College of the CanyonsCoronavirus Update Webinar

Noon, Thursday, April 16, 2020

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Today’s Agenda

• Chancellor’s Updates - Dr. Dianne G. Van Hook, Chancellor

• Human Resources Updates – Dr. Diane Fiero, Vice President, Human Resources

• Facilities Updates – Mr. Jim Schrage – Vice President, Facilities

• Academic Affairs Updates - Mr. Joe Gerda, Interim Vice President, Academic Affairs

• Student Services Updates - Dr. Michael Wilding, Vice President, Student Services

• Business Services Updates - Ms. Sharlene Coleal, Vice President, Business Services

• Economic Development Updates– Mr. Jeffrey Forrest, Vice President, Economic Development

• Information Technology Updates – Dr. Jim Temple, Vice President, Information Technology

• Public Information Office Updates- Mr. Eric Harnish, Vice President, Public Information

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Chancellor’s Updates

What students are saying about online learning …

“The Zoom meetings we have really are helping

me get through this and are making it a little bit easier. And I think that

goes for a lot of my classmates that also feel

the same way.”

“You are so transparent. I hope my classmates

understand your actions should make them feel safe

about being transparent when completing some of the

class assignments. I know I will! You add an enlightened perspective and meaning to this class, especially now.”

“Online learning is very difficult for me but

somehow you are still able to make class fun and seem like normal. Thank you for being so responsive to this situation and taking time to hear our perspectives about

what’s going on.”

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Chancellor’s Updates

“College of the Canyons is part of Ford Motor Company training program. Their on line classes are industry recognized as the best. Thank you from our students, staff and the industry.”

- Professor , Automotive Technology

What faculty are sharing …

“I have found an app that looks very exciting which allows for remote rehearsing, recording and videoing. This will be an exciting way that we can continue to move forward with the performance aspects of the music department.”

- Professor , Music

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What faculty Chancellor’s Updates are sharing …

“It has been most inspiring and profoundly touching to spend time with our students, each

of us secluded in our own spaces, yet spending our time

growing as musicians and occupying our time in a most

positive way, rather than entering into a climate of fear so prevalent (justifiably so!) in these peculiar times affecting

people all over the world.” - Professor , Music

“Some of my students have lost a friend or relative to the coronavirus; another was

exposed while on spring break and is quarantined in a room in

North Carolina (his parents are in CA); another had to move to her parents who live in another state because she lost her job; many

in my Lit class are either working doing deliveries or in fast food or

no longer have a job. Yet, not one dropped the course.”

Professor, Modern Languages

“I have spent many hours doing Canvas

tutoring. I feel fulfilled and happy to be making a difference for faculty

who couldn't/didn't use technology before.”

Professor, Communication Studies

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Chancellor’s Updates Thank you Academic Senate…

• A huge debt of gratitude is extended to our Academic Senate and Curriculum Committee, who have been in frequent conversations over the past few weeks in developing an emergency blanket Distance Learning Addendum that will enable us to proactively respond to the COVID-19 pandemic should it continue this summer and fall 2020.

• Last week, our Academic Senate called a Special Meeting to express their student support via resolution regarding necessary adjustments to our grading policies for Pass/No Pass and changes needed for our local degree and certificate requirements.

• We are grateful to all the Senators and faculty participating in ongoing Senate committees, such as Program Viability and CASL/Program Review, which are continuing during this pandemic in support of our Academic Senate and Curriculum Committee, to ensure that the needs of our students continue to be met despite these uncertain times where members are currently off-campus.

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VAPA Remote Teaching and Learning Chancellor’s Updates • After less than two weeks of

rehearsal, our Spring

musical, PIPPIN, moved to a

100% remote process.

• Rehearsals are taking place via

Zoom and we are creating a

digital version of the production in

lieu of a live performance

• This project brings together

faculty and staff in our Theatre,

Music, Dance and Media

Entertainment Arts departments.

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Chancellor’s Updates COC Staff Raised Over $3,000 to Provide Easter Meals for First Responders

• Over the course of four days, COC classified staff,

faculty, administrators, and Board of Trustees

members raised more than $3,000 via

a GoFundMe page to cover the cost of meals.

