commission meeting agenda public utility district no. … final board packet.pdf · 12/29/2017 ·...

COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY EAST WENATCHEE, WASHINGTON DECEMBER 29, 2017 – 10:00 A.M.

1. Flag Salute

2. Minutes

3. Vouchers

4. Public Comment

5. Prequalification of Contractor

6. Resolution Approving Change in Administrative Bulletin 5.13, District Travel Policy

7. Resolution Revising the Withrow Water System Customer Service Policies

8. Resolution Authorizing an Employee Assistance Program Agreement with KEPRO Acquisitions, Inc.

9. Resolution Authorizing an IPTV Transport Rights Agreement with KXLY-TV

10. Resolution Authorizing Interconnection and Service Agreement with Pronoia Effects, LLC

11. Resolution Authorizing Reserved Capacity Agreement with Actapio, Inc.

12. Resolution Authorizing Interconnection and Service Agreement with Actapio, Inc.

13. Resolution Establishing a New Effective Date for Scheduled 2018 Electrical Rate Adjustments

14. Resolution Amending the Electric Distribution System Customer Service Policies

15. Resolution Updating Sale Price of Orondo Transformers

16. Resolution Establishing the Assessment Roll of Local Utility District No. 1 of Douglas County Rio Vista Park Street Lighting System for the 2018 Assessment Year and Calling for Notice of Hearing

17. Resolution Authorizing Award of Contract 17-17-D to Consolidated Electrical Distributors to Supply and Deliver LED Street Lights

18. Resolution Authorizing a Request for Qualifications 17-28-D, Professional Design Services for Bridgeport Office Building Roof Membrane Replacement

19. Resolution Authorizing Amendment No. 1 to the Professional Service Agreement with Beck Botanical Services

20. Resolution Authorizing a Professional Service Agreement with Columbia Research for Bird Hazing at the Wells Fish Hatchery and in the Wells Dam Tailwater 2017-2018

21. Resolution Authorizing Amendment No. 1 to Professional Service Agreement with Biomark, Inc.

22. Resolution Authorizing a Professional Service Agreement with Skalski Statistical Services for Providing On-Call Statistical Consulting Services

23. Resolution Authorizing Renewal of Contract 15-26-W, Building Maintenance for the East Wenatchee Headquarters Facility for an Additional One-Year Period with ABM Janitorial Services – South Central Inc.

24. Resolution Authorizing Renewal of Contract 16-29-W, 2017 Grounds Maintenance for an Additional One-Year Period with Reeves Lawn and Spray Service

25. Resolution Affirming Change Order No. 1 to Contract 16-29-W, 2017 Grounds Maintenance

26. Resolution Authorizing Change Order No. 3 to Contract 17-02-W, Service and Draft Tube Air Compressor Upgrades at the Wells Hydroelectric Project

27. Resolution Authorizing Acceptance of Work and Final Payment to Selland Construction, Inc. Under Contract 17-04-W, Construct Okanogan River Paddlers Campground

28. Resolution Affirming Change Order No. 1 to Contract 17-14-W, Methow Hatchery Pond Avian Protection Improvement and Pond Liner Replacement

29. Resolution Authorizing Change Order No. 3 to Contract 17-16-W, Directional Drilling of HDPE Pipe through a Railroad/Roadway Embankment at the Wells Hydroelectric Project

30. Resolution Authorizing Approval of Land Use Permit 1001-02, Cass Gebbers

31. Write-off to the Reserve for Uncollectible Accounts: $1,438

32. Preliminary Disturbance Report

33. Treasurer’s Report - Distribution System - October & November 2017

34. Treasurer’s Report - Wells Project - October & November 2017

35. Financial and Statistical Report - Wells Project – September & October 2017

36. Budget Report - Wells Project - September & October 2017

37. Internal Audit Report - November 2017

38. Other

39. Trips

40. Minutes

41. Executive Session: RCW 42.30.110(1)(i)

RESOLUTION NO. _________

A RESOLUTION APPROVING CHANGE IN ADMINISTRATIVE BULLETIN 5.13, DISTRICT TRAVEL POLICY

RECITALS:

1) Administrative Bulletin 5.13 sets forth the District’s travel policy.

