command center functional requirements
DESCRIPTION
Command Center Functional Requirements. The Texas Wing is beginning to develop a “standardized” method for conducting a Staging Area or Incident Command. Training to support a real incident must accommodate a mix of novice, slightly experienced and fully experienced members. - PowerPoint PPT PresentationTRANSCRIPT
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The Texas Wing is beginning to develop a “standardized” method
for conducting a Staging Area or
Incident Command
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Training to support a real incident must accommodate a mix of novice, slightly experienced and fully experienced members.
To support any level of Incident, every Squadron should be trained in all functional areas. Circumstances will dictate the suitability of reducing, combining or elimination of functional areas.
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While required functional areas may vary, in training a Squadron should train in all areas and work at a lighter load on individuals.
By training in all functions, members will be able to experience the process without the pressure of performing at a maximum effort.
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This activity will present a maximum effort command function.
In actual efforts, functions may be isolated at one ICP or SAM, executed at multiple SAM’s or distributed across multiple locations.
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FUNCTIONAL AREAS TO SETUP
• CHECK-IN•Computer
•IMU, MIC•CAPF 103•Files
•CAPF 71, 73, 121•GPSQ 2•Resource Cards•Contribution Log
•Cash Bag
• LOGISTICS•Files
•CAPF 73 File•GPSQ 2 File
•Bookcase•Storage
•Equip•Supply
•Food Area
• MEDICAL•First Aid•Phone
• FLIGHT LINE
• PLANNING•Computer
•MIC, WMIRS, •CAPSTAR•GPSQ 3•TXWG Sheet 2.7•TXWG Sheet 2.8
•Phone
• OPERATIONS•Computer
•WMIRS•CAPSTAR•GPSQ 3
•Resource Cards
• CAPSTAR•Computer•Projector
• BRIEFING•Computer•CAPSTAR
• PUBLIC AFFAIRS• WAITING AREA
• IC/SAM•Computer
•WMIRS•CAPSTAR
• RELEASE•Computer
•WMIRS•CAPSTAR
•Bookcase•Files
•CAPF 71, 73
• ADMIN•Computer
•WMIRS•CAPSTAR
•Projector•ASSET BOARD
• COMM•“Comm Center”•Computer
•CAPSTAR
• FINANCE•Computer•WMIRS
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Achieving success will depend on completing our assignment under any circumstances (within SAFE practices).
To follow the standardized Operating procedures, internet, telephone and radio communications are required.
Loss of any of these tools will test our ability to adjust and adapt.
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The ability to adjust and adapt is heavily dependent on each of you becoming trained, and qualified, to perform multiple, sometimes simultaneous, duties.
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While it appears we focus most of our efforts on the conduct of sorties, the support functions are vital to our ability to achieve the CAP objective.
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The better we perform support functions, the more, and safer, sorties can be conducted, thus
increasing the potential for achieving our objective.
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SUPPORT FUNCTIONS
• LOGISTICS
• COMMUNICATIONS
• MEDICAL
• FLIGHT LINE
• PUBLIC AFFAIRS
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REMEMBER . . . . .
Exercises are conducted in order to prepare for an actual incident where people and property are at risk.
Don’t scrimp or skip details for expedience or convenience, details are too important when a real incident occurs
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REMEMBER . . . . .
Exercises are where we practice the skills we need to achieve our mission under real and stressful situations.
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REMEMBER . . . . .
Pay attention to detail during exercises and when a real need occurs, we will be prepared to function smoothly and not conducting OJT.
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Contingency planning dictates that we accommodate 3 parallel workflows:
• online reporting (internet, to satisfy higher HQ on resources, activity, objective status, etc.)
• purely physical (in case we lose all
outside resources; electrical, comm, etc.)
• local IT (loss of internet, to maintain consistency, readability, accuracy and ease of reporting)
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We must be proficient in the use of:
• IMU – Incident Management Utility• personnel check-in, qualification verification
• WMIRS – Web Mission Information Reporting System • Sortie creation and reporting, e-104, e-Release
• CAPSTAR – CAP Sortie Tracking and Reporting• Sortie tracking
• MIC – Management of Incident Command• electronic forms, online report storage
• printed forms – • what’s required, why, when and by whom completed
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ADMIN
Messaages from CommMessages from OSC
WMIRSCAPSTAR
ASSET BOARD
The ADMIN Team provides MSA personnel, as required, to the sections andsection chiefs.
