commission meeting agenda east wenatchee, … final board packet.pdf · 08/02/2016 · 7....

COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY EAST WENATCHEE, WASHINGTON FEBRUARY 8, 2016 - 1:30 P.M.

1. Flag Salute

2. Minutes

3. Vouchers

4. Public Comment

5. Review of Bid Opening - Bid Document 15-30-D, Supply and Deliver Two 115 kV Breakers for the Veedol Substation

6. Resolution Authorizing Award of Contract 15-30-D to Anixter, Inc. to Supply and

Deliver Two (2) 115 kV Breakers for the Veedol Substation

7. Resolution Authorizing Addendum No. 1 to Bid Document 16-02-D, Supply and Deliver 115 kV Circuit Switchers for the Veedol Substation

8. Resolution Authorizing a Call for Bids under Bid Document 16-09-D, Provide Pole Testing and Treating Services

9. Resolution Authorizing a Request for Qualifications - 16-11-D, Professional Design Services for Transformer Storage Yard

10. Resolution Authorizing a Rate Adjustment for Professional Service Agreement with Electrical Consultants, Inc.

11. Resolution Authorizing an IPTV Transport Rights Agreement with the Television Network - Scripps Networks, LLC

12. Resolution Authorizing a Transport Agreement with Crown Media United States, LLC

13. Resolution Revising Schedule 6 of the Electric Distribution System Customer Service Policies

14. Resolution Authorizing the Purchase of Real Property from Pangborn Resources, LLC

15. Resolution Authorizing Acceptance of Work and Final Payment to Reeves Lawn and Spray Service, LLC under Contract 13-22-W, 2014 Grounds Maintenance

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Agenda February 8, 2016 Page - 2 16. Resolution Authorizing a Call for Bids under Bid Document 16-08-W, Provide and

Install Pond 1 Bird Exclosure at Wells Hatchery

17. Resolution Authorizing Negotiation of Professional Service Agreement, Request for Qualifications 15-25-W, Engineering Services for the Replacement of the Generator Step-up Transformers at the Wells Hydroelectric Project

18. Resolution Authorizing Selection of National Information Solutions Cooperative (NISC) to Provide the District with an Integrated Solution and Authorizing Negotiation of a Contract

19. Resolution Authorizing the District to Renew Business Travel Insurance with CIGNA

20. Work Order Inventories: No. 988 - $223,331; No. 989 - $226,150 and No. 991 - $66,338

21. Financial and Statistical Report - Distribution System - November, 2015

22. Budget Report - Distribution System - November, 2015

23. Financial and Statistical Report - Wells Hydroelectric Project - August, 2015

24. Budget Report - Wells Hydroelectric Project - August, 2015

25. Other

26. Trips

27. Minutes

28. Executive Session:

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RESOLUTION NO. _________

A RESOLUTION AUTHORIZING AWARD OF CONTRACT 15-30-D TO ANIXTER, INC. TO SUPPLY AND DELIVER TWO (2)

115 kV BREAKERS FOR THE VEEDOL SUBSTATION

RECITALS:

1) By Resolution No. 15-253 dated December 28, 2015, the District called

for bids under Bid Document 15-30-D, Supply and Deliver Two (2) 115 kV Breakers for

the Veedol Substation.

2) On February 1, 2016, the District opened 4 bids as follows:

Bidder Total for Bid Comparison

McKaig Evergreen, Inc. $109,600.00 Bothell, WA United Sales Associates $112,575.00 Lake Oswego, OR ABB, Inc. $60,653.00 Mount Pleasant, PA Anixter, Inc. $112,047.38 Portland, OR Engineer’s Estimate $110,000.00 3) District staff have reviewed the bids and found that the bid from ABB,

Inc. did not include all the items in the bid schedule of Bid Document 15-30-D; they are

considered non-responsive. The bid from McKaig Evergreen, Inc. failed to comply with

the bid specifications and included terms and conditions that conflict with terms and

conditions of Bid Document 15-30-D; they are considered non-responsive. The bid from

Anixter, Inc. meets all terms and conditions of Bid Document 15-30-D. A review of the

bidder’s experience, qualifications, financial and work references verified that this

company fulfills all necessary requirements and staff recommends award of Contract

15-30-D to Anixter, Inc.

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4) It is in the best interests of the District to award Contract 15-30-D to the

lowest responsive bidder, Anixter, Inc. with an authorized expenditure of $112,047.38

(one hundred twelve thousand, forty-seven dollars and thirty-eight cents).