2) The current policy sets forth the reimbursement for meal expenses and use

of personal vehicles at $75.00 per day and 53.5 cents per mile, respectively.

3) The Internal Revenue Service announced a 1 cent increase to the standard

mileage rates effective January 1, 2018. The new mileage rate is 54.5 cents per mile.

4) It is in the best interest of the District to revise the travel policy setting the

reimbursement for meal expense incurred while on District business to a maximum of

$75.00 per day and reimbursement for approved use of personal vehicles to 54.5 cents per

mile.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that the rate of reimbursement for meal

expense and use of personal vehicles be stated at $75.00 per and 54.5 cents per mile,

respectively, effective January 1, 2018.

ADOPTED this 29th day of December 2017.

Ronald E. Skagen, President

Aaron J. Viebrock, Vice President

ATTEST: Molly Simpson, Secretary

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A RESOLUTION REVISING THE WITHROW WATER SYSTEM CUSTOMER SERVICE POLICIES

RECITALS:

1) Staff is proposing to amend the Withrow Water System Customer Service

Policies. The amendments would update seven sections of the Customer Service Policies

to reflect the current business needs of the District.

2) Update Section 4, Deposits and Section 5, Billing, to more closely match

the Electric System Customer Service Policies for deposits and billing practices.

3) Update the various service fees listed in Section 6, Service Charges and

delete paragraph seven to more closely match the fees charged in the Electric System

Customer Service Policies.

4) Change the title of Section 7 from “Non-Billed Occupants” to “Change of

Occupancy” and rewrite this section to more closely match the Electric System Customer

Service Policies.

5) Revise the language in the first paragraph of Section 20 (A) to require

customer piping to be buried at a minimum of three feet deep and removing language that

currently specifies the type of piping the customer may use.

6) Revise the language in the first sentence of Section 23 to correct a spelling

error.

7) Revise the language in Section 28 to align cost estimates with the Electric

System Customer Service Policies.


District No. 1 of Douglas County, Washington, that the Withrow Water System Customer

Service Policies be amended as included in the attachments to this resolution.

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ADOPTED this 29th day of December, 2017.




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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING AN EMPLOYEE ASSISTANCE PROGRAM AGREEMENT WITH KEPRO ACQUISITIONS, INC.

RECITALS:

(1) For several years Douglas County PUD has provided an Employee Assistance

Program (EAP) for all employees and their immediate families. This EAP is provided by

KEPRO Acquisitions, Inc.

(2) Staff recommends approval of the Employee Assistance Program Agreement

with KEPRO Acquisitions, Inc. to provide EAP services to Douglas County PUD. This

Agreement is for January 1, 2018 through December 31, 2018. The rate per employee, per

month will remain at $3.49 for the duration of the Agreement.

(3) It is in the best interest of the employees and the District to approve the Employee Assistance Program Agreement with KEPRO Acquisitions, Inc. NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 1 of Douglas County, Washington, that the Employee Assistance Program Agreement with KEPRO Acquisitions, Inc. is approved and that the General Manager is authorized and directed to sign said Professional Service Agreement


______________________________________________

Ronald E. Skagen, President ______________________________________________ Aaron J. Viebrock, Vice President ATTEST: _________________________________________ Molly Simpson, Secretary

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A RESOLUTION AUTHORIZING AN IPTV TRANSPORT RIGHTS AGREEMENT WITH KXLY-TV

RECITALS:

1) The District operates a video headend that provides Internet Protocol

Television (IPTV) service to retail service providers.

2) Most television content owners require the District to enter into video

transport agreements to receive the television signal and transport it to retail service

providers.

3) District Staff have negotiated terms for an IPTV Transport Rights Agreement

with KXLY-TV.

4) It is in the best interest of the District to enter into the IPTV Transport Rights

Agreement to provide video service.


District No. 1 of Douglas County, Washington, that the District's General Manager is

authorized to sign an IPTV Transport Rights Agreement with KXLY-TV.


