college of engineering, pune announcement of counseling round - ii

Date: 06/08/2016

College of Engineering, Pune (An Autonomous Institute of Government of Maharashtra)

Announcement of Counseling Round - II against the seats remained vacant after counseling round held on

2nd and 3rd August 2016 for CIWGC and NRI/OCI/PIO/FN respectively

Instructions for Admission through Counseling to First Year of Under Graduate Technical Courses in Engineering and Technology for

NRI/OCI/PIO/Children of Indian workers in Gulf countries (CIWGC)/Foreign National (FN) Candidates at

College of Engineering, Pune [COEP] for the Academic Year 2016-17 1. Candidates whose name appears in the revised final merit list, declared by the

Directorate of Technical Education (DTE) Maharashtra State for Admission to First Year of Under Graduate Technical Courses in Engineering and Technology for NRI/OCI/PIO/Children of Indian Workers in Gulf Countries (CIWGC)/Foreign National (FN), are only eligible to appear for admission process by counseling to First Year of Under Graduate Technical Courses in Engineering and Technology under NRI/OCI/PIO/Children of Indian workers in Gulf countries (CIWGC)/Foreign National (FN) category at COEP.

2. For the vacant seats@, available for counseling round - II, for Admission to

First Year of Under Graduate Technical Courses in Engineering and Technology for NRI/OCI/PIO/CIWGC/FN Candidates at College of Engineering, Pune [COEP] for the Academic Year 2016-17, refer Table 1@.

3. Eligible candidates seeking admission to COEP under CIWGC or NRI/PIO/OCI/FN

should report at the Main Auditorium, COEP as per the schedule given in Table 2, along with all applicable original documents as listed on the print of online filled application form on www.dtemaharashtra.gov.in and as listed in Table 3.

4. The sequence of activities which will follow on the day of counseling is given in

Table 4. 5. Refer Annexure – I for “Institute Admission Application Form” for admission to

COEP. 6. Eligible candidates seeking admission to COEP under NRI/CIWGC/PIO/OCI/FN

should take print out of “Institute Admission Application Form” (Annexure - I) and fill up the form before reporting to COEP.

7. At the time of reporting eligible candidates are required to carry separate demand drafts towards application processing fee and institute admission fee.

8. After reporting, prior to commencement of verification of original document,

candidate is required to pay the non-refundable application processing fee of Rs. 10,000/- (Rupees Ten Thousand Only) per application form for CIWGC/NRI/PIO/OCI/FN in the form of demand draft drawn in favor of “Director, College of Engineering, Pune” payable at Pune.

9. Candidate will lose claim to participate in the admission counseling process, if he/she

fails to produce ALL the applicable original documents at the time of document verification during counseling round.

10. At any later stage, if a candidate wishes to withdraw from the admission process the

application processing fee will not be refunded under any circumstances. 11. At the time of verification of applicable original documents, the candidate is also

required to submit filled „Institute Admission Application Form‟ (Refer Annexure - I) along with a set of photocopies of all applicable documents duly attested by a Gazetted Officer or from Principal of School/College last attended or self-attested.

12. After payment of application processing fee in the form of DD and successful

verification of the applicable original documents, further eligible candidates will be called for seat allotment by counseling as per inter-se merit.

13. These admissions will be made strictly in the order of inter-se merit, as per the final

merit list prepared by DTE, from amongst the candidates who report in person for admission to COEP against the seats available in various branches at the time when the candidate actually reports for admission by counseling.

14. At the time of seat allotment by counseling, the candidate is required to submit

“Requisition for Seat Allotment” (Refer Annexure - II) along with the demand draft(s) towards requisite non-refundable Institute admission fees (DD should be drawn in favor of “Director, College of Engineering, Pune” payable at Pune).

15. The candidate as well as parent is also required to submit separate anti ragging

format with Notarized undertaking on Rs. 100/- non-judicial stamp paper (Refer Annexure – IIIA and IIIB).

16. The seat allotment will be carried out based on the vacancy status at that point.

Seat allotted, accordingly, to a candidate would then be deleted from the pool of vacant seats displayed on the auditorium screen. Candidates are advised to be present in the Counseling hall and wait for their call in the order of their common merit rank as displayed by the Directorate of Technical Education (DTE). If a candidate is found unavailable when called, the next candidate on the merit rank

would be called for allotment of seat and the unavailable candidate may miss his/her chance of merit based seat allotment.

