commissioner basic trainingc001af38d1d46a976912-b99970780ce78ebdd694d83e551ef810.r48.… · 2015....

GCR 2008 - MCS 2012

Commissioner Basic Training

WelcomeWill include:

Why Commissioners?

The Commissioner’s Top Priority: the Unit

How to Help a Unit

GCR 2008 - MCS 2012

Commissioner Basic

Training

Why Commissioners?

GCR 2008 - MCS 2012

Learning Objectives

• State the purpose of the Boy Scouts of America

• State the mission of the council and district

• Explain the four-function concept of council

and district operation

• Describe the commissioner unit service role

and its relationship to supporting a unit in a

quality program

• State the methods and steps of good unit

program planning

At the end of this session, you should be able to:

GCR 2008 - MCS 2012

Aims & Methods of Scouting

Aims:

• Home &

neighborhood

centered

• Parent

involvement

• Advancement

plan

• The den

• Ideals

• Uniform

• Activity

program

• Ideals

• Patrols

• Outdoors

• Advancement

• Personal

growth

• Adult

association

• Leadership

development

• Uniform

• Association

with youth &

adults

• Ethical

decision

making

• Group

activities

• Recognition

• Democratic

process

• Curiosity,

exploration &

adventure

Character Development

Citizenship Training

Personal Fitness

Cub

Scouting:

Boy

Scouting:

Venturing:

Varsity:

• Advancement

• High

adventure &

sports

• Activities

• Service

• Personal

development

• Special

programs &

events

GCR 2008 - MCS 2012

Missions of the…

…Council

…District

Four-Function Plan of

council and district:

• Membership/RelationshipsAvailable to all youth

• FinanceProvide adequate funds

• ProgramMaintain standards & policies

• Unit ServiceServe chartered organizations

A COUNCIL is a voluntary

association of citizens

which promotes the

Scouting program within a

geographical area.

To guide and

support its districts

To organize

and support

successful

units.

GCR 2008 - MCS 2012

The Commissioner Concept

The commissioner is the liaison between the local council and Scouting

units. The commissioner’s mission is to keep units operating at

maximum efficiency, maintain regular contact with unit leaders, counsel

leaders on where to find assistance, note weaknesses in programs,

and suggest remedies. The commissioner is successful when units

effectively deliver the ideals of Scouting to their members.

Mission:

Keep units operating

Regular contact

Counsel leaders

Help fix problems

Success =Effective

Units

Local

Council

Scouting

Unit

Liaison

GCR 2008 - MCS 2012

Most Important ResourceContains:Commissioner Orientation

Orientation Projects

The Commissioner Concept

The District Commissioner Staff

Providing Unit Service

Your Commissioner Style

Be a Lifesaving Commissioner

How to remove a Volunteer

Counseling

Youth Protection

Unit Charter Renewal

Unit Internet Advancement

Unit Commissioner Training

Commissioner Awards

Resources

Self-Evaluation

Unit Commissioner Worksheets

Unit Visit Tracking System

GCR 2008 - MCS 2012

Commissioner Concept

The concept for commissioner service focuses on the

unit. The commissioner’s specific mission is to keep

units operating at maximum efficiency so that they

can deliver a good program to a growing youth

membership.

Today’s commissioners are results-oriented rather

than procedures-oriented. They are successful in

their mission when units continue to operate, units

regularly accept new youth, and units effectively

deliver the ideals of Scouting to their members.

GCR 2008 - MCS 2012

Commissioner’s Role

What are the five major roles of a commissioner?

•Friend

•Representative

•Unit “doctor”

•Teacher

•Counselor

More details in Commissioner Fieldbook, page 10

GCR 2008 - MCS 2012

Supporting the Unit

Buzz groups

Identify and discuss at

least 5 indicators that

should be monitored to

determine the health of

a scouting unit.

Cub Scout Pack Boy Scout Troop

GCR 2008 - MCS 2012

Supporting the Unit

Cub Scout Pack Boy Scout Troop

What are the indicators to be monitored?