• 70 Easter lunch meals were provided for first

responders at Henry Mayo Newhall Hospital

(HMNH) and the L.A. County Fire Department

(LACFD) COVID-19 testing site in Santa Clarita.

• 100 Easter-themed cookies were provided for

Henry Mayo Newhall Hospital.

• Partners who provided food are The Old Town

Junction, Marston’s, and Bake in the Day.

• The overwhelming response in donations will

allow for a second meal delivery in the near future.

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Chancellor’s Updates COC Speech & Acting Team Adapts

• COVID-19 forced the cancellation of the state andthree unique national competitions.

• The team will participate in two online tournamentsthat will help them learn to excel in what’s expectedto be a videoconferencing world post-COVID.

• Additionally, the team has many beginning studentswho will be much more suited to an internaltournament, which the team will host throughvideoconference at the end of the semester.

• The team and coaching staff have also beendeveloping zero cost textbook material that will helpcurrent team members, as well as team members forgenerations to come.

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Chancellor’s Updates Virtual Business Briefing Series

The College of the Canyons Foundation has been working hard to provide resources for Chancellor’s Circle members and provide a helpful space to help members navigate the challenges businesses are facing in these times.

• Virtual Business Briefing: COVID-19 Business Assistanc Disaster Loan, CAREore…

e Programs including the SBA’s Economic Injury S Act – Paycheck Protection Program and M

• April 17, 2020 – 9:00 – 10:00am• Hosted by Catherine Grooms, Director of Small Business

Development Center and Tamara Gurney, CEO/President of Mission Valley Bank.

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Chancellor’s Updates College of the Canyons MakerSpace to manufacture 150 Face Shields for Henry Mayo Hospital!!

• Completed headbands (from Monday prints): 18

• Estimated prints to be started Tuesday: 32-38

• Estimated units Wednesday: 50-55

• Once the clear visors have arrive, we will have all of the components for the face shields.

• We expect delivery of face shields to Henry Mayo by April 24

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Chancellor’s Updates The Importance of Equity-Minded Virtual

Practices During COVID19: A

Conversation with Students

• New 6-part webinar series presented by

state Chancellor’s Office and USC’s Center

for Urban Education

• Strategies for faculty and administrators to

exercise agency on behalf of the most

vulnerable students

https://uscrossier.zoom.us/webina r/register/WN_yaPlo-6gRbOJBDQqPYIXmg

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Chancellor’s Updates

Joint Meeting with ASG Leadership and Executive Cabinet

Executive Cabinet and ASG Leadership will meet to discuss communication and collaboration, as well as inspire creative solutions in response to the changes that are occurring daily. They will work together for the betterment of the entire campus community.

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Human Resources Updates L.A. County Department of Public Health Revised Social Distancing Protocols

1. New postings at all facility entrances in use by employees including:

a Social Distancing Protocol Checklist; and a sign mandating social distancing, requiring use of

cloth face coverings, and informing persons with a fever, cough, or other sign of respiratory illness not to come to campus.

2. Employees shall, to the extent practicable, maintain at least six-feet distance with other people at all times.

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Human Resources Updates L.A. County Department of Public Health Revised Social Distancing Protocols

3. Employees may not enter any District facility if they have a fever, cough, or other symptom of respiratory illness. 4. All employees, prior to coming to campus, will perform a wellness check and complete the health log affirming that they do not have a fever, cough, or other sign of respiratory illness. The Health Log can be found online at:

https://www.canyons.edu/administration/pio/notices/employee-health-log.php

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Human Resources Updates L.A. County Department of Public Health Revised Social Distancing

Protocols

5. Employees, students, and members of the public entering any District facility are required to wear a cloth face covering while using any District facility.

All employees will be required to wear a cloth face covering when interacting with others in public or private spaces, including when working in an office with others.

Employees are not required to wear a cloth face covering when working in a private office with the door closed.

The District is offering cloth face coverings (bandanas) to all employees working on-campus. If you would like a bandana, please contact your Executive Cabinet member and they will provide one to you. The District is working to obtain other cloth face coverings, and will distribute those when they are available. For the time being, employees may opt to use their own cloth face coverings instead of using a bandana.

