Lee County Board Of County Commissioners Agenda Item Summary Blue Sheet No. 20020564

1. REQUESTED MOTION:

ACTION REQUESTED: Approve award of Prcjcct # EXO20498, the purchase of one (1) new New Holland TSIOO tractor with two (2) Alamo mower attachments for Lee County DOT- Operations, from Gaithersburg Equipment Co., at the prices given in the Federal General Services AdministWion (GSA) Schedule # GS30F-OOlOK total contract price: $56,244.00. Approval is also requested for the purchase of non-contract items including training, set-up, and labor- total for non-contract items $3,750.00. Grand total amount ofpurchase: $59,994.00.

WHY ACTION IS NECESSARY: Section 11.0.3.1 of the Lee County Purchasing and Payment Procedures Manual exempts “the purchase of equipment that has gone through the Administrative Code Procedure, such as St& Contracts or Federal General Services Administration Schedules, providing the purchase, rental, or lcase amount does not exceed $50,000.00”. As this expenditure will exceed $50,000.00, Board approval is required.

WHAT ACTION ACCOMPLISHES: Th’ 1s new equipment will provide DOT- Operations with the ability to maintain and adjust to an increasing level of service. This equipment cleans roadside ditches and drainage areas. The addition ofthis equipment will also provide for replacement service when like equipment is being repaired or maintained.

2. DEPARTMENTAL CATEGORY: 3. MEETING DATE: COMMISSION DISTIkICT #

@ 48 &Qkw 4. AGENDA: 5. REQUIREMENT/PURPOSE: 6. REQUESTOR OF INFORMATION:

(Sp~cW ~ CONSENT X STATUTE A. COMMISSIONER

ADMINISTRATIVE ORDINANCE B. DEPARTME APPEALS X ADMIN. AC-4-l C. DIVISION

CODE ‘: PUBLIC OTHER WALK ON TIME REQUIRED:

7. BACKGROUND:

--BACKGROUND BEGINS ON PAGE TWO--

8. MANAGEMENT RECOMMENDATIONS:

9. RECOMMENDED APPROVAL:

APPROVED DENIED DEFERRED OTHER

--BACKGROUND CONTINUED FROM PAGE ONE--

On May 13,2002, the Division of Purchasing received a request from Lee County DOT and the Division of Fleet Management to purchase one (1) new New Holland TSlOO tractor with two (2) Alamo mower attachments for Lee County DOT Operations, from Gaithersburg Equipment Co., at the prices given in the Federal General Services Administration (GSA) Schedule # GS30F-OOlOK.

Section 11 .O .3.1 of the Lee County Purchasing and Payment Procedures Mamud exempts “the purchase of equipment that has gone through the Administrative Code Procedure, such as State Contracts or Federal General Services Administration Schedules, providing the purchase, rental, or lease amount does not exceed $50,000.00”. As this expenditure will exceed $50,000.00, Board approval is required.

Therefore, Board approval is requested to purchase one (1) new New Holland TSlOO tractor with two (2) Alamo mower attachments at the prices given in the Federal General Services Administration (GSA) Schedule # GS30F-OOlOK - total contract price: $56,244.00. Approval is also requested for the purchase of non-contract items including training, set-up, and labor-total for non-contract items: $3,750.00. Grand to&l amount ofpurchase: $.59,994.00.

Funding is available: PC54101 17500506430

ATTACHMENTS: (1) Department Request for Purchase

Vendor Quotation Federal GSA Schedule # GS30F-OOlOK

ATTACHMENPdl- DIVISION OF

FLEET MANAGEMENT

TO:

From:

Date:

R=

Janet Sheehan, Purchasing Director

Marilyn Ratiings, Fleet Manager Jc’l;e 04/22/02

Blue Sheet for the purchase of a New Holland TSIOO 80 PTO HP Cab/Air 2WD Alamo Industrial Versa Mower 60” with Rear Hydraulic 60” offset Mower.

Please prepare a Blue Sheet for the purchase of one New Holland TSIOO 80 HP CaWAir Alamo Industrial Versa Mower with Rear Hydraulic 60” Mower for Division of Transportation (DOT) Operations.

ACTION REQUESTED:

Approve the purchase of (1) one New Holland TSlOO 80 HP Cab/Air Alamo Industrial Versa Mower /@with Rear Hydraulic 60” Mower. The complete package is available under the current GSA Contract

.+J”$$ (#GS3OF37 Please ap$%g

t a cost of $55,513.00. This includes mower and all attachments. Urchase of non-contract item for training, se-up, net labor in the amount of $3750.00. price including mower, attachments and all non-contract items listed above is

x&-7,4 +Y 00 -- /zzx==

Section 11.0.3.1 of the Lee County Purchasing and Payment Procedures Manual exempts “the purchase of equipment that has gone through the Administrative Code Procedure. such as State Contracts or Federal General Selvices Administration Schedules, providing the purchase, rental, or lease amount does not exceed $50,000.00.” As this expenditure will exceed $50,000.00, Board approval is,nfzessary.

WHAT ACTION ACCOMPLISHES:

This new equipment till provide D.O.T. Operations with the ability to maintain and adjust to an increasing level of service. This equipment cleans roadside ditches and drainage areas. The addition of this equipment till also provide replacement service when like equipment is being repaired or maintained.

Lee County Fleet Management received a request from D.O.T. Operations to purchase a New Holland TSI 10 90 PTO HP Cab/Air 2WD Alamo Industrial Versa Mower 60” with Rear Hydraulic Offset Mower.. This is a replacement purchase for their fleet. It replaces #19671. This vehicle is necessary to assist with the ever-increasing service demands. Funds are available frofn the account string #PC 64101 17500 506430.

l Page 1

700 EAST DIAMOND AVE. GA’ITHEASBURG, MD 20877

301-670-9300 FAX 301-926-3705

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PROPOSAL

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VEHICULAR MULTIPLE AWARD SCI IkiDUI,tZ (VMAS) -== CONI’MCT PERIOD: 8/ 14/00 ‘I’0 X/I X05

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HOLLAND. ALAMO. LANDPIuDIz. ~RADCO. GI.ENMAC‘/IIAIII-E 11272-101 ATTACI IMENTS. CONS’I’RIJC:‘l’ION EQUII’MENT

GAITl-IERSBIJRG FARM’IXS SUI’I’I.Y, INC’. T/A: GAlTHEKSl~lJIiG EQCJlI’MIiN’I’ COMI’ANY

700 EAS1‘ DlAMOND AVE. GAITHERSBURG, MARYLAND 20877 !

PtlONE NUMBER: 301~(,70-9300 FAX NUMBER: 301-926-3705 EMAIL: KUpOTAci~~HiOLS.COM WEB PAGL-:: W%‘w.GSASAI,l-XC’C)M IXD. II.1 52-056-70 12 Dc!L-! 022SOS4YO (‘A(ilT c’(‘>l)li ON8G I

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Zaiihersburg Equipment Company GSA Contracts

Volume 1

700 East Diamond Avenue, Gaithersburg, Maryland 20877 Phone-301-670-9300 Fax-301-926-3705

E-Mail - www.kubota@erols.com

Contact: Jimmy Jacobs

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