, and 3.0c
• An electronic announcement (EA) dated October 29, 2013,
provides schema 4.0a details
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A new “temporary” Warning Edit #211 is triggered and
returned when a schema validation issue occurs
• On in-bound XML Common Record documents that do NOT
meet 100% schema validation but would have been
accepted under prior award year rules
Returned at the Document Level
No edit-specific notification from COD School Relations Center
• Warning Edit #211 will be discontinued at a yet-to-be-
determined date
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A new reject edit #210 will be triggered on any
malformed XML document
• Failed 100% schema validation
Missing value
Invalid value
• Returned at the batch level
<DocumentID> tag
Email from COD
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New required “SULA” tags for award year 2014 – 2015
are transmitted to COD via XML Schema 4.0a
• Award Level
<PublishedPgmtLentghYears>
<PublishedPgmtLengthMonths>
<Published PgmtLengthWeeks>
<WeeksProgramAcademicYear>
<SpecialPrograms>
<ProgramCredentialLevel>
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New required “SULA” tags for award year 2014 – 2015
are transmitted to COD via XML Schema 4.0a
• Disbursement Level
<PaymentPeriodStartDate>
<ProgramCIPCode>
<EnrollmentStatus>
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The new <SpecialPrograms> tag will identify borrowers
in those programs Value Description
A Selective Admission Associate Program
B Bachelor’s Degree Completion Program
N Not applicable
P Preparatory Coursework Graduate Professional
Program
T Non-Credential Teacher Certification Program
U Preparatory Coursework Undergraduate Program 16
COD will validate the <SpecialPrograms> tag against
Grade Level on an incoming Loan Origination Record Special Programs Tag Value Valid Grade Levels
Sel Adm Assoc Prgm A TBD
Bach Deg
Completion Prgm B TBD
Not Applicable N No G/L Validation
Tag Not Submitted N/A No GL Validation
Prep Graduate Prgm P 5
Non Cred Tchr Cert T 5
Prep Undergraduate U 1 & 0 17
COD will validate the <ProgramCredentialLevel> tag
against Grade Level as well
Description Program
Credential Level
Student Level
Code Undergraduate certificate or diploma 01 0-5 (Undergraduate)
Associate’s degree 02 0-5 (Undergraduate)
Bachelor’s degree 03 0-5 (Undergraduate)
Post Baccalaureate certificate 04 0-5 (Undergraduate)
Master’s degree 05 0-7 (Graduate)
Doctoral degree 06 0-7 (Graduate)
First Professional degree 07 07 (Graduate)
Graduate/Professional certificate 08 0-7 (Graduate)
Non-credential programs
(preparatory coursework/teacher
certification)
99 0-5 (Undergraduate) 18
New award level edits
Edit Program Trigger
Reject 202 DL Cannot submit more than one tag for Published
Program Length (Years, Months or Weeks)
Reject 203 DL Incorrect Special Program submitted
Reject 206 DL Sub Remaining Subsidized Eligibility Period is less
than zero for this award
Warning
207
DL Sub Maintenance to this tag may have caused the
Remaining Subsidized Eligibility Period to drop
below zero for this award
Reject 208 DL Incorrect Student Level Code submitted
Reject 209 DL Invalid value submitted for Weeks Programs
Academic Year 19
New disbursement level edits
Edit Program Trigger
Reject
204
DL &
TEACH
Incorrect Program CIP Code submitted
Reject
205
DL Payment Period Start Date is outside
the Award Begin and End dates
Reject
207
DL Sub For HCM/Reimbursement schools,
sequence issues
Existing Edit 994 and Edit 996 will be
triggered if a value is missing or not valid
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Phase 2
COD Reporting Website
Enhancements Award Year 2014 - 2015
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Phase 2 of the 150% Direct Subsidized Loan Limit also
brought modifications to the COD website
• A new SULA report
• Updates to the COD Reporting Website to include, and
display, all of the new SULA data
• New SULA Request and SULA Information screens
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COD implemented a new Direct Loan Subsidized Usage
Change Report
• Produced weekly and posted to the COD Reporting Website
on the School NewsBox
CSV format
You can “opt out” of receiving the report
• The currently produced Direct Subsidized Loan Usage Limit
School Report will be discontinued
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COD has updated screens to display SULA data
• View Person Information screen
Re-designed
Displays the Subsidized Usage Limit Applies (SULA) Date
Disbursement on a qualifying Direct Loan award
Pop-up on Personal History events gives additional information
• Disbursement History Information screen will displays
additional SULA data
Enrollment Status
Program CIP Code
Payment Period Start Date
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COD implemented two (2) new website screens
• Subsidized Usage Information screen
Accessible via a hyperlink on the Person Direct Loan Information
screen
Complete SULA data for that student
• Subsidized Usage Request Disbursement History
Information screen will displays additional SULA data
Request the most recent SULA data via the system generated
response
Accessed via the Batch tab
Search by SSN or Entity ID
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Pell Grant Modifications
Award Year 2014 - 2015
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Two (2) Pell Grant Program modifications were