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Human Resources Updates

L.A. County Department of Public Health Revised Social Distancing

Protocols

6. Employees should frequently wash hands with soap and water for at least 20 seconds or use hand sanitizer that contains at least 60% alcohol. Bathrooms will be open in all buildings currently in use by employees. The District is working to provide more hand sanitizer as soon as possible.

7. Break rooms, restrooms and other common and high traffic areas are being disinfected on a regular basis.

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Human Resources Updates Updates

1. SERP Deadline – April 28th to submit retirement letter and Keenan documentation

2. Leaves – Should you need to take leave due to COVID-19 or caring for children, please contact me or Maria Calderon at maria.calderon@canyons.edu

3. LEAP – We will be Leaping starting tomorrow in an all virtual format. Our focus will be on Crisis Leadership, a very timely topic, and how disruptions can reveal new opportunities.

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Facilities Updates Custodians Trained on CDC Cleaning Guidelines

Custodians will follow this check list when sanitizing and disinfecting rooms.

1. Check-in with supervisor daily

2. Wear Personal Protective Equipment (PPE)

3. Carry radio

4. After cleaning and disinfecting room:

a) Put completed sign on door with caution tape

5. Follow social distancing requirements

a) ONLY 1 person per classroom/ office/ restroom

b) If feeling ill, contact the supervisor on campus

6. On log-In sheet, include the following:

a) Name

b) Building

c) Room number

d) Areas completed: restroom/ breakroom/ hallway

e) Date

f) signature

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CDC Cleaning Guidelines Facilities Updates

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Cleaning Training Facilities Updates

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Cleaning Training Facilities Updates

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Facilities Updates

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Facilities Updates

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Facilities Updates

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Keeping Students Engaged Academic Affairs Updates Cul-de-Sac Open Mic Night • Alene Terzian is hoping to have 15-20 artists

perform and share their work • Poetry • Fiction • Music • Photography • Art

Other Creative Things to Keep Students Engaged (more info to come) • SIGN • Other Academic Teams Will Be Providing Creative

Activities

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Academic Affairs Updates Friday Night Films – Cinema Zoom

• Friday May 1st at 2:00pm - Featuring Parasite

• The Cinema Department is excited to announce the first

film in our Cinema Zoom Theater series. Parasite,

winner of the Best Picture of the Year and Winner of the

Best International Film of the Year will be our first film.

• Bong Joon Ho’s film is now available for streaming on Hulu. If you do not have a Hulu membership, you can

sign up for a free 30-day trial

at: https://signup.hulu.com/plans

• This Cinema Zoom Theater event has been submitted to

Frontline and will be available for FLEX credit and listed

with a Zoom link soon. To register, please go

to https://app.frontlineeducation.com

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Academic Affairs Updates Update on BRN Clinical Hours

1. BRN Waivers on 75 Percent Nursing clinical hours in direct patient care • New Clinical setting must be approved by a Nurse Education Consultant

(NEC) • Written agreements for clinical sites no longer required • Mental health/psychiatric nursing, obstetrics, and pediatrics 75% direct

patient care clinical hours reduced to 50% • Geriatrics and medical-surgical 75% of clinical hours in direct patient care

subject to the following conditions

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Academic Affairs Updates Update on BRN Clinical Hours

2. Alternative Options for 75 Percent Clinical Hours in Direct Patient Care – telehealth, work with elders in community, volunteering through Healthcare Corps.

3. NCLEX Testing – https://home.pearsonvue.com/nclex/essentialservices for updated information.

4. Essential Personnel Guidance - includes workers/instructors supporting academies, training facilities and courses for the purpose of graduating students and cadets that comprise all identified critical infrastructure sectors.

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Academic Affairs Updates TeleHealth – An Alternative to Nursing Clinical Sites

Excerpt from email sent to our Canyons Promise Students:

“With approval from the Board of Registered Nursing, and under the guidance of the Department of Consumer Affairs, our Nursing students will be contacting you for a short 15 - minute phone call/zoom session to provide you with valuable resources in the health areas of stress management, meditation, coping, and much more. We ask that you partner with our nursing students to help fulfill their clinical hours. We will do this by having our Nursing students reach out to you over the phone in the next few weeks.”

