ITQ can help you

implement cost-

saving

techniques

effectively.

Persuading staff

to use more

economical

techniques is

effective.

Turn over to see

how these

techniques can

be applied

automatically.

Reducing colour costs for printers and multifunctionals, new and old

Some techniques for colour cost reduction are frustrating because they can only be

applied to new devices and multifunctionals with the latest and most advanced

capabilities.

This Digest contains techniques that apply to all colour devices. ITQ’s expert

support staff are available to help you implement these techniques rapidly and

without disruption to day-to-day activities.

Tips your staff can follow

As well as changing where printing take place, changing how it takes place can also

reduce costs.

Colour or mono?

The simplest way to reduce colour printing costs is to reduce the amount of

colour printing. While we do not recommend eschewing colour devices (colour is

an indisputably useful facility), using the printer driver’s ‘monochrome print’

option saves a small fortune. Colour printing is often ten times more expensive

than mono. Encourage staff to exploit this.

Toner-save

All print devices have ‘toner-save’ modes in their drivers. The print quality

remains adequate for internal proofing but toner consumption is reduced by

around 40%.

Multiple-up printing

Almost all printers support n-up printing, where multiple pages can be printed

on one side of paper. This is especially useful when printing PowerPoint

presentations; two slides fit perfectly on one side of A4. Because the slides are

smaller, they use less toner and cost less to produce.

you can cut colour print

costs with simple - and

free - techniques

The Document Masters’ Digest

Your regular guide to best practices in document systems

brought to you by

Profiles make it

easy for staff to

select cost-

saving options.

Applying cost-

saving measures

centrally

maximises their

potential.

It’s all about profile

Asking staff to use complex features to save the organisation money might be

expecting too much. To be truly effective, money-saving features have to be very

simple to use.

Profiles help enormously. A profile collects multiple print

settings under a single icon, making them very easy for

staff to select.

An ‘Economy’ profile could, for example, print in

monochrome with toner-save enabled using double-sided

printing on draft-quality paper. There is no limit to the

number of options that can be saved under a single profile.

Improving colour economy with free network utilities

To simplify matters yet further, network

management utilities can make cost-saving options

the default setting on all your network PCs.

Having economy options applied automatically will

dramatically reduce colour print costs and, at the

same time, using profiles to enable high-quality

modes gives users the flexibility to print everything

they need. It is truly the best of both worlds.

How ITQ can help you save money and enhance efficiency

ITQ has a team of highly-trained support specialists who can help you and your IT

department implement the techniques described in this Digest. With our

assistance, you will be able to implement cost-saving techniques rapidly and

without disruption to your office’s day-to-day operations.

Not only will this result in your printers and multifunctionals running in their most

economical fashion, it will also enhance staff efficiency by revealing capabilities

that may have been unrealised until now.

User techniques for colour cost control: changing how staff use colour in

documents reduces colour print costs and increases their effectiveness.

Advanced solutions for colour cost control: print policies automatically optimise

document production to its most economical level.

Also in this series...

© Forbes Baxter Associates Ltd.

Published in conjunction with Phone: 01635 874848

Email: info@imagethroughquality.com

Web: www.imagethroughquality.com