colorado hcpf assessment redesign plan presentation.pdfid outline number task name duration start...

Colorado HCPF Assessment Redesign

Summary Presentation of

Work Plan Changes

December 2014

Agenda: Overview of the Assessment Tool

Development and Pilot Process Flow

Discussion of the Updated Assessment Tool Development and Pilot Project Plan o Overview of the Summary Project Plan o Review of Full Project Plan

Comments, Questions, and Next Steps

Overview of the Assessment Tool Development and Pilot

Process Flow

Colorado Assessment Tool Redesign: Proposed Development and Pilot Work Plan (Revised 12-11-14)LO

C Va

lidat

ion

Inta

ke/E

ligib

ility

Sc

reen

Supp

ort

Plan

ning

As

sess

men

t (n

on-ID

D)

Supp

ort

Plan

ning

As

sess

men

t (ID

D)

Pers

on-

cent

ered

m

odul

e

Empl

oym

ent/

self-

dire

ctio

n m

odul

esAmended Current Scope TEFT / MMIS Development

Identify Purposes of the

Screen

Develop Screen

Workflow

Develop Paper Version of the Screen

Workgroup Role Plays Pilot

Recreate LOC criteria using CARE items

Create ULTC100.2 + LOC pilot tool

Collect data on DD, non-IDD,

and MH sample

Determine domains for

tool

Develop Workflow

Develop Paper

Version of the tool

Incorporate new TEFT

items

Workgroup Role Plays

Field Testing

Pilot

ID other current

“tools” to be folded

in

Flag required

items

Refine workflow to

incorporate SIS

Develop Paper

Version of the tool

Flag required

items

Identify open-ended

items

Identify closed-

ended items

Develop Paper

Version of the Tool


Small Scale Pilot

Develop sharing

protocols

Participant and

provider focus

groups

Identify Purposes of the

modules

Develop Paper

Version of the tool

Flag required

items

Fold into Support Planning

Assessment


Data Analysis and Recommendations


Small Scale Pilot

Field Testing

Pilot

Small Scale Pilot

Colorado Assessment Tool Redesign: Proposed Development and Pilot Work Plan (Revised 12-11-14)LO

C Va

lidat

ion

Inta

ke/E

ligib

ility

Sc

reen

Supp

ort P

lann

ing

Asse

ssm

ent (

non-

IDD)

TEFT/MMIS DevelopmentAmended Current Scope

Identify Purposes of the Screen

Develop Screen

Workflow

Develop Paper

Version of the Screen

Workgroup Role Plays Pilot

Recreate LOC criteria using CARE

items

Create ULTC100.2 + LOC

pilot tool

Collect data on DD, non-IDD, and MH

sample

Determine domains for tool

Develop Workflow

Develop Paper

Version of the tool


Small Scale Pilot

Field Testing

Pilot

ID other current

“tools” to be folded

in

Flag required

items

Data Analysis and Recommendations


items

Colorado Assessment Tool Redesign: Proposed Development and Pilot Work Plan (Revised 12-11-14)Su

ppor

t Pla

nnin

g As

sess

men

t (no

n-ID

D)

Supp

ort

Plan

ning

As

sess

men

t (ID

D)

Pers

on-c

ente

red

mod

ule

Empl

oym

ent/

self-

dire

ctio

n m

odul

esTEFT/MMIS DevelopmentAmended Current Scope

Determine domains for tool

Develop Workflow

Develop Paper

Version of the tool


Small Scale Pilot

Field Testing

Pilot

ID other current “tools” to be

folded in

Flag required

items

Refine workflow

to incorporate

SIS

Develop Paper

Version of the tool

Flag required

items

Identify open-ended items

Identify closed-ended items

Develop Paper

Version of the Screen

Workgroup Role

Plays

Small Scale Pilot

Develop sharing

protocols

Participant and

provider focus

groups

Identify Purposes ofthe modules

Develop Paper

Version of the tool

Flag required

items

Fold into Support Planning Assessme

nt



Small Scale Pilot


items

Field Testing

Pilot

Discussion of the Updated Assessment Tool Development and Pilot Project Plan

A. Overview of the Summary Project Plan

B. Review of Full Project Plan

A) Overview of the Summary Project Plan

ID Outline Number

Task Name Duration Start Finish

175 11 3 days Mon 12/15/14 Wed 12/17/14176 12 3 days Mon 1/26/15 Wed 1/28/15177 13

December site visit January site visit March site visit 4 days Tue 3/3/15 Fri 3/6/15