_______________________________ Ronald E. Skagen, President _______________________________ Aaron J. Viebrock, Vice President ATTEST: ______________________________ Molly Simpson, Secretary

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A RESOLUTION AUTHORIZING INTERCONNECTION AND SERVICE AGREEMENT WITH PRONOIA EFFECTS, LLC.

RECITALS:

1) Actapio, Inc. will be installing facilities in Douglas County that will

exceed 1,500 kilowatt amperes.

2) In accordance with Section 36 of the District’s Customer Service

Policies, new loads at one location in excess of 1,500 kilowatt amperes require a

special contract.

3) The District and Pronoia Effects, LLC have negotiated a special

contract in the form of an Interconnection and Service Agreement for services to be

provided at 455 and 501 Urban Industrial Way in Douglas County, Washington.

4) It is in the best interest of the District to enter into the Interconnection

and Service Agreement with Pronoia Effects, LLC.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public

Utility District No. 1 of Douglas County, Washington, that the District is authorized

to enter into the Interconnection and Service Agreement with Pronoia Effects, LLC

and the District’s Manager is authorized to sign the Agreement.





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A RESOLUTION AUTHORIZING RESERVED CAPACITY AGREEMENT WITH ACTAPIO, INC.

RECITALS:

1) Actapio, Inc. has plans to install facilities in Douglas County that will

require substation capacity from the District’s Veedol substation.

2) The District has limited substation capacity at its Veedol substation.

3) The District and Actapio, Inc. have negotiated a special contract in the

form of a Reserved Capacity Agreement to reserve substation capacity for future

installation(s) at or about 3555 Grant Road in Douglas County, Washington.

4) It is in the best interest of the District to enter into the Reserved

Capacity Agreement with Actapio, Inc.



to enter into the Reserved Capacity with Actapio, Inc. and the District’s Manager is

authorized to sign the Agreement.





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A RESOLUTION AUTHORIZING INTERCONNECTION AND SERVICE AGREEMENT WITH ACTAPIO, INC.

RECITALS:

1) Actapio, Inc. will be installing facilities in Douglas County that will

exceed 1,500 kilowatt amperes.

2) In accordance with Section 36 of the District’s Customer Service

Policies, new loads at one location in excess of 1,500 kilowatt amperes require a

special contract.

3) The District and Actapio, Inc. have negotiated a special contract in the

form of an Interconnection and Service Agreement for services to be provided at

3555 Grant Road in Douglas County, Washington.

4) It is in the best interest of the District to enter into the Interconnection

and Service Agreement with Actapio, Inc.



to enter into the Interconnection and Service Agreement with Actapio, Inc. and the

District’s Manager is authorized to sign the Agreement.





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A RESOLUTION ESTABLISHING A NEW EFFECTIVE DATE FOR SCHEDULED 2018 ELECTRICAL RATE ADJUSTMENTS

RECITALS:

1) Resolution 16-206 established new rate schedules effective January 1,

2017 and January 1, 2018.

2) District staff have determined that favorable financial conditions would

allow the District to defer the scheduled 2018 electric rate adjustment.

3) It is in the best interests of the District to defer the scheduled 2018 electric

rate adjustments to January 1, 2019.


District No. 1 of Douglas County, Washington, that the new schedules as listed below,

with copies attached and made part of this resolution are hereby adopted to be effective

January 1, 2019.

Schedule 1 – General Services

Schedule 2 – Irrigation Service

Schedule 3 - Street Lighting and Area Light Service

Schedule 4 – Energy Delivery Service (for alternate energy supplier)





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A RESOLUTION AMENDING THE ELECTRIC DISTRIBUTION SYSTEM CUSTOMER SERVICE POLICES

RECITALS:

1) District staff is proposing to amend the Electric Distribution System

Customer Service Policies. This amendment would update Section 17 of the Customer

Service Policy to reflect the current business needs of the District.

2) Update Section 17 to include language to allow the District to take into

account the existing electrical service size when calculating ampacity fees for a customer

changing the service voltage or changing from single-phase to three-phase service.

3) It is in the best interests of the District to revise the Electric Distribution

System Customer Service Policies.