Members of the team recieve messages and update the ASSET BOARD withthe latest information.
ADMIN SECTIONThe ADMIN SECTION, works with the LOGISTICS SECTION, to set up
workstations, assign MSA's, set up food/drink contribution register and sign-inprocedures.
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BRIEFING
OSC(assigns Briefing Officers, two less than the number of Aircraft/vehicles but no less than two) Officers assigned to Briefing/Debriefing
MUST be qualified to ascertain the capability/probability of a crew achieving their objective and know the safety standards andregulations that must be followed.
BriefingWhen a sortie is approved and assigned and the crew(s) has/have completed their planning, the Briefing Officer will recieve and hear
the plan for conducting the sortie in detail.
The Briefing Officer must feel confident that the sortie can be conducted safely, achieve the objective(s) and within CAP regulations.
If NOT, the crew(s) is/are asked to do additonal planning (and possibly satisfy specific concerns).
If the Briefing Officer is satisfied, the Crew(s) proceed to the Release Officer.
The Breifing Officer updates CAPSTAR as "Briefed"
DebriefingWhen a sortie is completed, the crew(s) report to the Debriefing Officer and review their sortie acomplshments and observations.
The sortie report(s) are distributed to the OSC, AOBD, GBD, PSC for consideration in future plans and sortie briefings.
The Debriefing Officer updates CAPSTAR.
When the Flight Line Supervisor delivers the refueling information and the debriefing is complete, the crew(s) proceed to theFINANCE SECTION.
CAPSTAR
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PERSONNEL
Check 101 card; Proper Uniform;Participation Letter
Enter IMU and MIC dataEnter data on CAPF 103
Have participant complete aRESOURCE CARD
Check Duty Assignment List
Register and collect funds formeals / dirnks
OperationsSection Chief
After Check-In theindividual goes totheir duty station
or to the WAITINGAREA
Aircraft
Check and collect CAPF 71Check and collect A/C book
Collect A/C keysRecord where the A/C is
parked
Flight LineSupervisor
Vehicle
Check and collect CAPF 73
Check and collect the vehicleLog book
Collect vehicle keys
Record where the vehicle isparked
Check and collectequipment
Record description, make,model, serial number on
GPSQ 2
Collect any keys, codes, etc.
Record where equipment isstored or collect equipment
EquipmentLogistics Section
Chief
iNDIVIDUALS COME INAND PRESENT
THEMSELVES AND THEIRDOCUMENTATION PLUS
ANY AIRCRAFT,VEHICLES AND/OR
EQUIPMENTDOCUMENTS
CHECK-IN
The LOGISTICS SECTION supplies operatingcomputers, internet connections, officesupplies and, working with the ADMIN
SECTION, sets up the workstation.
The ADMIN SECTION, working with the LOGISTICSSECTION, sets up the workstation, assigns MSA's, sets
up food/drink contribution register and all sign-inprocedures.
Contributions
The MSA's atthe CHECK-INstation register
and collect cashfrom each
contributor to thefood/drink fund
Logistics SectionChief
CHECK-IN
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COMM
IC or HQ COMMUNICATIONS SECTION or regulations assign/determine the various channels to be used and throughthe ICS forms direct the Communications Officer to implement and maintain communication links with super- and sub-
ordinate units as well intra unit personnel and air/ground sorties.
The COMMUNICATIONS SECTION establishes a central communications operation and distributeshandheld radios as necessary.
They establish and maintain viable links with all issued radios and with all super- and sub- ordinateunits.
They establish links with each aircraft/vehicle on arrival/Check-In.
When a crew boards an aircraft or vehicle and by crew initiation, the COMMUNICATION SECTIONreceives a "Radio Check" on the CAP Radio and enters the time into CAPSTAR and by MSA sends
the information to the ADMIN SECTION for entry on the ASSET BOARD.
Using COMMUNICATIONS SECTION staff or assigned MSA's, they relay messages, as directed, tothe intended receipient..
