JOB POSTING

11/14/16-11/23/16

Job Title

Site Administrator

Purpose

Site Administrator position at College Park is to be the Hub for all the Corporate Policies and Procedures and verifies they are being followed when needed by the Plant Management Team. The areas under her supervision are HR Coordination, Maximo Software Trainer, Procurement Coordinator, A/P and A/R Coordinator for Maximo and Vendor Set ups and All Plant Event Planning for Employee Recongition. Site specific duties include Uniforms contract (orders and deletions), Parking Permits (renewals and tickets), and other Administrative duties as needed by Plant Manager and special projects assigned from Corporate. Site Administrator is considered part of the Management Team at College Park Energy, LLC by Corporate.

Additionally, provides part-time Administrative Support to Decatur-Alabama Superintendent as it pertains to separation of duties (Corporate policy) Maximo Accounts Payable DE and PO creation and HR questions. Currently pays bills for Northumberland Closed Plant until sold.

Reports to

Plant Manager of UMCP

Location

Central Heating Plant at the University of College Park, College Park, MD

Status

Hourly-Non Exempt

Job Function

Essential Functions

Is responsible for keeping up to date on all policy changes and makes sure Management Team is performing procedures according to latest updates from Corporate Departments.

Is responsible for Procurement policies and procedures for setting up vendors before they come into plant and making sure they qualified through ISN if higher than $50,000.

Responsible for maintaining the Plant filing system which includes personnel records according to State and Federal laws. (I-9 Active and Terminated, Personnel files, Medical files separate locked cabinets)

Is responsible for New Hire Orientations and Supervisor Onboarding paperwork to send to Corporate HR and Payroll.

Set up Buddy system paperwork for new hires and supervisor, and track completion in first 30 days and 60 days.

Responsible for maintaining vendor set up documents and record keeping of invoices for 8 years. Site Administrator is responsible for procedures given by Corporate for archiving in Houston, TX after 8 years.

Responsible for Uniform administration through current vendor, and makes recommendations as needed to Plant Manager if new vendor is needed. Handle new hire uniform orders. Handle termination return of uniforms to vendor. (Locker assignments for new uniforms through Supervisor)

Is to process monthly Accounts Payable invoices, accounts receivable payments, and answers questions regarding invoice process through Maximo online system. Vendor set ups according to policy and procedures, $50,000 and above ISN and $50,000 below in plant.

Is responsible for creating annual report in February Minority Owned Businesses we used in past year. Administrator emails to Customer contact annually. (Accounts Payable contact runs the report in Solomon and Site Administrator does spreadsheet showing which vendor is a Minority Owned Business or not and sends to MEDCO)

Responsible for End of Month reports to Corporate and Close of Invoices in Maximo and Visa Statements with documentation to Accounts Payable in Corporate.

Responsible for approving purchase orders after Plant Manager approves requisitions from Employees, and sending to vendors with terms and conditions and follows up with the expediting and delivery of orders as required. Site Administrator will close out of purchase orders end of year for Blanket POs if balances left...or not.

Coordinates paperwork with Corporate Human Resources, Payroll, Benefits and Plant Manager for Leave of Absences, Worker’s Compensation and other issues as they arise.

Completes Special Projects as requested from Plant Manage, that requires gathering data and creating communications in professional manner to Corporate or Customer.

Complies with all NA Engie Energy site and corporate safety rules and procedures and is aware of and communicates SOS twice a month to Safety Manager in Plant.

Other Functions Carries out other duties as assigned Acts as a team member with all ENGIE employees Complies with all ENGIE policies and procedures

Requirements

Must have and maintain a valid driver's license and must be insurable under the Company auto insurance program.

Ability to meet highest attendance requirements

Education/Experience

AA degree in Finance or Business required Seven years experience in Office Management required Operations & Maintenance Budget experience required. Human Resource Generalist training preferred. Maximo Software experience preferred. Procurement experience required

Working Environment

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.

The noise level in the work environment is usually moderate to high. 80% of the work is performed indoors and 20% is performed outdoors. Work environment

characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ENGIE North America, Inc. is an equal opportunity employer.

Please visit our website to apply for the position: http://www.engie-na.com/information/careers/