• Meeting operation

• Youth leadership

• Advancement

• Adult assistance

• Attendance

• Outdoor program

• Patrol activity

• Budget plan

• Membership

• Planned program

• Leadership

• Webelos den

• Advancement

• Attendance

• Adult attendance

• Den activity

• Tiger Cub den

• Den chiefs or den aides

• Membership

• Planned program

GCR 2008 - MCS 2012

Supporting the Unit

Would a tool for evaluating a unit’s health be useful?

How might you use these worksheets?

Would a unit leader resist evaluation?

If you understood the unit’s profile,

where might you go for help?

Commissioner Helps for

Packs, Troops, and CrewsCommissioner Worksheet

Unit Action Planning meeting – conducted

annually or when major change of unit/

leadership happens

GCR 2008 - MCS 2012

Unit Program PlanningPlan your work and work your plan

Understand the program planning process & tools

Resources to help with program planning:

• Cub Scout Den and Pack Meeting Resource Guide

• Cub Scout Leader Program Notebook

• Council Program Calendar

• Chartered Organization program needs

Other planning opportunities:

• Annual Pack program planning conference(attended by Cubmaster, pack committee, den leaders, den chiefs, parents, unit commissioner)

• Monthly pack leaders planning meeting

• Monthly den chief & den leader meeting

GCR 2008 - MCS 2012

Unit Program Planning

Follows a pattern which involves the boys

(see chapter 8, Scoutmaster Handbook)


• Troop Program Features

• Troop Program Planning Worksheets

• Boy Scout Leader Program Notebook


• Charter organization program needs

Five Planning Steps:

1. Do homework (get information ready)

2. Find out what Scouts want (PL’s can do this)

3. Hold troop leaders’ program planning conference(attended by Patrol Leaders Council and Scoutmaster)

4. Obtain troop committee support

5. Share the plan with scouts, parents, UC, others

Plan your work and work your plan

GCR 2008 - MCS 2012


As the coach, you are on the sidelines

(see chapter 5, Varsity Scout Leader Guidebook)


• Varsity Program Features

• Team Activity Planning Worksheets

• Varsity Scout Game Plan – Volumes 1-3


• Charter organization program needs

Five Planning Steps:

1. Do homework (get information ready)

2. Conduct the Team’s Annual Planning Clinic

3. Share the Plan

4. Quarterly Program Detailing

5. Monthly Program Detailing

6. Weekly Checkup


GCR 2008 - MCS 2012


Information on planning Crew’s program

(see chapter 3, Venturing Leader Manual)

Planning process includes officers and members:

• Suggest ideas for activities

• Plan the activities

• Participate in the activities

Planning steps:

1. Program Capability Inventory completed by adults

2. PCI information organized on Program Planning Forms

3. Venturing Activity Interest Survey completed by Venturers

4. Brainstorm ideas for activities using information collected above

5. Discuss and evaluate each idea

6. Select activities and place on program calendar

7. Each month, plan details for next month’s activities


GCR 2008 - MCS 2012

Review

We have learned about:

Aims and Methods of Scouting

The Commissioner Service Role

Supporting the Unit


GCR 2008 - MCS 2012

Break

GCR 2008 - MCS 2012

Commissioner Basic Training

Units: The Commissioner’s

Top Priority

How to help the Unit

GCR 2008 - MCS 2012

Learning ObjectivesAt the end of this session, you should be able to:

• State your role in youth protection

• Understand commissioner priorities and how to

be an effective leader yourself

• Recognize the standard for Journey to Excellance

• Explain the annual commissioner service plan

• State methods of membership management

• Use the resources of the district committee

• Use commissioner lifesaving techniques to

resolve unit life-threatening problems

• Make meaningful visits to a unit

GCR 2008 - MCS 2012

Introduction to Youth Protection

The Boy Scouts of America places the

greatest importance on creating the most

secure environment possible for our youth

members. To maintain such an

environment, the BSA developed

numerous procedural and leadership

selection policies and provides parents and

leaders with resources for the Cub Scout,

Boy Scout, and Venturing programs.