implemented with COD NAYS for Award Year 2014 -
2015
• Expected Family Contribution (EFC) field length was
expanded from 5 to 6 bytes to conform to a CPS change
All COD Reporting Website screens that display the EFC
The Pell Grant Reconciliation Report
The Pell Grant Multiple Reporting Record (MRR)
The Pell Grant Year-To-Date File
The Pell Grant LifeTime Eligibility Used (LEU) Report
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COD has enhanced the Pell Grant LEU dispute process
with a new Pell Grant LEU Dispute Portal
• The Dispute Portal provides the ability to create, view,
update and even upload documentation for a Pell Grant
LEU dispute
• The Pell Grant LEU History page will display the Pell Grant
LEU dispute result
• Schools will no longer have an option to escalate a Pell
Grant LEU dispute to the COD School Relations Center
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The Pell LEU Dispute
portal allows schools to
enter dispute information
for Department of
Education review
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The new Create Pell
LEU Dispute screen
will collect information
about the current and
former schools,
reason for the dispute,
documentation,
comments, and much
more
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On the Create
Pell LEU
Dispute screen
you’ll upload
the required
dispute
documentation
directly to the
COD Reporting
Website 31
After a dispute has
been approved, the
student’s Pell
Grant LEU History
screen will provide
details of the
dispute and
adjustment
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StudentLoans.gov
Award Year 2014 - 2015
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StudentLoans.gov modified the Direct PLUS Loan
endorser process
• An endorser will need to use the borrower provided Direct
PLUS Loan Endorser Code, or the Loan ID, AND the
borrower’s last name
The borrower receives the code via their Direct PLUS Request
confirmation email
or
From his or her completed Direct PLUS Loan Request on the
StudentLoans.gov website
Paper endorser process remains unchanged
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Sequester Changes
Award Year 2014 - 2015
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Sequester changes required for TEACH Grant and the
Iraq-Afghanistan Service Grant from the award amount
for which the student would otherwise have been
eligible
• Future Sequester changes are expected on October 1
• First disbursement on or after October 1, 2014 and before
October 1, 2015Subsidized Usage Information screen
A TEACH Grant reduction of 7.3%
An Iraq-Afghanistan Service Grant requires a reduction of 7.3%
Maximum Federal Pell Grant award amount for the relevant award year
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The Direct Loan origination fee on loans with an earliest
disbursement date (EDD) on or after October 1, 2014
and before October 1, 2015
• Direct Subsidized/Unsubsidized Loan - 1.073%
• Direct PLUS Loan - 4.292%
• COD validates the EDD against the loan origination fee on
incoming Loan Origination Records (LORs)
LORs with an EDD on or after October 1, 2014 and before October
1, 2015, AND an incorrect origination fee, will reject with edit code
#140
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COD Release 13.1
Award Year 2014 - 2015
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Implemented on June 29, 2014
• Updated Master Promissory Notes (MPNs), Endorser
Addendum Forms, and Plain-Language Disclosure
Statements
COD will accept the previous edition of the MPN (expiration date
7/31/2014) through December 31, 2014
• A new communications page for schools
File Share & Messages will allow schools to view and download COD
specific communications from the COD Reporting Website
Notification will be via email, but NO attachments to the email
• EA dated June 20, 2014
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COD Off-Cycle” Code Change September 14, 2014
Award Year 2014 - 2015
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COD implemented an “off-cycle” code change on
September 14, 2014
• Modifications to COD Edit Code #050
Ignore an actual disbursement reduced to $0 to allow a change to a
loan period (financial award) start/end date to more than 10 days
before, or more than 180 days after, the disbursement date
Allows accurate reporting of loan periods
• COD updated the origination fee/net disbursement(s) on awards
(DRI = FALSE) with an invalid origination fee/EDD
COD sent a system-generated response to the school(s) with corrected data
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COD implemented an “off-cycle” code change on
September 14, 2014 that included modifications to…
• COD updated the origination fee/net disbursement(s) on Direct Loan
awards with an incorrect origination fee for that award’s earliest
disbursement date (EDD)
ONLY awards with the DRI = FALSE
COD sent a system generated response informing the school of the
correction and new disbursement amount(s)
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Sequester changes going forward…
• When the EDD on an incoming loan origination record (LOR)
is on or after an “established date,” and the disbursement
release indicator (DRI) = TRUE, the LOR will reject with a
new disbursement level Edit Code #213
The “established date” will be determined by FSA when changes to
origination fees are expected and the new fees are unknown.