District No. 1 of Douglas County, Washington, that the Electric Distribution System

Customer Service Policies be amended.





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A RESOLUTION UPDATING SALE PRICE OF ORONDO TRANSFORMERS

RECITALS:

1) By resolution 15-203 dated October 26, 2015, the two power transformers

at Orondo Substation were declared surplus and authorized for sale at $10,000.00 each.

In 2015 Transformer Network, Inc. offered to purchase the transformers for $10,000.00

each on the condition that the transformer radiators and bushings were removed prior to

being picked up.

2) Due to a number of delays, the radiators and bushings have just recently

been removed. In September of 2017 Transformer Network, Inc. offered to purchase the

surplus transformers for $5,000.00 each which is fair market value for these transformers.

3) It is in the best interests of the District to authorize sale of the transformers

to Transformer Network, Inc. for the total price of $10,000.


District No. 1 of Douglas County, Washington, that





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A RESOLUTION ESTABLISHING THE ASSESSMENT ROLL OF LOCAL UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY RIO

VISTA PARK STREET LIGHTING SYSTEM FOR THE 2018 ASSESSEMENT YEAR AND CALLING FOR NOTICE OF

HEARING

RECITALS:

1) The District did by resolution create Local Utility District No. 1 of

Douglas County, Washington, establishing the boundaries thereof and ordering the

installation of adequate street lighting within said District, and,

2) The District did by resolution, with agreement from the City of East

Wenatchee, amend the assessment roll to include the City, and,

3) Staff recommends that $945.00 be assessed against the City, and that

$31.00 be assessed against each lot within said District for the assessment year 2018; and,

4) A legal notice of the assessment roll will be published for two consecutive

weeks setting a hearing date for January 22, 2018 at 1:30 p.m. in the District’s East

Wenatchee office at the regular Board meeting.


District No. 1 of Douglas County, Washington, that a legal notice of the assessment roll

for Local Utility District No.1 of Douglas County be published and that final hearing for

approval of the assessment roll be held at 1:30 p.m. January 22, 2018, and further, if no

protests are heard, that said assessment roll will become effective February 1, 2018.





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A RESOLUTION AUTHORIZING AWARD OF CONTRACT 17-17-D TO CONSOLIDATED ELECTRICAL DISTRIBUTORS

TO SUPPLY AND DELIVER LED STREET LIGHTS

RECITALS:

1) By Resolution No. 17-180 dated November 13, 2017 the District called for

bids under Bid Document 17-17-D, Supply and Deliver LED Street Lights.

2) By Resolution No. 17-194 dated November 27, 2017 the District

authorized Addendum No. 1 to Bid Document 17-17-D, Supply and Deliver LED Street

Lights.

3) On December 11, 2017 the District opened 13 bids as follows:

Bidder Total for Bid Comparison

Consolidated Electrical Distributors $ 129,500.00 Wenatchee, WA General Pacific, Inc. (Bid #1 Howard) $ 167,340.00 Fairview, OR General Pacific, Inc. (Bid #2 Evluma) $ 244,700.00 Fairview, OR General Pacific, Inc. (Bid #3 AEL) $ 155,400.00 Fairview, OR Wesco Distribution, Inc. (Bid #1 Cree) $ 246,590.00 Portland, OR Wesco Distribution, Inc. (Bid #2 Cooper Verd) $ 144,420.00 Portland, OR Wesco Distribution, Inc. (Bid #3 Cooper Arch) $ 167,520.00 Portland, OR Wesco Distribution, Inc. (Bid #4 Leotek) $ 163,000.00 Portland, OR Stoneway Electric Supply Co. $ 289,000.00 Spokane, WA Anixter Inc. (Bid #1 AEL ATBS) $ 139,800.00 Boise, ID Anixter Inc. (Bid #2 AEL ATBO) $ 166,700.00 Boise, ID

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Anixter Inc. (Bid #3 AEL ATBS) $ 149,500.00 Boise, ID Anixter Inc. (Bid #4 AEL ATBS) $ 181,750.00 Boise, ID Engineer’s Estimate $ 210,000.00 3) District staff have reviewed the bids and found that the bid from

Consolidated Electrical Distributors meets all terms and conditions of Bid Document

17-17-D. A review of the bidder’s experience, qualifications, financial and work

references verified that this company fulfills all necessary requirements and staff

recommends award of Contract 17-17-D to Consolidated Electrical Distributors.