178 14 April site visit 4 days Mon 4/13/15 Thu 4/16/15179 15 May site visit 4 days Tue 5/19/15 Fri 5/22/15180 16 June site visit 4 days Tue 6/16/15 Fri 6/19/15181 17 July site visit 4 days Mon 7/13/15 Thu 7/16/15182 18 August Site Visit 4 days Mon 8/10/15 Thu 8/13/15183 19 September site visit 4 days Mon 9/14/15 Thu 9/17/15184 20 Site visit TBD 1 day? Fri 11/7/14 Fri 11/7/14

CO Assessment Tool ‐ Development and Piloting Plan

Page 3

ID Outline Number


1 1 Revised work plan approved 20 days Fri 11/7/14 Thu 12/4/142 2 Memo summarizing pilot plans 10 days Mon 11/24/14 Fri 12/5/143 3 CHF Grant 142 days Fri 11/7/14 Mon 5/25/154 3.1 Level of Care Validation 140 days Fri 11/7/14 Thu 5/21/15

22 3.2 Intake/Eligibility Screen 142 days Fri 11/7/14 Mon 5/25/1542 4 Support Planning Assessment (non‐IDD) 300 days Thu 5/15/14 Wed 7/8/1543 4.1 Tool Development 149 days Mon 12/8/14 Thu 7/2/1563 4.2 Development of Training materials 39 days Fri 5/15/15 Wed 7/8/1569 4.3 Workgroup Role Play 1 day Thu 5/15/14 Thu 5/15/1470 5 Support Planning Assessment (IDD) 112 days Thu 3/5/15 Fri 8/7/1571 5.1 Tool Development 75 days Thu 3/5/15 Wed 6/17/1581 5.2 Adapt Training materials for IDD 20 days Thu 7/9/15 Wed 8/5/1587 5.3 Workgroup Role Play 2 days Thu 8/6/15 Fri 8/7/15


Page 1

ID Outline Number


88 6 Person‐centered module 169 days Fri 11/7/14 Wed 7/1/1589 6.1 Tool Development 85 days Fri 11/7/14 Thu 3/5/15

102 6.2 Piloting 84 days Fri 3/6/15 Wed 7/1/15113 7 Employment module 60 days Thu 12/18/14 Wed 3/11/15114 7.1 Tool Development 45 days Thu 12/18/14 Wed 2/18/15121 7.2 Workgroup Role Play 10 days Thu 2/19/15 Wed 3/4/15122 7.3 Tool ready for incorporation into Support Planning

Assessment5 days Thu 3/5/15 Wed 3/11/15

123 8 Self‐direction module 60 days Thu 12/18/14 Wed 3/11/15124 8.1 Tool Development 45 days Thu 12/18/14 Wed 2/18/15131 8.2 Workgroup Role Play 10 days Thu 2/19/15 Wed 3/4/15132 8.3 Tool ready for incorporation into Support Planning

Assessment5 days Thu 3/5/15 Wed 3/11/15

133 9 TEFT and/or MMIS Development 157 days Tue 9/1/15 Wed 4/6/16134 9.1 Non‐IDD Support Planning Assessment Small Scale

Pilot32 days Tue 9/1/15 Wed 10/14/15

140 9.2 Non‐IDD Support Planning Assessment Field Testing Pilot

125 days Thu 10/15/15 Wed 4/6/16

153 9.3 IDD Support Planning Assessment Piloting 130 days Tue 9/1/15 Mon 2/29/16173 10 TEFT Start Date 0 days Tue 9/1/15 Tue 9/1/15174


Page 2

B) Review of Full Project Plan

ID Outline Number

Task Name Duration Start

1 1 Revised work plan approved 20 days Fri 11/7/142 2 Memo summarizing pilot plans 10 days Mon 11/24/143 3 CHF Grant 142 days Fri 11/7/144 3.1 Level of Care Validation 140 days Fri 11/7/145 3.1.1 Tool Development 60 days Fri 11/7/146 3.1.1.1 Recreate LOC criteria using CARE items 35 days Fri 11/7/147 3.1.1.1.1 Create draft crosswalk 20 days Fri 11/7/148 3.1.1.1.2 HCPF input and refinement 15 days Fri 12/5/149 3.1.1.2 Create ULTC100.2+ LOC pilot tool 25 days Fri 12/26/14

