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College of the Canyons Coronavirus Update Webinar

Noon, Thursday, May 28, 2020

bToday’s Agenda

• Chancellor’s Updates – Dr. Dianne G. Van Hook, Chancellor

• Economic Development Updates – Mr. Jeffrey Forrest, Vice President, Economic Development

• Human Resources Updates – Dr. Diane Fiero, Vice President, Human Resources

• Canyon Country Campus Updates – Dr. Ryan Theule, Vice President, Canyon Country Campus

• Information Technology Updates – Dr. Jim Temple, Vice President, Information Technology

• Business Services Updates – Ms. Sharlene Coleal, Vice President, Business Services

• Student Services Updates – Dr. Michael Wilding, Vice President, Student Services

• Academic Affairs Updates – Mr. Joe Gerda, Interim Vice President, Instruction

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Chancellor’s Updates

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Bank of America COVID-19 Commercial - A Commencement for America—Tomorrow Starts Today

Chancellor’s Updates

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What faculty andstaff are saying…

“This has been a stressful semester but somehow I made it work and so did all of my colleagues. We're always there to support each other.”

“A quick thank you for the support you are putting forth for not only the EMT students, but the other essential infrastructure courses. Thank you for having our back!”

Chancellor’s Updates

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What students are saying…

“I didn't think this class would be possible online, but you made it work. I do think this class would be better in person, since not everyone has a piano to follow along with and can't truly understand how some of these things translate to music.”

“Thank you so very much! It’s an honor to even be considered and to be granted with so many blessings through the many kind people at COC, and I can’t wait to continue my schooling! Although the remote learning is INCREDIBLY difficult, I’m managing. Hopefully this remote learning won’t last long, I miss being in a school environment. But! Enough rambling haha, thank you again for being so kind to congratulate me, and especially for the scholarship. Hope you and your friends/family are doing well!!!”

“Thanks for working hard to keep the class running smoothly. I really appreciate that you made it easier, because a lot of my classes got harder when they moved to online. I think that the format you have is pretty good.”

Chancellor’s Updates

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What students are saying…

“Thank you so much and thank you for staying patient with us during this rough time. I knew some of this stuff already but the rest was new to me. Plus you’re a brilliant teacher who helped me understand everything much better!”

“Thank you so much for managing to teach the class, especially online. I know it was very difficult, especially since some of us didn’t know how to use Zoom, but the way you ran your class online was still very organized. I personally didn’t have a problem with the emails or the worksheets/ videos. They were easy to follow.”

“The email gave me a lot more strength than I thought it would. I am hoping to finish this semester up with a competitive GPA. I will take up your recommendation letter offer and hopefully remember to email you about it during the fall semester when I apply to colleges. I was also wondering if the 2021 winter semester would be face to face or online.”

California Community Colleges Chancellor’s Office Updates

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Chancellor’s Updates

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California Community Colleges Chancellor’s Office Update• Executive Order 2020-07 temporarily suspends title 5 regulations (5 Cal. Code Regs, §§

55256.5, subd. (a), and subd. (c)(1) & (2)), allowing an expanded use of classroom instruction to fulfill the learning objectives of Cooperative Work Experience Education courses.

• Temporarily alleviates the requirement to fulfill a specific number of work experience hours.

• Instead, colleges should focus on fulfilling the learning objectives per title 5 (5 Cal. Code Regs, §§ 55256.5, subd. (b)): “the learning experience and the identified on-the-job learning objectives shall be sufficient to support the units to be awarded.”

Chancellor’s Updates

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California Community Colleges Chancellor’s Office Update

Chancellor’s Office Work in Progress• Veteran Student Resources and Programs• Financial Aid several topics• DE Apportionment• Dual Enrollment/Middle College• CE Blanket Addendum for prison/jail program

• PT faculty 67% rule

Engagement Matters –So Let’s Celebrate!

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Chancellor’s Updates

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Honors / PTK Virtual CelebrationOn May 23, the COC Honors Program and Phi Theta Kappa held their first-ever virtual celebration.