At the mission briefing they brief the assigned channels and uses.
CAPSTAR
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FINANCESECTION
Under general direction of the IC/SAM and the PLANNING SECTION CHIEF, theFINANCE and ADMIN SECTION CHIEF establishes a distribution plan for use of the
approved budget.
As sorties are completed, the FINANCE SECTION recieves receipts and sortieinformation from the Debriefing Officer and updates the planned budget/actual report.
When the available funds are reduced to the planned Demobilization spend plus 20percent, the FINANCE SECTION CHIEF notifies the PLANNING SECTION CHIEF.
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FLIGHT LINE
The FLIGHT LINE SECTION consists of Flight Line Supervisor and Flight Marshallers. Working withthe MISSION SAFETY OFFICER, OSC, AOBD and the LOGISTICS SECTION, the Flight Line
Supervisor sets up a safe, secure aircraft parking area
As aircraft arrive, they are led to parking and shutdown by a team of Flight Line Marshallers. TheFlight Line Supervisor collects the aircraft book and keys.
The Flight Line Supervisor refuels the aircraft as directed by the AOBD and sends the receipt andrefueling information (Sortie Number, PIC, gallons on board and date/time) to the Debriefing Officer.
(Tach and status are sent to the ADMIN SECTION for recording on the ASSET BOARD)
When a crew arrives for departure on a sortie they show their release to the Flight Line Supervisorand receive the book and keys.
After the aircrew completes their "Radio Check", the Flight Line Supervisor and Flight Line Marshallersdirect/escort the departing aircraft from parking.
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LOGISTICSSECTION
Under general direction from the IC or SAM, the LOGISTICS SECTION establishes a storage andsetup area for incoming eqipment and local Mission supplies.
The LOGISTICS SECTION supplies operating computers, internet connections, forms, office suppliesand workstation setup for all other sections or work areas (IC/SAM, CAPSTAR, PSC, OSC, BRIEFING,
RELEASE ADMIN, LOGISTICS, COMMUNICATIONS and CHECK-IN).
The LOGISTICS SECTION assures adequate parking for participants and "priority" parking for incidentvehicles.
Working with the FLIGHT LINE SUPERVISOR, the LOGISTICS SECTION assures safe and adequateaircraft parking in a controllable area.
When vehicles and equipment are returned from a sortie, the status and mileage are sent to theADMIN SECTION for recording on the ASSET BOARD
LOGISTICS
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RESOURCE CARDS
WMIRSCAPSTAR
Inputs from HQ, IC/SAM, and PLANNINGSECTION to establish Mission and Sortie
objective details and timing
AOBDGBD
OPERATIONSSECTION
CHIEF
The Ops Team (OSC, AOBD, GBD) review the RESOURCE CARDS and WMIRS and then assign crews and assets to satisfy eitherthe real incident or to optimize training.
If this is a training exercise, the training need(s) are communicated to the PLANNING SECTION CHIEF where an appropriate sortie isadded to or modified in WMIRS.
If this is a real event or the training sortie is approved in WMIRS, the appropriate Director(s) notify and assign the crew(s) to the sortieand communicate sortie details (Sortie Number, objective, A/C, search pattern, coordination specifics, code words, call reminders,
etc.).
The AOBD and GBD issue instructions to the Flight Line Supervisor and the Logistics Officer for refueling of the assets based onreports from the Debriefing Officer(s).
Ground TeamAir CrewOther
PLANNING WORK AREA
The Debriefing Officer reportsthe aircraft/vehicle fuel status to
the OSC.
OSC
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The LOGISTICS SECTION supplies operating computers, internet connections, office supplies and, working withthe OPERATIONS SECTION, sets up Planning workstations, a NOTICE BOARD and a WEATHER BOARD.
PLANNINGAREANOTICES BOARD WEATHER BOARD
PRINTERCOMPUTERMIC for FLT_PKGWMIRS for e104
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PLANNINGSECTION
CHIEF
OSC IC or SAM
The PLANNING SECTION starts with information gathered to-date and plans sorties to achieve the known or surmised objective(s).[This information may be from the Customer, the ACE IC or a simulation unit]
Those objectives can be real such a s a downed A/C, missing person or group, etc., or for training purposes .