http://www.scouting.org/Training/YouthProtection/CubScout.aspx

http://www.scouting.org/Training/YouthProtection/BoyScout.aspx

http://www.scouting.org/Training/YouthProtection/Venturing.aspx

GCR 2008 - MCS 2012

The Commissioner and

Youth Protection

Commissioners can help in several ways:

Conduct annual Youth Protection review

Help with leader selection

Coach unit people

Promote use of videos

Explain about handbook inserts

Take online Youth Protection Training

(www.scouting.org)

GCR 2008 - MCS 2012

Commissioner Priorities

Everything

else in

Scouting

Unit

Service

Falling into the Trap

Commissioners can fall into the trap of

doing everything else in Scouting except

appointed job: Unit Service --- It happens!

(see page 24, Commissioner Fieldbook)

Commissioners are

wonderful Scouters

May be asked to do

many things

NOT the primary

responsibilities of

commissioners

Concentrate your

Scouting time on

helping specific unit

needs

Good

Unit

Service=

Take precedence

over all other

Scouting efforts

GCR 2008 - MCS 2012

Effective Leadership

How to be effective leaders

1. Evaluate and improve your own performance

2. Maintain a positive and enthusiastic attitude

3. Work successfully with adults

4. Guide unit leaders in working successfully with youth

5. Set a good example for the boys and other adults

6. Continue learning and growing in leadership skills

7. Practice good communications

GCR 2008 - MCS 2012

Journey to Excellence

"Scouting's Journey to Excellence" is the

BSA's new council performance

recognition program designed to

encourage and reward success and

measure the performance of our units,

districts, and councils. It is replacing the

Centennial Quality Awards Program as a

means of encouraging excellence in

providing a quality program at all levels of

the BSA

GCR 2008 - MCS 2012

District Committee

Four Function Organization:

• Membership

• Finance

• Program

• Unit Service

GCR 2008 - MCS 2012

Program Functions

• Camping

• Activities

• Advancement

• Training

• Health & Safety

GCR 2008 - MCS 2012

Program Functions

Camping

Order of the Arrow

Where to go camping

Summer camp promotion

Log Cabin Gateway

Philmont

GCR 2008 - MCS 2012

Program Functions

Activities

Scout Expo

Scouting for Food

Scout-0-Rama

Scouting Anniversary Week

District Recognition Dinner

Cub Day Camp

Derby: Pinewood, etc.

Camp-O-Rees

Scouting for Food

GCR 2008 - MCS 2012

Program Functions

Advancement

Eagle Boards of Review

Merit Badge Counselors

Venturing awards

Advice / training for units

Heroism awards

Adult recognition

GCR 2008 - MCS 2012

Program Functions

TrainingCub Scout:Fast Start

This is Scouting

Leader Specific Training

Youth Protection

Pow Wow, Roundtable

Wood Badge

Boy Scout:Fast Start

This is Scouting


Intro to Outdoor Leadership

Youth Protection

Roundtable

Wood BadgeVarsity/Venturing:Fast Start

This is Scouting


Intro to Outdoor Leadership

Youth Protection

Roundtable

Wood Badge

Youth:Den Chief

National Youth Leadership Training

Junior Leader Backpack Training

Venturing Leadership Skills Course

GCR 2008 - MCS 2012

District Committee

UNIT

Country Doctor(unit commissioner)

Determine

need

Provide consultation

or specialized

treatment

Specialists

Request

specific

assistance

Unit Service

GCR 2008 - MCS 2012

Membership Management

Buzz Groups

Discuss how to get

and keep young men

Potential Scenarios:

Unit members concentrated into one age group

Unit not aware of membership situation

Units at risk to drop charter

Also see membership section of Commissioner helps for packs, troops, and crews

GCR 2008 - MCS 2012


Report from groups

Summary:

Membership for membership’s sake is not the name of the game.