17. If a candidate of higher merit reports late during the process of counseling, the

candidate may be considered for allotment of a seat available at that point of time for a particular category to which he/she belongs. Such a candidate shall be given preference for admission over the candidates with lower rank present at that point of time. The decision of the admission centre in-charge shall be final and binding.

18. Confirmation of the allotted seat to the candidate is subject to the submission of the

requisite Institute admission fees in the form of Demand Draft(s), applicable original documents and anti-ragging format immediately. With this candidate confirms the admission through the acceptance of allotted seat at COEP.

19. If a candidate fails to pay the requisite institute admission fee, before the seat

allotment, such candidature will be withdrawn and the seat will be allotted to the next candidate on the merit list. Part payment or payment through cash/cheque will not be accepted under any circumstances.

20. The details of the requisite admission fee applicable to the respective category

(NRI/CIWGC/PIO/OCI/FN) are displayed on the Institute website. (Refer Table 5) 21. Candidates seeking admission to NRI/OCI/PIO/FN category are required to pay the

requisite Institute admission fee in USD through demand draft only. 22. Candidates seeking admission to CIWGC category are required to pay the requisite

Institute admission fee in INR through demand draft only. 23. However if the candidate from CIWGC category has also applied for NRI category

type seat then while seeking admission to NRI category the candidate is required to pay the requisite Institute admission fee in USD through demand draft only.

24. The candidate who fails to produce the applicable documents in original/submit the

requisite fees (application processing fee/institute admission fee) in the form of Demand Draft (as per the applicable currency) will not be eligible to participate in the admission process at COEP and such candidature of such a candidate will be cancelled at the respective stage of the admission process.

25. After allotment of seat, candidate will be issued an allotment letter duly signed by

the Authority of COEP along with the ARC Stamp of COEP. The allotted Course/Branch as requested by the candidate is final and cannot be altered later.

26. No candidate should leave the venue of counseling without the allotment letter duly signed by the Authority of COEP along with the ARC Stamp of COEP. The candidate is advised to check the details as printed/written in the allotment letter.

27. The physical presence of the candidate at the time of Counseling is mandatory. If a candidate is unable to be physically present for the Counseling due to unavoidable circumstances, he/she may authorize an individual to represent him/her for the counseling round. The authorized representative must carry all the applicable documents in original, Demand Drafts towards application processing fee and Institute admission fee, an Authorization Letter duly signed by the candidate and the representative, and candidates as well as authorized representative‟s Photo Identity card in original. Absence of the candidate or his/her representative at the indicated counseling venue may result in the forfeiture of his/her claim for a seat as per his/her merit rank. The authorization letter will be collected after allotment of seat.

28. In case of cancelation of confirmed admission later, admission fee paid by the

candidate will not be refunded under any circumstances. Returning of applicable original documents submitted by such candidates at the time of seat allotment will be carried out within one working day after the receipt of request for „admission cancellation form‟ from the candidate. Such candidates have to apply in the prescribed format (Refer Annexure - IV) for cancellation of admission and for collecting the documents candidate will have to report personally with the original Admission Allotment Letter issued at the time of Counseling/Admission as mandatory document.

Sd/ Director,

College of Engineering, Pune

Table: 1@ Seats available for counseling round - II for Admission to First Year of Under Graduate Technical Courses in Engineering and Technology for

NRI/OCI/PIO/Children of Indian workers in Gulf countries (CIWGC)/Foreign National (FN) Candidates at College of Engineering, Pune [COEP] for the Academic

Year 2016-17

Program: B. Tech. Engineering

Sr. No. Course Seats reserved for CIWGC

Seats reserved for NRI/OCI/PIO/FN

1 Civil Engineering 1 5

2 Computer Engineering 0 0

3 Electronics and Telecommunication Engineering

0 0

4 Electrical Engineering 0 4

5 Information Technology 0 0

6 Mechanical Engineering 0 2

7 Metallurgy Engineering 3 6

8 Production Engineering (Sandwich)

1 5

Total 5 22

@ The vacant seat status may change by the time of start of counseling round II. Final vacant seat status will be announced at the beginning of the counseling round II.