Highlights:• 54 Honors students are transferring to UCLA, UCSB, UCI, UCSD,

Stanford, USC, Oregon State University, CSUN, CSULB, CSULA, Mount Saint Mary’s.

• Over 30 new Phi Theta Kappa members were inducted.• New Officer Board for 2020-2021 was installed.• The Phi Theta Kappa chapter earned three awards this year:

• Five Star Chapter• 2nd place on the Theme: Visions of Justice • 3rd place for most distinguished chapter member for Alyssa

Delarosa’s contributions to the chapter and COC• Family members were in attendance at this Zoom celebration!

Chancellor’s Updates

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Celebrating Students• This week, the Canyon

Country Campus hosts 2 casual Zoom receptions with those 2020 graduates who took one/more classes at CCC prior to graduation.

• With nearly 1,500 students, the CCC team is proud of our graduates and the part we have played in supporting their success.

Chancellor’s Updates

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Veteran’s Graduation CeremonyVeteran Graduation Recognition Ceremony will be hosted online via Zoom, 3 p.m. Friday• Key Note – Chancellor, Dr. Dianne Van Hook• Graduates Class of 2020 Accomplishments –

Director Veterans Resource Center, Renard Thomas

• Graduates and Degrees • Words of Encouragement – Congressman Mike

Garcia (Tentative)• Beyond Graduation – COC Service for

Graduates

Chancellor’s Updates

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Veteran’s Graduation CeremonyGraduate Stats• 627 Student Veterans 18/19 Enrolled• 547 Student Veterans 18/19 Using Benefits • 77 Veteran Student Graduates• 10 Veteran Dependent Graduates• Average GPA 3.1• 3 Veteran Graduates earned 4.0 GPA• 20 Veteran Graduates earned 3.5 GPA or greater• 49 Veteran Graduates earned 3.0 GPA or greater• 19 Student Veterans and Dependents Graduating with

More Than One Major• 3 Veteran and Dependent Students Graduating with a

Nursing AS Degree• 18 Veteran and Dependent Students Graduating with a

Math or Science Major

Top 5 Programs• 16 Business Administration for Transfer• 9 Administration of Justice for Transfer• 8 Psychology for Transfer• 6 Accounting • 5 Kinesiology for Transfer

Veteran Graduates and their Branches• 39 Army• 23 Marines• 9 Navy• 5 Air Force• 1 Coast Guard

Chancellor’s Updates

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Upcoming CelebrationsNursing Graduation• The Nursing Graduation will occur virtually on Wednesday, June 3.• 60 out of 60 students will be graduating who have completed their clinical training and

eligible to sit for the NCLEX examination.• As fourth semester students were required to complete 230 clinical hours, this was a

challenge given the current COVID-19 pandemic.• Nursing students had the opportunity to safely conduct supervised COVID-19 testing on

the COC campus in partnership with the Los Angeles County Fire Department and Henry Mayo Newhall Memorial Hospital with appropriate personal protective equipment.

• Congratulations to Director Mary Corbett, Department Chair Anh Vo, and the rest of the Nursing faculty for their support of our Nursing graduates.

Chancellor’s Updates

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Upcoming Celebrations

MLT Graduation

• The MLT Certificate and Pining Ceremony will occur virtually on Thursday, June 4.

• 13 out of 13 students will be graduating who have completed their clinical training and eligible for their MLT certificate.

• 5 out of 13 students will receive the first Associate degree.

• Congratulations to Hency Chu and the rest of the MLT faculty for their support of our MLT graduates.

Chancellor’s Updates

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Upcoming Celebrations

MESA Graduation

• 58 MESA graduates will be participating in a virtual celebration on Saturday, June 6.

• The average GPA of this group, 3.48, is the highest GPA in MESA history.

• 7 students are transferring to UC Berkeley, the most ever in MESA history for a graduating class.

• 52% of MESA students are transferring with more than one degree.