A growing unit is a going unit; recruiting will ensure continuation of

the unit, with more youth enjoying the benefits. Good program is

the key to attracting youth. Youth having fun and excitement in

Scouting are our best recruiters.

GCR 2008 - MCS 2012


10 10 10 10 11 11 11 11 11 11 11 11

16 16 16 16 16 16 17 17 17 17 17 17

13 13 14 14 14 14 14 14 14 14 14 14

10 10 10 11 11 11 11 11 11 11 11 11

7 7 7 7 7 7 8 8 8 8 8 8

9 9 9 10 10 10 10 10 10 10 10 10

9 9 9 9 9 9 9 10 10 10 10 10

8 9 9 9 9 9 9 9 9 9 9 9

8 8 8 8 9 9 9 9 9 9 9 9

7 8 8 8 8 8 8 8 8 8 8 8

7 7 7 7 7 8 8 8 8 8 8 8

15 15 15 15 15 15 16 16 16 16 16 16

14 14 14 14 14 14 14 14 15 15 15 15

13 13 13 13 13 13 14 14 14 14 14 14

11 11 12 12 12 12 12 12 12 12 12 12

11 11 11 11 11 11 11 11 12 12 12 12

16 16 16 16 16 16 16 16 16 16 17 17

17 17 18 18 18 18 18 18 18 18 18 18

18 18 18 18 18 18 19 19 19 19 19 19

2006 2006 2006 2006 2006 2007 2007 2007 2007 2007 2007 2007

Pack

Tro

op

Team

Cre

w NameScout, Varsity, Venturing age

Birthdatemm/dd/yyyy A

UG

SE

P

OC

T

NO

V

DE

C

JA

N

FE

B

MA

R

AP

R

MA

Y

JU

N

JU

L

Color Key ---> Cub Scout

Registration Status

Varsity VenturingBoy Scout

Registered YM not on Charter Organization Membership List

Cub Scout age boys

Charter Organization #1List of Young Men by age for --

Lyle Smith 18 Jan 1988

Mark Moore 28 Sep 1988

Peter Jones 5 Jun 1990

Wesley Brown 18 Jan 1991

Shaun Young 16 Mar 1992

Sean Elmer 2 Feb 1993

Marty Green 12 Oct 1994

George Norton 25 Mar 1995

Ned Smith 28 Nov 1995

Gary Lopez 1 Nov 1996

Bryan Rogers 12 Mar 1997

Robert Horton 25 Aug 1997

Tim Green 14 Dec 1997

Jack Done 3 Sep 1998

Kyle Wood 25 Dec 1998

Member

List

John Jones 14 Feb 1990

Alex Jones 23 Sep 1992

Sam Jones 4 Nov 1995

Reed Jones 30 Jan 1999

Charter

X

X

X

X

X

X

X

X

X

X

Enter only names and birthdates

X

X

X

GCR 2008 - MCS 2012

Unit Charter Renewal

2006 2006 2006 2006 2006 2007 2007 2007 2007 2007 2007 2007

Pack

Tro

op

Team

Cre

w NameScout, Varsity, Venturing age

Birthdatedd-mmm-yyyy A

UG

SE

P

OC

T

NO

V

DE

C

JA

N

FE

B

MA

R

AP

R

MA

Y

JU

N

JU

L

Lyle Smith 18-Jan-1988 18 18 18 18 18 18 19 19 19 19 19 19

X Mark Moore 28-Sep-1988 17 17 18 18 18 18 18 18 18 18 18 18

Fred Cox 20-Dec-1989 16 16 16 16 16 17 17 17 17 17 17 17

X Peter Jones 5-Jun-1990 16 16 16 16 16 16 16 16 16 16 17 17

Wesley Brown 18-Jan-1991 15 15 15 15 15 15 16 16 16 16 16 16

James Black 13-May-1991 15 15 15 15 15 15 15 15 15 16 16 16

X Shaun Young 16-Mar-1992 14 14 14 14 14 14 14 14 15 15 15 15