Table 2: Admission round for COEP by counseling at Main Auditorium, COEP

Schedule on the day of Counselling

Sr. No. Details Category Day and Date Time

1 Reporting of the candidate and parent/guardian to COEP for verification of the original document and submission of the application processing fee of Rs. 10,000/- (Rupees Ten Thousand Only) in the form of demand draft drawn in favor of “Director, College of Engineering, Pune” payable at Pune.

CIWGC Tuesday, 09/08/2016

10:00 am

2 Allotment of seats by counseling to the eligible candidates based on inter-se merit who have successfully completed verification of all the applicable original documents and submitted the processing fee in the form of DD.

12:30 pm

3 Reporting of the candidate and parent/guardian to COEP for verification of the original document and submission of the application processing fee of Rs. 10,000/- (Rupees Ten Thousand Only) in the form of demand draft drawn in favor of “Director, College of Engineering, Pune” payable at Pune.

NRI/OCI/PIO/FN Tuesday, 09/08/2016

2:30 pm

4 Allotment of seats by counseling to the eligible candidates based on inter-se merit who have successfully completed verification of all the applicable original documents and submitted the processing fee in the form of DD.

5:00 pm

Table 3: List of applicable documents for attending counseling round

At the time of reporting for counseling/admission, the candidate shall produce the applicable original certificates with a

set of photocopies duly attested by a Gazetted Officer or from Principal of School/College last attended or self-attested. If

the candidate is granted admission, the applicable original documents and photocopies will be retained by the Institute.

The details of the applicable documents are as under:

Sr. No. Type of candidate Documents for verification in original and submission of attested Xerox copies

Original Documents to be submitted to the Institute for confirmation of admission

1 NRI (i) Eligibility Certificate from the Association of Indian Universities, New Delhi ( AIU)#

(ii) Passport of the parent/guardian (iii) Valid VISA of the parent/guardian (iv) Residence Permit/Card/Residence Proof of

Parent/Guardian (v) Work Permit/Letter from the employer on company

letter head for Parent/Guardian (vi) Valid NRI Certificate issued by Indian Embassy in the

name of the Parent/Guardian** (vii) Relationship Certificate of the candidate between

parent/ guardian (viii) In case of guardian, documents proving the

relationship between the student and the guardian upto first degree of relation only.

(ix) Statement of Marks or Certificate of Passing SSC / equivalent examination

(x) Statement of Marks or Certificate of Passing HSC / equivalent examination

(xi) Transfer/leaving certificate from the last attended school or college

(xii) Certificate of Conversion of grades to marks issued by the competent authority, if applicable

(i) Eligibility Certificate from the Association of Indian Universities, New Delhi ( AIU)#

(ii) Certificates/Proof of Children of Indian Workers in Gulf Countries status

(iii) Letter from the employer on company letter head for Parent/Guardian

(iv) Valid NRI Certificate issued by Indian Embassy in the name of the Parent/Guardian**

(v) Relationship Certificate of the candidate between parent/guardian

(vi) In case of guardian, documents proving the relationship between the student and the guardian upto first degree of relation only.

(vii) Statement of Marks or Certificate of Passing SSC/equivalent examination

(viii) Statement of Marks or Certificate of Passing HSC/equivalent examination

(ix) Transfer/leaving certificate from the last attended school or college

(x) Certificate of Conversion of grades to marks issued by the competent authority, if applicable for SSC/HSC



2 CIWGC (i) Eligibility Certificate from the Association of Indian Universities, New Delhi ( AIU)#

(ii) Passport of the parent/guardian (iii) Valid VISA of the parent/guardian (iv) Certificates/Proof of Children of Indian Workers in

Gulf Countries status (v) Residence Permit/Card/Residence Proof (vi) Work Permit/ Letter from the employer on company

letter head (vii) Valid NRI Certificate issued by Indian Embassy in the

name of the Parent/Guardian** (viii) Relationship Certificate of the candidate between

parent/ guardian (ix) In case of guardian, documents proving the


(x) Statement of Marks or Certificate of Passing SSC / equivalent examination

(xi) Statement of Marks or Certificate of Passing HSC / equivalent examination

(xii) Transfer/leaving certificate from the last attended school or college

(xiii) Certificate of Conversion of grades to marks issued by the competent authority, if applicable