4) It is in the best interests of the District to award Contract 17-17-D to the

lowest responsive bidder, Consolidated Electrical Distributors with an authorized

expenditure of $ 129,500.00 (one hundred twenty nine thousand, five hundred dollars).


District No. 1 of Douglas County, Washington, that Contract 17-17-D is awarded to

Consolidated Electrical Distributors. The General Manager is authorized to issue a

Contract with Consolidated Electrical Distributors subject to the filing of the Contract

and a Performance and Payment Bond in accordance with the District’s specifications

and which contract and bond are to be in a form that is satisfactory to the District.



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A RESOLUTION AUTHORIZING A REQUEST FOR QUALIFICATIONS 17-28-D, PROFESSIONAL DESIGN

SERVICES FOR BRIDGEPORT OFFICE BUILDING ROOF MEMBRANE REPLACEMENT

RECITALS:

1) The roof membrane of the Bridgeport Office building is failing and in

need of replacement.

2) District staff states that the District has a need to issue Request for

Qualifications 17-28-D for Professional Design Services for Bridgeport Office Building

Roof Membrane Replacement and recommends publication of the RFQ. Qualifications

will be accepted until 5:00 p.m. Pacific time on February 2, 2018 in the District’s East

Wenatchee headquarters office.

3) It is in the best interests of the District to issue a Request for

Qualifications and advertise in pertinent publications.


District No. 1 of Douglas County, Washington, that RFQ 17-28-D Professional Design

Services for Bridgeport Office Building Roof Membrane Replacement is hereby

approved and the District’s General Manager is hereby authorized and directed to issue

Request for Qualifications 17-28-D to provide the necessary design services.

ADOPTED this 29th day of December, 2017

_______________________________

Ronald E. Skagen, President _______________________________ Aaron J. Viebrock, Vice President ATTEST: ______________________________ Molly Simpson, Secretary

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RESOLUTION NO. ____________

A RESOLUTION AUTHORIZING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICE AGREEMENT WITH BECK

BOTANICAL SERVICES

RECITALS:

1) By Resolution 17-130 dated March 6, 2017, the District entered into a

Professional Service Agreement with Beck Botanical Services for noxious weeds and

rare, threatened and endangered plant surveys.

2) District staff recommends approval of Amendment No. 1 with Beck

Botanical Services, extending the term of the Agreement to provide sufficient time to

complete the report.

3) It is in the best interests of the District to issue Amendment No. 1 to

amend the Professional Service Agreement with Beck Botanical Services. Amendment

No. 1 will extend the term of the agreement to February 28, 2018.


District No. 1 of Douglas County, Washington, that the District’s General Manager is

hereby authorized and directed to issue Amendment No. 1 to the Professional Service

Agreement with Beck Botanical Services, which will extend the term of the Agreement to

February 28, 2018.



___________________________ Aaron J. Viebrock, Vice President


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A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE AGREEMENT WITH COLUMBIA RESEARCH FOR BIRD HAZING AT THE WELLS FISH

HATCHERY AND IN THE WELLS DAM TAILWATER 2017-2018

RECITALS:

1) The Wells HCP requires the District to haze avian predators at the Wells

Fish Hatchery and Wells Dam tailwater.

2) Bird hazing reduces juvenile fish losses at the Wells and Methow Fish

Hatcheries and increases fish survival through the dam.

3) Columbia Research has been successfully providing bird hazing services

for the past eight seasons.

4) Staff recommends approval of a contract with Columbia Research for

2017-2018 bird hazing services. The proposed not to exceed price for the contract is

$62,278.

5) It is in the best interests of the District to enter into a Professional Service

Agreement with Columbia Research for bird hazing services at the Wells Fish Hatchery

and in the Wells Dam tailwater.



hereby authorized and directed to enter into a Professional Service Agreement with

Columbia Research, the cost of which is not to exceed $62,278 with an expiration date of

August 19, 2018.