Classified Appreciation WeekThe Nominations are In!• We received 160 nominations recognizing the AMAZING contributions of our

classified and confidential staff members in the following award categories:

• Classified Employee of the Year• Gloria Jackson Customer Service Award• Humanitarian Award• Dare to Dream Award• Professional Achievement Award• CSEA Member of the Year Award (Co-sponsored by CSEA Chapter 725)• Classified Senate Spirit Award (Sponsored by the Classified Senate)

Please join us at the Virtual Raffle & Awards Celebration, 12pm-2pm Monday, June 1

Chancellor’s Updates

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Chancellor’s Circle Virtual Business Briefing Series

The College of the Canyons Foundation has been working hard to provide resources for the local business community and our Chancellor’s Circle members and providing a space to help members navigate challenges businesses are facing.

May 29: Grit, a Story of Perseverance & Strength: A CEO’s Perspective & Advice on Making it Through a Downturn• Presenter – Gary Horton, CEO of Landscape Development Inc.• Topics:

o Gain insights on how to face the difficulties of this current season and approach your business, your family, and your life with optimism, and hope.

Chancellor’s Updates

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School of Visual and Performing Arts

Two Upcoming Events

• Friday, May 29 at 7pm• Bernardo Feldman’s Electronic Music students will present a concert of new

work through Zoom. • Click here: https://cccconfer.zoom.us/j/788040258

• Tuesday, June 2 at 2:30• Showcase featuring the extraordinary work that has been created in VAPA’s

virtual classrooms this semester. Click here: https://cccconfer.zoom.us/j/93075226445

Chancellor’s Updates

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Classified Senate

https://youtu.be/S_XpZQw-pj0

“Classified Corner” featuring

Juan RenteriaJustin Hunt

Michael Monsour

Los Angeles County Updates

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Chancellor’s Updates

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LA County OKs Car Parade Celebrations

Car parades are now allowed so that graduations, birthdays and other special days and achievements can be safely celebrated.• Car parades cannot include bicycles, motorcycles, convertibles with

open tops, or vehicles with no doors (e.g. golf carts).• If any vehicle windows are open, occupants must wear face

coverings.• Any organization coordinating a large-scale parade must have a

designated organizational host who is responsible for ensuring compliance with the rules for the parade and adherence to the State’s Stay At Home Order that precludes gatherings.

• Only those personnel of the organization necessary to facilitate the parade and to ensure compliance can be present at the location designated by the host.

Chancellor’s Updates

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LA County Oks Car Parade CelebrationsThe host must:• At its own cost, arrange for and provide security sufficient to ensure compliance with the

State’s Order and address any traffic and safety issues.• Develop a parade plan that deals with State’s Order, traffic and safety issues, parade

participants, and social distancing requirements.• Ensure adherence to face covering and physical distancing requirements.• The host may provide a significant document to one vehicle parade participant at a time,

such as a diploma or other paper, while adhering to face covering and social distancing requirements.

The parade must:• Take place in an outside location large enough to accommodate the social distancing

requirements.• Proceed by the host’s invitation only, with the parade limit of vehicles tied to the capacity

size of the location.• Not allow sales or exchanges of any items or food.

Chancellor’s Updates

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Los Angeles CountyLos Angeles County verified we always had approval to offer limited in-person instruction

• County Counsel and Public Health reviewed our request for clarification to offer limited in-person instruction for specific programs.

• Certain in-person laboratory/practicum instruction in fields directly related to training students to work in required Essential Infrastructure or Essential Government functions were allowed to do in-person training to the extent that practicum instruction cannot be completed via distance learning.

• Practicums must be held in compliance with the County’s Social Distancing Protocol

Chancellor’s Updates

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Approval of Labs on Campus

• EMT (HLHSCI 151) students returned to campus to complete the written portion of their coursework.

• If they achieve an 80% or higher, they will be afforded the opportunity to also participate in their skills assessment.

• Upon successful completion of the skills testing and course, students will qualify to take the National Registry EMT examination.

• Pass rates on this particular exam for COC students have ranged from 84% to 91% from 2016 – 2019.