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Academic Affairs Updates

CCC Science Center Status Update

Recommendation moving forward:

• Continue with the hiring of all the full-time faculty and staff positions for the CCC Science Center, although we may adjust their start dates;

• Order all furniture, equipment, and supplies now for delivery in early Fall 2020; and

• Provide department chairs with supplemental services to rearrange full-time faculty staffing schedules, where appropriate.

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Academic Affairs Updates Withdrawals Between the 5th and 9th Weeks

Spring 2019 Spring 2020

Withdraws 18 16 (65 pending)

Duplicated Enrollments 52,200 50,459

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TLC Keeps on Tutoring! Academic Affairs Updates Student feedback:

“I wouldn't be passing my class without you!”

“The delivery is convenient because I can use my laptop or cell phone, and the whiteboard is a cool feature, along with the tutors being able to share their screen and show how to solve problems that way.”

“I enjoyed it because my tutor was able to share his screen and go over my essay. It felt like a regular tutoring session, except for the difference that it was online.”

“The tutor was available right away and happy to help.”

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Academic Affairs Updates Remote Tutoring and Library Hours

Remote Tutoring Hours:

Monday-Thursday: 8:00 am - 8:00 pm Friday & Saturday: 9:00 am - 3:00 pm

Library

Live Reference Hours:

Monday-Thursday 7:30AM-9:00PM Friday 7:30AM-12:00PM Saturday 9:00AM-3:00PM

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Academic Affairs Updates Survey of Students During COVID-19

• The College will deploy a survey to students in the coming week to assess how they are doing and to assess opportunities to most responsively support them and remove barriers. Such as:

• basic needs

• access to technology/internet

• college/class communications

• transition to online/remote learning

• online tools

• other barriers

• We look forward to the opportunity to receive this feedback from our students and to continue to extend the deep care and support that the College community is providing during this time.

• Contact the IRPIE Office with questions or comments.

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Academic Affairs Updates

Moving forward:

• Hard-to-Convert classes

• Hiring faculty and staff

• PAC-B

• Enrollment Management

• Curriculum Committee

• Academic Senate

• Program Viability

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Student Services Updates Village Family Services to Assist Homeless Students

We have partnered with Village Family Services to assist homeless students and those who are at risk of homelessness. The services for these populations include:

•Prevention

•Problem solving

•Financial assistance

•Rapid Rehousing

•Coordinated Entry System Assessment for eligibility in the housing system for youth

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Student Services Updates On Boarding Services

• We have moved the entire onboarding process online for our incoming students

• Assessment can now be taken 100% online and students get their results immediately.

• Students are taken through an online advisement session and then can make an appointment, or will be contacted by our advisors.

• Advisors are contacting each student who completes the advisement.

• Online videos are available for students to build their MAP.

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Student Services Updates

Status Updates -Online Assessments and Advisements

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Student Services Updates Disabled Students Programs & Services (DSPS)

All DSPS services are being now being offered remotely until further notice.

• The DSPS webpage is updated to provide information on how to contact DSPS.

• The DSPS mailbox is being monitored M-TH 9:00am-5:00pm and F, 9:00am-1:00pm.

• All voicemails are sent to the DSPS mailbox.

• Carol & Jane are working together to funnel all emails/voicemails to the appropriate personnel, i.e., counselors, LD Specialist, Alternate Media Specialist.

• Counselors had two ZOOM meetings to refine how to communicate with students.

• Email was sent to FT faculty, Adjunct faculty, & FT Nursing faculty groups on how to accommodate students with disabilities.

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Student Services Updates DSPS

• DSPS staff attended COC Division Meeting, & UCLA webinar on “Supporting students with ID & Autism Spectrum Disorder.”

• Coordinating with deaf students, instructors of deaf students, COC interpreters and contract interpreters has been the most challenging.

• We have 14 deaf students, most of whom are taking from 2-4 classes

• 14 COC interpreters

• 9 contracted interpreters through an agency

• 20 instructors who have deaf students in their classes

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Student Services Updates DSPS

Here is what we have done to solve the challenge:

Prepared and provided DSPS iPads for interpreters who need them to communicate online

Provided 2 tutorials for the interpreters on how to use ZOOM

Sent emails to interpreters, deaf students, and instructors on how to accommodate hearing impaired students while working remotely

Coordinate with Computer Support and Online Education on how to create CANVAS so interpreters have access to what student is learning

Respond to numerous emails & calls regarding issues transitioning to online classes

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Student Services Updates Veterans Resource Center Concept of Operations

The 3 Priorities are:

Health and wellbeing of our students, faculty, and staff. This situation is dynamic and rapidly changing, we will continue to adjust and adapt by following official guidance from school authorities.