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A RESOLUTION AUTHORIZING AMENDMENT NO. 1 TO PROFESSIONAL SERVICE AGREEMENT WITH BIOMARK,

INC.

RECITALS:

1) Resolution No. 16-223 authorized the District to enter into a Professional

Service Agreement with Biomark, Inc., regarding PIT tags and related detection

equipment and services.

2) Staff recommends approval of Amendment No. 1 with Biomark, Inc.,

extending the term to March 31, 2018, to provide uninterrupted monitoring of the

District’s PIT-tag detection infrastructure while staff develops the scope for a new

agreement for PIT tags and related detection equipment and services.

3) It is in the best interests of the District to issue Amendment No. 1 to

amend the Professional Service Agreement with Biomark to extend the Agreement to

March 31, 2018.



authorized and directed to issue Amendment No. 1 to the Professional Service Agreement

with Biomark, Inc., which extends the Agreement to March 31, 2018.



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A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE AGREEMENT WITH SKALSKI STATISTICAL SERVICES FOR PROVIDING ON-CALL

STATISTICAL CONSULTING SERVICES

RECITALS:

1) The District has relied on Dr. Skalski and the staff of Skalski Statistical

Services to provide on-call statistical consulting for the design, review, and analysis of

environmental, license-implementation, and HCP studies. Dr. Skalski’s statistical

consulting facilitated initial agency and tribal approval of the District’s HCP, and will

facilitate the continued fulfillment of HCP and license-compliance obligations. The

existing professional service agreement with Skalski Statistical Services expires on

December 31, 2017.

2) Staff recommends approval of a Professional Service Agreement with

Skalski Statistical Services for the 2018-2020 calendar years, to provide continued

statistical support for the Wells Hydroelectric Project.

3) It is in the best interests of the District to enter into a Professional Service

Agreement with Skalski Statistical Services for on-call statistical consulting.



hereby authorized and directed to enter into a Professional Service Agreement with

Skalski Statistical Services for on-call statistical consulting for the 2018-2020 calendar

years, the cost of which is not to exceed $75,000 US (seventy-five thousand dollars) with

an expiration date of December 31, 2020.

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RESOLUTION NO. _____

A RESOLUTION AUTHORIZING RENEWAL OF CONTRACT 15-26-W,

BUILDING MAINTENANCE FOR THE EAST WENATCHEE HEADQUARTERS FACILITY FOR AN ADDITIONAL ONE-YEAR PERIOD WITH ABM

JANITORIAL SERVICES – SOUTH CENTRAL INC.

RECITALS:

1) By Resolution 15-261, dated December 28th, 2015, the District awarded

Contract 15-26-W, Building Maintenance for the East Wenatchee Headquarters Facility

to ABM Janitorial Services – South Central Inc.

2) District staff recommends that the District exercise its option to renew the

Contract for a third year. The total dollar amount shall not exceed $75,000.00 (Seventy-

five Thousand dollars) per year as stated in the original bid document and will expire on

December 31, 2018.

3) It is in the best interests of the District to renew Contract 15-26-W,

Building Maintenance for the East Wenatchee Headquarters Facility for the third year.



authorized and directed to renew Contract 15-26-W, Building Maintenance for the East

Wenatchee Headquarters Facility.

ADOPTED this 29th day of December, 2017. _______________________________ Ronald E. Skagen, President _______________________________ Aaron J. Viebrock, Vice President ATTEST: ______________________________ Molly Simpson, Secretary

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RESOLUTION NO. _____

A RESOLUTION AUTHORIZING RENEWAL OF CONTRACT 16-29-W, 2017

GROUNDS MAINTENANCE FOR AN ADDITIONAL ONE-YEAR PERIOD WITH REEVES LAWN AND SPRAY SERVICE

RECITALS:

1) By Resolution 16-221 dated December 27th, 2016, the District awarded

Contract 16-29 W to Reeves Lawn & Spray Service, LLC.

2) District staff recommends that the District exercise its option to renew the

Contract for a second year. The total dollar amount shall not exceed $300,000.00 per

year as stated in the original bid document and will expire on December 31, 2018.