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that Contract 15-30-D is awarded to

Anixter, Inc. The General Manager is authorized to issue a Contract with Anixter, Inc.

subject to the filing of the Contract and a Performance and Payment Bond in accordance

with the District’s specifications and which contract and bond are to be in a form that is

satisfactory to the District.

ADOPTED this 8th day of February, 2016.

___________________________ T. James Davis, President

___________________________ Molly Simpson, Vice President

ATTEST: __________________________ Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING ADDENDUM NO. 1 TO BID DOCUMENT 16-02-D, SUPPLY AND DELIVER 115 kV CIRCUIT

SWITCHERS FOR THE VEEDOL SUBSTATION

RECITALS:

1) Resolution No. 16-008 authorized the District to issue a call for bids under

Bid Document 16-02-D, Supply and Deliver 115 kV Circuit Switchers for the Veedol

Substation.

2) Addendum No. 1 has been prepared to correct an error in the

specifications.

3) District staff recommends it is in the best interests of the District to

approve Addendum No. 1 under Bid Document 16-02-D, Supply and Deliver 115 kV

Circuit Switchers for the Veedol Substation.


District No. 1 of Douglas County, Washington, that the District’s General Manager is

authorized and directed to issue Addendum No. 1 to Bid Document 16-02-D, Supply and

Deliver 115 kV Circuit Switchers for the Veedol Substation.


___________________________

T. James Davis, President

___________________________

Molly Simpson, Vice President

ATTEST: ___________________________ Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 16-09-D, PROVIDE POLE TESTING AND

TREATING SERVICES

RECITALS:

1) The District requires pole testing and treating for its distribution and

transmission poles throughout the District on a periodic basis.

2) Staff recommends that the District solicit bids in compliance with RCW

54.04.070 to provide pole testing and treating services in accord with the specifications,

terms and conditions of Bid Document 16-09-D. Sealed bids will be accepted until

March 7, 2016 at 1:30 p.m. Pacific Time in the District’s East Wenatchee headquarters

office.

3) It is in the best interests of the District to issue a call for bids under Bid

Document 16-09-D, provide pole testing and treating services.


District No. 1 of Douglas County, Washington, that Bid Document 16-09-D is hereby

approved, and the District’s General Manager is hereby authorized and directed to issue a

call for bids to provide pole testing and treating services.




ATTEST: _________________________ Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING A REQUEST FOR QUALIFICATIONS - 16-11-D, PROFESSIONAL DESIGN

SERVICES FOR TRANSFORMER STORAGE YARD

RECITALS:

1) The District needs to develop a contained storage site for transformers at

its East Wenatchee Headquarters.

2) District staff states that the District has a need to issue a Request for

Qualifications No. 16-11-D for professional design services for the transformer storage

yard and recommends publication of the RFQ. Statements of Qualifications will be

accepted until 5:00 p.m. Pacific time on March 8, 2016 in the District’s East Wenatchee

headquarters office.

3) It is in the best interests of the District to issue a Request for

Qualifications and advertise in pertinent publications.


District No. 1 of Douglas County, Washington, that RFQ No. 16-11-D, Professional

Design Services for Transformer Storage Yard, is hereby approved and the District’s

General Manager is hereby authorized and directed to issue Request for Qualifications

No. 16-11-D to provide the necessary design services.





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A RESOLUTION AUTHORIZING A RATE ADJUSTMENT FOR PROFESSIONAL SERVICE AGREEMENT WITH

ELECTRICAL CONSULTANTS, INC.

RECITALS:

1) Resolution No. 02-247 authorized Douglas PUD to enter into a Professional

Service Agreement with Electrical Consultants, Inc. (ECI) for professional engineering services.

That agreement, Section IV, Paragraph F, allows for the fee schedule to be negotiated annually to

reflect any increase in the costs of doing business.

2) A fee schedule for 2016 has been submitted by ECI which reflects an increase of

approximately 2.23 percent. The rate is within industry standards and appears fair and

reasonable. District staff recommends that the District accept the proposed rate increase.


District No. 1 of Douglas County, Washington, that the proposed changes in the fee schedule for

professional engineering services by Electrical Consultants, Inc. be adopted.




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A RESOLUTION AUTHORIZING AN IPTV TRANSPORT RIGHTS AGREEMENT WITH THE TELEVISION NETWORK - SCRIPPS NETWORKS, LLC.

RECITALS:

1) The District operates a video headend that provides Internet Protocol

Television (IPTV) service to retail service providers.