If real, the objectives will be defined and the Planning Section optimizes assets on target.
If training, the PLANNING SECTION works with the IC or SAM(s) and OSC to optimize the use of assets and prioritizes the use ofthose assets to achieve the best mix of training possible.
The PLANNING SECTION dispatches (activates) the sortie in CAPSTAR.
The OSC generates crews and works with the PLANNING SECTION to assure a planned sortie will address optimal training for allcrew members.
Based on information from returning sorties, the OSC confirms or requests specific changes or additions to the planned sorties.
Assets, except crew are entered into WMIRS as part of the planning. Crews can be added at planning time or at time of assignment.
The PLANNING SECTION MUST assure that all concurrent flights are NOT IN CONFLICT.
Sortie details are entered into WMIRS and GPSQ3.
WMIRS
PSC
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RELEASE
OSC(The OSC assigns a RELEASE OFFICER for final check and release of crew(s) and their aircraft/
vehicles and equipment to conduct the assigned sortie. The RELEASE OFFICER MUST be qualifiedto judge possibility/probability of the crew(s) and assets to achiev their objectives safely)
The RELEASE OFFICER recieves the crew(s) and through questioning, planning review andobservation makes a judgement of their ability to conduct the sortie safely and achieve their assigned
objective.
If the sortie cannot be released as planned, the RELEASE OFFICER sends the crew(s) back foradditional planning, asset reassignment, etc.
The RELEASE OFFICER informs the AOBD, GBD and BREIFING OFFICERS of the decision.
The RELEASE OFFICER MUST assure that all concurrent flights are not in conflict
If the crew and assets are released, the crew(s) proceed to the FLIGHT LINE SUPERVISOR/LogisticsSection for assets (books, keys, codes, equipment, etc.)
The RELEASE OFFICER informs the AOBD, GBD who in turn notify the Planning Section of therelease.
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EXIT
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DEBRIEFING
WMIRS CAPSTAR
IMU
MISSION &SORTIE
INFORMATION
INDIVIDUALS,VEHICLES &EQUIPMENT
OPERATIONS
PLANNING
BRIEFING RELEASE
FINANCE
COMM SORTIE
DISPLAY(projected)
DISPATCHEDFLIGHT
LINE
RELEASED
BRIEFED
RADIO CHECK(STATUS)
RADIO CHECK(STATUS)
WMIRSOFFICER
INTERNET INPUTFUNCTION
INPUT FROM HQ,CLIENT OR
TRAINING PLAN
INCOMING RADIO INBOUND CREWS
CAPSTAR UPDATES WMIRS UPDATES
PEOPLEPLANS
FLIGHTLINE
CLOSED
COSTS
Mouse over any box for more detail
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GPSQ 211 P
CAPF 103
DEBRIEFING
GPSQ 3
GPSQ 3
INDIVIDUALS,VEHICLES &EQUIPMENT
OPERATIONS
PLANNING
BRIEFING RELEASE
FINANCE
COMM SORTIE
DISPLAY(projected)
DISPATCHEDFLIGHT
LINE
RELEASED
BRIEFED
RADIO CHECK(STATUS)
RADIO CHECK(STATUS)
CLOSED
WMIRSOFFICER
LOCAL IT
INPUT
FUNCTION
INPUT FROM HQ,CLIENT OR
TRAINING PLAN
INCOMING RADIO
GPSQ 3 UPDATES
WMIRS UPDATES
PEOPLE
PLANS
FLIGHTLINE
CLOSED
RESOURCECARD
OUTPUT TO HQ
COSTS
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CAPF 103
DEBRIEFING
Air and GrndTracking Sheets
Air and GrndTracking Sheets
INDIVIDUALS,VEHICLES &EQUIPMENT
OPERATIONS
PLANNING
BRIEFING RELEASE
FINANCE
COMM SORTIE
DISPLAY(board)
DISPATCHEDFLIGHT
LINE
RELEASED
BRIEFED
RADIO CHECK(STATUS)
RADIO CHECK(STATUS)
CLOSED
WMIRSOFFICER
FUNCTIONS INPUTFORMS
INPUT FROM HQ,CLIENT OR
TRAINING PLAN
INCOMING RADIO INBOUND CREWS
CAPSTAR UPDATES WMIRS UPDATES
PEOPLEPLANS
FLIGHTLINE
CLOSED
RESOURCECARD
OUTPUT TO HQ
COSTS
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Support functions include:
• LOGISTICS – with duties ranging from collecting and coordinating the use and release of equipment, to providing for food and other amenities such as billeting and transportation for participants
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Support functions include:
• COMMUNICATIONS – responsible for giving us the ability to coordinate both local and remote operations as well as command functions and asset tracking during operations
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Support functions include:
• MEDICAL – must be prepared for everything from minor inconveniences to major emergencies yet we all hope they never have to be called on
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Support functions include:
FLIGHT LINE – safety, safety, safety. In an inherently dangerous environment this group is in a unique position to reduce our sortie turn-around time and increase our number of sorties on target while protecting personnel and other assets
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Support functions include:
• PUBLIC AFFAIRS – by controlling the information the public receives, this person or group enable our smooth operation without the necessity of contending with panic or interference from uninformed sources, or from our adding to the unsubstantiated rumors. They also help to publicize the important services we provide
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TRIGGER EVENT
Headquarters issues ordersto conduct an incident
or approves conduct of a SAREX
Availability list is used to assign staff and begin
gathering personnel, facilities and assets
Incident staff contacts other squadrons to
seek attendees and assets
Squadron Commander and Deputy contact Squadron members to seek additional
personnel
Squadron admin assures latest data from IMU and that
all tables are current
EVENT THRESHHOLD
Complete pre-event planning and distribute
staff assignments (day before event)
Squadron Staff maintains a continuous Duty Roster /
Availability List. (Update frequently)
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Squadron Admin keeps a continuously updated
personnel list from IMU
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1 Enter staff organizational information from event set up through organization assignments
2 Down load personnel information to MIC database. Also, keep all MIC tables updated with current information
Section Chiefs, Deputies and
Section Trainees
Assemble operations equipment
Set up ICP/SA (facility, supplies, operational areas,
communications, etc.) [night before
ICP/SA activation]
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The Incident Commander (IC) completes:
ICS Forms 201 and 202Incident Briefing and Incident Objective
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The IC gathers his staff and directs them in completion of:
TXWG Form 8 (Incident Risk)
ICS Form 221 (Demobilization)
ICS Form 203 (Organization)
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At the opening of the incident, a copy of the ICS 201 organization
page and the ICS 203 are delivered to the MSA(s) manning
the CHECK-IN station
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The IC and staff continues through completion of:
ICS Form 205 and ICS Form 217 (Communications Officer)Incident Radio Communications Plan and Radio Frequency Assignment Worksheet
ICS Form 206 (Medical Officer)Medical Plan
ICS Form 215 and GPSQ Form 4 (Planning Officer, Operational Officer, Air Ops Officer,
Ground Ops Officer)Operational Planning and Tasking/Scenarios Library
ICS Form 215A (Safety Officer)
Incident Safety Analysis
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Chk-In /Reg
Brief / DeBrief
Finance
Planning
IC
Forms /Assistance
WirelessPrinter
Operations / (Ops, Air, Grnd)
Execute Sortie
Waiting
WMIRS
Release
AC / Veh Key Board
AC / Veh Books
Wi - Fi
MIC
Status Board
Status Screen
Admin
WMIRS
CAPSTAR
Sortie Planning
Area Charts / Maps
WirelessPrinter
NOTICES
WEATHER
As individuals arrive they first report to the “Check-In / Registration” station and are checked-in to IMU and MIC. They also complete a “Resource Card” for submission to the Operations. If they have been assigned a duty position they are advised of the assignment at check-in.