• Thanks are extended to Patti Haley and SB Tucker for their remarkable work in leading our students to completion while supporting the next generation of first responders in support of our community.

Chancellor’s Updates

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Los Angeles County Reopening at Work and in the Community for Control of COVID-10 – Order dated May 26, 2020

• LA County is moving toward new standards for a swift and safe reopening in alignment with state guidelines.• Examples of activities now permitted under the changes enacted this week:

o Faith-based organizations may resume services, with the number of congregants limited to less than 25% of the building’s capacity, or a maximum of 100 people, whichever is lower.

o All retail, including those located in indoor and outdoor retail shopping centers may now open for business at 50% capacity.

o Flea markets, swap meets and drive-in movie theaters may resume operations.o Pools, hot tubs and saunas that are in a multi-unit residence or part of a homeowners association

may now open. • Physical distancing requirements, cloth face coverings and other safety protocols must be observed.• Gatherings of people not from the same household are still prohibited, except for faith-based services

and in-person protests.

Chancellor’s Updates

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Strong Workforce Funding Proposed for 50% Cut

• This proposal is problematic as many colleges – including COC – used money allocated to hire faculty and staff.

• Meeting will be held on Friday, May 29 to discuss impacts to colleges.• Strong Workforce Program Allocation Webinar• When: May 29, 2020 02:00 PM Pacific Time

Topic: CCCCO Strong Workforce Program AllocationPlease click the link below to join the webinar:https://cccconfer.zoom.us/j/92427650931

System Budget News

Chancellor’s Updates

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Student Centered Funding Formula (SCFF)

SCFF Oversight Committee Update • May 22nd meeting• Finalized the survey to assess public safety ISAs being offered by

colleges.• Requested the CCCCO to conduct the survey.• Decision to approve funding was unanimous, (1 abstained). The

committee agrees (finally) to fully fund ISAs.

System Budget News

Chancellor’s Updates

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Santa Clarita Valley Chamber of CommerceScaling Up Back2Business Webinar SeriesPast webinars:

• City and County Updates: Easing Safer at Home Public Health

Orders – May 22

• Topics: Phases of reopening plan; the new normal; protocols

for businesses and consumers.

• Work From Home & Future of Telecommuting – May 27

• Topic: What practices need to be implemented in order to

continue work from home/telecommuting?

• Past webinars are available for viewing at:

https://www.scvchamber.com/cpages/back2business-webinars

Today’s webinar:

• Managing Physical Space – May 28

• Topic: How does the physical space of a workplace change?

Economic Development Updates

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As the economy reopens, EDD is working to provide resources to support local companies.• ETI is delivering on-line, “remote” courses for the first time ever, and has been receiving very positive

feedback from participants who are enjoying the new format. Courses include: SolidWorks, Advanced Mastercam, CNC Programming, Geometric Dimensioning and Tolerancing, Advanced Excel, APICS Certified Supply Chain Professional, and Leadership Skills Development.

• To accommodate work-from-home schedule, ETI is also offering shorter courses and addressing specific topics, including a Six Sigma DMAIC Workshop Series and Adapting Leadership Style In Times of Crisis Class.

• Team SWAG is working with a number of stakeholders to develop accelerated training options for incumbent workers in the Aerospace industry. The training is expected to be available by September 2020.

• Companies that have received PPP funding are facing a new challenge: Loan Forgiveness. Catherine Grooms and her team from the Small Business Development Center are providing guidance to local companies to assist them in converting their loans to awards, saving them tens of thousands of dollars.

Human Resources Updates

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Online Instructor Certification

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Faculty have done an AMAZING job participating in training that certified them to teach online!!

Full Certification – 47 employees became fully certified to teach online since March! 1. Introduction to Online Instruction (36 hours)2. Canvas (4 hours)3. Section 508/Accessibility (1 hour)

Provisional Certification – 56 employees earned provisional certification since March!

1. Introduction to Teaching with Canvas (2 hours)2. Section 508/Accessibility (1 hour)

Deadline to complete 2019/20 FLEX hours is June 30th!