X Steven Homer 17-May-1992 14 14 14 14 14 14 14 14 14 14 15 15

Alan Hill 20-Sep-1992 13 13 14 14 14 14 14 14 14 14 14 14

Sean Elmer 2-Feb-1993 13 13 13 13 13 13 14 14 14 14 14 14

X Dave Nelson 5-Aug-1994 12 12 12 12 12 12 12 12 12 12 12 12

X Marty Green 12-Oct-1994 11 11 12 12 12 12 12 12 12 12 12 12

X George Norton 25-Mar-1995 11 11 11 11 11 11 11 11 12 12 12 12

X Jose Anderson 2-Jun-1995 11 11 11 11 11 11 11 11 11 11 12 12

X Ned Smith 28-Nov-1995 10 10 10 10 11 11 11 11 11 11 11 11

X John Hill 5-Feb-1996 10 10 10 10 10 10 11 11 11 11 11 11

X Harry Jackson 20-Jun-1996 10 10 10 10 10 10 10 10 10 10 10 11

Gary Lopez 1-Nov-1996 9 9 9 10 10 10 10 10 10 10 10 10

X Bryan Rogers 12-Mar-1997 9 9 9 9 9 9 9 10 10 10 10 10

X Robert Horton 25-Aug-1997 8 9 9 9 9 9 9 9 9 9 9 9

X Tim Green 14-Dec-1997 8 8 8 8 9 9 9 9 9 9 9 9

Sam Brown 30-May-1998 8 8 8 8 8 8 8 8 8 8 9 9

Jack Done 3-Sep-1998 7 8 8 8 8 8 8 8 8 8 8 8

Kyle Wood 25-Dec-1998 7 7 7 7 7 8 8 8 8 8 8 8

Ian Red 11-Apr-1999 7 7 7 7 7 7 7 7 8 8 8 8

X John Jones 14-Feb-1990 16 16 16 16 16 16 17 17 17 17 17 17

X Alex Jones 24-Sep-1992 13 13 14 14 14 14 14 14 14 14 14 14

X Sam Jones 4-Nov-1995 10 10 10 11 11 11 11 11 11 11 11 11

Reed Jones 30-Jan-1999 7 7 7 7 7 7 8 8 8 8 8 8

Color Key ---> Cub Scout

Registration Status

Varsity VenturingBoy Scout

Registered YM not on Charter Organization Membership List

Cub Scout age boys

Sample Charter OrganizationList of Young Men by age for --

GCRAug 2006

Cubmaster:•

Asst Cubmaster:•

Webelos Leader: (if boys)•

Den Leader: (at least one)•

Committee Chairman:•

Committee Members (2):••

Scoutmaster:•

Asst Scoutmaster:•

11 yr old Leader: (if boys)(may be listed as Asst SM)

•



Cub Scout Pack Cub Scout Pack ________ Boy Scout Troop Boy Scout Troop ________

Adult Leadership Status & Changes

Charter Organization Representative (COR) -- •

Institutional Head -- •

Advisor:•

Assoc Advisor:•



Venturing Crew Venturing Crew ________

Coach:•

Asst Coach:•



Varsity Team Varsity Team ________

List names for each position based on current charter in the boxes above. Then note any changes

in the space to the right of each box. The dots indicate the minimum adult leadership requirement.

Charter Organization Charter Organization

Member

List

Charter

Adult Leadership

Status Worksheet

Membership Inventory Tool

Preparing for Recharter Initiate Recharter with

Online Tool

Turn in

signed

paperwork

Proper

preparation will

simplify the

recharter effort

and allow timely

completion.