10 3.1.1.2.1 Create draft instrument 10 days Fri 12/26/1411 3.1.1.2.2 HCPF input and refinement 10 days Fri 1/9/1512 3.1.1.2.3 Adapting tool for data collection (e.g., paper, fillable pdf) 5 days Fri 1/23/1513 3.1.2 Data Collection 80 days Fri 1/9/1514 3.1.2.1 Recruit agencies 35 days Fri 1/9/1515 3.1.2.2 Train agencies 5 days Fri 2/27/1516 3.1.2.3 Collect Data 40 days Fri 3/6/1517 3.1.2.4 Payments to assessors 40 days Fri 3/6/1518 3.1.3 Data Analyses 15 days Fri 5/1/1519 3.1.3.1 Build modeling file 5 days Fri 5/1/1520 3.1.3.2 Analyze Data 5 days Fri 5/8/1521 3.1.3.3 Summarize findings and recommendations 5 days Fri 5/15/15


Page 1

ID Outline Number


22 3.2 Intake/Eligibility Screen 142 days Fri 11/7/1423 3.2.1 Tool Development 77 days Fri 11/7/1424 3.2.1.1 Identify tool purposes 30 days Fri 11/7/1425 3.2.1.1.1 Memo summarizing screen purpose 10 days Fri 11/7/1426 3.2.1.1.2 HCPF input and refinement 20 days Fri 11/21/1427 3.2.1.2 Develop Screen Workflow 25 days Fri 12/19/1428 3.2.1.2.1 Draft flow 10 days Fri 12/19/1429 3.2.1.2.2 HCPF and stakeholder input and refinement 15 days Fri 1/2/1530 3.2.1.3 Develop Paper Version of the Screen 22 days Fri 1/23/1531 3.2.1.3.1 Create draft instrument 10 days Fri 1/23/1532 3.2.1.3.2 HCPF input and refinement 12 days Fri 2/6/1533 3.2.2 Piloting 65 days Tue 2/24/1534 3.2.2.1 Workgroup Role Play 10 days Tue 2/24/1535 3.2.2.2 Pilot 55 days Tue 3/10/1536 3.2.2.2.1 Recruit pilot participants 20 days Tue 3/10/1537 3.2.2.2.2 Adapt tool for pilot/determine automation 10 days Tue 3/10/1538 3.2.2.2.3 Train pilot participants 5 days Tue 4/7/1539 3.2.2.2.4 Run pilot 20 days Tue 4/14/1540 3.2.2.2.5 Payments to assessors 20 days Tue 4/14/1541 3.2.2.2.6 Collect feedback and modify tool 10 days Tue 5/12/15


Page 2

ID Outline Number


42 4 Support Planning Assessment (non‐IDD) 300 days Thu 5/15/1443 4.1 Tool Development 149 days Mon 12/8/1444 4.1.1 Determine domains for the tool 10 days Mon 12/8/1445 4.1.1.1 Draft of proposed domains 10 days Mon 12/8/1446 4.1.1.2 HCPF and stakeholder input and refinement 3 days Mon 12/15/1447 4.1.2 ID other current "tools" to be folded in 23 days Thu 12/18/1448 4.1.2.1 Crosswalk of other tools and MnCHOICES/CARE 10 days Thu 12/18/1449 4.1.2.2 Recommendations for subsuming tools and inclusion of

additional items10 days Thu 1/1/15

50 4.1.2.3 HCPF and stakeholder input and refinement 3 days Thu 1/15/1551 4.1.3 Develop workflow 32 days Tue 1/20/1552 4.1.3.1 Draft flow 22 days Tue 1/20/1553 4.1.3.2 HCPF and stakeholder input and refinement 10 days Thu 2/19/1554 4.1.4 Develop Paper Version of the Tool 31 days Thu 3/5/1555 4.1.4.1 Create draft instrument 15 days Thu 3/5/1556 4.1.4.2 Insert new TEFT items 5 days Thu 3/26/1557 4.1.4.3 HCPF and stakeholder input and refinement 10 days Thu 4/2/1558 4.1.4.4 Insert self‐direction and employment modules 1 day Thu 4/16/1559 4.1.5 Flag required items 20 days Fri 4/17/1560 4.1.5.1 Draft required items 5 days Fri 4/17/1561 4.1.5.2 HCPF input and refinement 15 days Fri 4/24/1562 4.1.6 Incorporate person‐centered module 1 day Thu 7/2/15


Page 3

ID Outline Number


63 4.2 Development of Training materials 39 days Fri 5/15/1564 4.2.1 Develop draft training materials 20 days Fri 5/15/1565 4.2.2 Obtain feedback on draft training materials 3 days Fri 7/3/1566 4.2.2.1 Review with State staff and incorporate input 2 days Fri 7/3/1567 4.2.2.2 Stakeholder meeting: Review and obtain input on draft

training materials1 day Tue 7/7/15

68 4.2.3 Deliverable: Revised Training materials 1 day Wed 7/8/1569 4.3 Workgroup Role Play 1 day Thu 5/15/14