(ii) Certificates/Proof of Children of Indian Workers in Gulf Countries status

(iii) Residence Permit/Card/Residence Proof (iv) Letter from the employer on company letter head (v) Valid NRI Certificate issued by Indian Embassy in

the name of the Parent/Guardian** (vi) Relationship Certificate of the candidate between

parent/ guardian (vii) In case of guardian documents proving the


(viii) Statement of Marks or Certificate of Passing SSC / equivalent examination

(ix) Statement of Marks or Certificate of Passing HSC / equivalent examination

(x) Transfer/leaving certificate from the last attended school or college

(xi) Certificate of Conversion of grades to marks issued by the competent authority, if applicable for SSC/HSC



3 PIO/OCI (i) Eligibility Certificate from the Association of Indian Universities, New Delhi ( AIU)#

(ii) Passport of the candidate (iii) PIO/OCI Card of the candidate (iv) Relationship Certificate of the candidate between

parent/ guardian (v) Statement of Marks or Certificate of Passing SSC /

equivalent examination (vi) Statement of Marks or Certificate of Passing HSC /

equivalent examination (vii) Transfer/leaving certificate from the last attended

school or college (viii) Certificate of Conversion of grades to marks issued

by the competent authority, if applicable


(ii) Relationship Certificate of the candidate between parent/ guardian

(iii) Statement of Marks or Certificate of Passing SSC / equivalent examination

(iv) Statement of Marks or Certificate of Passing HSC / equivalent examination

(v) Transfer/leaving certificate from the last attended school or college

(vi) Certificate of Conversion of grades to marks issued by the competent authority, if applicable for SSC/HSC



4 NRI - Merchant Navy


(ii) Continuous Discharge Certificate (CDC) stating that parent/guardian is outside India for more than 182 days

(iii) Passport of the parent/guardian (iv) Valid VISA of the parent/guardian (v) Relationship Certificate of the candidate between

parent/ guardian (vi) In case of guardian, documents proving the


(vii) Statement of Marks or Certificate of Passing SSC / equivalent examination

(viii) Statement of Marks or Certificate of Passing HSC / equivalent examination

(ix) Transfer/leaving certificate from the last attended school or college

(x) Certificate of Conversion of grades to marks issued by the competent authority, if applicable


(ii) Relationship Certificate of the candidate between parent/ guardian

(iii) In case of guardian, documents proving the relationship between the student and the guardian upto first degree of relation only.

(iv) Statement of Marks or Certificate of Passing SSC / equivalent examination

(v) Statement of Marks or Certificate of Passing HSC / equivalent examination

(vi) Transfer/leaving certificate from the last attended school or college

(vii) Certificate of Conversion of grades to marks issued by the competent authority, if applicable SSC/HSC

5 Foreign National (i) Eligibility Certificate from the Association of Indian Universities, New Delhi ( AIU)#

(ii) Passport of the Candidate (iii) Valid student visa of the candidate (iv) Statement of Marks or Certificate of Passing SSC /

equivalent examination (v) Statement of Marks or Certificate of Passing HSC /

equivalent examination (vi) Transfer/leaving certificate from the last attended

school or college (vii) Certificate of Conversion of grades to marks issued

by the competent authority, if applicable


(ii) Passport of the Candidate (iii) Valid student visa of the candidate (iv) Statement of Marks or Certificate of Passing SSC /

equivalent examination (v) Statement of Marks or Certificate of Passing HSC /

equivalent examination (vi) Transfer/leaving certificate from the last attended

school or college (vii) Certificate of Conversion of grades to marks issued

by the competent authority, if applicable SSC/HSC

The revised final merit list prepared by the DTE also includes the names of the candidates, who have applied for obtaining Eligibility Certificate from the Association of Indian Universities, New Delhi ( AIU) and/or attached Sworn Affidavit/Self Declaration stamped by the respective Indian Embassy etc. in support of the Valid NRI Certificate in the name of the Parent/Guardian, such candidates are requested to make a note of the following: # If the candidate has passed the qualifying examinations from Indian Board, Eligibility Certificate from the Association of Indian Universities, New Delhi ( AIU) is not required, however if the candidate has passed the qualifying examinations from other than Indian Board, Eligibility Certificate from the Association of Indian Universities, New Delhi (AIU) is to be produced in original at the time of reporting to the institute for admission by counseling, failing which candidature will be cancelled. **All candidates are required to produce in original the Valid NRI Certificate issued by Indian Embassy in the name of the Parent/Guardian, any other document in support of valid NRI certificate such as Sworn Affidavit, Self Declaration stamped by the Indian Embassy etc. will not be accepted and such candidature stands to be cancelled.