2) Scripps Network is requiring the District to renew the existing video transport

agreements to continue receiving Scripps Content.

3) District staff have negotiated terms for a new IPTV Transport Rights

Agreement with Scripps Networks, LLC.

4) It is in the best interest of the District to enter into the IPTV Transport Rights

Agreement.


District No. 1 of Douglas County, Washington, that the District's General Manager is

authorized to sign an IPTV Transport Rights Agreement with Scripps Networks, LLC and to

subsequently sign Transmission Reports and Transmission Agreement Exhibits related to

said agreement, as necessary.




ATTEST: Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING A TRANSPORT AGREEMENT WITH CROWN MEDIA UNITED STATES, LLC.

RECITALS:

1) The District operates a video headend that transports Internet Protocol

Television (IPTV) service to retail service providers.

2) The current Transport Agreement authorizing the District to transport

Crown Media United States, LLC service expired on December 31, 2015.

3) District staff have negotiated terms for a new Transport Agreement with

Crown Media United States, LLC.

4) It is in the best interest of the District to enter into a new Transport

Agreement with Crown Media United States, LLC.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public

Utility District No. 1 of Douglas County, Washington, that the District's General

Manager is authorized to sign a new Transport Agreement with Crown Media United

States, LLC.





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A RESOLUTION REVISING SCHEDULE 6 OF THE ELECTRIC DISTRIBUTION SYSTEM

CUSTOMER SERVICE POLICIES RECITALS:

1) The District’s wholesale communication rates are established by

Schedule 6 of the District’s Customer Service Policies.

2) To meet the changing business needs of the District’s

communication system, DCCN staff is recommending revisions to Schedule 6 of

the District’s Customer Service Policies.

3) It is in the best interest of the District to revise Schedule 6 of the

Electric Distribution System Customer Service Policies effective March 1, 2016.


Utility District No. 1 of Douglas County, Washington, that the Electric

Distribution System Customer Service Policies, Schedule 6, be revised as

recommended by staff.


T. James Davis, President Molly Simpson, Vice President


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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING THE PURCHASE OF REAL PROPERTY FROM PANGBORN RESOURCES, LLC

RECITALS:

1. The District has a need to upgrade and expand electrical system

capabilities in the vicinity of Pangborn Airport, creating a need for a new substation in

the area.

2. District personnel conducted a search for suitable properties and evaluated

those identified as possibilities. One of the sites was determined to be the most suitable.

The owner, Pangborn Resources, LLC, has agreed to the sale of the subject property to

the District for the appraised amount of $255,000.00. District staff recommends

execution of the Real Estate Purchase and Sale Agreement between Pangborn Resources,

LLC and the District.

3. It is in the best interests of the District to acquire property for the

construction of a substation at this time.


District No. 1 of Douglas County, Washington, that the Real Estate Purchase and Sale

Agreement between Pangborn Resources, LLC and the District for 2.99 acres and

associated utility and access easements is hereby approved, and the District’s General

Manager is authorized to execute the necessary documents on behalf of the District.


___________________________


___________________________


ATTEST: ___________________________ Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO REEVES LAWN AND SPRAY

SERVICE, LLC UNDER CONTRACT 13-22-W, 2014 GROUNDS MAINTENANCE

RECITALS:

1) By Resolution 14-004, dated January 13, 2014, the District awarded

Contract 13-22-W, 2014 Grounds Maintenance to Reeves Lawn and Spray Service, LLC.

2) District staff report the Contractor has satisfactorily completed all

requirements for the second year of Contract 13-22-W and has submitted a Request for

Final Payment, Certificate and Release. Therefore, staff recommends that the District

accept the completed work and authorize final payment for the second year of the

Contract in the amount of $10,655.94 to Reeves Lawn and Spray Service, LLC upon

receiving the required notifications from the State of Washington. The total cost of work

for the second year of this Contract is $213,117.78.

3) It is in the best interests of the District to accept the work as complete and

authorize final payment under Contract 13-22-W.


District No. 1 of Douglas County, Washington, that the work for the second year under

Contract 13-22-W, 2014 Grounds Maintenance is hereby accepted as complete, and that

final payment is authorized, contingent on receipt by the District of all necessary releases

by the State of Washington. This acceptance in no manner waives any claim the District

may have against the Contractor for failure to comply with the terms of the Contract.



Molly Simpson, Vice President ATTEST: Ronald E. Skagen

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A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 16-08-W, PROVIDE AND INSTALL

POND 1 BIRD EXCLOSURE AT WELLS HATCHERY

RECITALS:

1) The Wells Hatchery has a need to prevent predation by piscivorous

birds on juvenile summer Chinook salmon in rearing pond 1.