Page 4

ID Outline Number


70 5 Support Planning Assessment (IDD) 112 days Thu 3/5/1571 5.1 Tool Development 75 days Thu 3/5/1572 5.1.1 Refine workflow to incorporate SIS 30 days Thu 3/5/1573 5.1.1.1 Draft flow 20 days Thu 3/5/1574 5.1.1.2 HCPF and stakeholder input and refinement 10 days Thu 4/2/1575 5.1.2 Develop Paper Version of the Tool 30 days Thu 4/16/1576 5.1.2.1 Create draft instrument 20 days Thu 4/16/1577 5.1.2.2 HCPF input and refinement 10 days Thu 5/14/1578 5.1.3 Flag required items 15 days Thu 5/28/1579 5.1.3.1 Draft required items 10 days Thu 5/28/1580 5.1.3.2 HCPF input and refinement 5 days Thu 6/11/1581 5.2 Adapt Training materials for IDD 20 days Thu 7/9/1582 5.2.1 Develop draft adapted training materials 15 days Thu 7/9/1583 5.2.2 Obtain feedback on draft adapted training materials 4 days Thu 7/30/1584 5.2.2.1 Review with State staff and incorporate input 3 days Thu 7/30/1585 5.2.2.2 Stakeholder meeting: Review and obtain input on draft

training materials1 day Tue 8/4/15

86 5.2.3 Deliverable: Revised Adapted Training materials 1 day Wed 8/5/1587 5.3 Workgroup Role Play 2 days Thu 8/6/15


Page 5

ID Outline Number


88 6 Person‐centered module 169 days Fri 11/7/1489 6.1 Tool Development 85 days Fri 11/7/1490 6.1.1 ID open‐ended items 60 days Fri 11/7/1491 6.1.1.1 Develop draft items 40 days Fri 11/7/1492 6.1.1.2 HCPF and stakeholder input and refinement 20 days Fri 1/2/1593 6.1.2 ID closed‐ended items 45 days Fri 11/7/1494 6.1.2.1 Choose survey from which to draw items 20 days Fri 11/7/1495 6.1.2.2 HCPF input and refinement 3 days Mon 12/15/1496 6.1.2.3 Select individual items 15 days Fri 12/5/1497 6.1.2.4 HCPF and stakeholder input and refinement 10 days Fri 12/26/1498 6.1.3 Develop Paper Version of the Tool(s) 10 days Fri 1/30/1599 6.1.4 Develop sharing protocols 15 days Fri 2/13/15

100 6.1.4.1 Draft protocol 10 days Fri 2/13/15101 6.1.4.2 HCPF and stakeholder input and refinement 5 days Fri 2/27/15


Page 6

ID Outline Number


102 6.2 Piloting 84 days Fri 3/6/15103 6.2.1 Workgroup Role Play 1 day Fri 3/6/15104 6.2.2 Participant and provider focus groups 10 days Wed 4/1/15105 6.2.3 Refine tools 20 days Wed 4/15/15106 6.2.4 Small Scale Pilot 56 days Wed 4/15/15107 6.2.4.1 Recruit pilot participants 5 days Wed 4/15/15108 6.2.4.2 Train pilot participants 5 days Wed 5/13/15109 6.2.4.3 Run pilot 20 days Wed 5/20/15110 6.2.4.4 Pay for pilot (50 tests @$50 each + $25 stipend for

participants)20 days Wed 5/20/15

111 6.2.4.5 Collect feedback and modify tool 10 days Wed 6/17/15112 6.2.4.6 Fold into Support Plan Assessment for Field Testing 1 day Wed 7/1/15113 7 Employment module 60 days Thu 12/18/14114 7.1 Tool Development 45 days Thu 12/18/14115 7.1.1 Identify tool purposes 15 days Thu 12/18/14116 7.1.1.1 Memo summarizing screen purpose 10 days Thu 12/18/14117 7.1.1.2 HCPF input and refinement 5 days Thu 1/1/15118 7.1.2 Develop Paper Version of the Screen 30 days Thu 1/8/15119 7.1.2.1 Create draft instrument 15 days Thu 1/8/15120 7.1.2.2 HCPF input and refinement 15 days Thu 1/29/15121 7.2 Workgroup Role Play 10 days Thu 2/19/15122 7.3 Tool ready for incorporation into Support Planning Assessment 5 days Thu 3/5/15