Human Resources Updates

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Professional Development• Professional Development has entered 328 workshops into Frontline between

March 16 – May 27! This equates to hundreds of hours of training that faculty and staff have engaged in during that short window of time.

• The majority of workshops are related to training required for faculty to move instruction to an online format, including:ü Introduction to Teaching with Canvasü Section 508 Accessible Designü Introduction to Online Instructionü What Does It Mean to Teach Remotely?ü ConferZoom trainingü Online Proctoring with Proctorioü Online Education Open Lab

And many, many more!

Human Resources Updates

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LEAP 2020: Leading in a CrisisSession 4 – June 4Generating Resources and Networking to Get Things Done!

• Networking: What’s the Big Deal?Presenter: Mr. Jeff Forrest, Vice President, Economic and Workforce

• The Value in Generating Resources and Networking: What’s In It for Me?Presenter: Dr. Dianne Van Hook, Chancellor

• Guest Panel: How One Introduction Changed Everything! • Mr. John Milburn, Executive Director, Employee Training Institute• Mr. Paul Raggio and Ms. Lisa Raggio, Founders of One True North Consulting• Ms. Cathy Ritz, Chief Operating Officer, Foundation and Director, University Center• Ms. Jill Mellady, President, Mellady Direct Marketing

Human Resources Updates

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LEAP 2020: Leading in a Crisis

Session #4 – June 4Generating Resources and Networking to Get Things Done!

• Generating Resources Through Grant OpportunitiesPresenter: Ms. Theresa Zuzevich, Director Grants Development

Sneak peak!!Session #5 – June 19• Community College Leadership: What’s It Really Like? Structure,

Function and Art and Leading in a CrisisGuest panel of community college CEOs

Human Resources Updates

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Retiree CelebrationWe will be celebrating the employees who will be retiring in June on Wednesday, June 3, from

2:00 – 4:00pm!

• Stephen Branch• Pamela Brogdon-Wynne• Audrey Burgdorfer• Lonnie Davis• Christi Franklin• Joe Gerda• Jim Lorigan• Tami Toon• Murray Wood

• Stephanie Paglia, who will be retiring in September, will be honored at Opening Day in August;

• December retirees will be honored at the Holiday Party in December (date TBD);

• A celebration for those retiring in June 2021 will take place in June (date TBD).

Canyon Country Campus Facilities

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Construction Progress• Facilities progress at

the Canyon Country Campus is ongoing.

• Science Center work continues along with site preparation for the future Student Services and Learning Resources Center

• This hyperlapse video from 5/20 shows some of the work underway.

Institutional Effectiveness Update

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Surveys• The Office of Institutional Research, Planning, &

Institutional Effectiveness (IRPIE) highlighted initial student survey results during an informational webinar on 5/22. 114 attended!

• Approx. 3,800 students responded and provided insights on how they are doing and how the College can support them during this time.

• A staff survey was also deployed, and closed on 5/26. IRPIE plans to schedule another info webinar to review these initial findings, tentatively scheduled for the week of 6/22. Stay tuned for additional details or contact IRPIE.

• Additional details at www.canyons.edu/data

Top 10 Student Challenges% of Student Comments

•Too many distractions at home / unable to focus 74•Instructor issues (i.e. lack of familiarity/comfort with use of tech, communication access, transition to online) 66•Social isolation / mental health concerns 59•Financial concerns (i.e. unemployment, inability to pay bills) 34•Access to tutoring (TLC, GLAs, etc.) 33•Reliability of internet (signal/service) 29•Access to student services (e.g. EOPS, Counseling, etc.) 24•Lack of familiarity/comfort with use of technology 20•Not having the supplies needed to be successful 18•Having to share technology resources with others 16

Preliminary survey findings also noted opportunities to:• Improve technology access for services• Develop workshops on technologies/platforms students are not comfortable using• Develop protocol on response times for services on campus (phone and email)• Explore creating a central location for students to access resources and

information• Expand communication methods (e.g., texts instead of emails)• Deploy targeted and succinct communications with updates/changes• Provide additional support and training to faculty for Online Instruction• Improve consistency in online course format• Consider structure and clarity in assignments• Consider the balancing of conflicting demands of home and school for students

Grants Development Update

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Highlights• The Grants Development team is working hard to

continue to acquire resources to support the College. • So far this fiscal year, the Grants Development office has

brought in $11,738,327 in grant awards through extensive coordination with many offices and programs.