If an individual is bringing an aircraft to the incident they will register the aircraft and present the Form 71, aircraft keys and book to the MSA at the Check-In stationIf an individual is bringing a vehicle to the incident they will register the vehicle and present the Form 73, vehicle keys and vehicle log to the MSA at the Check-in stationIf an individual is bringing equipment to the incident they will register the equipment and present the equipment identification and Unit ownership information to the MSA at the Check-In station.After checking in, each individual proceeds to the Operations Section and submits their Resource
CardAfter submitting their Resource Card to the Operations Section the individual proceeds to their duty
station or to the “Waiting Area” if not currently assignedAs they are collected, aircraft books and keys go to the Release Officer; vehicle logs, keys and equipment go to the Logistics Officer
IMU MIC
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75 8
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10
4
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Chk-In /Reg
Brief / DeBrief
Finance
Planning
IC/SA
Forms /Assistance
WirelessPrinter
Operations / (Ops, Air, Grnd)
Execute Sortie
Waiting
WMIRS
Sortie Planning
Area Charts / Maps
WirelessPrinter
NOTICES
WEATHER
Release
AC / Veh Key Board
AC / Veh Books
Wi - Fi
MIC
Status Board
Status Screen
Admin
WMIRS
CAPSTAR
The IC or SAM gets direction from higher Headquarters or determines the “Sortie Scenarios” for training sorties to be conducted in collaboration with the SAREX Planning and Operations staff.
The IC or SAM communicates operational directions to the Planning Officer.After planning actions in response to IC or SAM assignments, Sortie objectives are communicated to the Operations OfficerThe Planning and Operations staff determines operational response(s) to planning objectives and either enter sortie requests
into WMIRS or checks that WMIRS has the sortie information already entered.The Release Officer monitors WMIRS to stay aware of impending action items and the actions being planned.Admin monitors WMIRS for newly authorized actions and assures that CAPSTAR, MIC and physical status boards are kept
current.When a sortie is shown in WMIRS as “authorized, the Release Officer advises the Briefing Officer of an impending sortie.
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Chk-In /Reg
Brief / DeBrief
Finance
Planning
IC
Forms /Assistance
WirelessPrinter
Operations / (Ops, Air, Grnd)
Execute Sortie
Waiting
WMIRS
Release
AC / Veh Key Board
AC / Veh Books
Wi - Fi
MIC
Status Board
Status Screen
Admin
WMIRS
CAPSTAR
Sortie Planning
Area Charts / Maps
WirelessPrinter
NOTICES
WEATHER
Assign Crew
The Operations staff monitors WMIRS for upcoming assignments and assigns crew members as appropriate to the sortie objectives
Depending on the probability of execution and the sortie complexity, Operations may pre-assign the sortie for planning purposes. When a sortie crew has been assigned they are informed by Operations.
After assignment the sortie crew proceeds to the sortie planning area for sortie planning. The Sortie Planning area NOTICES and WEATHER board are maintained at current level by an assigned MSA
There are two paths out of the sortie planning area: 1) if the sortie was a pre-authorization planning assignment the crew returns to the waiting area until the sortie is authorized, and 2) if the sortie was authorized planning assignment the crew proceeds to Briefing
If this is a ground Sortie the Crew Lead checks out assets from the Logistics Officer; if this is an air Sortie the Mission Pilot collaborates with the Flight Line Supervisor on launch.
After completing the Briefing there are two paths that might be followed: 1) if the Sortie Briefing is negative, the crew returns to the Sortie planning area for further planning; or 2) if the Sortie Briefing is positive, the crew proceeds to Release
After completing Sortie Release there are multiple paths that might be followed: 1) if there is a problem with Release then the Release Officer and the Sortie Crew decide what action is needed and proceed accordingly (i.e., crew not qualified, return to Operations for re-crewing the Sortie) or2) the Sortie Crew is issued the keys and books for the assigned assets and proceeds to conduct the Sortie.After crews are released they have 30 minutes to launch (complete initial “Radio Check” and “roll wheels”.