3) It is in the best interests of the District to renew Contract 16-29-W, 2017

Grounds Maintenance for the second year.



authorized and directed to renew Contract 16-29-W, 2017 Grounds Maintenance.

ADOPTED this 29th day of December, 2017. _______________________________ Ronald E. Skagen, President _______________________________ Aaron J. Viebrock, Vice President ATTEST: ______________________________ Molly Simpson, Secretary Draf

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A RESOLUTION AFFIRMING CHANGE ORDER NO. 1 TO CONTRACT 16-29-W, 2017 GROUNDS MAINTENANCE

RECITALS:

1) By Resolution No. 16-221 dated December 27th, 2016 the District

awarded Contract 16-29-W, 2017 Grounds Maintenance to Reeves Lawn & Spray

Service, LLC.

2) Change Order No. 1 was prepared to address the following issues:

• Added Bidding Schedule ‘C’ – Wells and Methow Hatcheries and Associated Facilities in order to segregate the work into three (3) areas for accounting and tracking purposes.

• Revised Conklin Landing Boat Launch to show as “Remote” since it is considered a remote location as defined in the original contract.

3) District staff recommends affirmation of Change Order No. 1 which has

no effect on the total dollar amount of $300,000.00.

4) It is in the best interests of the District to affirm Change Order No. 1 to

Contract 16-29-W.


District No. 1 of Douglas County, Washington, that Change Order No. 1 to Contract

16-29-W, 2017 Grounds Maintenance is affirmed by the Commission.


__________________________ Ronald E. Skagen, President __________________________ Aaron J. Viebrock, Vice President

ATTEST: __________________________ Molly Simpson, Secretary

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A RESOLUTION AUTHORIZING CHANGE ORDER NO. 3 TO CONTRACT 17-02-W, SERVICE AND DRAFT TUBE AIR

COMPRESSOR UPGRADES AT THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) By Resolution No. 17-044 dated March 27, 2017, the District awarded

Contract 17-02-W, Service and Draft Tube Air Compressor Upgrades at the Wells

Hydroelectric Project to University Mechanical.

2) Change Order No. 3 was prepared for a change necessary for the proper

installation of the work.

3) District staff recommends approval of Change Order No. 3 in the amount

of $2,392.00. Previous change orders, in addition to this change order, bring the total cost

of the contract to $1,413,392.00.

4) It is in the best interests of the District to approve Change Order No. 3 to

Contract 17-02-W.


District No. 1 of Douglas County, Washington, in accordance with Administrative

Bulletin 9.7, District staff is authorized and directed to issue Change Order No. 3 to

Contract 17-02-W, Service and Draft Tube Air Compressor Upgrades.



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A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO SELLAND CONSTRUCTION, INC.

UNDER CONTRACT 17-04-W, CONSTRUCT OKANOGAN RIVER PADDLERS CAMPGROUND

RECITALS:

1) By Resolution No. 17-140 dated September 13, 2017 the District awarded

Contract 17-04-W, Construct Okanogan River Paddlers Campground to Selland

Construction, Inc.

2) Resolution No. 17-217 authorized Change Order No. 1 to the contract.

3) District staff report the Contractor has satisfactorily completed all

requirements of Contract 17-04-W and has submitted a Request for Final Payment,

Certificate and Release. Therefore, staff recommends that the District accept the

completed work and authorize final payment in the amount of $0 to Selland Construction,

Inc. and release retainage bond upon receiving the required notifications from the State of

Washington. The total cost of work under this contract is $196,479.60, plus tax.

4) It is in the best interests of the District to accept the work as complete and

authorize final payment under Contract 17-04-W.


District No. 1 of Douglas County, Washington, that the work under Contract 17-04-W,

Construct Okanogan River Paddlers Campground is hereby accepted as complete, and

that final payment and release of retainage bond is authorized, contingent on receipt by

the District of all necessary releases by the State of Washington. This acceptance in no

manner waives any claim the District may have against the Contractor for failure to

comply with the terms of the contract.