LORs with an EDD on or after the established date and DRI = FALSE
will be accepted with origination fees effective for the prior period
Will help eliminate the need for schools to correct awards once the
new origination fee is known
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Sequester changes going forward…
• Once the new fees are established, the COD System will
correct the origination fee ONLY for awards with the DRI =
FALSE with an EDD on or after the established date
A new system-generated origination fee (OF) response will be sent to
your SAIG mailbox with the corrected information to include
New origination fee percent
New disbursement net amount
New disbursement fee amount
• Message Class CROFyyOP
Responses will be award year specific
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On the Horizon
Award Year 2014 - 2015
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COD Release 13.2 is planned for implementation in mid-
December 2014 and tentatively includes…
• Enhanced self-service for schools
“Live Chat” on StudentLoans.gov
“How To” illustrated procedurals
Access to an enhanced Q&A
• Enhanced Parent PLUS Loan borrower identification
Aid in preventing “co-mingled” borrowers
• 3-Year Cohort Default Rate (CDR)
Low CDR disbursement benefits
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The Disbursement History screen has been enhanced
• “Response Date” column is now the “Applied Date at COD”
Date the disbursement is applied to the student account at COD
• An “Export to XLS” option and print-preview functionality will
be added
PII warning will be displayed when the export function is chosen
Will download an Excel file of the Disbursement History screen
If you choose to “Print” all the Disbursement History screen data will
download on one page
• 3-Year Cohort Default Rate (CDR)
Low CDR disbursement benefits 47
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Recent Notice of Proposed Rule Making highlights
suggested changes to Direct PLUS Loan adverse credit
criteria
• Includes $2,085 maximum “past due“ in Charge-Off and
Collection accounts
• Credit check “window of validity” extended to 180 days
• Direct PLUS Loan Counseling requirement for Direct PLUS
Loan borrowers who successfully appeal adverse credit
history
• Federal Register published August 8, 2014 for details
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Resources…
• Electronic Announcements (EAs)
September 5, 2014 - End of Federal Fiscal Year 2014; Impact on
Funds Availability for G5 and COD System
September 5, 2014 - Pell Grant and Iraq and Afghanistan Service
Grant 2013-2014 Award Year Processing Deadline
September 5, 2014 - Additional TEACH Grant Closeout Information
for 2013-2014 Award Year
September 4, 2014 - Changes to Several D/L origination edits
August 22, 2014 - Workaround for COD Reject Edit 205 (Loan Period
Adjustments)
August 8, 2014 – NPRM on Direct PLUS Loans
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Resources…
• Dear Colleague Letters (DCL)
August 29, 2014 (GEN: 14-17) - NSLDS Program-Level
Enrollment Reporting
August 25, 2014 (GEN: 14-16) - Improved Administration
of the Servicemembers Civil Relief Act for Borrowers
Under the William D. Ford Direct Loan and Federal Family
Education Loan Programs
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Resources…
• COD School Relations Center
Direct Loan Program…1.800.848.0978
Grants…1.800.848.0979
Applicant Services…1.800.557.7394
NSLDS Help Desk…1.800.999.8219
CPS/SAIG/EdExpress/TFA…1.800.990.5947
G5…1.888.336.8930
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"Toes in the Water, KASFAA in the Sand"
Wood Mason Federal Student Aid
Atlanta, GA
770-383-9662
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