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Chk-In /Reg
Brief / DeBrief
Finance
Planning
IC
Forms /Assistance
WirelessPrinter
Operations / (Ops, Air, Grnd)
Execute Sortie
Waiting
WMIRS
Release
AC / Veh Key Board
AC / Veh Books
Wi - Fi
MIC
Status Board
Status Screen
Admin
WMIRS
CAPSTAR
Sortie Planning
Area Charts / Maps
WirelessPrinter
NOTICES
WEATHER
Radio Comm of Sortie Status
Once situated in the sortie vehicle (or prepared to begin the Sortie) the crew communicates (radio check) with the Incident Admin
Once the Sortie is underway, the crew communicates at each significant event; this can be the regular time Ops Normal check in or at the occurrence of an objective milestone (i.e. Off ground, In-grid, ELT heard, etc)
NOTE: MANDATORY CHECK-IN COMMUNICATIONS MISSED BY MORE THAN 10 MINUTES WILL BE CONSIDERED A “SORTIE MISSING” EVENT AND SPECIFIC ACTIONS WILL BE INITIATED
When check-in messages are received and acknowledged the information will be entered into each appropriate status presentation (CAPSTAR, MIC and physical board)
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Chk-In /Reg
Brief / DeBrief
Finance
Planning
IC
Forms /Assistance
WirelessPrinter
Operations / (Ops, Air, Grnd)
Execute Sortie
Waiting
WMIRS
Release
AC / Veh Key Board
AC / Veh Books
Wi - Fi
MIC
Status Board
Status Screen
Admin
WMIRS
CAPSTAR
Sortie Planning
Area Charts / Maps
WirelessPrinter
NOTICES
WEATHER
When a Sortie returns 1) the assets are returned to storage/parking; 2) the crew leader checks-in with the appropriate Maintenance Officer; 3) Return the keys and books to the Flight Line Supervisor or Logistics Officer; 4) Flight Line or Logistics refuel per the last radio call instructions, and 5) Report to the Debriefing Officer to close Sortie conduct.
To close the Sortie, proceed to the Debriefing area where Sortie objectives and details are discussed and evaluated.
There are two paths out of DeBriefing; 1) the line crews bring the refuel information to the crew at the Debriefing area and the crew proceeds to the Finance area where they submit costs and 2) Sortie results information is communicated to Operations for consideration on future sortiesAdmin, monitoring WMIRS, closes status board information in MIC and physical boardsAt the Finance area, the crew discusses sortie costs and submits receipts and explanations to the Finance officerAfter completing the Finance actions, the crew returns to the Waiting area for their next assignment.
and the Finance Officer updates WMIRS with hours/mileage and costs.
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Depending on the CP level, the PLANNING SECTION, PSC or Planning Officer receives sortie assignments from the next higher HQ or, in training mode, the sortie detail may be done at the most local level.
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As individuals arrive, they proceed to Check-In where they present themselves, their CAP ID and any CAPF 73 (for vehicles), CAPF 71 (for aircraft) or GPSQ 2 (for equipment) for assets they are bringing to the incident.
Individuals must be in proper uniform, have a valid CAP ID, be listed on a Letter of Participation from their Commander and be registered in IMU.
Each individual completes a GPSQ 15 (Resource Card) that is sent forward to the OPERATIONS SECTION and proceeds to their assigned work station or to the WAITING AREA for future assignment.
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Sortie information is entered or modified in WMIRS by:
. the Area Command, Incident Command or an Incident Command on requests by a funding agency or, if training, from a simulation unit
• a subordinate Command when delegated by the next higher Command
WMIRS entries are modified by the local WMIRS Officer when a sortie reports activity (standard calls or discoveries)
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IMU (Incident Management Utility) – individuals are registered in IMU to show that they have presented themselves for participation in the stated Mission.
Prior to entry, the individual has been found to have a proper uniform, proper CAP ID and authorization by Letter of Participation.
When entered, the individual must complete a “Resource Card” for use by the OPERATIONS SECTION
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The PLANNING SECTION receives assignments from the local Command and generates (training mode) or adds detail to a sortie description. The generation or detailing is accomplished in coordination with the OPERATIONS SECTION.
Once detailed, the PLANNING SECTION works with the WMIRS Officer who enters or modifies WMIRS.
When a sortie is shown approved in WMIRS. The PLANNING SECTION “dispatches” the sortie in CAPSTAR.
When a sortie has been debriefed, the information returned (through the Briefing Officer or OPERATIONS SECTION) is used in planning future sorties.
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Working in coordination with the PLANNING SECTION, the OPERATIONS SECTION assigns crew members for each sortie.