• Recent grants included funds to support arts, advanced technology, MESA, OER, regional technical assistance, RISE, among other awards.

• The team continues to hold monthly planning meetings open to interested staff on the 4th Wednesday of the month from 11am-12pm.

• Please contact the Grants Development office for additional details.

Information Technology

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Canvas Migrating to CanyonsIDStarting 11 a.m. Friday, June 5, we will be migrating Canvas to CanyonsID.• During the migration, Canvas will be unavailable from 11 a.m. until about 12 p.m.• An email will be sent out once the migration is complete. Benefits

• Integrate the statewide student CCCID as required by the Chancellor’s Office.• Reduce usernames and passwords employees/students have to remember.

What to expect after the change:• Login will occur through CanyonsID log in page instead of Canvas.• Canvas will look and operate the same. The change impacts how you access Canvas only.

Information Technology

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Don’t Have a CanyonsID?• If you have not registered on CanyonsID go to:

https://www.canyons.edu/canyonsido Faculty: Click on “I’m a Staff Member”o Students: Click on “I’m a Student”o Students will need to provide an alternate

email address and phone number.§ This information is used to facilitate

self-service password reset.• If a student does not have a CCCID (California

Community College ID), they will be directed to CCCApply in order to register for one.

Information Technology

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Process for Return Loaned Equipment• Student Services will be contacting students who are not enrolled for summer • IT will be contacting Adjuncts not scheduled to teach in the summer

o IT will run the process to return the equipment to inventoryo Process will be as touch free as possibleo Returns will commence on June 15th

• How to Get Equipmento Students that need laptops for Summer can email laptops@canyons.eduo Employees who need laptops or other equipment can email helpdesk@canyons.edu

• Technical Support for Employeeso Email Helpdesk@canyons.eduo Call 661-362-3953 and leave a message with your contact informationo Connect via Zoom: https://intranet.canyons.edu/offices/css/helpdesksupport.asp

Business Services

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CONTRACTS, PROCUREMENT & RISK MANAGEMENT • 208 Purchase Orders Completed (since May 1st):

o Supplies to Prevent the Spread of COVID-19: Hand Sanitizer, Face Masks with COC Logo, Infrared Thermometerso Advertising: Canyons Promise and ISP Booklets, Television Commercials Promoting Summer Enrollmento Gift Cards: 700 $50 Grocery Store Gift Cards for The BaNC to Distribute to Food Insecure Studentso Zoom Guest Speakers: Foster and Kinship Care Education Programo Groundskeeping Services: Tree Trimmingo Inspection/Testing Services: CCC SS/LRC Building

• 43 Contracts Completed (since May 1st): o License Agreement for COVID Testing Site: Henry Mayoo Allied Health Clinical Agreement Renewal: Providence Health Systemo IEPI Seed Grants: Yosemite Community College District, Kern Community College Districto Health Sector Navigator: Infectious Disease Control Training Program, Health Workforce Initiative Website Hostingo Environmental Health & Safety and Nursing Consultantso Software Agreements: Cengage, Dream Catchero Virtual Cyber-Patriot Camp: Cuesta College

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Business Services

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CONTRACTS, PROCUREMENT & RISK MANAGEMENT • Fiscal Year-End Deadlines

o Deadlines are flexible this year.o Late Purchase Justification Form will not be required.o Submit Requisitions for the 2019/20 as soon as possible. Do not wait until the last minute!o All goods and services must be received by June 30, 2020. Lead times are extended right now.

• Contractso Ensure Requisitions have been submitted for all services performed before June 30, 2020.

• Blanket Purchase Orderso Place orders now to receive items by June 30, 2020.o If items are no longer needed, contact Purchasing to close the BPO.