1. Our next priority is to minimize the risk of disruption to benefits by continuing to maintain all reporting requirements, apply any new procedures and provide information to students.

2. Our last priority is to create an environment for students to engage and be engaged. We will provide information, support, and services through our website, e-mail, social media, CCC Confer Zoom and Canvas while working from home

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Student Services Updates Veterans Resource Center Staff

There are 12 employees in 3 different classifications working in the Veterans Resource Center.

• 5 Classified Employees are working in the Veterans Resource Center:

• 2 Coordinators, Travis Kalusa, and Rachael Velarde,

• 2 Technicians, Monica Morales and Adam Wyland, and

• 1 Classified Administrator, Renard Thomas.

• 2 Short-term Employees are working in the Veterans Resource Center: Madison Adams and Georgina Argueta

• 5 College Assistants are working in the Veterans Resource Center: Jason Connor, Simona Gibson, Isaiah Justice, Elizabeth LeStage, Marissa Munoz, Rebekah Schroth

• 2 Adjunct Counselors; Jesse Vera and Carmen Viveros, work out of an Office in the Veterans Resource Center.

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Student Services Updates Veterans Resource Center Student Statistics Spring 2020 Total Units Enrolled – 3884.5

Student Veterans and Dependents Enrolled– 361

Number of Certifications – 288

VA Department of Education Status and Updates

Over the past two weeks, VA has worked with Congress to preserve GI Bill benefits for impacted students during this difficult time. The Senate and House passed S.3503 and the bill will be headed to POTUS to sign, which will give the Department of Veterans Affairs (VA) the authority to continue GI Bill payments uninterrupted in the event of national emergencies. The new law allows for VA to continue to pay benefits regardless of the fact that the program has changed from resident training to online training. Also, students will continue to receive the same monthly housing allowance payments that they received for resident training until January 1, 2021, or until the school resumes normal operations of resident training. VA is working to immediately implement the new changes to address current and future school terms to ensure students continue to receive their education benefits.

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Athletic Eligibility Student Services Updates • All Spring sport athletes will have their

eligibility restored for the Spring 20 season.

• Face-to-face recruiting and recruiting related

travel has been suspended indefinitely.

• Non-traditional seasons and practices

outside a regularly scheduled class are

canceled through June 30.

• We have moved all intercollegiate and

activity classes in Summer 20 to a start date

of July 6th or later.

• The CCCAA usually follows the lead of the

NCAA in policy making.

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Business Services Updates CARES Act Funding Update • Certification and Agreement for Emergency Financial Aid to Students has been

submitted (CARES Funding Act) • $3.15 M designated for emergency assistance to students

• Housing • Transportation

• Food • Dependent Care

• Technology • Health Care

• Supplies • Other Expenses

• Tuition • Awaiting on Direction on How to Receive Second Half of the Allocation

• $3.15 M to COC to defray expenses, cover lost revenue, reimbursement for expenses already incurred and transition to distance education.

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Business Services Updates

FEMA Disaster Relief Update

• The District submitted a Request for Public Assistance Application via the FEMA website.

• FEMA is backlogged with all of the requests.

• Normally a disaster is specific to a particular area of the country.

• They are receiving applications nationwide.

• FEMA funding to potentially reimburse for expenses in response to the Coronavirus.

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Business Services Updates Payroll • Electronic Timesheets are

Coming……. •

•

•

Will look just like normal timesheet, but as a fillable PDF Document Ability to sign with Adobe Sign and send to supervisor for approval Instructions and Timesheets for Classified, Short Term Hourly and College Assistants to be sent out next week.

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Business Services Updates

Face Masks Ordered!!

• Nearly 3,000 cloth masks and 500 disposable masks have been ordered and will arrive over the next few weeks

• Packages are being put together containing one cloth faces mask and two disposable face masks

• These packages will be available for those employees who are required to be on campus.

• Contact your Executive Cabinet Member for information on how to pick them up.