2) Staff recommends that the District solicit bids in compliance with

RCW 54.04.070 to provide and install a bird exclosure for pond 1 in accord with

the specifications, terms and conditions of Bid Document 16-08-W. Sealed bids

will be accepted until March 28, 2016 at 1:30 p.m. Pacific Time in the District’s

East Wenatchee headquarters office.

3) It is in the best interests of the District to issue a call for bids under

Bid Document 16-08-W, Provide and Install Pond 1 Bird Exclosure at Wells

Hatchery.


Utility District No. 1 of Douglas County, Washington, that Bid Document 16-08-

W, Provide and Install Pond 1 Bird Exclosure at Wells Hatchery is hereby

approved, and the District’s General Manager is hereby authorized and directed to

issue a call for bids.




ATTEST: _________________________ Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING NEGOTIATION OF PROFESSIONAL SERVICE AGREEMENT, REQUEST FOR

QUALIFICATIONS 15-25-W, ENGINEERING SERVICES FOR THE REPLACEMENT OF THE GENERATOR STEP-UP TRANSFORMERS

AT THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) By Resolution No. 15-211, dated October 26, 2015, the District issued a

Request for Qualifications 15-25-W, Engineering Services for the Replacement of the

Generator Step-up Transformers at the Wells Hydroelectric Project.

2) From October 26, 2015 to November 23, 2015 the District advertised its

need for professional services for the replacement of the Generator Step-up Transformers

at the Wells Hydroelectric Project. In response to that publication, the District received

proposals from four companies: Electric Power Systems, Inc.; Laramore Douglass and

Popham; Power Engineers; and Doble Engineering Company.

3) District staff has evaluated the proposals in response to RFQ 15-25-W and

determined that Doble Engineering Company is the best qualified to perform the

specified scope of work. Staff recommends that the District be authorized to negotiate an

agreement with Doble Engineering Company.


District No. 1 of Douglas County, Washington, that the District negotiate a Professional

Service Agreement with Doble Engineering Company in response to RFQ 15-25-W,

Engineering Services for the Replacement of the Generator Step-up Transformers at the

Wells Hydroelectric Project.





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A RESOLUTION AUTHORIZING SELECTION OF NATIONAL INFORMATION SOLUTIONS COOPERATIVE (NISC) TO

PROVIDE THE DISTRICT WITH AN INTEGRATED SOLUTION AND AUTHORIZING NEGOTIATION OF A CONTRACT

RECITALS:

1) The District’s major software systems are provided by separate vendors

and the District has little integration between them. The District has the potential to save

time and money by leveraging a solution from a single vendor.

2) Resolution 15-172 authorized the District to request proposals for an

Integrated Software Solution.

3) District staff evaluated the proposals submitted and recommends selecting

NISC to provide the District with an integrated software solution.

4) It is in the best interest of the District to select NISC for the new

integrated software solution and authorize staff to negotiate a contract with them.


District No. 1 of Douglas County, Washington, that the District selects NISC to provide

the District with a new integrated software solution and authorize staff to negotiate a

contract with them.





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RESOLUTION NO.________ A RESOLUTION AUTHORIZING THE DISTRICT TO RENEW BUSINESS

TRAVEL INSURANCE WITH CIGNA

RECITALS:

1) The District has had a Travel Policy with CIGNA since 1976.

2) CIGNA has provided a quote for renewal with the following terms and

conditions: all employees of the policyholder who are under the age of 70 will be covered

for accidental death, dismemberment, loss of sight or permanent total disability in the

amount of $250,000 while on Business Travel for the District. The quoted premium for a

three year pre-paid policy is $3,677.40.

3) Staff recommends renewal of the Business Travel Insurance.

4) It is in the best interests of the District to purchase Business Travel

Insurance coverage through CIGNA for February 19, 2016 to February 19, 2019.

NOW, THEREFORE, BE IT RESOLVED, by the Commissioners of Public

Utility District No. 1 of Douglas County, Washington, that the District’s Insurance and HR

Administrator will secure Business Travel Insurance with CIGNA through Marsh Inc.

ADOPTED this 8th day of February, 2016. T. James Davis, President Molly Simpson, Vice President ATTEST: Ronald E. Skagen, Secretary Draf

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commission meeting agenda east wenatchee, … final board packet.pdf · 08/02/2016 · 7....

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