• Requisitions for 2020/21 Fiscal Year are Openo Requisition Date must be changed to July 1, 2020.

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Business Services

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FISCAL SERVICES• Processed $400,000 of Financial Aid for students, including:

o First Time Response Grant 12 Students

o CARE Emergency Grant 13 Students

o Financial Aid & Scholarships 517 Students

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Business Services

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ELECTRONIC TIMESHEETS FOR MAY• Updated Timesheets and Instructions are posted on the Payroll Intranet and Internet sites here:

o Intranet: https://intranet.canyons.edu/offices/BusinessServices/PayrollServices/PayrollServicesForms.aspo Internet: https://www.canyons.edu/administration/businessservices/payroll_services.php

• Payroll successfully issued 4,966 paychecks since moving to remote operations.• May timesheets will be due Friday May 29, 2020.• June timesheets will be due Tuesday June 30, 2020. • Webinars will be held to assist with completion and submission of Timesheets.• Link for Zoom Webinar meetings:

o https://cccconfer.zoom.us/j/7840674124

• Dates and Times of Upcoming Timesheet Webinars:• Thursday May 28th: 2 pm

• Departments who would like a special session for their employees should contact Jason Hinkle.

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Business Services

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BUSINESS SERVICES DEADLINES• Fiscal Invoices

o All checks and cash must be delivered to Fiscal Services by June 30, 2020, for the last bank deposit of the Fiscal year.o Invoices, direct pays, and travel reimbursements need to be received by July 11, 2020.

• Payroll Timesheetso Classified Timesheets, Short Term Employees, College Assistants

• May timesheets will be due May 29, 2020 (sooner if prepared and no changes anticipated)• June timesheets will be due June 30, 2020 (sooner if prepared and no changes anticipated)

o Supplementary Services Time Sheets• June timesheets will be due June 18, 2020 (sooner if prepared and no changes anticipated)

o Adjunct Timesheets • June timesheets will be due June 22, 2020 (sooner if prepared and no changes anticipated)

o Adjunct Timesheets (Summer)• June timesheets will be due June 24, 2020 (sooner if prepared and no changes anticipated)

• Grant & Categorical Fundingo Submit Requisitions by June 3, 2020.o All goods and services must be received by June 30, 2020.o Invoices, direct pays, and travel must be received in Fiscal Services by July 11, 2020.

Student Services Update

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Virtual GraduationCommencement 2020 will be held virtually to recognize the achievements of the Class of 2020.

• The virtual ceremony will include slides of each graduate highlighting their degree(s) earned, any honor designations, congratulatory speeches from Dr. Van Hook, Dr. Rebecca Eikey, and a student speaker.

• There will also be a special video created and produced by our very own Joseph Lanthier, that will focus on the graduates and will include a congratulatory element from the faculty.

• The virtual ceremony will go live on June 5 at 7 p.m. (same date & time as the originally planned ceremony).

Student Services Update

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Virtual Graduation• Graduates, family, friends, and anyone will be able to view

the ceremony for the next year any time after the virtual ceremony is posted.

• Taping occurred last week and is continuing this week • Students have been submitting pictures to the vendor• Lawn signs are being distributed this week• We have communicated with the students via the website,

canvas, and email.We will explore the possibility of holding an in-person ceremony on December 11, 2020.Stats:• 2427 Grads• 754 Honor Grads• 80 Valedictorians

Student Services Update

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CounselingThe Counseling department has made incredible strides over the last few weeks to give students multiple

opportunities to meet with a counselor.

• The counseling office was fully online starting March 20 and have the following options for students.

o Counseling Appointments

o Drop In Counseling

§ Using waiting rooms to “call” students into their zoom meeting

§ Multiple counselors on every hour from 9-6 M-Th, until 7 on Tuesdays and Fridays from 9-12

o eAdvising

o Workshops

o Canyons Connects

o Counselors are using zoom and email to keep in touch with our students.

• Check out the new Counseling office website at www.canyons.edu/Counseling for all the ways to connect with a

counselor.