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Economic Development Updates Business Alliance Meeting– April 15, 2020

• Nearly 40 individuals representing small businesses, nonprofits, and community organizations attended the April 15 COC Business Alliance meeting.

• The meeting was lively, and insightful. Topics included:

• CARES Act

• COC’s School for Personal and Professional Learning.

• The college’s Google IT certification program for displaced workers.

• Attendees wanted to know how their small business can access Cares Act funding.

• The response from small businesses and organizations in attendance was very positive, and they were grateful for the information we shared on training resources and issues surrounding the CARES Act.

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Information Technology Updates Information Security Training & Awareness Program (IS-TAP)

Tuesdays from 11am to 12pm, Beginning April 21, 2020

With more people working remotely, hackers are ramping up attacks. Learn how to protect yourself and College of the Canyons from falling victim to cyber crooks. An IS-TAP digital badge I is available for anyone that attends all 9 workshops in the series.

• Information Security Overview - April 21st • Hacking/Scamming Tactics - May 26th

• Being Web Wise - June 2nd

• Keep it Safe with Passwords - April 28th

• Connect with Care - June 9th

• Email Scams - May 5th • Protecting your Home and Personal Life -

• Securing Mobile Devices - May 12th Tuesday, June 16th

• Social Engineering - May 19th

Register: https://www.mylearningplan.com/LearningPlan/ActivityProfile.asp?I=3466003&M=E

Zoom link: https://cccconfer.zoom.us/j/91022234427?pwd=VWdXd3pQT1Z5aUkybkpNckkrWm5Vdz09

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Information Technology Updates Technical Support

Technical support team remains available for support M-F 8am-5:30pm: • Call the Help Desk and leave a message: 661-362-3953 • Send an email to: helpdesk@canyons.edu • Connect via Zoom: https://intranet.canyons.edu/offices/css/helpdesksupport.asp

Equipment Pickup available Mondays 8am-11:30am & Thursdays 12pm-3:30pm • Contact Jim Temple @ jim.temple@canyons.edu to discuss needs • Signup for a pickup time: https://www.signupgenius.com/go/9040b4eaaa72ba2fd0-equipment • Drive up behind Reprographics • Call 661-362-3439 and a staff member will bring the equipment to your car

Software Updates

• Proctorio – Chancellor’s Office is planning to continue through December 31st

• Kanopy – Available today with instructions going out to Cinema faculty • H5P – Integrates with Canvas to create Interactive content • Zoom – System changes were made yesterday and we are trying to get information on what and why

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Website Updates

Employee Health Log added to comply with L.A. County orders

Stay updated: canyons.edu/news

Information about newly approved grading options

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Legislative Updates

Chancellor’s Office Virtual Advocacy Day

• Wednesday, April 22: Virtual Advocacy Day • Features members of the Legislature, the

Board of Governors, Chancellor Oakley, and Chancellor’s Office staff as well as a moderated Student Panel.

• 9:00 – 10:30 AM • Register at -

https://cccconfer.zoom.us/webinar/register/ WN_QGajoM6pSSOVf6QNWTvKug

Legislative Updates

Direction from the Governor

On Tuesday, Governor Newsom shared 6 indicators that will drive any modifications to the the Stay-at-Home Order. These include the ability to: 1. Monitor and protect communities through testing,

contact tracing, isolating, and supporting those who are positive or exposed

2. Prevent infection in people who are at risk for more severe COVID-19

3. Hospital and health systems to handle surges 4. Develop therapeutics to meet the demand 5. For businesses, schools, and child care facilities to

support physical distancing 6. Determine when to reinstitute certain measures, such

as the stay-at-home orders, if necessary.

Next Week’s Webinar Join us

Noon - April 23 for our next webinar APRIL

https://cccconfer.zoom.us/j/152912843 23 This Photo by Unknown Author is licensed under CC BY-SA

Today’s webinar was recorded and will be posted at

www.canyons.edu/news

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Chancellor’s Updates

Brianna Ruffalo, COC MEA Alumni

Brianna was at COC about 6 years ago. She started with an internship at KTLA, which led to a job. After working at CSUN, she moved to Fresno for her first reporter/anchor position. After two years there, she joined KABC 7 in Los Angeles.

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