Table 4: Sequence of activities for counseling round

Sr. No. Activity

1 Reporting to Main Auditorium, COEP

2 Submission of Processing fee in the form of DD

3 Verification of applicable original documents and submission of one set of Xerox copy of applicable documents

4 Call for seat allotment by counseling as per inter-se merit

5 Submission of requisition for seat allotment

6 Submission of Institute Admission Fee in the form of Demand Draft

7 Seat allotment based on available vacancy

8 Submission of applicable original documents

9 Confirmation of the allotted seat to the candidate

10 Issue of allotment letter to the candidate

Table 5: Institute admission Fee Structure for AY 2016-2017

Detailed fee structure is available on Institute website

Sr. No. Category of Admission

Institute

admission Fee

to be paid in

the form of

DD in USD

Institute

admission Fee

to be paid in

the form of

DD in INR

Application

Processing Fee to

be paid in the

form of DD in INR

Remark

1 CIWGC --- 77,195/- 10,000/- DD should be drawn in

favor of “Director, College

of Engineering, Pune”

payable at Pune

2 NRI/PIO/OCI/FN 5000/- 32,581/- 10,000/-

Annexure – I


Institute Admission Application Form

for Admission to First Year of Under Graduate Technical Courses in Engineering and Technology

for NRI/OCI/PIO/Children of Indian workers in Gulf countries (CIWGC)/Foreign National (FN) Candidates at College of Engineering, Pune [COEP] for the Academic Year 2016-17

Application ID : EN16___________ DTE Merit No.: ________________ Candidate Type : NRI/OCI/PIO/CIWGC/FN Name of the Candidate: ______________________________________________ Date of Birth : ______________________________________________ Mother’s Name : ______________________________________________ Father’s Name : ______________________________________________ Guardian’s Name : ______________________________________________ Relationship of the Candidate with Guardian: ______________________________ E-mail Address : __________________ Contact No.: _______________

DD Details:

Sr. No.

Particulars Amount Bank and Branch

details DD No.

Date of Issue

1 Application Processing Fee

2 Institute Admission Fee

3 Institute Admission Fee

Date: ______________ Place: _______________ Signature of the Candidate

Annexure – II


Requisition for Seat Allotment



Application ID : EN16___________ DTE Merit No.: ________________

Candidate Type : NRI/OCI/PIO/CIWGC/FN Name of the Candidate: ______________________________________________

I hereby request the COEP admission cell authority to allot the seat as per the following details: Course Name : __________________________________________ Type of Seat : __________________________________________ Date : _________ Place : _________ Signature of the Candidate =============================================== For office Use only Course Allotted : __________________________________________ Date : ___________

Annexure – IIIA


Anti-Ragging Format For Student



Continued…

Annexure – IIIB


Anti-Ragging Format For Parent



Continued…

Annexure – IV


Application for Cancellation of Admission

for candidates Admitted to First Year of Under Graduate Technical Courses in Engineering and Technology under NRI/OCI/PIO/Children of Indian workers in Gulf countries (CIWGC)/Foreign National (FN) category at College of Engineering, Pune [COEP] for the Academic Year 2016-17

To, The Director, College of Engineering, Pune Wellesley Road, Shivaji Nagar, Pune: 411005 Respected Sir, I the undersigned with following details write this application to cancel my admission at COEP and request you to return all my applicable original documents submitted at the time of seat allotment during admission counseling round held on August 2016. Application ID : EN16___________ DTE Merit No.: ________________

Candidate Type : NRI/OCI/PIO/CIWGC/FN Name of the Candidate: ______________________________________________

Course Name : __________________________________________ Type of Seat : __________________________________________ E-mail Address : __________________ Contact No.: _______________

I declare that I am solemnly responsible for any consequences arising due to exercising this cancellation process. Date : _________ Place : _________ Signature of the Candidate Encl.: Original Admission Allotment Letter issued at the time of Counseling/Admission

Contact Details: Dr. Yashwant A. Kolekar, Chairman, Admission Reporting Centre, FY Engineering Admission, College of Engineering, Pune [COEP] Wellesley Road, Shivaji Nagar, Pune: 411005. Phone No. : +91-20-25507195, 7 E-mail: [email protected]