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_______________________________

Ronald E. Skagen, President _______________________________ Aaron J. Viebrock, Vice President ATTEST: ______________________________ Molly Simpson, Secretary

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RESOLUTION NO. _______________

A RESOLUTION AFFIRMING CHANGE ORDER NO. 1 TO CONTRACT 17-14-W, METHOW HATCHERY POND 13 AVIAN

PROTECTION IMPROVEMENT AND POND LINER REPLACEMENT

RECITALS:

1) By Resolution No. 17-155 dated September 25, 2017, the District awarded

Contract 17-14-W to Halme Builders, Inc., in the amount of $250,000 for the Methow

Hatchery Pond 13 Avian Protection Improvement and Pond Liner Replacement.

2) Change Order No. 1 addresses the following changes to the work:

• Pump operation and rental for leaking 24” valves, relocate 8” clean-out,

and square washers for new predation frame hole sizing.

3) Change Order No. 1 has been prepared to ensure that the avian protection

system and replacement of the pond liner in Pond 13 at the Methow Hatchery are

completed in a manner that meets the needs and intent of the District hatchery mitigation

program.

4) District staff recommends affirmation of Change Order No. 1 in the

amount of $3,215.23. The new not to exceed total for Contract 17-14-W, including this

change order, is $253,215.23.

5) It is in the best interests of the District to affirm Change Order No. 1 to

Contract 17-14-W, Methow Hatchery Pond 13 Avian Protection Improvement and Pond

Liner Replacement.


District No. 1 of Douglas County, Washington, that Change Order No. 1 to Contract 17-

14-W is affirmed by the Commission.

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__________________________ Ronald E. Skagen, President

__________________________ Aaron J. Viebrock, Vice President

ATTEST:

__________________________ Molly Simpson, Secretary

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A RESOLUTION AUTHORIZING CHANGE ORDER NO. 3 TO CONTRACT 17-16-W, DIRECTIONAL DRILLING OF HDPE PIPE THROUGH A RAILROAD/ROADWAY EMBANKMENT AT THE

WELLS HYDROELECTRIC PROJECT

RECITALS:

1) By Resolution No. 17-173 dated October 23, 2017, the District awarded

Contract 17-16-W, Directional Drilling of HDPE Pipe Through a Railroad/Roadway

Embankment at the Wells Hydroelectric Project to Trenchless Construction.

2) Change Order No. 3 was prepared for changes necessary for the proper

installation of the work.

3) District staff recommends approval of Change Order No. 3, in the amount

of $18,419.51, which brings the total amount of the contract to $107,540.51.

4) It is in the best interests of the District to approve Change Order No. 3 to

Contract 17-16-W.


District No. 1 of Douglas County, Washington, that, in accordance with Administrative

Bulletin 9.7, District staff is authorized and directed to issue Change Order No. 3 to

Contract 17-16-W, Directional Drilling of HDPE Pipe Through a Railroad/Roadway

Embankment.


_______________________________ Ronald E. Skagen, President

_______________________________ Aaron J. Viebrock, Vice President

ATTEST:

______________________________ Molly Simpson, Secretary

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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING APPROVAL OF LAND USE PERMIT 1001-02, MR. CASS GEBBERS

RECITALS:

1) The District has implemented a Land Use Policy which requires adjacent

land owners wishing to use properties associated with the Wells Hydroelectric Project to

obtain approval through a District issued permit.

2) District personnel recommends approval of the following permit:

Mr. Cass Gebbers Wells Permit 1001-02

The permit is for use of Project lands for commercial agricultural use. This use was

permitted previously to the former adjacent land owner. The permittee has provided

proof of insurance coverage as required by the District’s Land Use Policy. The use of the

property located within the Wells Project Boundary is a continuation of existing activity

previously reviewed by the Habitat Conservation Plan Parties and does not require

additional review.

3) It is in the best interests of the District to approve Wells Permit 1001-02.



hereby authorized and directed to execute, in accordance with the District’s Land Use

Policy, Land Use Permit No. 1001-02 to the permittee.




ATTEST:

Molly Simpson, Secretary

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commission meeting agenda public utility district no. … final board packet.pdf · 12/29/2017 ·...

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