The OPERATIONS SECTION uses the sortie details, the “RESOURCE CARDS” and local asset knowledge to assign the “best” crew for the sortie.
After a sortie, the Briefing Officer of the OPERATIONS SECTION, gathers information from the crew(s) and presents it to the Operation and Planning Section Chiefs for consideration in future sorties
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When a sortie crew presents themselves for a briefing, the Briefing Officer confirms the approval of the sortie in WMIRS.
Once confirmed, the Briefing Officer compares the crew(s) preparation and goals with the sortie details, evaluates the preparation details for proper analysis, ORM, W&B, timing etc., and makes a judgment on the potential safety and success of the sortie.
Only if convinced of the potential safety and success of the sortie will the Briefing Officer authorize the crew(s) to proceed to the Release Officer (RO).
The Briefing Officer updates CAPSTAR as “Briefed”
If not convinced, the Briefing Officer redirects the crew(s) to additional planning or stand-down.
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When a crew returns from a sortie, they relate their experience to the Briefing Officer.
The Briefing Officer reports details and findings to the OPERATIONS and PLANNING SECTION.
The Briefing Officer updates CAPSTAR as “Closed”
The crew(s) receive fueling information from the flight line team and proceed to the FINANCE SECTION.
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Once briefed, the crew(s) proceed to the Release Officer (RO) where they present their plans, timing, preparation and personal readiness for the sortie.
If the RO is convinced the sortie will safely and successfully accomplish the objectives the crew(s) are given a Release Form and released to conduct their operation (and receive asset logs and keys/codes from the FLS or Logistics Officer).
The RO updates CAPSTAR as “released”
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They present their Release Form to the FLS or Logistics Officer and collect the asset logs and keys/codes.
Once they have the logs and keys/codes, the crew(s) proceed to their assigned vehicle/aircraft and perform their pre-conduct inspection.
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Upon return from the sortie the air crew turns their aircraft over to the Flight Line Supervisor for refueling.
Upon return from the sortie the ground crew turns their vehicle over to the Logistics Officer for refueling.
Each crew proceeds to meet with the Briefing Officer for debriefing.
After refueling is completed, the fuel receipts are taken to the briefing area and turned over to the crew(s).
Tach readings, mileage and asset status are sent to the ADMIN SECTION for recording on the ASSET BOARD
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The Finance Officer collects receipts and updates actual expenses for comparison to estimated cost.
When the remaining available funds are equal to one hundred twenty percent (120%) of the estimated cost of demobilization, the Finance Officer is to notify Command.
The Finance Officer provides the WMIRS Officer with the latest cost analysis.
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Besides the objectives of the sortie, each crew is to perform a radio check (two way) before “rolling wheels”
Crews MUST perform standard radio calls at “wheels up”/”departure”, “in grid”, “out of grid”, and “wheels down”/”arrival”.
While “in grid”, each crew MUST make “Ops Normal” calls every thirty minutes. (this may be achieved through a “roll call” sequence)
Missed calls will invoke a “Missing crew” response.
Turn over you vehicle/aircraft to the Logistics Officer/Flight Line Supervisor upon shutdown.
Proceed to the “Briefing Area”
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Among their other duties and responsibilities, the COMMUNICATIONS SECTION sets up to receive sortie calls and update CAPSTAR.
In the event of loss of internet, the COMMUNICATIONS SECTION must be prepared to switch to manual mode and communicate radio calls to the ADMIN SECTION
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CAPSTAR – CAP Sortie Tracking and Reporting is the place of record for sortie activities.
CAPSTAR receives downloads from WMIRS every 5 minutes showing sortie information.
CAPSTAR displays the latest sortie information as provided by the radio calls.
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The WMIRS Officer monitors and updates WMIRS from information provide in CAPSTAR, by e104, by CAPF 109 and by the Finance Officer.
In training mode or by delegation from the next higher CP, the WMIRS Officer may enter sortie requests for the local unit.
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IMU, MIC, CAPF 103,Resource Cards,Contribution Logs,CAPF 71 File,CAPF 73 File,CAPF 121 File,GPSQ 2 File
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