Page 7

ID Outline Number


123 8 Self‐direction module 60 days Thu 12/18/14124 8.1 Tool Development 45 days Thu 12/18/14125 8.1.1 Identify tool purposes 15 days Thu 12/18/14126 8.1.1.1 Memo summarizing screen purpose 10 days Thu 12/18/14127 8.1.1.2 HCPF input and refinement 5 days Thu 1/1/15128 8.1.2 Develop Paper Version of the Screen 30 days Thu 1/8/15129 8.1.2.1 Create draft instrument 15 days Thu 1/8/15130 8.1.2.2 HCPF input and refinement 15 days Thu 1/29/15131 8.2 Workgroup Role Play 10 days Thu 2/19/15132 8.3 Tool ready for incorporation into Support Planning Assessment 5 days Thu 3/5/15


Page 8

ID Outline Number


133 9 TEFT and/or MMIS Development 157 days Tue 9/1/15134 9.1 Non‐IDD Support Planning Assessment Small Scale Pilot 32 days Tue 9/1/15135 9.1.1 Recruit pilot participants 5 days Tue 9/1/15136 9.1.2 Train pilot participants 2 days Tue 9/8/15137 9.1.3 Run pilot 15 days Thu 9/10/15138 9.1.4 Pay for assessments (50 assessments & $200 each + $75

stipend for participants)15 days Thu 9/10/15

139 9.1.5 Collect feedback and modify tool 10 days Thu 10/1/15140 9.2 Non‐IDD Support Planning Assessment Field Testing Pilot 125 days Thu 10/15/15141 9.2.1 Adapt tool for pilot/determine automation 30 days Thu 10/15/15142 9.2.2 Recruit pilot participants 30 days Thu 10/15/15143 9.2.3 Train pilot participants 10 days Thu 11/26/15144 9.2.4 Run pilot 60 days Thu 12/10/15145 9.2.5 Pay for assessments (500 assessments & $200 each + $75

stipend for participants)60 days Thu 12/10/15

146 9.2.6 Collect feedback and modify tool 25 days Thu 3/3/16147 9.2.6.1 Quantitative data analyses 15 days Thu 3/3/16148 9.2.6.1.1 Develop analysis file 5 days Thu 3/3/16149 9.2.6.1.2 Conduct and summarize analyses 5 days Thu 3/10/16150 9.2.6.1.3 Deliverable: Presentation summarizing analyses 5 days Thu 3/17/16151 9.2.6.2 Conduct focus groups 5 days Thu 3/3/16152 9.2.6.3 Deliverable: Revised version of tool and training materials 10 days Thu 3/24/16


Page 9

ID Outline Number


153 9.3 IDD Support Planning Assessment Piloting 130 days Tue 9/1/15154 9.3.1 Small Scale Pilot 45 days Tue 9/1/15155 9.3.1.1 Recruit pilot participants 10 days Tue 9/1/15156 9.3.1.2 Train pilot participants 10 days Tue 9/15/15157 9.3.1.3 Run pilot 15 days Tue 9/29/15158 9.3.1.4 Pay for assessments (50 assessments & $200 each + $75

stipend for participants)15 days Tue 9/29/15

159 9.3.1.5 Collect feedback and modify tool 10 days Tue 10/20/15160 9.3.2 Field Testing Pilot 85 days Tue 11/3/15161 9.3.2.1 Adapt tool for pilot/determine automation 10 days Tue 11/3/15162 9.3.2.2 Recruit pilot participants 10 days Tue 11/17/15163 9.3.2.3 Train pilot participants 10 days Tue 12/1/15164 9.3.2.4 Run pilot 30 days Tue 12/15/15165 9.3.2.5 Pay for assessments (500 assessments & $200 each + $75

stipend for participants)30 days Tue 12/15/15

166 9.3.2.6 Collect feedback and modify tool 25 days Tue 1/26/16167 9.3.2.6.1 Quantitative data analyses 15 days Tue 1/26/16168 9.3.2.6.1.1 Develop analysis file 5 days Tue 1/26/16169 9.3.2.6.1.2 Conduct and summarize analyses 5 days Tue 2/2/16170 9.3.2.6.1.3 Deliverable: Presentation summarizing analyses 5 days Tue 2/9/16171 9.3.2.6.2 Conduct focus groups 5 days Tue 1/26/16172 9.3.2.6.3 Deliverable: Revised version of tool and training materials 10 days Tue 2/16/16

173 10 TEFT Start Date 0 days Tue 9/1/15174


Page 10

Questions, Comments, & Next Steps

colorado hcpf assessment redesign plan presentation.pdfid outline number task name duration start...

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