Student Services Update

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Virtual Job Fair

Please consider adding the Virtual Job Fair marketing piece below to each of your COC Email Signatures until after the Job Fair to help get the word out about the event.

Student Services Update

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Spring 2020 Parking Permits• Students can use the parking permit in Summer

and Fall 2020

• Students can request a refund (50% of the original cost)

• Email sent to students on May 26, 2020

• Request form is on the Student Business Office website

• Deadline to request the refund is the last day of the term – June 5, 2020

Academic Affairs Updates

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Tenured FacultyCongratulations to our Recently Tenured Faculty during Spring 2020

• Anna Jane Almeda (BIOSCI)

• Chris Boltz (THEATR)

• Sylvia Duncan (NURSNG)

• Patricia Foley (CHEM)

• Mike Hubbard (MATH)

• Violeta Kovacev-Nikolic (MATH)

• Justin Lundin (KINES)

• Lucia Pozo-Garvatt (SPAN)

• April Reardon (COUNS)

• Ambika Silva (MATH)

Academic Affairs Updates

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Summer SchoolAs of this past week, we have exceeded our Summer 2020 Enrollment FTES goal.

Summer 2020 TotalSummer 2019

TotalDifference in

Total (N)Difference in

Total (%)Week 1 comparison (4/30/20 and 4/26/19)** 313.43 250.42 63.01 25%Week 2 comparison (5/7/20 and 5/3/19)*** 764.17 577.36 186.81 32%Week 3 comparison (5/14/20 and 5/10/19)**** 1110.93 775.06 335.87 43%Week 4 comparison (5/22/20 and avg of 5/14/19 & 5/15/19)***** 1392.08 943.295 448.79 48%

Academic Affairs is now examining low-enrolled classes as well as existing waitlists to ensure we are best meeting the needs of our students as we continue in a distance education mode.

Academic Affairs Updates

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Distance Learning Trainings this SummerAll Faculty – please remember that if you haven’t already completed your online certification for Fall 2020, there are several opportunities still remaining

OI Date Start Instructor StatusPublished in

Frontline EnrollmentMay 4 Michelle Waitlisted Y 20May 11 Tammy Waitlisted Y 20May 11 Katie Waitlisted Y 20May 11 Tammy Enrolling Y 20May 28 Katie Waitlisted Y 20June 4 Kelly Waitlisted Not yet 20June 4 Kelly Shadow - Not yet announced Not yet 20June 4 Tammy Not yet announced Not yet 20June 4 Tammy Shadow - Not yet announced Not yet 20July 6 Michelle Not yet announced Not yet 20July 6 Michelle Shadow - Not yet announced Not yet 20July 6 Michelle Shadow - Not yet announced Not yet 20Totals- 12 new sections 240

Academic Affairs Updates

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Hart District Survey Update• College of the Canyons is currently partnering with the William S. Hart Union High School

District to survey graduating high school seniors to determine their plans for the upcoming Fall 2020 semester.

• Recognizing that graduating seniors may defer their acceptances into 4-year colleges and universities in view of the uncertainties associated with COVID-19, we are working to determine their needs.

• The survey asks a series of questions, including how many units they would take this Fall 2020 and subject areas of interest.

• The goal is to determine what additional classes we may need to offer to help these students STAY ON THE PATH while supporting our local community.

Academic Affairs Updates

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Student Work Webpage• Promotes Art Department classes and faculty.

• Encourages student participation and involvement.

• Student work has been shown on monitors in Canyons Hall and the Library. It enhances our environment and showcases student coursework.

• Response is consistently positive and provides opportunity to further engage publicly and internally for the Art Department and VAPA Division.

• Online Galleries are unlimited!

https://www.canyons.edu/academics/art/studentwork.php

Next Week’s Webinar

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Join us Noon – June 4

for our next webinarhttps://cccconfer.zoom.us/j/152912843

This Photo by Unknown Author is licensed under CC BY-SA

June

04Today’s webinar was recorded

and will be posted at www.canyons.edu/news