GCR 2008 - MCS 2012

Annual Commissioner Service PlanGives specific purpose for some of your regular and supportive contact with units

See page 17 in Commissioner Fieldbook for more details

GCR 2008 - MCS 2012

Counseling

Counseling is the art of helping others arrive at the

right answer by their own analysis of the situation

and the facts. When it is done skillfully, they may

not even know that they have been guided. You

should counsel whenever someone needs

• Help to solve a problem,

• Encouragement in a difficult task,

• Help interpreting facts,

• Assistance to resolve indecision or confusion.

GCR 2008 - MCS 2012

The Lifesaving Commissioner

Sometimes a commissioner

is called on to save the life

of a unit.

What needs to be done?

How do you go about it?

More information in Commissioner Fieldbook,

Be a Lifesaving Commissioner chapter on page

27. Read first two paragraphs

GCR 2008 - MCS 2012


UNIT

Buzz Groups-Danger

Signals• Styles of leadership

• Leader not incorporating the

patrol method; leader wants

to keep authority; leader lacks

faith in boy’s ability to run

patrol or troop

• Unit is not meeting

• Unit is without adult leaders

• Unit has no committee

• No new members added

• Low attendance at meetings

• Weak program

• No advancement

• No participating in summer

camp

• No unit budget

Watch for Vital Signs

REPORTS-What Action Taken?

GCR 2008 - MCS 2012


Go into

Action

Fast

Specific things you can do:

Consult your ADC or DC

Ask some basic questionsWhat must be solved?

Possible alternatives?

Which strategy first?

Who to involve?

Is it saved?

What is Plan B?

Be enthusiastic

Apply “first aid”

Apply “second aid”

Generate teamwork

GCR 2008 - MCS 2012


Typical Hurry Cases

More information in

Commissioner Fieldbook

Page 28-30

Unit No MeetingMove quickly to salvage remaining leadership and

membership

Unit with No LeaderSee that leader is replaced quickly and then trained

Unit with No CommitteeWork with chartered organization to understand importance

Unit with No New MembersHelp find ways to grow membership and ensure program is

attracting and keeping.

Unit Conflict with

Chartered OrganizationBe a mediator. Bring together to talk.

New Leader lacks TrainingHelp orient and provide information

Unit with Weak LeadershipCounsel with leader. Encourage with Chartered Org

(Stopped Breathing)

(No Heartbeat)

(Choking)

(Severe Bleeding)

(Poisoning by Mouth)

(Blue Baby)

(Comatose)

GCR 2008 - MCS 2012


Using a team approach

Ad Hoc

Or

Organized

effort

What are the

benefits of a

formal

lifesaving

team?

GCR 2008 - MCS 2012

Unit Visits

Second unit visit guidelines:Go by yourself

Stay only 15 minutes

Make appropriate worksheet changes

Third unit visit guidelines:

Visit the unit committee meeting

Wear your uniform – be example

Give out your address and phone number

Take time to visit the Charter representativeUnit Committee

First unit visit guidelines:Call unit leader before visit Stay for entire meeting

Take a coach if needed Observe, don’t participate

Know Worksheet, don’t use during visit, complete after

GCR 2008 - MCS 2012

Review

We have learned about:

Introduction to Youth Protection

Commissioner Priorities

Effective Commissioner Leadership

Journey to Excellence

The District Committee


Annual Commissioner Service Plan


Unit Visits – applying your new skills

GCR 2008 - MCS 2012

Summary

As a leader,You have made a personal commitment..

…to Scouting

...of time, effort, and knowledge

…of patience and understanding

…to be a living example for unit leaders

…to lend a helping hand to fellow Scouters.

GCR 2008 - MCS 2012

Closing

The Challenge-

You now see your task

Training is just beginning –

continue to gain knowledge

Commissioner must be a

friend to units

Goal is more boys with

better Scouting experience

Graduation

commissioner basic trainingc001af38d1d46a976912-b99970780ce78ebdd694d83e551ef810.r48.… · 2015....

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